© e goetsch 2000 - 2015 1 | 29 introduction to scientific research grant proposal writing day 1...

© E Goetsch 2000 - 2015 1 | 29

Introduction to Scientific Research Grant Proposal Writing

Day 1 & 2

AbubakarTafawa Balewa University, Bauchi

Monday, 25th - Friday, 29th May 2015

Errol Goetsch+27 78 573 5046

[email protected] | www.xe4.org

© E Goetsch 2000 - 2015 2 | 29

Definition of Successful Grant-SeekingKnow the purpose of the course

Good

Bad

X √

Fail

Fail

Quality

Outcome

Success

Waste

© E Goetsch 2000 - 2015 3 | 29

What wewant to do

Survey of Successful Grant-SeekingThe history of success

Who is here today?

Who has applied for a grant before?

Who has been rejected?

Who has been accepted?

How much money was involved?

Who received the money?

Who completed the project?

Who applied again?

Who intends to apply after this course?

Who believes it is difficult?

What they want to

fundWhat they want to promote

We want to get here

© E Goetsch 2000 - 2015 4 | 29

Elements of a successful Grant-Seeking ProposalThe parts of the story

A. Proposal for the design of the projectB. Proposal for the delivery of the project

1. The problem statement (the baseline that shows value of problem)

2. The feasibility assessment (the research that validates the project)

3. The workplan (the tasks to results)

4. The budget (the costs of the workplan)

5. The delivery schedule (the distribution of results)

6. The impact analysis (the test of solving of the problem)

Can fund any part

© E Goetsch 2000 - 2015 5 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D

6. Total Performance

Performers

Payments

Payers

4. Project Deadlines

Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T

Tools for Successful Grant-Seeking11 Tools to guide proposal structure, delivery and targets

3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries

9. Capacity | Risk Calculator

KPA5 KPA6KPA4 KPA10KPA3KPA2KPA1 KPA7 KPA8 KPA9

3 System3 Structure

5 Targets

7. Job Description KPA's

2. Priority List

B

B11. Cost|Benefit Analysis

© E Goetsch 2000 - 2015 6 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T

Tools for Successful Grant-Seeking11 Tools to guide structure, systems and targets

3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 7 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 8 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 9 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 10 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 11 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 12 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 13 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 14 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 15 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 16 | 29

Premises

Power

Products

Policies

Progress

Proof

Pay off

1. Cash Flow

8. KPI's

D

D

D


Performers

Payments

Payers


Actual

Targets

100%= Date

E

EE

E

x

10. Sustainability

R LD

T


3. Governance

Q

Q

5. Targets Setting

Benefits

Project

Change

Donors

Agencies

Programmes

Intermediaries



3 System3 Structure

5 Targets


2. Priority List

B


© E Goetsch 2000 - 2015 17 | 29

collect

design

decide

produce

deliver

change

$1

T

%

# of products and services delivered

Delivery mechanism

Designs and delivers Solution

Development priority

Government / Donor Agency / Bank

# of beneficiaries x % of solution

Taxpayer / Shareholder / Benefactor care

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

Paper Trail

1. The Development Funding Cash FlowContext and role in sequence of events, its tasks and report

#

$3

$2

$

BudgetsWork Plans

Impact Assessment

Baseline

Progress reportsMid-Term reports

Receipts

End-Term reports

PROPOSAL

Delivery Schedule

Scope of Work

Feasibility Analysis

ContractGrants

3 System3 Structure

5 Targets

T

Oc

Op

Ip

Definition Role Measure

# of people x % of problem

© E Goetsch 2000 - 2015 18 | 29

Agriculture Human Capital Development Education Youths and Women Empowerment Sports and Recreation Culture and Tourism Urban and Rural Development Infrastructural Development

AgricultureAviationCommerce & TourismInformation & CommsDefenceEducation & Youth Dev.EnvironmentM.F.C.T.Finance & Economic DevMinistry Of Foreign AffairsHealth And Social ServicesIndustriesCulture TourismInternal AffairsJusticeLabour And ProductivityPetroleum Resources

State Priority Federal Priority Economic Priority

2. Programme: Development PriorityMatch as many priorities as possible to maximise donor appeal

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

Factor Market

Goods Market

Firms Producers

HouseholdsConsumers

Economic Growth

Full employment

Price Stability

Trade Balance

Income Equality

/ 30 / 26 / 5

© E Goetsch 2000 - 2015 19 | 29

Leadership(Boardroom)

Management(Head Office)

Targets

Score

Decide Strategy (Authority / Balance)

Design System(Responsibility / Skill)

Who (Where)

Do (Need)

Result

Deliver Operations(Directions / Energy) ActualsStaff

(Field Office)

