IntroductionLET ME TAKE THE STRAINThank you for the opportunity to work with you Sir/Madam. This looks like an exciting and stimulating project. 

To recap our recent conversation and emails, the problems you’re facing are:

Website Assistance: Updating and revamping your website to ensure ease of use and depth of content

Increasing your audience: Set up of various accounts, market and promote your blog, 

Social Media Management: blog post editing, posting to social media, inbox management, diary management and data cleansing.

Research: Gathering and maintaining timely and relevant information on topics related to guests, politics, law and government.

This proposal sets out a solution for you. When we work together, you’ll experience the following changes in your work life…and some of these improvements will obviously spill over into your personal life: 

Less on your mind Improved satisfaction

Decreased anxiety Happier in general More productive Get more traffic Increase your visibility Ability to take more time off Enjoy your retirement.

Read on to discover a solution that should suit both you and I.

WHAT I’LL DOLet’s look at where you’d be saving time from my intervention:

BLOG POSTSWhether you write your own posts and want me to edit and post them, or prefer me to write some for you, producing content is vital for a number of reasons; it gets you thinking, connects with prospects, increases your exposure, demonstrates your expertise and gets new content onto the internet. I’ll ensure you know when you should be posting and stick to your schedule. These posts will then be promoted by reposting elsewhere to drive traffic back to your blog and engage suitable individuals.

SOCIAL MEDIARegardless of your current social media activity level, my aim is for you to become more prolific online so that you STAND OUT. If you’re going to take part in social media, make it count and do it properly. This means I’ll ensure you’re posting new content at least twice a week, liking and following back where relevant, finding new followers, unfollowing non-followers and keeping you up to date about conversations and comments so that you can either reply personally or have me post replies for you. 

Anyone can post on social media, it’s creating the content that’s the difficult part. That’s why, I believe, you see a lot of pointless and irrelevant Re-Tweeting and Sharing. You must have original and fresh content. I can assist you by:

1. Offering ideas for a post2. Creating a post by combining imagery with your words and 3. Posting the content to your desired target platforms.

EMAIL INBOX MANAGEMENTThis is a never ending, thankless and demoralizing task. The amount of time wasted sorting through real email and spam seems to grow. Then the real emails have different priorities. Everyone forgets to reply to some emails too.

If we go forward together, all you will have to do is answer the most vital of your emails once a day and the less important emails once every 3 days [I send them a standard reply that you’ll be getting back to them on a given date]. You, therefore, have to only attend to your email inbox 8 times a week and only deal with the emails that come from me. Nothing will ever be forgotten or missed again.

DATA CLEANSINGOne of the most valuable assets you can possess is the contact list. If this information is out of date, it’s under-utilized, under-valued and takes longer to achieve your aim when using it. Soon [and ongoing] you’ll have an up to date list of guests/contact details contact history and research to coincide with their specialties.

RESEARCHI will provide you bi-weekly reports with clickable URL’s for the information that you request. This information, as we have discussed, may be information about upcoming guests, topics to be discussed on your radio program, relevant information about politics, government and law. I will set updates to alert me when there are new articles, blogs or information regarding these subjects and email you in a timely manner of things I believe you may want to be updated on immediately. I will also maintain a library of these websites for future reference.

Plan of ActionAfter you sign this proposal, there is a follow up email/call where I gather certain vital information necessary for me to begin working for you. Allow 3 days after this for me to put a tight knit timeline of goals together.

I’ll obviously require access to your CRM, social media accounts, email, Google Calendar/iCal and website/blog.

Week 1 is the setup week.

Week 2 we find our way into you and your systems and get comfortable.

Week 3 we’ll be ready to function wholly.

THE ART OF THE DEALMany VA firms charge a simple hourly rate and many users prefer a set fee for a given job. Per our discussion we will set a package fee at this time. This can be renegotiated in the future if you would prefer to change to an hourly fee and the initial months fee will be higher as we will be getting ready to Set You Free in world of Social Media.

THE DEALBlog PostsBlog writing [to include research] - $XXX per 100 words

Proof reading and editing your blog posts - $XXX per 100 words

Posting blog posts and promotion - $XXX per post

To be billed bi-monthly

Social mediaThis is based on 10 social media posts per calendar month - i.e. two for each week.

Coming up with the idea and writing the words - $XXX/mo

Creating and designing the actual post - $XXX/mo

Posting the posts on four social media platforms - $XXX/mo

If you take all 3 services - $XXX/mo

Email Inbox ManagementThe fee for this will be based on the volume of emails that need sorting through. An average client your size will be looking at approximately $XXX a week. This amount may be increased as your blog and presence are amplified on the internet.

Data Compilation and CleansingLooking after your CRM in terms of updating contacts, email and information library $XXX/mo.

Website AssistanceUpdate and revamp your website to ensure ease of use and depth of content. Initial cost $XXX/flat fee. Additional maintenance will be negotiated if needed.

ResearchGather and store timely, relevant information about past and future guests of your show, politics, law and government. This can be news articles, websites, other blogs etc. You can define the parameters or allow me to compile reports for you. Based on an average of 15 hours a month of research and weekly reporting $XXX/mo.

Fees are NegotiableYou may take all parts of the package or only some. With the exception of the blog posts, which will be billed bi-monthly, all other parts of the package will be billed bi-monthly as well with the note that one half of the cost will be due upon signature of the service agreement

Thank youAgain, Sir/Madam, I would like to thank you for the opportunity to assist you. Please let me know if there are any additions or changes that you would like to make to this proposal before we set it up in a service agreement.

I know that you are much better equipped than I am, legally, to determine if this passes muster and hope that you will take the time to let me know if there is any language or verbiage that I should adjust for future reference.

I look forward to hearing from you.