© 2011 ibm corporation air india ltd. fileserver friday september 23, 2011

© 2011 IBM Corporation

Air India Ltd. Fileserver

Friday September 23, 2011

© 2011 IBM Corporation2 AI Ltd. DMS Implementation

Air India Ltd. Fileserver System: Brief Introduction

Fileserver will be available for all Air India employees that will allow them to access important document from anywhere in the world by logging into the Fileserver system

Documents (for e.g. circulars) will be created through DMS and a copy will be kept on the File server and can be accessed through internet explorer

Document Creation will happen automatically in Fileserver :

Air India Document Creator logs in to the DMS system

The creator will create and upload the document in DMS

This will run thru the DMS workflow and finally get approved in case required

This gets stored in the DMS repository and a copy on the File Server repository that will be

availability to all Employees

Necessary public domain folders / folder structures in DMS are replicated on daily basis onto the

File Server


Air India Fileserver benefits: Provide free access to relevant and important information to all employee

Go to IT Energy Efficiency Scenario

Fileserver is a document repository system which will be available for all Air India employees

There will be three kind of documents that will be available on the Fileserver:

Circulars for each department

Manuals

Public domain documents

Employee can see the documents on the Fileserver; However, they can not change or modify the

documents on the fileserver.

Fileserver will be automatically updated and the system will replicate the information from DMS

FileNet to Fileserver at regular interval.

Employees can access documents from anywhere in the world by logging in through valid user id and

password


Air India

Fileserver system

Some Screen Shots

© 2011 IBM CorporationAI Ltd. DMS Implementation09/23/115

Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, which can be access by simply clicking on any item

2: Air India Fileserver link :DMS Staff Access– To access circulars

and public domain information

3: DMS link – to access DMS system with authenticated DMS id Only

4: Web Mail link - To access Web mail

8: Click portal link

7: Flight Safety website

5: Operations website link

6: Air India website

1: URL for Air India Fileserver – Type http://dms.airindia.in

9: QMS Website

11: Corp. Quality policy

link

10: Corp. Safety policy

link

12: Corp. Environment policy

link

Portal Main Screen

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5

87

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If user click on circulars and public documents link; It will take them on this screen where users have to log in user id and password to access documents

2: Enter password for Air India Fileserver and click

on ok button

Circular and Public Document Screen

1:Enter User name for Air India Fileserver

3. Click on ok button

4. Home - User can click on this button to go back to

home page

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3

5. Helpdesk - User can click here to go to Helpdesk

BACK TO MAIN PAGE

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After log in to File server user will come on this screen where different folder will be there, User can access documents i.e. “DMS controlled manual” by selecting relevant link

1: Dept. link – Click on Dept. name links to see document

related to that Dept.

3: Home - User can click on this button to go back to home page

2: Back to pervious page – User can go back

to previous page

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2

BACK TO MAIN PAGE


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If user select DMS controlled manuals link form main page, User will be directed on this page to access published manuals

1: Published manual link – User can select this link to go

to various manuals

2: Back to pervious page – User can go back to

previous page

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2



BACK TO MAIN PAGE

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As user click on published manual link, user will be directed on this page to access different Dept. manuals

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2

1: Different Dept. manual link – User can click on AI- Corporate to open manuals

related to this Dept.


previous page


BACK TO MAIN PAGE


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© 2011 IBM Corporation10

AI Ltd. DMS Implementation

As user click on AI-Corporate manual link, user will be directed on this page to access different corporate manuals

1: Different manual link – User can click on EMM

manuals to open it


previous page



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2

BACK TO MAIN PAGE

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As user click on EMM manual link, User will be directed on this page to access and open EMM manual

1: EMM manual link – User can click on EMM.pdf manuals

to open it


previous page


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BACK TO MAIN PAGE


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After log in to File server user will come on this screen where different Dept. folder will be there, User can access documents i.e. DIT Dept. by clicking on its link

1: Dept. link – Click on DIT Dept. name links to see document related to it


2: Back to pervious page – User can go back

to previous page

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2

BACK TO MAIN PAGE


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As user click on Dept. of information technology link, user will be directed on this page to access different circulars and bulletins

1: Dept. Documents link - Document related to that

Dept.


previous page


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BACK TO MAIN PAGE


43



As user click on circulars and bulletins, user will be directed on this page to access different documents; user can click on any document to open it

1: Documents link – User will click on the Document to open

it


previous page


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BACK TO MAIN PAGE


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If user will click on the helpdesk link, user will come on this screen to select which type of help required by them

1: Helps link – User will click on the relevant link i.e. Fileserver help to open it

2: Back to pervious page – User can go back to previous page

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BACK TO MAIN PAGE



If user will click on the Fileserver help link, user will come on this screen where they can select and open help help documents

1: Helps document link – User can click on the relevant document link to open it

2: Back to pervious page – User can go back to previous page

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BACK TO MAIN PAGE



Thank You !

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