1 2008 wia training presentation wia adult and dislocated worker eligibility
TRANSCRIPT
1
2008 WIA TRAINING
PRESENTATION
WIA ADULT AND
DISLOCATED WORKER ELIGIBILITY
2
ELIGIBILITY
Adults and Dislocated Workers must meet general eligibility requirements and provide acceptable documentation.
The general requirements and acceptable documentation are as follows:
3
General Eligibility Requirements
Age at time of registration/participation Adults and Dislocated Workers must be 18 Years or older [ Act 101(1)] and 20 CFR 663.110
Citizenship or Authorization to Work [ Act 188(a)(5)]
Selective Service Registrant (if applicable) [ Act 189(f)]
4
AGE (Date of Birth)
Baptismal Record with Date of Birth
Birth Certificate
DD-214
Driver’s License
Federal, State or Local Government ID Card
Hospital Birth Record
EXAMPLES OF ACCEPTABLE DOCUMENTATION
5
Examples of Acceptable Documentation
AGE (Date of Birth)--continued
Passport
Public Assistance/Social Service Record
School Records/ Identification
Work Permit if date of birth is shown
Cross-Match with Dept of Vital Statistics
Completed and Signed I-9 Form
Other Applicable Source Documentation, (Specify)
6
Examples of Acceptable Documentation
CITIZENSHIP OR AUTHORIZATION TO WORK
Baptismal Certificate with Place of Birth
Birth Certificate
DD-214 (New DD214 does not verify)
Food Stamp Records
Foreign Passport Stamped Eligible to Work
7
Examples of Acceptable Documentation
CITIZENSHIP OR AUTHORIZATION TO WORK --continued
Hospital Birth Record
Naturalization Certification
Public Assistance Records
United States Passport
Other Applicable Documentation, (specify)
8
Examples of Acceptable
Documentation
CITIZENSHIP OR AUTHORIZATION TO WORK--continued
Native American Tribal Document
Alien Registration Card (indicating right to work)
Telephone Verification
School/State or Federal ID Card
9
Examples of Acceptable Documentation
CITIZENSHIP OR AUTHORIZATION TO WORK --continued
Documentation specified on the I-9 form
Completed and Signed I-9 Form
Social Security Card (work eligible)
Applicant Statement
Other Applicable Documentation, (specify)
10
Selective Service
Males born on or after January 1, 1960 must register with the selective service system within 30 days after their 18th birthday or at least before they reach the age of 26. [ Act 189(f)]
11
Selective Service Regional Workforce Boards should develop a
procedure for determining and documenting non-registrants who are:
Beyond their 26th birth date who are applying for assistance from an employment and training program
AND
Who has demonstrated that their failure to register was not knowing or willful for the purpose of making a determination of WIA eligibility.
Note: All documentation provided should be maintained in the applicant’s file.
12
Selective Service--CONTINUED…
RWB’s must ensure that documentation is recorded in the State MIS to support the participant’s selective service status.
If a participant’s status is marked non-applicable (N/A), a case note should be entered which explains the reason(s).
Note: This is an eligibility item which could lead to potential disallowed costs if not documented correctly.
13
Examples of Acceptable Documentation
SELECTIVE SERVICE REGISTRANT
Selective Service Status Information Letter
Selective Service Registration Record (form 3A)
Selective Service Verification Form
Stamped Post Office Receipt of Registration
Internet www.sss.gov
14
Examples of Acceptable Documentation
SELECTIVE SERVICE REGISTRANT --continued
Selective Service Registration card
Additional document if it validates Selective Service Registration
Applicant Statement
Not Applicable (Males born before January 1, 1960 and females)
15
INCOME LEVELS FOR INTENSIVE AND TRAINING SERVICES (ADULTS)
Low Income
Priority of Service
Self-Sufficiency
16
DEFINITION OF LOW INCOME FOR ADULTS
Low income is defined as an individual that received an income, or is a member of a family that received a total family income, for the 6 month period prior to application in relation to family size, does not exceed the poverty guidelines.
17
DETERMINING LOW INCOME FOR ADULTS
In order to determine income level, the family unit must be considered. A family is defined as two or more persons related by blood, marriage, or a decree of court, who are living in a single residence, and are included in one or more of the following categories:
18
DETERMINING LOW INCOME FOR ADULTS
A husband, wife, and dependent children.
A parent or guardian and dependent children.
