1 2014 florida comprehensive assessment test ( fcat/fcat 2.0 ) reading, mathematics, and science...

1

2014 Florida 2014 Florida Comprehensive Comprehensive

Assessment Assessment Test (Test (FCATFCAT/FCAT /FCAT

2.02.0))Reading, Mathematics, and Reading, Mathematics, and

Science AssessmentsScience Assessments

Middle, High and Center Middle, High and Center School TrainingSchool Training

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Test Administration Test Administration ManualsManuals

These training materials are designed to These training materials are designed to highlight important information regarding highlight important information regarding test administration policies and test administration policies and procedures for Computer and Paper procedures for Computer and Paper Based Testing. Not all information from Based Testing. Not all information from the test administration manual is included the test administration manual is included in this presentation, in this presentation, so it is imperative so it is imperative that administrative and school staff that administrative and school staff read and familiarize themselves with read and familiarize themselves with all information in the 2014 Test all information in the 2014 Test Administration Manuals (PBT & CBT) Administration Manuals (PBT & CBT) in addition to using these training in addition to using these training materials.materials.

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FCAT Retake FCAT Retake Administration ScheduleAdministration Schedule

Day 1 – Day 7 – Monday, April 7 – Friday, April 11 (with the 14th & 15th as makeup dates) Computer Based Testing

Grade 10 Retained Reading Retake Grade 10 Retained Reading Retake StudentsStudents11th and 12th Grade Reading 11th and 12th Grade Reading Retake StudentsRetake StudentsAdult Reading Retake StudentsAdult Reading Retake Students

Reading Retakes – Reading Retakes – Sessions 1 & 2Sessions 1 & 2

2 half day 2 half day (3 hours) (3 hours) sessions sessions over 2 daysover 2 days

Adult Retake StudentsAdult Retake Students Math Retake – Session 1Math Retake – Session 1Untimed up Untimed up to 1 entire to 1 entire school dayschool day

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Administration Schedule Administration Schedule High School Week 1High School Week 1

Day 1 – Monday, April 21

Grade 10*Grade 10* Reading Session 1, CBT and Reading Session 1, CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 2 – Tuesday, April 22

Grade 10*Grade 10* Reading Reading –– Session 2, CBT and Session 2, CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 3 – 5 Wednesday, April 23 – Friday April 24

Grade 10Grade 10Computer Based TestingComputer Based Testing

2, 70 minute 2, 70 minute sessions over 2 sessions over 2 daysdays

Monday, April 28 – Wednesday, April 30

Grade 10 Grade 10 Computer Based Testing Make-Computer Based Testing Make-up Daysup Days


*Paper Based Accommodations must be given to students in attendance on these days

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Administration Schedule Administration Schedule High High

Computer Based 10Computer Based 10thth Grade Grade ReadingReadingWeek 1 Week 1 Grade

10 Group

APRIL 21, 2014

APRIL 22, 2014

Grade 10 Group

APRIL 23, 2014

APRIL 24, 2014

APRIL 25, 2014

10 Read Group 11st Period

ReadingSESSION 1 of 270 minutes

Reading SESSION 2 of 270 minutes




Continued Through April 30

10 Read Group 22nd or 3rd Period






Continued Through April 30

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Administration Schedule Administration Schedule High School Week 2High School Week 2


Grade 9*Grade 9* Reading Session 1 CBT or Reading Session 1 CBT or Paper AccommodationsPaper Accommodations

70 minutes70 minutes


Grade 9*Grade 9* Reading Session 2 CBT or Reading Session 2 CBT or Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 8, 9 and 10 – Wednesday, April 30 – Friday, May 2

Grade 9Grade 9 Computer Based TestingComputer Based Testing2, 70 minute 2, 70 minute sessions over 2 sessions over 2 daysdays

CBT Make Up Days – Monday, May 5 – Wednesday, May 7

Grade 9Grade 9 Computer Based Testing Computer Based Testing Make-up DaysMake-up Days



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Administration Schedule Administration Schedule HighHigh

Computer Based 9 Computer Based 9thth Grade Grade Reading Week 2 Reading Week 2

Grade 9 Group

APRIL 28, 2014

APRIL 29, 2014

Grade 9 Group

APRIL 30, 2014

May 1, 2014

May 2, 2014







Continued Through May 7







Continued Through May 7

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Administration Schedule Administration Schedule Middle School - Week 1Middle School - Week 1


