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Page 1: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

英 语 实 用写 作英 语 实 用写 作English Practical WritingEnglish Practical Writing

Page 2: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

IntroductionIntroduction

• This 28-hour writing course will be focused on This 28-hour writing course will be focused on the English writings for practical purposes, like the English writings for practical purposes, like writing notices, ads, notes, business and writing notices, ads, notes, business and personal letters, personal letters,

e-mails, resumes, diaries, and book reports. e-mails, resumes, diaries, and book reports. Since practical English writing serves practical Since practical English writing serves practical purposes, you need to ask the questions below purposes, you need to ask the questions below before taking up a pen:before taking up a pen:

• To whom am I writing?To whom am I writing?• Why am I writing?Why am I writing?• What do I want the reader to know about and What do I want the reader to know about and

do?do?• What is the established style of this writing in What is the established style of this writing in

English?English?

Page 3: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

★ ★ To get something done, this type To get something done, this type of writing must adhere to certain of writing must adhere to certain principles:principles:

– ClearClear– CorrectCorrect– SimpleSimple– It follows established forms and It follows established forms and

contents.contents.

Page 4: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

I. Notice Writing I. Notice Writing

A. DefinitionA. Definition — —A notice is a written or printed A notice is a written or printed

statement that gives information or statement that gives information or a warning to people. a warning to people.

B. A notice includes at least three B. A notice includes at least three parts: parts: • Date: day of the week—time Date: day of the week—time • PlacePlace• ActivityActivity

Page 5: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

C. The similarities and differences between C. The similarities and differences between Chinese notices and English notices: Chinese notices and English notices: • Both include three parts: date—day of the weekBoth include three parts: date—day of the week

—time; place; activity.—time; place; activity.• In an English notice, the day of the week is writteIn an English notice, the day of the week is writte

n before the date, whereas in a Chinese notice, tn before the date, whereas in a Chinese notice, the day of the week is generally put after the date.he day of the week is generally put after the date.

• For names of days of the week, we may either spFor names of days of the week, we may either spell out the whole word (e.g. Wednesday) or use tell out the whole word (e.g. Wednesday) or use the abbreviated form. It is also true for the month.he abbreviated form. It is also true for the month.

• The #1 in English should be written as 1The #1 in English should be written as 1 号 号 in Chiin Chinese; it should never be written as 1# to replace nese; it should never be written as 1# to replace 11 号 号 in Chinese. In other words, the sign # is alwin Chinese. In other words, the sign # is always used before a number, not after it.ays used before a number, not after it.

Page 6: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

II. Posters II. Posters • Posters can be used for many Posters can be used for many

purposes: advertising, educating, or purposes: advertising, educating, or even protesting.even protesting.

• Both pictures and words are Both pictures and words are employed. employed.

• The words in posters should be The words in posters should be precise and concise precise and concise

Page 7: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

III. Personal Ads III. Personal Ads Sample a Sample a

Page 8: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 9: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample cSample c

Page 10: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

IV. Greeting IV. Greeting CardsCards

A. Format—Salutation; Body; Signature

Page 11: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 12: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 13: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

V. V. Good Wishes and CongratulationsGood Wishes and Congratulations

★ ★ A letter of congratulation contains three A letter of congratulation contains three messages: messages:

● ● express your congratulations express your congratulations

● ● express your admirationexpress your admiration

● ● give your best wishesgive your best wishes

Page 14: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 15: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 16: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

VI. CondolencesVI. Condolences

★ ★ A letter of condolence contains four parts:A letter of condolence contains four parts:

• Show your heartfelt condolences and Show your heartfelt condolences and sympathy to the family of the deceasedsympathy to the family of the deceased

• Mention or evaluate briefly the life Mention or evaluate briefly the life achievements of the deadachievements of the dead

• Pay homage and respect to the deadPay homage and respect to the dead

• Extend your help or present your Extend your help or present your condolences and sympathy againcondolences and sympathy again

