Role of IR Governance in Stage Gate Role of IR Governance in Stage Gate ReviewsReviews

Enterprise & Local GovernanceEnterprise & Local GovernanceEnterprise & Local GovernanceEnterprise & Local Governance10:00– 10:30

Kevin Lyday, CISSP, PMP, CIPP/G

Associate Director, Information Resources

Office of Public Health Preparedness and Response

Joe Nay, MBA, PMP, CISSP

Acting Associate Director Project Execution Office

Office of Surveillance, Epidemiology, and Laboratory Services (proposed)

CDC IR GovernanceCDC IR GovernanceFederated DecisionFederated Decision--making Modelmaking Model

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National Center/Office IR GovernanceNational Center/Office IR Governance

Roles in EPLCRoles in EPLC

Each National Center/Office should

� Establish an IR Governance Process & Structure

� Appoint and train Critical Partners

� Decide appropriate delegation of Stage Gate Reviews and project

reviews

� Perform Stage Gates

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� Perform Stage Gates

• Provide recommendation on those going to Enterprise IR Governance

(project > $1million annual FY budget)

• Make decision for those that are their responsibility (project <$1million

annual FY budget)

� Establish appropriate reports, metrics, and tracking mechanisms

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Stage Gate ReviewsStage Gate Reviews

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IR Governance – Enterprise or National Center/Office

National Center or as delegated

Stage Gate ReviewsStage Gate Reviews

The Stage Gate Review is:

– An evaluation process by which a project is authorized to progress from one life cycle phase to the next

– A collaborative practice in which key stakeholders play an important role in assessing the project’s overall health and quality of execution

– A phase-driven go/no-go decision point where project deliverables and activities are reviewed by Critical Partners to form a recommendation regarding appropriateness to proceed to the next phase

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appropriateness to proceed to the next phase

Emphasis of Stage Gate reviews

The successful

accomplishment of

the phase objectives

The risks associated

with moving into the

next life cycle phase

The plan for the next

life cycle phase

– Provides greater transparency of projects and involvement by

the business owners and leaders

– Ensures decision-makers are involved at appropriate points

– Supports early identification and mitigation of risks enables

corrective action

Benefits of Stage Gate ReviewsBenefits of Stage Gate Reviews

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– Ensures projects are on track for success

– Ensures greater accountability of projects

Stage Gate Review Stage Gate Review -- ThresholdsThresholds

Project annual FY Budget

> $1 M for “Yellow Diamond Gates”

Enterprise IR Governance

Project Annual FY Budget

< $1 M – All Gates

National Center/Office IR Governance

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Projects with variances is Cost, Schedule & Performance > 10%

All Projects for “Blue Triangle Gates”

Stage Gate Review ProcessStage Gate Review Process

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Stage Gate Review Process Stage Gate Review Process –– Roles & FunctionsRoles & Functions

Stage Gate Review Lead

(CPIC)

� Schedules Stage Gate

meeting and communicates

the schedule with other

participants

� Collects / distributes the

appropriate documentation

� Ensures that the Stage Gate

Review purpose is achieved

IT Governance

Organization

or delegated authority

� Decision authority to

pass the project to the

next phase

� Reviews recommendations

from the Critical Partners

designated points

of the EPLC

� Defines standard for

IT Project Manager

� Certifies that the project

is prepared for the

Stage Gate Review

� Ensures Project Reviews have

been conducted

� Requests scheduling

from the appropriate

Stage Gate Review Lead

Integrated Project Team

Including Critical

Partners

� Evaluate project deliverables

and activities to form

recommendations on

whether the project should

proceed to the next phase

� Participate in the Stage Gate

Review meetings

� Monitor corrective action and Review purpose is achieved

and agreed upon next steps

� Coordinates with IT

Governance organization or

delegated authority regarding

Stage Gate

� Presents findings and

recommendations from

Critical Partners to the IT

Governance organization or

delegated authority

� Defines standard for

remediation passage

Stage Gate Review Lead

� Provides deliverables

to the Stage Gate Review

Lead

� Monitor corrective action and

approves upon completion to

allow the project to advance

to the next gate

Others to Consider

� Project Team Members

� End Users

� Development Teams

� Support Teams

� External Partners

SummarySummary

1. Stage Gate Reviews are an integral component of the EPLC

2. National Centers/Offices must have a IR governance structure and critical

partners identified

3. There is latitude for deciding who does the 6 gates that can be delegated

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4. All IT projects should be conducting Stage Gates by the end of

September 2010

5. Assistance is available by contacting the Capital Planning & Investment

Control Office

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BREAKBREAK

PROJECT REVIEW SESSIONPROJECT REVIEW SESSIONBEGINS AT 10:45 BEGINS AT 10:45