Grade 6 and/or 7*Grade 6 and/or 7* Reading Reading –– Session 1 CBT and Session 1 CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes


Grade 6 and/or 7*Grade 6 and/or 7* Reading Reading –– Session 2 CBT and Session 2 CBT and Paper AccommodationsPaper Accommodations 70 minutes70 minutes

Day 3 Wednesday, April 23

Grade 6Grade 6 Reading Reading –– CBT CBT (2) 70 minutes (2) 70 minutes over 2 daysover 2 days

Grade 7, 8Grade 7, 8 Mathematics Mathematics –– Session 1 & 2 Session 1 & 2 70 minutes each70 minutes each

Day 4 Thursday, April 24

Grade 6 and/or 7Grade 6 and/or 7 Reading Reading –– CBT CBT (2) 70 minutes (2) 70 minutes over 2 daysover 2 days

Grade 8Grade 8 Science Science –– Sessions 1 & 2 Sessions 1 & 2 80 minutes each80 minutes each

Day 5-7 Friday, April 25 – Tuesday, April 29

All MS Grades Paper Make-ups/Grade 6 and 7 Reading CBT ContinuesAll MS Grades Paper Make-ups/Grade 6 and 7 Reading CBT Continues

Day 8 Wednesday April 30

Grade 6 and 7 Reading CBT Last DayGrade 6 and 7 Reading CBT Last Day


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Administration Schedule Middle CBT Administration Schedule Middle CBT

Week 1Week 1 Grade

APRIL 21, 2014

APRIL 22, 2014

APRIL 23, 2014

APRIL 24, 2014

APRIL 25, 2014

6 Possible 6 Reading, if Computers are available.

Possible 6 Reading, if Computers are available.

Reading SESSION 1of 270 minutes(up to 3 groups)

Reading SESSION 2 of 2(up to 3 groups)

Reading SESSION 1of 270 minutes(up to 3 groups

7 Reading SESSION 1 of 270 minutes(up to 3 groups)

Reading SESSION 2 of 270 minutes(up to 3 groups)

Math SESSION 1 & 270 minutesEach (paper)

Possible Civics

Reading SESSION 1of 270 minutes(up to 3 groups)

8 No Testing No Testing

Math SESSION 1 & 270 minutesEach (paper)

Science 1 &270 minutes(paper)

Math and Science Paper Makeups

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Administration Schedule Middle Week 2Administration Schedule Middle Week 2Day 6 – Monday, April 28

Grade 6 *Grade 6 * Math Session 1 & 2 CBT or Math Session 1 & 2 CBT or Paper AccommodationsPaper Accommodations

(2) 70 minute (2) 70 minute sessions in a daysessions in a day

Grade 8*Grade 8* Reading Session 1 CBT or Reading Session 1 CBT or Paper AccommodationsPaper Accommodations


Grade 6 and/or 7Grade 6 and/or 7 Continue CBT Reading Continue CBT Reading Sessions Sessions

(2) 70 minute (2) 70 minute sessions over two sessions over two daysdays

All Grades All Grades Paper Based Make up Tests Paper Based Make up Tests 70 minutes per 70 minutes per sessionsession


Grade 8 *Grade 8 * Reading Session 2 CBT or Reading Session 2 CBT or Paper AccommodationsPaper Accommodations


Grade 6 Grade 6 Continue CBT Math Sessions Continue CBT Math Sessions (2) 70 minute (2) 70 minute sessions in a daysessions in a day

Grade 6 and/or 7 ReadingGrade 6 and/or 7 Reading Continue CBT Reading Continue CBT Reading Sessions Sessions

(2) 70 minute (2) 70 minute sessions over two sessions over two daysdays

All Grades All Grades Paper Based Make up Tests Paper Based Make up Tests 70 minutes per 70 minutes per sessionsession

Day 8, 9 and 10 – Wednesday, April 30 – Friday, May 2

Grade 6 Math & 8 Reading Grade 6 Math & 8 Reading Computer Based TestingComputer Based Testing70 minute 70 minute sessions per DOE sessions per DOE guidelinesguidelines