Page 17: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

CChhaapptteerr FFiivvee

DDeessccrriippttiioonn

SampleSample

Page 18: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

VII. VII. InvitationsInvitations

★ ★ A formal invitation includes the following in additionA formal invitation includes the following in addition

to the name of the person who sends it:to the name of the person who sends it: – The occasion or matter concerned;The occasion or matter concerned;– The name of the person to whom the invitation is The name of the person to whom the invitation is

sent;sent;– R.S.V.P., an abbreviation for the four French words R.S.V.P., an abbreviation for the four French words

which means “please reply” are written in the lower which means “please reply” are written in the lower right- or left-hand corner of the invitation;right- or left-hand corner of the invitation;

– The telephone number, at which the person invited is The telephone number, at which the person invited is asked to call to give a reply. The words “(regrets asked to call to give a reply. The words “(regrets only)” mean that a telephone call is expected only only)” mean that a telephone call is expected only when the person invited cannot make it.when the person invited cannot make it.

Page 19: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Requirements:Requirements:

• Keep all the information in the middle;Keep all the information in the middle;

• Use the third person for a formal invitation;Use the third person for a formal invitation;

• Use full names instead of nicknames or Use full names instead of nicknames or abbreviated names;abbreviated names;

• Use written language instead of oral or Use written language instead of oral or informal language.informal language.

Page 20: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 21: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 22: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

★ ★ An informal letter of invitation An informal letter of invitation oftenoften

contains four elements as contains four elements as below:below:

• State the occasion for the invitation;State the occasion for the invitation;

• Give the exact time and place;Give the exact time and place;

• Express the hope of having the invitation Express the hope of having the invitation accepted;accepted;

• Say a reply is expected. (Optional)Say a reply is expected. (Optional)

Page 23: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 24: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 25: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

VIII. Thank-you LetterVIII. Thank-you Letter

★ ★ The elements contained by a thank-The elements contained by a thank-you letter:you letter:

– Express your gratitude. Express your gratitude. – Specify the gift, favor or help you received Specify the gift, favor or help you received

and discuss it briefly.and discuss it briefly.– Show your pleasure and gratitude again.Show your pleasure and gratitude again.– Remember the past and paint the future if Remember the past and paint the future if

necessary. necessary.

Page 26: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 27: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 28: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

IX. IX. ApologiesApologies

★ ★ The elements contained by an apologetic letter: The elements contained by an apologetic letter:

– Express your apology for failing to do something Express your apology for failing to do something or having done something undesirable.or having done something undesirable.

– State the reason for it.State the reason for it.– Say sorry again and make a suggestion for doing Say sorry again and make a suggestion for doing

something to make up.something to make up.

Page 29: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

X. X. Letter FormatLetter Format

★ ★ The Six Parts of A Letter:The Six Parts of A Letter: • the heading the heading • the inside address the inside address • the salutation the salutation • the body the body • the complimentary close the complimentary close • the signaturethe signature

Page 30: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample aSample a

Page 31: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample bSample b

Page 32: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

XI. XI. EnvelopeEnvelope

SampleSample

Page 33: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

XII. XII. Personal LettersPersonal Letters

★ ★ The Characteristics of A Personal Letter:The Characteristics of A Personal Letter:• The letter head and the inside address are omitted;The letter head and the inside address are omitted;• The first part shows the writer’s concern about tThe first part shows the writer’s concern about t

he letter receiver;he letter receiver;• The second part introduces the writer’s recent lifThe second part introduces the writer’s recent lif

e and some news;e and some news;• The last part shows the writer’s greetings and hoThe last part shows the writer’s greetings and ho

pes for the letter receiver;pes for the letter receiver;• There is no need to leave both handwritten and tyThere is no need to leave both handwritten and ty

ped signatures.ped signatures.

