youth gathering fall 2012 power point presentation
DESCRIPTION
Information for NWD Congregations as they prepare of the 2013 LCMS National Youth Gathering in San Antonio, TX.TRANSCRIPT
WELCOME Y’ALL
NWD National Youth Gathering
FALL INFORMATIONAL
Meeting
NWD District CoordinatorsMike Henning – Faith, Appleton
[email protected](San Antonio / General Questions)
Melissa Tonn – Wisconsin [email protected](District Event / General Questions)
Gary “Woody” Vought – Camp [email protected](District Event Payments / Forms)
INFORMATION NEEDED …
CHURCH:NameAddressPhone #
Primary Adult Leader’s (PAL):NameAddressPhone # E-mail AddressWHATEVER else you want us to
know about you
As we prepare and while at the Gathering, our focus …
What’s your focus?
THE GATHERING …
WHEN is it?
"This is how God showed his love among us: He sent his one and only Son into the world
that we might live through
him." -1 John 4:9 (NIV 1984)
The National LCMS Youth Gathering will provide youth and adults the opportunity to come together as a community of God’s people to:
•be affirmed in their lives as God's people
•nurture their relationship with others in the church
•celebrate their salvation in Jesus Christ through Word and Sacrament
•recognize that youth ministry happens in a variety of settings in their parish, community and world
TRIVIA BREAK How many
LCMS National Youth
Gatherings has San Antonio hosted?
TRIVIA BREAK
How many LCMS National Youth
Gatherings has San Antonio
hosted?1983 – “Amigos de
Cristo”1995 – “River of
Light”
Do you have any question?
Where can you find answers?
Where can you find updates?
www.lcmsgathering.com
Important Dates:
September 10, 2012 Gathering registration data may start to be entered via the Gathering website October 16 - 30, 2012Priority window for Gathering registration
Important Dates:
January 2013Registration confirmation for groups accepted to the Gathering. Early Spring 2013Primary Adult Leaders receive Gathering hotel information Early April 2013Hotel deposit is due
Important Dates:May 1, 2013Full payment due to qualify for express registration onsite at the Gathering. Remaining payments can be made on-site in San Antonio.
Registration Fee: $295 through March 1, 2013$345 following March 1, 2013 This fee covers all Gathering program and Youth Ministry Office administrative costs; participant items such as the Gathering Bible, backpack and Post-Gathering DVD; and secondary insurance for all participants. Participants are responsible for their travel, hotel and meal costs.
GATHERING AGE REQUIREMENT … * At least 14 years old at time of Gathering (or) * Entering freshman year of high school * Will have NOT turned 21 by the Gathering
2013 YOUTH to ADULT RATIO … 2-6 Youth = 2-4 Adults 7-13 Youth = 3-5 Adults 14-20 Youth = 4-6 Adults 21-27 Youth = 5-7 Adults
More = See Web Site
HOW DO YOU CHOOSE PAL’s & AL’s … * Will any warm body over 21 do? * Training… Expectations … Is everyone on the same page?The ROLE of the PAL/AL before, during & after
… * Chaperone verses Shepherd
~ Must be 21 ~ Submits a Personal Information Form
~ Approved by who ~ Cost responsibility
No MATTER how great the program may be, the success or failure of the NYG is largely dependent on the qualities
displayed by the individual youth group Leadership Teams
The Alamo Dome
The Henry B. Gonzalez Convention Center
Transportation
Plane … -Less travel time Fewer meals/lodging -Less vehicle breakdown worries
Bus …-Great Community Building-Able to see the sites
Amtrak …
LODGING
NEW – Hotel Zones
ALL groups must stay in a Gathering Hotel!!!
Planning information…
-Up to $149.00/night + tax/night.-Double – 4 people per room-King – 2 people per room-Suite properties do not guarantee more than 4 people per room per double room and 2 persons per king room-ALL HOTELS HAVE POOLS!!
BUDGETING … (Synod’s example)
Gathering Registration $ 295.00Gathering Offering $ 10.00Transportation to TX $ 300.00Transportation in TX $ 50.00 Lodging $ 205.00 (4 nights) Meals $ 150.00 (5 days)District Event $ 50.00Sightseeing $ 50.00TOTAL (Estimate) $1,110.00
Are we tax exempt in Texas?Texas Tax Exempt Status:Organizations with a 501[c][3] status are state tax exempt in Texas. Possession of this certificate will allow your group to be exempt from paying the 6% state taxes for your hotel bill for the Gathering. Individual congregations may obtain these forms Via the web at:
www.cpa.state.tx.us/taxinfo/exempt/index.html
The Joys of FUNDraisingQUESTIONS TO ASK … Does your church have a policy?
How do you keep it fair?
What are some good ways to divide up the responsibility?
Group Covenant“Our Promise”
Why do a covenant? Do they guarantee behavior? How do we involve youth and parents? The Big Ones … send ‘em home vs. sit down and talk
District Event – Rio Cibolo Ranch
WHEN: July 1, 2013 1:00-4:00 PM
WHAT: TEXAS SIZE BBQ!
COST: TBA (not to exceed $50 per person)
DISTRICT BOOTH Theme – Got A SUGGESTION?
Asking Youth Groups to help fund - $25.00 per congregation
Also need groups to work at the BOOTH
It is an opportunity to meet people from across the United States. Youth love to meet other youth from different states!!
District Photo?TBA
www.lcmsgathering.com