3. Agency: Corporate GovernanceSet Leader | Manager roles for peak (on-target) performance

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

D

© E Goetsch 2000 - 2015 20 | 29

Planned (set Targets for:1. Input (cost)2. Work (time) 3. Output (benefits)4. Outcome (impact)

Actual

Target

Score

4. Project: The Performance DeadlineThe universal management equation gives purpose & confidence

Date

Defining a Project

Special purpose vehicle(unique outcome)

Term-limited(defined end-date)

Implemented(delivery from start / Target)

=

Governing a Project

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

D

© E Goetsch 2000 - 2015 21 | 29

5. Benefits: Targets SettingDefine objectives in 2 dimensions – Quantity x Quality

How much

How good

Performance Supply

Quantity

Quality

Performance Demand

25%

100%200 km

100 km

10 cm 20 cm

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

D

© E Goetsch 2000 - 2015 22 | 29

Satisfaction

Outcomes

Inputs

Households

Factor Mark

Organisation

Work

Goods Market

Outputs

%

$

Time

#

Capacity

Performance

Benefits

COSTS: reduce

BENEFITS: increase

ProductionMarketingQuality / RiskInformationStrategyBudget

Organogram

Schedule

6. Benefits: Total Performance ManagementThe WORKPLAN part of the Proposal

C/B Equity

Economy

Efficiency

Effectiveness

R&DFinance HRFacilitiesProcurement

Review

E X E L E N C EC L=X = e4

3 System3 Structure

5 Targets

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

© E Goetsch 2000 - 2015 23 | 29

7. Benefits: Management KPA'sSee the responsibility for peak (on-Targets) performance

Question Function

Why 1. Research & Development

Who with 2. Human Resources

What for 3. Marketing

What with 4. Finance

Where 5. Facilities

How 6. Procurement

What if 7. Risk

When 8. Production

What 9. Information | Audit | M&E

Who for 10. Strategy

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

DDesign System(Responsibility / Skill)

64 10321 7 8 95

© E Goetsch 2000 - 2015 24 | 29

8. Project: Job Descriptions | KPI'sThe work that managers manage

Function KPA

1 R&D Solving problems

2 Marketing Attracting resources

3 Finance Matching in/out flows

4 HR Getting people working

5 Facilities Getting areas working

6 Procurement Getting inputs in

7 Production Getting outputs out

8 Risk Removing obstacles

9 Information Supporting decisions

10 Strategy Satisfying stakeholders

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

D

KPI6KPA4 KPI10KPI3KPI2KPI1 KPI7 KPI8 KPI9KPI4 KPI5

© E Goetsch 2000 - 2015 25 | 29

8. Project: Performance Contracts | KPI'sThe products that managers achieve

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

Function KPI Q Q

1 R&D Policy

2 Marketing Payers

3 Finance Payments

4 HR Performers

5 Facilities Places

6 Procurement Power

7 Production Products

8 Risk Progress

9 Information Proof

10 Strategy Pay-offsKPI5 KPI6KPI4 KPI10KPI3KPI2KPI1 KPI7 KPI8 KPI9

D

D

D

© E Goetsch 2000 - 2015 26 | 29

Payers Payments Products Proof Pay offPlacesPolicy People Power Progress

Marketing Finance Production

StrategyM&EProcurementR&D HR Facilities Risk

What for What with When What Who ForWhereWhy Who with How What If

9. Agency: Capacity|Risk AuditProject and organisations fail where tasks are unallocated

2 3 7 9 1051 4 6 8

Burden

3 System3 Structure

5 Targets

KPA's

KPI's

D

D

D

© E Goetsch 2000 - 2015 27 | 29

TRUST

Donor RetentionIncome

LOYALTYRESPECT

Untied Funding

Actual

Targetx

Actual

Targetx

Actual

Target

Marketing OperationsHR Finance

10. Agency|Project: SustainabilityIs the balanced scorecard of financial performance

DIGNITY

Reserves

Actual

Targetx

R LD

T

=

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

© E Goetsch 2000 - 2015 28 | 29

11. Benefits: Cost|Benefit AnalysisSet objectives in terms of both Benefits and Beneficiaries

How much

# Beneficiaries

Impact Supply

# Benefits

Quality

Impact Demand

Actual / Target Cost to achieve

% change

25%

100%100%

50%

50% 100%

3 System3 Structure

5 Targets

See PROBLEM

See SOLUTION

Benefits

Project

Agencies

Programmes

Intermediaries

Community

Donors

See PROBLEM

D

D

D

© E Goetsch 2000 - 2015 29 | 29

Groups for Successful Grant-SeekingThe distribution of labour

10 good wo/men, with at least 1 who

- has a project

-has applied for a grant before

- has developed a budget before

- has studied/worked outside the country

- has participated in/managed a project before

- has developed a proposal before

- sticks to deadlines

© e goetsch 2000 - 2015 1 | 29 introduction to scientific research grant proposal writing day 1...

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