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||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 1

User CommandsUser Commands

WISL Demos use standard Microsoft PowerPoint commands, such as the following :

Left Click , space, N, Down Arrow

S or Plus Key (+)

Escape Key, Minus Key (-), Ctl+Break

Right Click , Backspace, Up Arrow

Left and Right Click together for 2+ seconds

Move mouse for 2 seconds

Next Slide

Previous Slide

End Demo

Pause or Resume Demo

Restart entire Demo

Shows the mouse pointer

Left Click to ContinueLeft Click to Continue

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 2

Looking for a comprehensive freight billing solution ?

The WISL Billing System is a collection of modules which handles both the record-keeping aspects of the billing process and the interfaces between billing and other functions including order entry, customer shipping systems and the corporate financial system.


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 3

WISL has the answer !!

The WISL Billing system consists of three major components: the customer bill of lading processor, the pro-bill preparation routine and the batch auto biller and invoice generator.


WISLBilling

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 4

Type “17” <Enter>Type “17” <Enter>



“ESC”“ESC”

Type ”5” <Enter>Type ”5” <Enter>

Left Click to begin Dispatch OverviewLeft Click to begin Dispatch Overview

Demonstration Menu

To Start BOL Processor Demo

To Start ProBill Prep Demo

Type “41” <Enter>Type “41” <Enter> To Start Batch Auto-Biller Demo

To Exit

To Show Summary Information

To Start Billing Overview

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 5

Waterloo Information Systems Limitedpresents

WISL BillingWISL Billing


The WISL Billing System is a collection of modules which handles both the record-keeping aspects of the billing process and the interfaces between billing and other functions including order entry, customer shipping systems and the corporate financial system. The WISL Billing system consists of three major components: the customer bill of lading processor, the pro-bill preparation routine and the batch auto-biller and invoice generator.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 6

• Bill of Lading Processor

The Bill of Lading Processor provides for the collection and maintenance of customer bill of lading records via EDI(204 documents) or directly through comprehensive interactive facilities. Reporting is available to identify bills that have not been matched to pro-bills and processed.

• Pro-bill Preparation Routine

This interactive facility provides for the preparation of the pro-bill record to be used as the basis for generating customer invoices for shipments. Functions include:

-compares data recorded on the pro-bill record with that recorded on the customer bill of lading and identifies discrepancies

- provides for the specification of accessorial charges

- provides for linking of several pro-bills representing the legs of a milk run to allow rating and billing as a single shipment

- allows review and override of the automatic rating

- provides for specification, review and override of interline rating

- calculates taxes and generates extensions for review

- provides for the recording of additional analytical data and text comments

BILLING MODULES


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 7


The Bill of Lading Processor provides for the collection and maintenance of customer bill of lading records via EDI(204 documents) or directly through comprehensive interactive facilities. Reporting is available to identify bills that have not been matched to pro-bills and processed.

• Pro-bill Preparation Routine

This interactive facility provides for the preparation of the pro-bill record to be used as the basis for generating customer invoices for shipments. Functions include:

-compares data recorded on the pro-bill record with that recorded on the customer bill of lading and identifies discrepancies

- provides for the specification of accessorial charges

- provides for linking of several pro-bills representing the legs of a milk run to allow rating and billing as a single shipment

- allows review and override of the automatic rating

- provides for specification, review and override of interline rating

- calculates taxes and generates extensions for review

- provides for the recording of additional analytical data and text comments

BILLING MODULES


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 8

• Batch Auto-Biller and Invoice Generator

- Accessing the pro-bill file, this batch facility follows record indicators or programmed rules to generate customer

invoices(hardcopy or EDI 210 records) along with corresponding financial transactions.

- Parameters are prompted to provide for generation in convenient batches and the printed documents are sorted in an

order appropriate for subsequent handling.

