![Page 1: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/1.jpg)
District 5 Staff Agenda
February 9, 2011Taylor County Extension Office
10:00 am EST
![Page 2: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/2.jpg)
Personnel & Programs PERSONNEL UPDATES
• Vacancies – “23” Length of Vacancies • *Study Leave *State Changes *Health *Retirements
*Sympathy *Wedding Announcement
PROGRAM HIGHLIGHTS for DISTRICT 5• FCS Christy Nuetzman• ANR Ron Bowman • HORT Dennis Morgeson • 4-HYD Elijah Wilson
REFRESHMENTS – Pulaski and Russell Cos. – Thanks!
![Page 3: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/3.jpg)
Information – Deadlines - Events
AFFIRMATIVE ACTION• ADA Assessment/Compliance Plans – Thank You!• Efforts: Document – Document – Document• Resource Guide:
http://www.ca.uky.edu/psd/affirmative_action.php
BUILDING PARTNERSHIPS: COMMUNICATING WITH POLICY MAKERS FOLLOW-UP• Complete/Send Form electronically to DD by Mar. 9 • Reports Received: Grayson and Green • Link to Form: http://ces.ca.uky.edu/cesrc/
![Page 4: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/4.jpg)
BUDGET UPDATE• Overall Impact still linked to Legislative Decision• Increased Cost to Extension – 1.5% Jan. 2011• Base Agent Assessment Increase – 3%• Potential Employee Raise – 2 or 3% Pool (Merit)• Provost continues to call for a 5% reduction plan• New! Stop-gap Memorandum; Max. Cost $45,000
BUYOUT – FACULTY ONLY• Provost Finalized• Agent Positions are not eligible
![Page 5: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/5.jpg)
CALENDAR – WEB BASED• New! Calendar of Events for Co. Websites• Statewide Initiative - District 3 Pilot Counties• Example: Boone http://ces.ca.uky.edu/boone/
CAREER LADDER• All Applications Forwarded to Karen Ramage• Level 4 Applications will be Peer Reviewed Feb. 17• Pay Adjustments Effective July 1• New! Time Exception for Employees on FML
![Page 6: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/6.jpg)
CEDIK (Community & Economic Initiative of KY)• CEDIK website: www.ca.uky.edu/cedik• Newsletter Agent Highlight: Elijah Wilson• Ken-Tenn 2011 Conf.: May 23-25, Pine Mt. St. Park• National Issues Forum on Community Based
Economic Security – Feb 7; Taylor Co. (excellent!)
CIVIL RIGHTS REVIEW (FEDERAL)
April 4 – 8 and 11 – 15 (UK and KSU)
Hardin County – April 14 and 15
State Contact: Martha Thompson
![Page 7: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/7.jpg)
COMMUNICATIONS CONFERENCE• Mandatory – Register through CATPAWS• Districts 5, 6 & 7 - Bowling Green; March 31 – April 1• DD Approval Only for Lexington Site• Service Awards will be given at Conference
COUNTY PROGRAM REVIEWS • Clinton - July 19 (Martha Thompson, Team Ldr.)• Wayne - July 20 (Martha Thompson, Team Ldr.)• Russell - July 21 (Martha Thompson, Team Ldr.)• Follow-up Reports Due 6 Months after Visit
http://www.ca.uky.edu/psd/county_program_reviews.php
![Page 8: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/8.jpg)
CROSS COUNTY LINES PARTICIPATION FOR 4-HYD• State Contact – Martha Welch, St. 4-HYD Specialist• July 1 deadline for summary
EDUCATIONAL OPPORTUNITY/GUIDELINES• New Opportunity! Great Plains IDEA – UK member• Link for information: http://www.gpidea.org/• Guide: File EEP Forms by deadline thru D5 Office• Completion of Masters – Notify Martha Thompson• Salary Increase based on approval/official transcript
![Page 9: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/9.jpg)
EPSILON SIGMA PHI – March 22 – 23• KSU – Ctr. for Sustainability of Farms & Families• Mar. 15 Registration Deadline• KY has 158 Members on the National Register• Awards http://ces.ca.uky.edu/epsilonsigmaphi• Report to the People Winners
ETHICS PRINCIPALS FOR UK EMPLOYEES• PowerPoint• Discussion
![Page 10: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/10.jpg)
HEALTH ROCKS – KSU• 2010 – 1500/2000 youth reached – Thanks Agents!• 2011 - Grant for $45,000
IN-SERVICE TRAININGS• Are there Support Staff Needs?• Email Connie - Requests will be forwarded• Deadline: Feb. 23
![Page 11: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/11.jpg)
IT UPDATES• Satori will continue to be used in Counties• Officer Communicator Update – Microsoft Lynx
LEAVE – Reporting Hours/Status• Report ALL Leave through CATPAWS monthly• Link to Status - https://myuk.uky.edu/irj/portal• Upcoming Holidays – Memorial Day & July 4th• Old Leave/Special Bonus Days – Take by June 30