Page 34: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Lucia Lawson’s letter to her mother in WWIILucia Lawson’s letter to her mother in WWII

Page 35: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

A letter by Captain ScottA letter by Captain Scott

Page 36: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

XIII. XIII. Business LettersBusiness Letters ★ ★ Principles in Writing Business Letters:Principles in Writing Business Letters:

• ClearClear• ConciseConcise• CorrectCorrect• ConstructiveConstructive• ConvincingConvincing• ConcreteConcrete• CoherentCoherent

Page 37: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

A. InquiriesA. Inquiries

★ ★ Steps: Steps:

• state the source where you learned about the itestate the source where you learned about the item;m;

• show you are interested in one model or state whshow you are interested in one model or state what you are looking for;at you are looking for;

• request information about catalogs, cost, discounrequest information about catalogs, cost, discount, stock, payment, delivery, etc;t, stock, payment, delivery, etc;

Page 38: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

SampleSample

Page 39: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

B. B. Inquiry ReplyInquiry Reply

★ ★ The Contents of An Inquiry Reply: The Contents of An Inquiry Reply:

• Thank the inquirer and acknowledge the inteThank the inquirer and acknowledge the interest in your company.rest in your company.

• Supply the specific facts requested. / Give an Supply the specific facts requested. / Give an explanation if you can not supply the item anexplanation if you can not supply the item and, if possible, suggest an alternative.d, if possible, suggest an alternative.

• Enclose a brochure. Call attention to the partEnclose a brochure. Call attention to the particulars of the brochure to encourage a sale.iculars of the brochure to encourage a sale.

Page 40: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

SampleSample

Page 41: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

C. Purchase Order C. Purchase Order

★ ★ Necessary Information Necessary Information

• the item ordered the item ordered

• model numbermodel number

• quantity desired quantity desired

• its descriptionits description

• unit price unit price

• applicable discountsapplicable discounts

• applicable tax applicable tax • total pricetotal price• method of payment method of payment

• method of shipmentmethod of shipment• delivery address delivery address

• desired delivery datedesired delivery date

Page 42: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

SampleSample

Page 43: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

D. ComplaintD. Complaint ★ ★ StepsSteps::

• State your situation matter-of-factly, and State your situation matter-of-factly, and provide all the necessary information.provide all the necessary information.

• Emphasize the loss or inconvenience you Emphasize the loss or inconvenience you have suffered.have suffered.

• Make your request for adjustment.Make your request for adjustment.• Word your complaint or claim positively aWord your complaint or claim positively a

nd calmly, and remove the words of emotnd calmly, and remove the words of emotion.ion.

Page 44: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

SampleSample

Page 45: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

E. AdjustmentE. Adjustment ★ ★ Contents in An Adjustment Letter: Contents in An Adjustment Letter:

• Thank the customer for the information proThank the customer for the information provided.vided.

• Express sympathy and understanding.Express sympathy and understanding.• Tell what has been done about the complaiTell what has been done about the complai

nt.nt.• Give an explanation.Give an explanation.• Grant an adjustment or offer a compromise Grant an adjustment or offer a compromise

adjustment or refuse an adjustment.adjustment or refuse an adjustment.

Page 46: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

SampleSample

Page 47: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

XIV. Applications XIV. Applications

★ ★ An application letter serves as a Cover Letter (An application letter serves as a Cover Letter ( 附附函函 ) of a resume, an interpretation and expansion ) of a resume, an interpretation and expansion of the resume. It is to get the readers interested in rof the resume. It is to get the readers interested in reading the resume or Curriculum Vitae (CV), and heeading the resume or Curriculum Vitae (CV), and help them understand we know both ourselves and tlp them understand we know both ourselves and the company. he company.

Page 48: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Two Categories of the Cover Letter:Two Categories of the Cover Letter:

• Solicited Job Application Letters—to appSolicited Job Application Letters—to apply for an advertised job opening ly for an advertised job opening

• Prospecting Job Application Letters—to aProspecting Job Application Letters—to ask about the availability of a job opening sk about the availability of a job opening

Page 49: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample for A Solicited Sample for A Solicited ApplicationApplication

Page 50: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing
Page 51: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing
Page 52: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

Sample for A Prospecting ApplicationSample for A Prospecting Application

Page 53: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing
Page 54: 英 语 实 用写 作 English Practical Writing. Introduction This 28-hour writing course will be focused on the English writings for practical purposes, like writing

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