A husband and wife.
19
RECORDING LOW INCOME FOR ADULTS
The actual annualized income amount must be recorded in the State MIS.
The data element labeled “low- income” is determined in EFM based on the amount of annualized income and the participant’s family size.
Note: It is critical that an actual dollar amount is entered into the system.
20
PRIORITY OF SERVICE
WIA, Section 134(d)(4)(E), states that in the event that funds allocated to a local area for adult employment and training activities are limited, priority for intensive and training services funded with Title I adult funds must be given to recipients of public assistance and other low-income individuals in the local area.
21
PRIORITY OF SERVICE--continued
States and local areas must establish criteria by which local areas can determine the availability of funds and the process by which any priority will be applied under WIA, Section 134 (d)(2)(E).
Note: Refer to the RWB’s approved 2007-2009 Workforce Services Plan
22
PRIORITY OF SERVICE Such criteria may include the following:
availability of other funds for providing employment and training-related services in the local area
the needs of the specific groups within the local area
other appropriate factors
23
PRIORITY OF SERVICE
The priority of service rule does not necessarily mean that only the recipients of public assistance and other low income individuals may receive WIA adult funded intensive and training services when funds are determined to be limited in a local area.
24
PRIORITY OF SERVICE
QUESTION:
Does the statutory priority for use of adult funds also apply to dislocated worker funds?
ANSWER:
NO. The statutory priority applies to adult funds for intensive and training services only.
25
SELF-SUFFICIENCY
Self-sufficiency is defined as employment that pays at least the lower living standard income level, as defined in WIA, Section 101(24). Local boards must set the criteria for determining whether employment leads to self-sufficiency. Self-sufficiency for dislocated workers may be defined as a percentage of the layoff wage.
Note: The self-sufficiency definition can be found in your RWB’s Workforce Services Plan [20 CFR 663.230] The RWB’s should consider the special needs of individuals with disabilities or other barriers to employment when setting criteria to determine self-sufficiency.
26
DISLOCATED WORKERS
A dislocated worker is an individual who meets one of the following categories:
Terminated/laid off or notified of lay offand
Eligible for or has exhausted Unemployment Compensation Benefits or has worked long enough to establish an attachment to the Labor Market
and Unlikely to return to his/her previous
occupation or job.
27
DISLOCATED WORKERS
ALSO, individuals who are laid off due to:
Plant closures or substantial layoffs at a plant or facility
If employer has made a general announcement that plant closure will occur within 180 days, ALL services may be provided.
HOWEVER,
If employer has made only a general announcement that plant closure will occur, with no date or within a timeframe greater than 180 days, ONLY Core Services may be provided.
28
DISLOCATED WORKERS
Self-employed - due to economy or natural disaster
29
DISLOCATED WORKERS
Displaced Homemaker
Has been dependent on the income of another family member, but is no longer supported by that income
AND
Is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment
30
Examples of Acceptable Documentation
Dislocated Workers
Terminated or Laid Off Documented Collateral Contact With Employer Layoff Letter From Employer UC Printout Applicant Statement
Eligible For or Exhausted UC UC Documentation and/or Printout Priority Reemployment Program (PREP) Other (if shows UC status - record in Case Notes)
31
Examples of Acceptable Documentation
Dislocated Workers
Unlikely to Return to Previous Industry or Occupation
No Growth or Decline in Job Openings Labor Market Analysis OR Unsuccessful Job
Search Doctor’s Statement Contact with Separating Employer Priority Re-Employment Program (PREP) Telephone Verification Applicant Statement
32
Examples of Acceptable Documentation
Dislocated Workers
Plant Closures or Substantial Layoffs at a Plant or Facility
Certification of Expected Separation Letter From Employer
Media Announcement With Employer Verification
Layoff Notice/Layoff List(s) of Affected Employee per local definition of substantial layoff
33
Examples of Acceptable Documentation
Dislocated Workers
General Announcement of Plant Closure
Public Notice (Certified by State’s Rapid Response Team)
Pay Stub As Proof of Employment at Plant at Time of
Closure or Impending Closure
WARN Notice to Individual With Separating Employer shown
Telephone Verification
Applicant Statement
Other (Record in case notes)
34
Examples of Acceptable Documentation
Dislocated Workers
Formerly Self-Employed and Presently Unemployed Because Of Economic Conditions
Business License/permit
IRS Document
State Employer Business records
Applicant Statement
35
Examples of Acceptable Documentation
Dislocated Workers
General Economic Conditions in Residing Area
Labor Market Information
Unemployment Rate
Business Ledgers
Published Notice of Chapter 7 or 11 Bankruptcy (Date must be shown)
Federal or State Declaration of Disaster
Failure of Business Customers of Suppliers
Applicant Statement
Other (record in case notes)
36
Examples of Acceptable Documentation
Dislocated Workers
Displaced Homemaker
Divorce Decree or Legal Separation
Death Certificate
Employer Statement/Lay off notice
Applicant Statement
Public Assistance Records
Court Records
37
PROGRAM ACTIVITIES/SERVICES
PROGRAM ACTIVITIESPROGRAM ACTIVITIES
COREInitial Assessment
OrientationJob Search
COREInitial Assessment
OrientationJob Search
INTENSIVEIEP/ISS/IRP
Case ManagementAssessment
INTENSIVEIEP/ISS/IRP
Case ManagementAssessment
TRAININGOccupational Skills Training
On-the-Job TrainingCustomized Training
TRAININGOccupational Skills Training
On-the-Job TrainingCustomized Training
The WIA Program is based on a three-tier approach to the provision of employment and training services.
