wia youth sampling methodology and eligibility documentation what to document, and how to do it?
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WIA Youth WIA Youth Sampling MethodologySampling Methodology
and and Eligibility DocumentationEligibility Documentation
What to document, and how What to document, and how to do it?to do it?
An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with
disabilities. All voice telephone numbers on this document may be reached by persons
using TTY/TDD equipment via the Florida Relay Service at 711.
WIA Youth Program Eligibility SamplingWIA Youth Program Eligibility Sampling
SSN Ending #sSSN Ending #s Statewide Statewide RWB 12RWB 12
33 158158 66
1212 135135 1313
1717 114114 55
3030 123123 66
9393 141141 44
Total Files Selected Total Files Selected 671671 3434
Total SSNs In UniverseTotal SSNs In Universe 12,31612,316 615615
Percent of SamplePercent of Sample 0.5%0.5% 0.6%0.6%
Number of File Required In SampleNumber of File Required In Sample 615.8615.8 30.7530.75
Required Eligibility Documentation for Required Eligibility Documentation for Sampling MethodologySampling Methodology
95% Sample of All Youth 95% Sample of All Youth
5% Sample of All Youth5% Sample of All Youth
ALL YOUTH APPLICANTS ALL YOUTH APPLICANTS General Eligibility ItemsGeneral Eligibility Items
• Applicant’s Social Security NumberApplicant’s Social Security Number
• Citizenship/authorization to Work in the Citizenship/authorization to Work in the United StatesUnited States
• Selective Service Registration (for Males Selective Service Registration (for Males Born January 1, 1960 and Later)Born January 1, 1960 and Later)
ALL YOUTH APPLICANTS ALL YOUTH APPLICANTS General Eligibility ItemsGeneral Eligibility Items
• Parent/Legal Guardian’s SignatureParent/Legal Guardian’s Signature
• Applicant’s NameApplicant’s NameWhile this item is not actually an eligibility While this item is not actually an eligibility
item, it is recommended that this item be item, it is recommended that this item be verified to ensure accuracy of record verified to ensure accuracy of record keeping and to prevent erroneous duplicate keeping and to prevent erroneous duplicate files.files.
Eligibility Items--All Youth Eligibility Items--All Youth Examples of Acceptable DocumentationExamples of Acceptable Documentation
• Social Security NumberSocial Security Number
DD-214, Report of Transfer of DischargeDD-214, Report of Transfer of Discharge
Employment RecordEmployment Record
IRS Form Letter IRS Form Letter
Letter From Social Security AgencyLetter From Social Security Agency
Pay StubPay Stub
School Records/Federal, State, Local ID CardSchool Records/Federal, State, Local ID Card
Social Security Benefits Letter Social Security Benefits Letter
Signed Social Security Card Signed Social Security Card
W-2 FormW-2 Form
Telephone Verification Telephone Verification
OtherOther
Eligibility Items--All Youth Eligibility Items--All Youth Examples of Acceptable DocumentationExamples of Acceptable Documentation
Citizenship or Right to WorkCitizenship or Right to WorkApplicant StatementApplicant Statement
IF Non-Citizen IF Non-Citizen Completed I-9 Form Completed I-9 Form Alien Registration Card Indicating Right to WorkAlien Registration Card Indicating Right to Work
Baptismal RecordBaptismal Record
Birth CertificateBirth Certificate
DD-214, Record of Transfer or Discharge (If Place of Birth Is DD-214, Record of Transfer or Discharge (If Place of Birth Is Shown)Shown)
Food Stamp RecordFood Stamp Record
Foreign Passport Stamped Eligible to Work Foreign Passport Stamped Eligible to Work
Hospital RecordHospital Record
Eligibility Items--All Youth Eligibility Items--All Youth Examples of Acceptable DocumentationExamples of Acceptable Documentation
Citizenship or Right to Work (continued)Citizenship or Right to Work (continued)
Naturalization Certification Naturalization Certification
Public Assistance Records (If place of Birth is shown)Public Assistance Records (If place of Birth is shown)
U.S. PassportU.S. Passport
Social Security Card (“Work Eligible”)Social Security Card (“Work Eligible”)
Native American Tribal DocumentNative American Tribal Document
Telephone Verification Telephone Verification
Other Other
Eligibility Items--All Youth Eligibility Items--All Youth Examples of Acceptable DocumentationExamples of Acceptable Documentation