BILLING MODULES (continued)

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 9

• Batch Auto-Biller and Invoice Generator

- Accessing the pro-bill file, this batch facility follows record indicators or programmed rules to generate customer

invoices(hardcopy or EDI 210 records) along with corresponding financial transactions.

- Parameters are prompted to provide for generation in convenient batches and the printed documents are sorted in an

order appropriate for subsequent handling.

BILLING MODULES (continued)


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 10

WISL Billing is a generalized facility for the billing of

freight services. There are four major areas of interface

accommodated by the design of WISL Billing: customer data base,

pro-bill data importation, auto-rating and accounts receivable.

• Customer Data Base

The default customer data base for WISL Billing is the

facility provided within the framework of WISL's Freight Analysis

Information System. Another customer data base that supports the

client's related information systems developed in the UniVerse DBMS

may also be utilized. A customer data base resident on a different

data base may also be interfaced if the data base provides access

via SQL inquiries. With the appropriate middleware available, the

customer data base may be resident on a different computing

platform.

BILLING INTERFACES

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 11

WISL Billing is a generalized facility for the billing of

freight services. There are four major areas of interface

accommodated by the design of WISL Billing: customer data base,

pro-bill data importation, auto-rating and accounts receivable.

• Customer Data Base

The default customer data base for WISL Billing is the

facility provided within the framework of WISL's Freight Analysis

Information System. Another customer data base that supports the

client's related information systems developed in the UniVerse DBMS

may also be utilized. A customer data base resident on a different

data base may also be interfaced if the data base provides access

via SQL inquiries. With the appropriate middleware available, the

customer data base may be resident on a different computing

platform.

BILLING INTERFACES


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 12

Pro-bill Data Importation

There is a complete interactive capability within WISL Billing

to add and maintain pro-bill records. To reduce clerical effort and

improve data integrity it is often desirable to import pro-bill

data from the data bases of systems that generate shipment records.

Carriers that employ the WISL Dispatch System have an automatic

pro-bill importation facility built into the dockside module.

Shippers utilizing the Distribution Control System can also depend

on the automatic generation of pro-bill data upon release of a

shipment. Likewise, brokers and forwarders who use the Shipment

Analysis module to audit carrier freight bills may also have the

SA module automatically generate pro-bill records as a function of

the audit process.

Non-WISL information systems that generate shipment records

may also provide pro-bill data to WISL Billing through batch

transfer or an interactive communication mechanism.

BILLING INTERFACES (continued)

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 13

Pro-bill Data Importation

There is a complete interactive capability within WISL Billing

to add and maintain pro-bill records. To reduce clerical effort and

improve data integrity it is often desirable to import pro-bill

data from the data bases of systems that generate shipment records.

Carriers that employ the WISL Dispatch System have an automatic

pro-bill importation facility built into the dockside module.

Shippers utilizing the Distribution Control System can also depend

on the automatic generation of pro-bill data upon release of a

shipment. Likewise, brokers and forwarders who use the Shipment

Analysis module to audit carrier freight bills may also have the

SA module automatically generate pro-bill records as a function of

the audit process.

Non-WISL information systems that generate shipment records

may also provide pro-bill data to WISL Billing through batch

transfer or an interactive communication mechanism



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 14

Auto-rating

WISL Billing can be operated without auto-rating. High volume

billing applications are greatly facilitated by employing auto-

rating. The auto-rating facilities of FAIS are fully integrated

with WISL Billing. A third party auto-rating facility could also

be interfaced via an interactive communication mechanism.

Accounts Receivable

Interface to financial accounting systems is batch in nature.

WISL Billing will generate transactions to be sent to an accounts

receivable system in any format required


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 15

Auto-rating

WISL Billing can be operated without auto-rating. High volume

billing applications are greatly facilitated by employing auto-

rating. The auto-rating facilities of FAIS are fully integrated

with WISL Billing. A third party auto-rating facility could also

be interfaced via an interactive communication mechanism.

