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Configure User Mailbox in Exchange Server2013Posted byBipinon September 15, 2013

Afterinstallingandconfiguring Exchange 2013you have to create recipients to be able to send and receive

emails. There are different types of recipients in Exchange 2013. Different type of recipients are created and

used for different purpose. A recipient is any mail-enabled object in Active Directory. It is important to

understand different types of recipient before you configure user mailbox in Exchange Server 2013. In this

post, I will create user mailbox of existing user account of active directory.

Following are different types of recipient in Exchange 2013,

1. Mailbox: Mailbox recipient can be user mailboxor linked mailbox. User mailbox is associated with

active directory user account. In this post, we will create a user mailbox. Linked mailbox is associated

with user account residing in separate trusted forest. The diagram below shows components of linked

mailbox.

Image Source:Microsoft

2. Groups:Groups can be distribution group, security group anddynamic distribution group.

3. Resources:Resources recipient can be equipment mailbox orroom mailbox. These are mostly used

for scheduling purpose of the company assets like meeting room, projectors, etc.

4. Contacts:Contact recipients can be mail contactor mail user. Mail contactis a active directory

contact that is mail enabled. Mail useris an active directory user that can log into active directory domain

but has an external email address.

5. Shared:With shared recipient, single mailbox can be used by multiple users. This type of recipient can

be very handy for accounts like, [email protected], [email protected], and so on.

Configure User Mailbox in Exchange Server 2013

While creating new mailbox for the existing active directory user, various mail attributes are added to users

object in Active Directory. The diagram below shows components of Mailbox. If you delete a mailbox from
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Exchange server, the user associated with the mailbox is also deleted from active directory. To delete only the

mailbox and retain user account, just disable the particular mailbox in Exchange server.

Image Source:Microsoft

Enough with the information. Lets create some mailboxes now. Open the Exchange Admin center.

Select recipientin features pane. Click mailboxestab. Click addand select user mailboxoption.
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Choose Existing useroption and click browse. This means, mailbox will be created for user account which is

already in active directory. If you want to create mailbox for user account that is not in active directory then,

choose new user and start filling all the boxes. This process will create user account in active directory. So its

the same thing either way.
http://www.mustbegeek.com/wp-content/uploads/2013/09/2.-Choose-Existing-User.png


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Select the user for whom you want to create mailbox. Click OK. As you can see above, the organization unit is

also shown where this user reside. It is under Management OU> Users OU.
http://www.mustbegeek.com/wp-content/uploads/2013/09/3.-Select-User.png


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If you want different alias or different SMTP name for this mailbox, then you can configure it here on alias

section. If left blank, the SMTP name will be the user logon nameas explained in myearlier article

Click saveto create the mailbox.
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You can now see the mailbox. The SMT name is [email protected] is also the user logon

name. In this way you can create mailbox for active directory user. The user can log in to

https://mail.mustbegeek.com/owa as I have already created CNAME record for mail.mustbegeek.com in my

internal DNS server. Nowconfigure external and internal URLsfor various services to be able to access

emails properly. But to be able to send and receive emails you have toconfigure send and receive

connectors.
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How To Create A New User Mailbox in Exchange Server 2010

Published : December 27, 2012Last Updated : December 27, 2012Introduction

One of the tasks that you will be performing on a standard basis with Exchange Server, is creating User Mailbox for your

users. There are four types of Mailboxes; User , Room , Equipment and Linked Mailboxes. I will be describing each and

then creating a User Mailbox.

To create a User Mailbox, follow the below steps :

1. Open Exchange Management Console(EMC) and expand the Recipient Configurationnode

2. Right click on Mailboxand choose New Mailbox...

You can also create a new Mailbox by click on New Mailbox...from the right side pane under Actions


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3. On the New Mailbox page, The available mailboxes are:

User Mailbox :Select this button to create a mailbox that is owned by a user to send and receive e-mail

messages. User mailboxes can't be used for resource scheduling.

Room Mailbox :Select this button to create a mailbox that will be used as a location resource for scheduling

meetings. Room mailboxes can be included in meeting requests as resources and can be configured to

automatically process incoming requests.

If you create a new user account for the room mailbox in Active Directory, it will be disabled. If you plan to

associate the room mailbox with an existing account, you must select a disabled account.

Equipment Mailbox :Select this button to create a mailbox that will be used as a resource for scheduling

meetings. Equipment mailboxes can be included in meeting requests as resources and can be configured to

automatically process incoming requests.

Linked Mailbox : Select this button to create a user mailbox that is accessed by a user in a separate, trusted

forest. You must still create a user account in the forest in which Exchange Server resides. This is required to

create the necessary Active Directory object for storing the mailbox information.

Choose User Mailboxthen click Next


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4. On the User Type page, you can either create a new email for a new user or a new email for an existing user in

Active Directory.

New User: Select this button to simultaneously create a new user in Active Directory and mail-enable the user.

Existing users : Select this button to mail-enable one or more existing users.

If you already have an Active Directory user wish to create for him/her a new email, then Select Existing User and

then click Addto open the Select User dialog box. This dialog box displays a list of user accounts in the forest

that aren't mail-enabled or don't have Exchange mailboxes. Select the user accounts you want to mail-enable,

and then click OK to return to the wizard.

We will be creating a new user, so select New User and then click Next


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5. On the User Informationpage, fill the user information and then click Next

If you want to create the user in a specific OU, then select the checkbox beside Specify the organization unit

rather than using a default oneand then click Browse, select the appropriate OU and click OK.

Fill User information and click Next


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6. Type the Alias for your user mailbox, and then specify the mailbox database, retention policy, exchange

ActiveSync mailbox policy and Address book policy ( if available )

I will be only selecting the mailbox database, as I didn't create any policy yet.

To select a database, select Specify the mailbox database rather than using a database automatically

selected, then click Browse


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The available databases will be displayed. Select the mailbox database and then click OK


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The selected database will be displayed, Click Next


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7. Choose the Archive Settings.

You can have a local archive or a remote hosted archive for your user mailbox.

Items will be moved automatically from the primary user mailbox to the archive based on the retention settings.


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8. Review the configuration settings and then click New


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9. The wizard will be completed successfully. You can click on Finish to close the wizard.

10. Finally, you can see the new user created in the Mailbox node under Recipient Configuration

03-configure user mailbox in exchange server 2013__ad exchange mailbox

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