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Exploring Office 2003 - Grauer and Barber 1

Committed to Shaping the Next Generation of IT Experts.

Getting Started: Essential

Computing ConceptsRobert Grauer and Maryann Barber

Exploring MicrosoftOffice 2003


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Objectives (1 of 2)

Describe components of a computer system Describe the contribution of IBM, Microsoft,

and Intel in the evolution of the PC

Discuss the purchase of a computer system

Define microprocessor, memory, andauxiliary storage

Describe a digital camera

Distinguish between system software andapplication software

Describe the evolution of Microsoft Windows


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Objectives (2 of 2)

Describe how to safeguard a system

Define FTP and distinguish between acompressed file and a self-extracting file

Describe Microsoft Office, InfoPath and

OneNote Distinguish between HTML and XML

Define a local area network

Define the Internet and the World Wide Weband e-mail

Describe Microsoft .Net; explain what ismeant by XML Web services


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Case Study: The Smith Family

The opening case study focuses on theconcept of setting up a home network

that would link together four computers,

as well as printers and a DSL InternetConnection. Students are asked to write

a short document describing the

advantages of a home network and

possibly prepare a drawing of what thenetwork would look like.


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Memory

Central processing unit

(CPU)Input

Auxiliary

Storage

Auxiliary StorageAuxiliary

Storage

Output

Any Computer System


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The IBM PC

A combined effort between IBM(credibility andmarketing), Microsoft(operating system), and Intel(microprocessor); introduced in 1981

IBM was a mainframe company; it was hounded byantitrust legislation, and did not believe in the futureof the PC (initial forecast was 250,000 units)

The PC was created as an open machine enablingindependent contractors to develop hardware and/or

software to improve it PC clones quickly followed and the market soon

exploded; IBM has a fraction of the market it created


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The PC Today


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Inside the PC

On

Off

All computers are based onthe binary number system

A bitor binary digit has oneof two values, zero or one

A byteis the smallest

addressable unit of memory(8 bits)

ASCIIprovides for 256(or 28) characters 01000001 A

01000010 B

etc.


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Original chips were numbered

8086, 80286, 80386, 80486

You could buy chips from multiple vendors Intel trademarked its chip as the Pentium

Pentium II, Pentium III, Pentium IV

Clock speed (MHz or GHz) differentiates chips

The central processing unit (cpu) or brain

of the PC

The Microprocessor


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Memory

Transient (erased when power turned off) Consider a UPS (uninterrupted power supply)

Measured in bytes

1 Kilobyte = 210

characters (~1,000 bytes) 1 Megabyte = 220 characters (~1,000,000 bytes)

1 Gigabyte = 230 characters (~1,000,000,000 bytes)

Need 256Mb or 512Mb of RAM

Keep multiple programs & data files in memory Graphic-intensive programs demand a lot of memory

The Original PC had 16Kb of memory


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Auxiliary Storage

Floppy Disk

No longer standard

Hard (fixed) disk

30 Gb and higher

Removable storage CD-ROM

CD-R/CD-RW

DVD/DVD-R/DVD-RW

Zip disks

Tape


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Input Devices


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The Monitor Resolution is expressed in

picture elements orpixels;(800 x 600 or 1024 x 768)

The higher the resolution,

the more you can see at

one time.

Larger monitors enable you to

you run at higher resolutions;

e.g., 19 to run 1024 x 768

comfortably A graphics card speeds

processing


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Lower Resolution (800 x 600)

Displays 20 rows and

8 columns


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Higher Resolution (1024 x 768)

Displays 28 rows and

12 columns


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The Printer

Ink Jet

Todays entry level

Laser

Top-of-the line

Four-in-one functionality Printer, scanner, fax,

copier

Network printer


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The Digital Camera

An image is stored on a photosensitive

computer chip, which converts the image

to a series of pixels

2 megapixels is entry-level

3 megapixels is better

There is no film; images are stored in

memory; the more memory the more

pictures 64Mb to 128Mb is suggested


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The Rise of the Personal Computer

Altair 8800: 1975

Apple II: 1977

IBM PC: 1981

First Portable PC: 1983 Apple Macintosh: 1984

Palm Pilot 1000: 1996

Apple iMac: 1998

(b) iMac


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The Purchase of a PC


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The Purchase of a PC (continued)