Accounts Receivable

Interface to financial accounting systems is batch in nature.

WISL Billing will generate transactions to be sent to an accounts

receivable system in any format required



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 16




“ESC”“ESC”



Demonstration Menu




To Exit



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 17


BOL ProcessorBOL Processor The Bill of Lading Processor provides for the collection and maintenance of customer bill of lading records via EDI(204 documents) or directly through comprehensive interactive facilities. Reporting is available to identify bills that have not been matched to pro-bills and processed.


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 18

WISL BOL Prep DemoWISL BOL Prep Demo


Bill of lading records may be imported from a shipping system(WISL Branch Freight), from the WISL Dispatch interface or entered directly. The ADD menu action is selected to create a new bill of lading record.

Bill of lading records may be imported from a shipping system(WISL Branch Freight), from the WISL Dispatch interface or entered directly. The ADD menu action is selected to create a new bill of lading record.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 19



The help command is entered to identify the options for accessing the division/branch/customer record.

The help command is entered to identify the options for accessing the division/branch/customer record.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 20



Entering a string of letters followed by the right square bracket retrieves a list of records for which the name starts with the string.

Entering a string of letters followed by the right square bracket retrieves a list of records for which the name starts with the string.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 21



Only one division record begins with ABC and it is the desired record and is selected by entering the ID(459).

Only one division record begins with ABC and it is the desired record and is selected by entering the ID(459).

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 22



The carrier record is identified in a similar manner as the division.

The carrier record is identified in a similar manner as the division.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 23



The BOL number may be entered or the system may be set up to have it assigned automatically.

The BOL number may be entered or the system may be set up to have it assigned automatically.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 24



The customer reference number may be set up to default to the BOL number or another number(usually the PO number) may be recorded. The packing slip(shipped) date and received date may be entered in any standard format.

The customer reference number may be set up to default to the BOL number or another number(usually the PO number) may be recorded. The packing slip(shipped) date and received date may be entered in any standard format.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 25



The currency code is pre-set to a system default which may be overridden. The Dealer(usually consignee) may be identified in a similar manner as the Division and Carrier above. The product code is not required for rating and is entered if desired for reporting.

The currency code is pre-set to a system default which may be overridden. The Dealer(usually consignee) may be identified in a similar manner as the Division and Carrier above. The product code is not required for rating and is entered if desired for reporting.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 26



The characteristics of the shipment are entered (in this case the units, weight and direction) and it is automatically rated using the quotes and tables stored for the division entity. The option to alter the rating information is presented.

The characteristics of the shipment are entered (in this case the units, weight and direction) and it is automatically rated using the quotes and tables stored for the division entity. The option to alter the rating information is presented.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 27



Upon acceptance of the rating the taxes are calculated and the total is extended.

Upon acceptance of the rating the taxes are calculated and the total is extended.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 28



Terms are entered(in this case Prepaid) and comments may be recorded by entering a Y at the comments prompt..

Terms are entered(in this case Prepaid) and comments may be recorded by entering a Y at the comments prompt..

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 29



The rating criteria are automatically displayed and additional lines may be entered..

The rating criteria are automatically displayed and additional lines may be entered..

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 30



Upon entry of the comments there is a final opportunity to review the BOL record before it is saved.

Upon entry of the comments there is a final opportunity to review the BOL record before it is saved.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 31



This is a sample format of the bill of lading created above. This completes the demo of the BOL Prep routine.

This is a sample format of the bill of lading created above. This completes the demo of the BOL Prep routine.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 32




“ESC”“ESC”



Demonstration Menu




To Exit



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 33


Pro-Bill EntryPro-Bill Entry

This interactive facility provides for the preparation of the pro-bill record to be used as the basis for generating customer invoices for shipments.


||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 34

Pro-Bill Entry DemoPro-Bill Entry Demo


The probill ID may be entered or it may be set up to be automatically assigned by the system. Upon entry of the BOL number the data from the BOL record that was previously entered in the BOL demo is imported to this probill record.