Selective Service RegistrantSelective Service Registrant Selective Service Registration CardSelective Service Registration Card DD 214, Report of Transfer or Discharge DD 214, Report of Transfer or Discharge Stamped Post Office Receipt of RegistrationStamped Post Office Receipt of Registration Selective Service Registration Record (Form 3A)Selective Service Registration Record (Form 3A) Selective Service Verification/Registration Selective Service Verification/Registration
(http://www.sss.gov/regist)(http://www.sss.gov/regist) Telephone Verification (847) 688-6888Telephone Verification (847) 688-6888 Selective Service Advisory Opinion (Waiver )Letter Selective Service Advisory Opinion (Waiver )Letter Selective Service Acknowledgement LetterSelective Service Acknowledgement Letter Other:______________Other:______________
Documentation Requirements Documentation Requirements For 95% of Low Income YouthFor 95% of Low Income Youth
Source Documented Eligibility ItemsSource Documented Eligibility Items
Social Security Number Social Security Number
Citizenship/Right to WorkCitizenship/Right to Work
Selective Service Registration Selective Service Registration
Parent’s/Legal Guardian’s SignatureParent’s/Legal Guardian’s Signature
Self-Certification/Applicant StatementSelf-Certification/Applicant Statement
AgeAge
Low-IncomeLow-Income
Barriers, except Basic Skills DeficiencyBarriers, except Basic Skills Deficiency
Documentation Requirements Documentation Requirements For 5% of Youth ApplicantsFor 5% of Youth Applicants
Source Documented Eligibility Items:Source Documented Eligibility Items:
Social Security NumberSocial Security Number
Citizenship/Right to Work Citizenship/Right to Work
Selective Service Registration Selective Service Registration
Parent’s/Legal Guardian’s SignatureParent’s/Legal Guardian’s Signature
AgeAge
Low-IncomeLow-Income
Barriers to Employment or EducationBarriers to Employment or Education
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
AgeAge Baptismal or Church RecordBaptismal or Church Record Birth CertificateBirth Certificate Driver’s LicenseDriver’s License DD214 Record of Transfer or DischargeDD214 Record of Transfer or Discharge Federal, State or Local Government Issued ID CardFederal, State or Local Government Issued ID Card School Records or ID CardSchool Records or ID Card Hospital Record of Birth Hospital Record of Birth PassportPassport Public Assistance/Social Services RecordsPublic Assistance/Social Services Records Work PermitWork Permit Telephone VerificationTelephone Verification Applicant StatementApplicant Statement
Public Assistance/Social Services RecordsPublic Assistance/Social Services Records Work Permit and Work Permit and Telephone VerificationTelephone Verification Applicant Statement Applicant Statement
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Low IncomeLow Income Cash Public AssistanceCash Public Assistance
Copy of Authorization to Receive Cash Public Copy of Authorization to Receive Cash Public AssistanceAssistance
Copy of Public Assistance CheckCopy of Public Assistance Check Public Assistance ID CardPublic Assistance ID Card Public Assistance Records PrintoutPublic Assistance Records Printout Medical Card showing Cash Assistance GrantMedical Card showing Cash Assistance Grant Refugee Assistance RecordsRefugee Assistance Records Applicant StatementApplicant Statement Telephone Verification Telephone Verification OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Low IncomeLow Income Food StampsFood Stamps
Current Authorization to Obtain Food StampsCurrent Authorization to Obtain Food Stamps Current Food Stamp RecipientCurrent Food Stamp Recipient Food Stamp Card with Current DateFood Stamp Card with Current Date Letter From Food Stamp Disbursing AgencyLetter From Food Stamp Disbursing Agency Public Assistance Records/PrintoutPublic Assistance Records/Printout Applicant Statement Applicant Statement Telephone Verification Telephone Verification OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Supported Foster ChildSupported Foster Child Court Contact Court Contact Court Documentation Court Documentation Documentation from State Department of Documentation from State Department of
Children and FamiliesChildren and Families Medical Records Medical Records Verification of Payments made on behalf of the Verification of Payments made on behalf of the
