District 5 Staff Agenda

February 9, 2011Taylor County Extension Office

10:00 am EST

Personnel & Programs PERSONNEL UPDATES

• Vacancies – “23” Length of Vacancies • *Study Leave *State Changes *Health *Retirements

*Sympathy *Wedding Announcement

PROGRAM HIGHLIGHTS for DISTRICT 5• FCS Christy Nuetzman• ANR Ron Bowman • HORT Dennis Morgeson • 4-HYD Elijah Wilson

REFRESHMENTS – Pulaski and Russell Cos. – Thanks!

Information – Deadlines - Events

AFFIRMATIVE ACTION• ADA Assessment/Compliance Plans – Thank You!• Efforts: Document – Document – Document• Resource Guide:

http://www.ca.uky.edu/psd/affirmative_action.php

BUILDING PARTNERSHIPS: COMMUNICATING WITH POLICY MAKERS FOLLOW-UP• Complete/Send Form electronically to DD by Mar. 9 • Reports Received: Grayson and Green • Link to Form: http://ces.ca.uky.edu/cesrc/

BUDGET UPDATE• Overall Impact still linked to Legislative Decision• Increased Cost to Extension – 1.5% Jan. 2011• Base Agent Assessment Increase – 3%• Potential Employee Raise – 2 or 3% Pool (Merit)• Provost continues to call for a 5% reduction plan• New! Stop-gap Memorandum; Max. Cost $45,000

BUYOUT – FACULTY ONLY• Provost Finalized• Agent Positions are not eligible

CALENDAR – WEB BASED• New! Calendar of Events for Co. Websites• Statewide Initiative - District 3 Pilot Counties• Example: Boone http://ces.ca.uky.edu/boone/

CAREER LADDER• All Applications Forwarded to Karen Ramage• Level 4 Applications will be Peer Reviewed Feb. 17• Pay Adjustments Effective July 1• New! Time Exception for Employees on FML

CEDIK (Community & Economic Initiative of KY)• CEDIK website: www.ca.uky.edu/cedik• Newsletter Agent Highlight: Elijah Wilson• Ken-Tenn 2011 Conf.: May 23-25, Pine Mt. St. Park• National Issues Forum on Community Based

Economic Security – Feb 7; Taylor Co. (excellent!)

CIVIL RIGHTS REVIEW (FEDERAL)

April 4 – 8 and 11 – 15 (UK and KSU)

Hardin County – April 14 and 15

State Contact: Martha Thompson

COMMUNICATIONS CONFERENCE• Mandatory – Register through CATPAWS• Districts 5, 6 & 7 - Bowling Green; March 31 – April 1• DD Approval Only for Lexington Site• Service Awards will be given at Conference

COUNTY PROGRAM REVIEWS • Clinton - July 19 (Martha Thompson, Team Ldr.)• Wayne - July 20 (Martha Thompson, Team Ldr.)• Russell - July 21 (Martha Thompson, Team Ldr.)• Follow-up Reports Due 6 Months after Visit

http://www.ca.uky.edu/psd/county_program_reviews.php

CROSS COUNTY LINES PARTICIPATION FOR 4-HYD• State Contact – Martha Welch, St. 4-HYD Specialist• July 1 deadline for summary

EDUCATIONAL OPPORTUNITY/GUIDELINES• New Opportunity! Great Plains IDEA – UK member• Link for information: http://www.gpidea.org/• Guide: File EEP Forms by deadline thru D5 Office• Completion of Masters – Notify Martha Thompson• Salary Increase based on approval/official transcript

EPSILON SIGMA PHI – March 22 – 23• KSU – Ctr. for Sustainability of Farms & Families• Mar. 15 Registration Deadline• KY has 158 Members on the National Register• Awards http://ces.ca.uky.edu/epsilonsigmaphi• Report to the People Winners

ETHICS PRINCIPALS FOR UK EMPLOYEES• PowerPoint• Discussion

HEALTH ROCKS – KSU• 2010 – 1500/2000 youth reached – Thanks Agents!• 2011 - Grant for $45,000

IN-SERVICE TRAININGS• Are there Support Staff Needs?• Email Connie - Requests will be forwarded• Deadline: Feb. 23

IT UPDATES• Satori will continue to be used in Counties• Officer Communicator Update – Microsoft Lynx

LEAVE – Reporting Hours/Status• Report ALL Leave through CATPAWS monthly• Link to Status - https://myuk.uky.edu/irj/portal• Upcoming Holidays – Memorial Day & July 4th• Old Leave/Special Bonus Days – Take by June 30