![Page 12: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/12.jpg)
MARKETING• Use UK licensed vendors• Marketing - http://ces.ca.uky.edu/marketing/• UKAgStore - http://www.ukagstore.com
MID-YEAR VISITS• Agents over 1 Year of Service• Continuing thru April• Prepare for discussion – Mid-Year Form• Dates are subject to change
![Page 13: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/13.jpg)
New Madrid Fault National Level Exercise• State Contact: Andrea Husband• District 5 Contact Agents:
ANR – Jack Ewing and Rick Greenwell
4-HYD – Carole Goodwin and Lynnette Allen
FCS – Debbie Messenger• Exercise – Scenario – 7.7 magnitude earthquake • Dates: May 16 – 20• Sites: Regional Emergency Coordination Centers
Owensboro, Paducah and Hopkinsville
![Page 14: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/14.jpg)
P.O.W• State Contact: Dr. Ken Jones• Goals – Long Term Impact, Align with Impact• Draft POW Updates Due May 1 (electronic)• New POW Due Next Year (7/1/12 – 6/30/16)
POST-RETIREMENTS• Guidelines – Contact D5 Office for details• 3 Month Window to Process• One Year Renewal Basis
![Page 15: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/15.jpg)
SECURITY ISSUES• Building Design – New and Old• “Zero Tolerance” – Establish guidelines
SEE BLUE, GO GREEN PILOTS – Spring 2011• Green Office Certification – Ashley Osborne• D5 Pilot County (75% of office must participate)• Link: http://www.ca.uky.edu/gogreen/index.php
SNAP-Ed – Report Monthly• Hours – 100+ shows strength; 500+ for Assistant
![Page 16: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/16.jpg)
SOCIAL MEDIA WEBSITES• Information: http://www2.ca.uky.edu/social/• Must have DD Approval • Must have Ag Com Approval – Email Request with
link to site to [email protected]• Email confirmation will be sent with approval• Sites will be registered on Link above • No Personal Sites allowed if linked to UK profession• Deadline – End of Feb! (Afterwards all approval from
UK Public Relations)
![Page 17: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/17.jpg)
STAFF MEETING SCHEDULE• Mar. All agents May All Agents• April Open Date June – Aug No Staff
STATE EXTENSION COUNCIL – Feb. 22 - 23• Embassy Suites, Lexington• D5 Delegates: Chuck Crutcher, Bob Osborne,
Mary Hawes, Nancy Eller, Debbie Cowan (At
Lg.)• District Meetings: May, 2011 thru Jan, 2012
![Page 18: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/18.jpg)
SURVEY REQUESTS• Specialists (JECP Discussion) - Feedback on Agents• MITT – All Agents need to complete
TAXABLE BENEFITS• Reimbursements by District Boards for cell phones,
automobiles and other equipment usage that is of a personal nature is a taxable benefit
• The IRS requires a 1099 to be issued for these personal benefits that are equal to or exceed
$600 per year• Cell Phone Survey
![Page 19: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/19.jpg)
TAX EXEMPT STATUS• Mar 15: Deadline for Registration of Tax Exempt
Option (all Extension Groups/Entities)
http://warehouse.ca.uky.edu/Registration/Taxexempt/• May 15: Filing Deadline for 990 for 4-H Councils• FAQ’s for Tax Exempt Issues
TRI-STATE DIVERSITY CONFERENCE• Date: Feb. 10–11, 2011• Marriott – Cincinnati Airport Location
![Page 20: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/20.jpg)
WEB PAGE REVISIONS• Integrated Media – Changes to County Web Pages• Publications Link will Open in New Tab• “County Links” is being renamed to “Quick Links”• Process to begin immediately
![Page 21: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/21.jpg)
FEBRUARY BIRTHDAYS!
Feb 2 Linda Will (Hardin Support Staff)
Will Stallard (Casey CEA for ANR) Feb 3 Phil Smith (Clinton CEA for ANR) Feb 4 Pat Hardesty (Taylor CEA for ANR) Feb 13 Elijah Wilson (Cumberland CEA for 4-H)
Marla Stillwell (Hardin CEA for 4-H) Feb 15 Richard Whitis (Pulaski CEA for ANR) Feb 16 Kay Kennedy (Washington CEA for FCS)
![Page 22: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/22.jpg)
FEBRUARY BIRTHDAYS! Feb 19 Susan Martin (Grayson Support Staff) Feb 24 Fran Hodges (Hardin Support Staff) Feb 25 Matthew Mofield (Pulaski CEA for 4-H)
Jessica Vincent (Hardin Support Staff)
![Page 23: February 9, 2011 Taylor County Extension Office 10:00 am EST](https://reader036.vdocuments.net/reader036/viewer/2022062314/56649ed45503460f94be4978/html5/thumbnails/23.jpg)
PROGRAM GROUPS ANR/HORTICULTURE FAMILY AND CONSUMER SCIENCES 4-H YOUTH DEVELOPMENT