CBT Make Up Days – Monday, May 5 – Wednesday , May 7

Grade 6 Math & 8 ReadingGrade 6 Math & 8 Reading Computer Based TestingComputer Based Testing

70 minute 70 minute sessions per DOE sessions per DOE guidelinesguidelines


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Administration Schedule Middle Administration Schedule Middle Week 2Week 2

Gr

April 28, 2014

April 29, 2014

April 30, 2014

May 1, 2014

May 2, 2014 continues through May 7

6 Reading SESSION 2 of 2 (up to 3 groups)

6 & 7 Reading Makeups


Math SESSION 1 & 270 minutesEach

Math SESSION 1 & 270 minutesEach

7 Reading SESSION 2 of 2 (up to 3 groups)



8 Reading SESSION 1 of 270 minutes(up to 3 groups)

Reading SESSION 2 of 270 minutes(up to 3 groups)

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What’s New for FCAT What’s New for FCAT 2.0 20142.0 2014

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What’s New for FCAT 2014 The English Language Learner (ELL) category of The English Language Learner (ELL) category of

student demographic information no longer student demographic information no longer records the length of time ELLs have been records the length of time ELLs have been receiving ESOL services but is now updated to receiving ESOL services but is now updated to record the length of time ELLs have been record the length of time ELLs have been enrolled in a U.S. school.enrolled in a U.S. school.

Florida Test Security Statute, Section 1008.24, Florida Test Security Statute, Section 1008.24, Florida Statutes (F.S.), and Florida State Board Florida Statutes (F.S.), and Florida State Board of Education Rule 6A-10.042, FAC, previously of Education Rule 6A-10.042, FAC, previously located in Appendix B, are now located in located in Appendix B, are now located in Appendix C of the Spring 2014 CBT Manual. Appendix C of the Spring 2014 CBT Manual.

The Statute and Rule are now printed on The Statute and Rule are now printed on perforated pages that may be removed for review perforated pages that may be removed for review during trainingsduring trainings

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What’s New for FCAT 2014

Testing Rules Acknowledgment Testing Rules Acknowledgment

The last portion of the testing rules read to The last portion of the testing rules read to students before they affirm the Testing Rules students before they affirm the Testing Rules Acknowledgment reads, “After the test, you Acknowledgment reads, “After the test, you may not discuss the test items with anyone. may not discuss the test items with anyone. This includes any type of electronic This includes any type of electronic communication, such as texting, emailing, or communication, such as texting, emailing, or posting online, for example, on websites like posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are Facebook, Twitter, or Instagram. If you are found sharing information about test items, found sharing information about test items, even without the intent to cheat, your test will even without the intent to cheat, your test will be invalidated.”be invalidated.”

Students and their parents/guardians should be Students and their parents/guardians should be made aware of this clarification to the testing made aware of this clarification to the testing rules prior to testing.rules prior to testing.

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Test Group Code

Schools must use one unique four-digit test group code for both sessions of a test administered to a group of students in a testing room. For instance, the group of students taking Grade 3 Reading in Mrs. Smith’s classroom will use the same test group code for Session 1 and Session 2. Each testing room must use a different Test Group Code.

If students are absent for a test session, a different unique code must be used for each make-up session.

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Required Administration Information

The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

If a student does not use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess (if CBT). .

Schools are responsible for maintaining documentation of accommodations that are provided but not used.

This information may be recorded on the Session Roster.

The blank Administration Record/Security Checklist has been updated to include fields for both accommodations provided and accommodations used.

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What’s New for FCAT 2014 - CBT

If a student’s grade level is incorrect, school or district personnel must modify the “Grade” field in the student’s profile under Student Registration in PearsonAccess before or after that student completes testing.

The CBT Test Administrator Quick Reference Guide is available at www.FLAssessments.com/AdditionalResources and is no longer included as an appendix in the test administration manual.

It is highly recommended that you have a printed copy of the Quick Reference Guide in each CBT classroom.

Incorrect student profiles added to PearsonAccess via the New Student wizard may be updated before or after testing. Email Karl Yeats or Adrienne C Reynolds to Update this information.

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ePATsAccommodated and non-accommodated computer-based practice tests (ePATs) and scripts for administering ePATs are available at www.FLAssessments.com/ePATs. Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT script; however, if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration.