Insist on an unconditional 30-day returnpolicy for full refund

Insist on a price guarantee; i.e., if the price

goes down within 30 days, you are entitled tothe rebate

Pay with a credit card Leverage to enforce above items

Double the manufacturers warranty up to anadditional year

Dont forget the software


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Software

System Software Microsoft Windows Windows XP Home Edition

Windows XP Professional Edition

What Windows does not have - File Compression,Antivirus, Graphical FTP

Application Software Microsoft Office Core applications Word, Excel, Access, and

PowerPoint

Personal Information Manager Outlook Other applications FrontPage and Publisher

New to Office 2003 - OneNote and InfoPath


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Disk and File Management

A file is a set of instructions or data Program file: Microsoft Word or Microsoft Excel

Data File:Document or workbook

Copy, move, rename or delete a file A folderallows us to organize our files

May contain files and/or other folders

A back up strategyis critical What (data), When (whenever it changes), Where

(off site), How (Windows Explorer), and Who (you)


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Windows Explorer

Homework is the

active folder

- Sign indicate object

is expanded

Milestones in

Communication is

selected file


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Maintaining Your SystemWindows update takes place

automatically

Double click to installa printer Double click to add

new user


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A computer virusis an actively infectiousprogram that can erase data and/or alter theway your computer works

Worms and Trojan horses are other types of

infectious programs, but all are bad

Computer viruses are spread through email,

and/or infected floppy disks

Windows does not include an antivirusprogram; i.e., you must buy it separately

and update it frequently

Antivirus Software


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File Transfer Protocol Graphical FTP is notpart of Windows

Selected file to FTP Click to upload

Where you will FTP

the file


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File Compression

Use WinZip(or

compatible) program to

create a compressedfileorarchive

Create a self-extracting

filefrom the archive thatdoes not require

supporting software


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Introduction to Networks

Most people work in a network environment

Home network

Local Area Network (LAN)

Wide Area Network (WAN)

The physical structure includes: interface

cards, cables, hubs, switches, and routers

Protect your password!


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From LAN to WAN

(a) Home Network

(b) Local Area Network


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From LAN to WAN (continued)

(c) Wide Area Network


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The Internet and World Wide Web

The Internet

Network of networks

Began in 1969 as a

government project

Original network had 4

computers;

No central authority and

thus impossible to know

the exact size

The World Wide Web

A subset of the Internet

consisting of computers

that store hypertext

documents Invented by Tim Berners

Lee who wanted to share

notes with colleagues at

the European Particle

Physics Laboratory

(CERN) in Switzerland


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A message travels the Internet

All that matters is the beginning and ending address


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Acronyms Abound

HTTP HyperText Transfer Protocol is used totransmit Web documents

HTTPS Secure protocol for confidentialtransactions

HTML The language in which all Webdocuments are displayed

TCP/IP A suite of protocols that allows

multiple platforms to communicate

ISP Internet Service Provider


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The Exploring Office Web Site

Web address (or URL)

Internet Explorer is the browser

HTTP protocol


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The Commercialization of Cyberspace

Advantages for the Seller

Open 24/7

Shoppers from anywhere

Virtual inventory is cheaper

and extensive

Lower transaction costs Target your customers

Advantages for the Buyer

Open 24/7

Never leave home

Easy to view and explore

product line

Comparison shop Web site knows you

E-commerce is the exchange of goods andservices via the Internet. It requires a buyer

and seller, and a place to meet


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E-Mail (Electronic Mail)

E-mail is simply a means of sendingmessages via computer

There should be no expectation of privacy

Every e-mail address is unique and consists

of two parts, a username and a hostcomputer; [email protected]

You can obtain an account at school, pay foran account through an ISP such as AOL, orget free email accounts at sites likewww.hotmail.com orwww.yahoo.com


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The Mail Folders

Inbox new messages as well as messagesthat have been read

Outbox messages not yet sent

Sent items messages that have been sent(moved here from outbox)

Deleted items messages deleted from anyfolder

Custom folders additional folders createdby the user


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Additional E-mail Capabilities

Address Book Contains the e-mail addresses of frequent

contacts

Enables you to enter an alias (e.g., Bob

instead of the complete address) Distribution List

A set of e-mail addresses stored under onename

Ideal for your professor to e-mail the class


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Parts of the E-mail Message

Recipients

Message text

Subject

Attachment


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Microsoft. NET

Combination of technologies that collectively

build complex applications over the Internet

Based on interoperability in which a user can

access data in any application, over any platform,

over any device Uses XML Web Services

An industry standard for data structuring

Service is developed once

Exported to different applications

Microsoft Passport is the best known XML

Web service


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Microsoft .Net (continued)


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Summary

Understand components of a computersystem for usage and purchasing

Distinguish between system software andapplication software

Understand disk and file management Understand tools, such as antivirus software,

FTP, and File Compression

Learn about Networks, the Internet, WWW,and E-mail

Discover new Microsoft Applications


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Questions?

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