The probill ID may be entered or it may be set up to be automatically assigned by the system. Upon entry of the BOL number the data from the BOL record that was previously entered in the BOL demo is imported to this probill record.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 35



Any of the data that was entered into the BOL record may be modified and the bill may be re-rated. Then additional data may be added starting with accessorials.

Any of the data that was entered into the BOL record may be modified and the bill may be re-rated. Then additional data may be added starting with accessorials.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 36



The service for this shipment requires an extra charge which has been coded.

The service for this shipment requires an extra charge which has been coded.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 37



The amount of the extra charges is automatically added to the total, tax is re-calculated and the total charge is extended.

The amount of the extra charges is automatically added to the total, tax is re-calculated and the total charge is extended.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 38



Comments about the description of the goods, probill activity or rating may be added in the same manner as was illustrated above for the BOL.

Comments about the description of the goods, probill activity or rating may be added in the same manner as was illustrated above for the BOL.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 39



Upon entry of the comments there is a final opportunity to review the Probill record before it is saved. This completes the demo of the Pro-Bill Entry routine.

Upon entry of the comments there is a final opportunity to review the Probill record before it is saved. This completes the demo of the Pro-Bill Entry routine.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 40




“ESC”“ESC”



Demonstration Menu




To Exit



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 41


Batch Auto-BillerBatch Auto-BillerAccessing the pro-bill file, this batch facility follows record indicators or programmed rules to generate customer invoices(hardcopy or EDI 210 records) along with corresponding financial transactions. Parameters are prompted to provide for generation in convenient batches and the printed documents are sorted in an order appropriate for subsequent handling. Left Click to ContinueLeft Click to Continue

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 42

Batch Auto-Biller DEMONSTRATIONBatch Auto-Biller DEMONSTRATION


The Invoice/Statement Printing menu action initiates the generation of invoices.

The Invoice/Statement Printing menu action initiates the generation of invoices.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 43



The start and end date of the period to be covered are prompted. All probills with a shipment date within the period would be included.

The start and end date of the period to be covered are prompted. All probills with a shipment date within the period would be included.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 44



This is a sample of the content of an invoice that could be generated. The format is customized for each biller. Multiple shipments might be included in a statement format. Corresponding financial transactions would be generated to be sent to a corporate financial accounting system. This concludes the demo of the Batch Auto-Biller.

This is a sample of the content of an invoice that could be generated. The format is customized for each biller. Multiple shipments might be included in a statement format. Corresponding financial transactions would be generated to be sent to a corporate financial accounting system. This concludes the demo of the Batch Auto-Biller.

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 45




“ESC”“ESC”



Demonstration Menu




To Exit



||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 46

Summary of Features• Bill of Lading Processor

• Pro-Bill Data Entry

• Batch Auto-Biller

• Customer Data Base Interface

• WISL Dispatch Shipping Interface

• Financial Accounting Interface

• Comprehensive Reporting

• Fully EDI Compliant

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 47

Summary of Features

Left Click To ExitLeft Click To Exit


• Pro-Bill Data Entry

• Batch Auto-Biller

• Customer Data Base Interface

• WISL Dispatch Shipping Interface

• Financial Accounting Interface

• Comprehensive Reporting

• Fully EDI Compliant

||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| WISL |||||||||||| 48

The EndThe EndFor Further Information, contact

Waterloo Information Systems Limited33 Dupont Street EastWaterloo OntarioN2J 2G8

(519) 884-2604

Left Click to ExitLeft Click to Exit

To Restart the Demo, type “1” <Enter>, or Double-click and Hold for 2 SecondsTo Restart the Demo, type “1” <Enter>, or Double-click and Hold for 2 Seconds

|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||...

Documents

wisl billing slide

wisl billing system

probill record

probill file

billing overview slide

probill preparation

billing process

left click