The link to the ePATs should be provided to all students prior to testing, and students should be made aware that they can access the ePATs at this location and practice on their own at any time.


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TestHear Scripts and Instructions

The Spring 2014 CBT Manual no longer includes scripts and instructions for administering TestHear accommodated computer-based test forms.

Scripts and instructions for administering these accommodations are located at www.FLAssessments.com/SpringRMS.

It is important that school personnel who will administer computer-based accommodations locate and familiarize themselves with the appropriate script(s) and instructions before the beginning of a test administration.


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What’s New for FCAT 2014What’s New for FCAT 2014 - CBT

CBT Worksheets (HS and MS only)

For students taking computer-based Reading tests, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. The worksheet is an 8½ x 11 page (located in Appendix D of the Spring 2014 CBT Manual and PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

If schools are providing worksheets, students must be given a new, unused worksheet at the beginning of each test session. Used worksheets are considered secure materials. DO NOT make copies of used worksheets.

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What’s New for FCAT 2014What’s New for FCAT 2014 - CBT

Alternate Passing Score (APS) Flag (HS Students)An APS flag for the FCAT 2.0 Reading Retake is available in PearsonAccess for students who are eligible for the APS.This is an optional field that can be specified when adding a new student or assigning a Reading Retake test to a student.

The following students are eligible for the APS of 241:

Students who entered grade 9 in 2009 or earlier whose graduation requirement includes earning a passing score on Grade 10 FCAT Reading

Students who participated in the Spring 2011 administration of Grade 10 FCAT 2.0 Reading as first-time tenth graders

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Reminders for FCAT Reminders for FCAT 20142014

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Inappropriate actions by school or district Inappropriate actions by school or district personnel before, during, or after test personnel before, during, or after test administration may result in consequences such administration may result in consequences such as test invalidations and/or loss of teaching as test invalidations and/or loss of teaching certification or criminal punishment. certification or criminal punishment.

The daily session schedule for this The daily session schedule for this administration differs from previous administration differs from previous administrations. Schools must not deviate from administrations. Schools must not deviate from this schedule without prior written approval this schedule without prior written approval from the FDOE. PAY ATTENTION TO TEST from the FDOE. PAY ATTENTION TO TEST DATES AND SESSION TIMING! Download the DATES AND SESSION TIMING! Download the FCAT Daily Session Schedule document from the FCAT Daily Session Schedule document from the Student Assessment and Research Website. Student Assessment and Research Website.

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Seating Charts

Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing.

All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

If the seating configuration changes during testing, a

new seating chart must be created.

Refer to page 27 of the Spring 2014 RMS Manual for all information that should be included on a seating chart.

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TEST ADMINISTRATORSTEST ADMINISTRATORS ALL test administrators must be certified educators.ALL test administrators must be certified educators.

Test administrators are required to sign a Test administrators are required to sign a Test Test Administrator Prohibited Activities Agreement Administrator Prohibited Activities Agreement in addition in addition to a Security Agreement. Certification numbers must be to a Security Agreement. Certification numbers must be recorded on this document.recorded on this document.

The The FCAT/FCAT 2.0 Administration and Security FCAT/FCAT 2.0 Administration and Security Agreement Agreement emphasizes the importance of proper training emphasizes the importance of proper training and the possible consequences of test administration and the possible consequences of test administration irregularities.irregularities.

Test administrators must NOT administer the FCAT/FCAT Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an assigned test administrator should be reassigned to an alternate test administrator. alternate test administrator.

Under NO circumstances may a student’s parent/guardian Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.be present in that student’s testing room.


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If a student starts a test and If a student starts a test and leaves without finishing (for an leaves without finishing (for an appointment, illness, etc.), appointment, illness, etc.), he/she will NOT be allowed to he/she will NOT be allowed to complete the testcomplete the test No exceptions will be made once the No exceptions will be made once the

student leaves the school’s campus; student leaves the school’s campus; therefore, if you have concerns therefore, if you have concerns about a student, you should not about a student, you should not allow the student to begin allow the student to begin


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Test administrators are required to Test administrators are required to use ALL of the allotted time in each use ALL of the allotted time in each session and should not end a session session and should not end a session early.early.