Child Child Applicant Statement Applicant Statement Telephone Verification Telephone Verification OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
HomelessHomeless
Written Statement from an Individual Providing Written Statement from an Individual Providing Temporary ResidenceTemporary Residence
Written Statement from Shelter Written Statement from Shelter
Written Statement from Social Service Agency Written Statement from Social Service Agency
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Individuals with DisabilitiesIndividuals with Disabilities Family of OneFamily of One
Letter from Drug or Alcohol Rehabilitation AgencyLetter from Drug or Alcohol Rehabilitation Agency Medical Records Indicating Substantial Disability Medical Records Indicating Substantial Disability
Affecting a Major Life FunctionAffecting a Major Life Function Physician’s Statement Physician’s Statement Psychiatrist’s/Psychologist’s Statement Psychiatrist’s/Psychologist’s Statement Rehabilitation Evaluation Rehabilitation Evaluation Shelter Workshop Certification Shelter Workshop Certification Applicant Statement Applicant Statement OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Individuals with DisabilitiesIndividuals with Disabilities
Family of One (Continued)Family of One (Continued)
Social Security Administration Disability RecordsSocial Security Administration Disability Records
Veterans Administration Letter/RecordVeterans Administration Letter/Record
Vocational rehabilitation LetterVocational rehabilitation Letter
Workers Compensation RecordWorkers Compensation Record
Applicants Statement Applicants Statement
Telephone VerificationTelephone Verification
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Individual IncomeIndividual Income Alimony AgreementsAlimony Agreements
Bank Statements Bank Statements
Compensation Award Letter Compensation Award Letter
Court Award Letter Court Award Letter
Employer Statement/Employment ContractEmployer Statement/Employment Contract
Farm/Business Financial Records Farm/Business Financial Records
Housing Authority Verification Letter Housing Authority Verification Letter
Family of One (Disability Status)Family of One (Disability Status)
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Individual Status/Family SizeIndividual Status/Family Size Statement of Family Size and IncomeStatement of Family Size and Income Birth Certificate Birth Certificate Decree of Court Decree of Court Divorce DecreeDivorce Decree Landlord Statement Landlord Statement Lease Lease Marriage Certificate Marriage Certificate Medical Card Medical Card Most Recent Tax Return Where PossibleMost Recent Tax Return Where Possible Public Assistance Records Public Assistance Records Public Housing Authority (if resident of or on waiting list)Public Housing Authority (if resident of or on waiting list) Applicant StatementApplicant Statement Telephone Verification Telephone Verification Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEBarriers to Education or EmploymentBarriers to Education or Employment
In addition to being low-income and 14-21 years of age, all In addition to being low-income and 14-21 years of age, all youth (except for 5% “window” exception) must be within youth (except for 5% “window” exception) must be within one or more of the following categories:one or more of the following categories:
Deficient in Basic Literacy Skills Deficient in Basic Literacy Skills
Pregnant or Parenting IndividualPregnant or Parenting Individual
School Dropout School Dropout
Offender Offender
Homeless Homeless
Runaway Youth Runaway Youth
Foster Child Foster Child
Requires Additional AssistanceRequires Additional Assistance
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Deficient in Basic Literacy SkillsDeficient in Basic Literacy Skills
Generally Accepted Standardized or Criterion-Generally Accepted Standardized or Criterion-referenced Tests (Such as TABEreferenced Tests (Such as TABE
School RecordsSchool Records
Telephone Verification Telephone Verification
OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
School DropoutSchool Dropout
School Attendance RecordsSchool Attendance Records
Dropout Letter Dropout Letter
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
OffenderOffender
Court RecordsCourt Records
Halfway House Resident Halfway House Resident
Letter of Parole Letter of Parole
