+

SERVICE LEADERS

CONFERENCE 20138.19.13

HOWWILL YOU

MAKEA

DIFFERENCE?

+CONFERENCE OVERVIEW

12:30 – 1pmOverview and Outcomes Introductions

1:00 – 1:45pmResponsibilities as a Service LeaderYour Relationship with OACS

1:50 – 3:15pmPresentations

3:15 – 4pmFocus Area Breakout Session Group Picture & Next Steps

+CONFERENCE OUTCOMES

As a result of having participated in this Service Leaders session, you should:

A. Know more about the Office of Active Citizenship & Service and what it means to be advised by OACS

B. Be better equip with knowledge and tools to lead your student organization this year

C. Know more about the other service organizations on campus: what they do, who they serve, and how you might

be able to work together

+

Clive Mentzel, PhD, Director, OACS

+

Shay Malone, Assistant Director, OACS

+

Martha Dale, Administrative Assistant, OACS

Martha Dale

+

Amanda Taylor, Senior Program Coordinator, OACS

+

Lauren Moon, Program Coordinator, OACS

+

Christine Drasba, Program Coordinator, OACS

Christine Drasba

+

Erika Larson, Graduate Assistant, OACS

Erika Larson

+

Jonathan Davis, Graduate Assistant, OACS

Jonathan Davis

+

Graduate Student Worker, OACS

Catherine Kelly

+What are you working for?

Meet your neighborPlease divide into small groups based on the areas of service

you work in and discuss the following:

1. Who you are and what organization you’re with. What does it do?

2. What are you most nervous about in regards to your organization as the year begins?

3. What are your goals? What impact do you want to have? Who will benefit from your work?

+OACS is here to

help you accomplish your

goals.

+What is “OACS” and what

do we do?

+What is OACS and what do

we do?

Global Experiential Learning & Service-Internship based programs

This year OACS is headed to:

Ecuador

South Africa

London

Ghana

Zanzibar

Morocco

DC

New York

Student Service Support

Work with student organizations, individual students, and staff & faculty engaged in service & citizenship

Community Engagement

Work with Nonprofits

Special Projects

Enhance visibility & relevance of service on campus

+A few of the benefits of working

with OACS include:

Advising & Financial Support

Communication & Listservs to distribute information and opportunities relevant to you and/or your organization

Vehicle Loan Program

Meeting Space

Support collaborative programming

Service Leaders Roundtable Series

End of Year Service Celebration

Highlight you, your organization, and service on campus

A variety of programs throughout the year and in the summer months

+What’s the advisor/advisee

relationship look like?

Your advisor is a partner and support system to make you successful Resource Person: Paying for things, helping with contracts & legal

matters Help plan for the year Meet regularly to check in; sounding board & accountability partner Help brainstorm, think creatively, and discuss your ideas Play devil’s advocate when needed Liaison between organization and Vanderbilt Offer ideas and opportunities that may be pertinent for you Help keep you on schedule and on track Facilitate group processes and/or help during internal strife Available to talk through any situation or need Support events by attending or advertising

+What do we expect from you?

Your commitment:

Responsive & regular communication

Read all correspondence from us, respond when requested or appropriate

Submit all leadership & assessment forms

Track volunteer hours for your organization

Keep us up to date on what you’re doing so we can help promote and/or attend when appropriate, and can share all the things you all are doing

+Information we’ll need from you includes:

Description of Fundraising events &

Amount(s) Raised

Number and Type of Service Activities

List of Community Partners & Faculty

Partners

Number of Volunteers/Volunteer Hours

Membership (Growth, correct

contact info, etc.)

+More on OACS specifics

How do I pay for things I need for my organization?

P-card

Check Request

1180 Form

*Receipts, E-dog, & Deposits

Room Reservations

Virtual EMS

Contact your advisor

Where can I find additional funding for my organization?

AcFee: Applications due each spring

VPB: Vanderbilt Programming Board

OACS Collaborative Programming Grants

VSG Co-sponsorship of the month

Vehicle Loan Program

Student use for service

Driver certification is necessary before you can use a vehicle

Students must renew each year to stay certified

+More on OACS specifics

Travel Policy

There have been changes to Vanderbilt’s travel policy. We

are no longer using Frosch and are figuring out our

relationship with Polk travel and what that means for you.

Stay tuned.

Marketing & Publicity

Linking your Organization’s Publicity to Vanderbilt:

Vanderbilt Merchandise Order Policy Vanderbilt Business Services

must review all orders for merchandise branding

At least 4 weeks prior

Vanderbilt Trademark Licensing Policy If you want to use VU’s logo or

name on t-shirts or other items, you must submit it for review first

Review approval process

Fundraising

Alumni Solicitation

How to Donate Your Funds

Tax Deductible Information

+ Presentations

1:50 – 2:20pmLori Murphy on AnchorLink

2:20 – 2:30pmDawn Riddle on Risk Management

2:30 – 2:55pmGreg Swanson on E-dog and finances for your organization

2:55 – 3:15JR Mahung from VandyRadio

+Risk Management Trainings

We will be holding risk management trainings in late September for all groups working with minors who need to follow the steps Dawn outlined.

Week of September 23rd

Week of September 30th

Stay tuned for specific dates on those trainings.

+E-dog: Online Financial Tracking

We will have a PowerPoint on our website that walks you through the E-dog process. If you have questions, need a refresher, or want to pass along the information to other leaders who need an intro to E-dog, please refer to this online resource.

For questions on E-dog, or any others you may have, please come see your advisor or anyone in OACS

anytime.

TO GAIN ACCESS TO E-DOG, PLEASE EMAIL YOUR ADVISOR THE NAME, VUNET ID, AND CENTER NUMBER OF THE

ORGANIZATION(S) YOU AND/OR YOUR BOARD MEMBERS NEED ACCESS TO (or provide that today).

+Upcoming Opportunities

“The Nashville Nonprofit Landscape”

Tuesday, September 24th

Center for Nonprofit Management (Kim Carpenter Drake, Vice President)

Hands On Nashville (Brian Williams, President & CEO)

Community Foundation of Middle Tennessee

Service Leaders Roundtable Series

+

Now that we’ve just thrown all of that at you, let’s take some time to reflect and plan.

In your groups, please discuss the questions provided.

+Before we let you go…

Submitted your new leadership roster to OACS?

Do we have your Name, VUnet ID & Org. Affiliation for E-dog?

Registered & Updated your AnchorLink profile?

Registered a Weekend of Service Project with OACS?

Started the year with an updated budget & financial game plan?

Set up a time to meet with OACS staff to start the year?

Set a time for a leadership team meeting?

Have you:

+

CLOSING REMARKS

Come to the Service Fair Tomorrow!

Arrive by 3:30pm

T-shirts will be available at the OACS Table when you

arrive

AUGUST 20TH from 4-6 PM at the COMMONS

+

CLOSING REMARKS

Have more questions you need

answered?

Fill out the post-conference survey we’ll send out this

week, submit your questions, and give us your feedback to help make this

better for next year’s leaders.

+

CLOSING REMARKS

Thank you for being here today!

Please remember to visit our website for the most up-to-date

information, program opportunities, and resources for you

throughout the year.

(Group Picture)