MARKETING• Use UK licensed vendors• Marketing - http://ces.ca.uky.edu/marketing/• UKAgStore - http://www.ukagstore.com

MID-YEAR VISITS• Agents over 1 Year of Service• Continuing thru April• Prepare for discussion – Mid-Year Form• Dates are subject to change

New Madrid Fault National Level Exercise• State Contact: Andrea Husband• District 5 Contact Agents:

ANR – Jack Ewing and Rick Greenwell

4-HYD – Carole Goodwin and Lynnette Allen

FCS – Debbie Messenger• Exercise – Scenario – 7.7 magnitude earthquake • Dates: May 16 – 20• Sites: Regional Emergency Coordination Centers

Owensboro, Paducah and Hopkinsville

P.O.W• State Contact: Dr. Ken Jones• Goals – Long Term Impact, Align with Impact• Draft POW Updates Due May 1 (electronic)• New POW Due Next Year (7/1/12 – 6/30/16)

POST-RETIREMENTS• Guidelines – Contact D5 Office for details• 3 Month Window to Process• One Year Renewal Basis

SECURITY ISSUES• Building Design – New and Old• “Zero Tolerance” – Establish guidelines

SEE BLUE, GO GREEN PILOTS – Spring 2011• Green Office Certification – Ashley Osborne• D5 Pilot County (75% of office must participate)• Link: http://www.ca.uky.edu/gogreen/index.php

SNAP-Ed – Report Monthly• Hours – 100+ shows strength; 500+ for Assistant

SOCIAL MEDIA WEBSITES• Information: http://www2.ca.uky.edu/social/• Must have DD Approval • Must have Ag Com Approval – Email Request with

link to site to ukag.social@uky.edu• Email confirmation will be sent with approval• Sites will be registered on Link above • No Personal Sites allowed if linked to UK profession• Deadline – End of Feb! (Afterwards all approval from

UK Public Relations)

STAFF MEETING SCHEDULE• Mar. All agents May All Agents• April Open Date June – Aug No Staff

STATE EXTENSION COUNCIL – Feb. 22 - 23• Embassy Suites, Lexington• D5 Delegates: Chuck Crutcher, Bob Osborne,

Mary Hawes, Nancy Eller, Debbie Cowan (At

Lg.)• District Meetings: May, 2011 thru Jan, 2012

SURVEY REQUESTS• Specialists (JECP Discussion) - Feedback on Agents• MITT – All Agents need to complete

TAXABLE BENEFITS• Reimbursements by District Boards for cell phones,

automobiles and other equipment usage that is of a personal nature is a taxable benefit 

• The IRS requires a 1099 to be issued for these personal benefits that are equal to or exceed

$600 per year• Cell Phone Survey

TAX EXEMPT STATUS• Mar 15: Deadline for Registration of Tax Exempt

Option (all Extension Groups/Entities)

http://warehouse.ca.uky.edu/Registration/Taxexempt/• May 15: Filing Deadline for 990 for 4-H Councils• FAQ’s for Tax Exempt Issues

TRI-STATE DIVERSITY CONFERENCE• Date: Feb. 10–11, 2011• Marriott – Cincinnati Airport Location

WEB PAGE REVISIONS• Integrated Media – Changes to County Web Pages• Publications Link will Open in New Tab• “County Links” is being renamed to “Quick Links”• Process to begin immediately

FEBRUARY BIRTHDAYS!

Feb 2 Linda Will (Hardin Support Staff)

Will Stallard (Casey CEA for ANR) Feb 3 Phil Smith (Clinton CEA for ANR) Feb 4 Pat Hardesty (Taylor CEA for ANR) Feb 13 Elijah Wilson (Cumberland CEA for 4-H)

Marla Stillwell (Hardin CEA for 4-H) Feb 15 Richard Whitis (Pulaski CEA for ANR) Feb 16 Kay Kennedy (Washington CEA for FCS)

FEBRUARY BIRTHDAYS! Feb 19 Susan Martin (Grayson Support Staff) Feb 24 Fran Hodges (Hardin Support Staff) Feb 25 Matthew Mofield (Pulaski CEA for 4-H)

Jessica Vincent (Hardin Support Staff)

PROGRAM GROUPS ANR/HORTICULTURE FAMILY AND CONSUMER SCIENCES 4-H YOUTH DEVELOPMENT