Letter from Probation Officer Letter from Probation Officer
Police RecordPolice Record
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Homeless or Runaway YouthHomeless or Runaway Youth
Written Statement from an Individual Providing Written Statement from an Individual Providing Temporary ResidenceTemporary Residence
Written Statement from ShelterWritten Statement from Shelter
Written Statement from Social Service Agency Written Statement from Social Service Agency
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Foster ChildFoster Child
Court Document Court Document
Department of children and Families Records Department of children and Families Records
Medical Card Medical Card
Verification of Payment Made on Behalf of the ChildVerification of Payment Made on Behalf of the Child
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
Other Other
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Pregnant or Parenting YouthPregnant or Parenting Youth Birth CertificateBirth Certificate
Hospital Record of Birth Hospital Record of Birth
Medical Card Medical Card
Physician’s Statement Physician’s Statement
Referral from Official Agencies Referral from Official Agencies
School Program for Pregnant Teens School Program for Pregnant Teens
School Records School Records
Statement from Social Service AgnecyStatement from Social Service Agnecy
Applicant Statement Applicant Statement
Telephone Verification Telephone Verification
OtherOther
Youth Applicants--5% SAMPLEYouth Applicants--5% SAMPLEExamples of Acceptable DocumentationExamples of Acceptable Documentation
Requiring Additional Assistance to Requiring Additional Assistance to Complete an Educational Program, or Complete an Educational Program, or to Secure and Hold Employmentto Secure and Hold Employment
Applicable documentation of this locally defined Applicable documentation of this locally defined criteria, which could include medical or school criteria, which could include medical or school records documenting a disability, etc.records documenting a disability, etc.
Youth ApplicantsYouth Applicants5% Window Documentation5% Window Documentation
Up to 5% of youth served locally in any Up to 5% of youth served locally in any program year are not required to be program year are not required to be low-income, IF they have one or more low-income, IF they have one or more of the following categories:of the following categories:
This is a different list than the one for low-This is a different list than the one for low-income youth, though some “Barriers” are the income youth, though some “Barriers” are the same.same.
Youth ApplicantsYouth Applicants5% Window Documentation5% Window Documentation
Non Low-Income YouthNon Low-Income Youth
School Dropout (Same)School Dropout (Same)
Pregnant and Parenting (Same) Pregnant and Parenting (Same)
Deficient in basic Skills (Same) Deficient in basic Skills (Same)
Offender (Same) Offender (Same)
Individual with Disabilities (Same) Individual with Disabilities (Same)
Homeless/Runaway Youth (Same)Homeless/Runaway Youth (Same)
Younger Youth and Older Youth EligibilityYounger Youth and Older Youth Eligibility5% Window Documentation5% Window Documentation
One or More Grade Levels BehindOne or More Grade Levels Behind School Records School Records
Report Card Report Card
Telephone Verification Telephone Verification
OtherOther
Face Serious Barriers to Employment As Identified Face Serious Barriers to Employment As Identified by Local Board (Approved Plan)by Local Board (Approved Plan)
Applicable Documentation Applicable Documentation
Applicant StatementApplicant Statement
Younger Youth and Older YouthYounger Youth and Older Youth
School StatusSchool Status
Reminder: 30 percent of WIA funds are required Reminder: 30 percent of WIA funds are required to be expended annually on youth who are out to be expended annually on youth who are out of school—document school status by school of school—document school status by school records, copy of diploma or equivalent, records, copy of diploma or equivalent, applicant or parental signed statement, or applicant or parental signed statement, or documented collateral contact with school documented collateral contact with school boardboard
Alternative schools and home schooling are Alternative schools and home schooling are counted as being “in school”counted as being “in school”