38
PROGRAM ACTIVITIES/SERVICES
Core Services - Per WIA, the first activity assigned to an adult or dislocated worker must be a core activity.
Note: Core Services are available to everyone regardless of funding limitations.
.
39
PROGRAM ACTIVITIES/SERVICES
Intensive Services- If the participant is unable to obtain employment through a core activity, the participant can then be assigned to an intensive service.
40
PROGRAM ACTIVITIES/SERVICES
Training Services- Training services may be provided if the participant has met the eligibility requirements for intensive services, has received at least one intensive service and has been unable to obtain or retain employment.
41
PROGRAM ACTIVITIES/SERVICES
Training Services--continued
WIA funding for training is limited to participants who:
Are unable to obtain grant assistance from other sources to pay the costs of their training
OR Require additional assistance beyond that available
under grant assistance from other sources to pay the costs of such training.
Note: Occupational Skills Training must be in a demand occupation
42
PROGRAM ACTIVITIES/SERVICES
Training Services--continued
When Documenting the Need for Training Services for Adults and Dislocated Workers, documentation will include: Pell grant application
The Pell acceptance or denial letter
When funds are limited (Adults only)-proof that they have been determined eligible in accordance with the local priority system
Locally developed forms and/or case notes
43
INDIVIDUAL TRAINING ACCOUNTS (ITA)
Individual Training Accounts are to be
used to access approved training programs, provided by
“eligible training providers.”
Note: On-the-job training (OJT) and customized training activities are exempt from the ITA requirements.
44
INDIVIDUAL TRAINING ACCOUNTS (ITA)
Approved Programs are those which are maintained on a statewide listing of approved training programs known as the “Eligible Training Provider List” (ETPL) which is based on an annual publication of the Targeted Occupations List, which includes both high skill/high wage occupations.
Note: Each region should refer to their locally approved training provider list.
45
INDIVIDUAL TRAINING ACCOUNTS (ITA)
Per Florida Statutes 445.003 (3) (a)(1) at least 50 percent of the Title I funds for Adults and Dislocated Workers that are passed through to RWB’s shall be allocated to ITA’s unless and RWB obtains a waiver from Workforce Florida, Inc.
46
INDIVIDUAL TRAINING ACCOUNTS (ITA)
According to the approved State ITA Plan, costs that may be used in calculating compliance with the State 50% requirement include:
Tuition Books Fees Supplies Other
47
INDIVIDUAL TRAINING ACCOUNTS (ITA)
ITA CAP The RWB has the authority to
determine a maximum amount at which they are willing to fund an ITA.
Note: A cap is not required, however, it is allowable.
48
THE END
49
Questions or Additional Information
Policy and Technical Assistance:
Tammy Bacon, Government Operations Consultant IIE-mail Address: [email protected] Number: (850) 921-3868
Barbara Walker, Government Operations Consultant IIE-mail Address: [email protected] Telephone Number: (850) 921-3864
Mershal Noble, Government Operations Consultant IIE-mail Address: [email protected] Number: (850) 921-3317
Dehryl McCall, Senior Management Analyst SupervisorE-mail Address: [email protected] Number: (850) 245-7402
An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.