Students may not take session 2 prior Students may not take session 2 prior to session 1 under any circumstance, to session 1 under any circumstance, even as an accommodationeven as an accommodation

FCAT 2.0 Rulers for FCAT 2.0 Rulers for Session 2 only Session 2 only of of Grades 3 and 4 Mathematics will be Grades 3 and 4 Mathematics will be provided on perforated sheets with provided on perforated sheets with other test materials. other test materials. Rulers must not Rulers must not be distributed for Session 1.be distributed for Session 1.


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Reminders for FCAT Reminders for FCAT 20142014Test Security Policies and Procedures

Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing.

Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification.

All school personnel, including itinerant teachers and proctors, must receive thorough training, from the school assessment coordinator, in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT 2.0 Test Administration and Security Agreement. They must receive manuals with adequate time to prepare for test administration.

All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement.

School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

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Electronic Devices School personnel must ensure that students do

not have access to their cell phones or other electronic or recording devices at any time during testing, including breaks within a test session (e.g., lunch, restroom breaks).

If a student is found to be in possession of ANY electronic devices during testing OR during a break, his or her test must be invalidated.

Students and their parents/guardians must be made aware of this policy prior to testing.

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Important Test Administration Forms can be downloaded from www.FLAssessments.com/SpringRMS

Secure student information should not be sent via unprotected email (ie SSN).

Results from mispackaged TO BE SCORED test materials and/or materials not returned on schedule will be included in late reporting. Results from mispackaged TO BE SCORED test materials and/or materials not returned on schedule will be included in late reporting. Student Assessment and Research will require a letter from your Principal explaining why materials were returned late and what will be done to prevent this from happening in the future.

FLVS students must be tested per Florida state statute

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Return Labels BLUE labels—Grade 3 TO BE SCORED Materials

RED labels—Grades 4–10 TO BE SCORED Materials

OLIVE labels—Retake TO BE SCORED Materials

WHITE labels—Large Print and One-Item-Per-Page TO BE SCORED Materials

PINK labels—Braille TO BE SCORED Materials

YELLOW labels—All NOT TO BE SCORED Materials, including NOT TO BE SCORED special documents

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Three Options for Collecting Materials:Three Options for Collecting Materials: Option A:Option A: Students close the test book and sit quietly Students close the test book and sit quietly

with materials in front of them until everyone is with materials in front of them until everyone is finishedfinished

Option B:Option B: Students raise their hands when finished, Students raise their hands when finished, Test Administrator collect materials. Students sit Test Administrator collect materials. Students sit quietly until everyone has finishedquietly until everyone has finished

Option C:Option C: Students raise their hands when finished; Students raise their hands when finished; Test Administrator collect materials. Students are Test Administrator collect materials. Students are permitted to read a book, but may not write, until permitted to read a book, but may not write, until everyone has finishedeveryone has finished

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Reminders for FCAT 2014Reminders for FCAT 2014CBTCBT

The The 2013-2014 Technology Coordinator 2013-2014 Technology Coordinator GuideGuide is now posted to is now posted to www.FLAssessments.com/AdditionalResourcwww.FLAssessments.com/AdditionalResources and is no longer included as an appendix es and is no longer included as an appendix in the test administration manual. in the test administration manual. All School Technology Coordinators must attend All School Technology Coordinators must attend

your school wide training, sign the your school wide training, sign the FCAT 2.0 Test

Administration and Security Agreement and be fully aware of and be fully aware of test security policies and procedures in the FCAT test security policies and procedures in the FCAT Manuals. Manuals.

If a technical issue interrupts testing and is If a technical issue interrupts testing and is not able to be resolved quickly, school staff not able to be resolved quickly, school staff should contact Pearson Customer Support at should contact Pearson Customer Support at 877-847-3043 and notify Student Assessment 877-847-3043 and notify Student Assessment immediately. immediately.

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Marking Tests CompleteA computer-based test should only be Marked Complete in one of

the following circumstances: A student had to exit the test (e.g., cheating, illness) and will

not finish the test. (After being marked complete, school personnel must invalidate the test.)

A student finished the test but exited instead of submitting the test and the test should be scored.

A student completed Session 1 and never started Session 2. (In this circumstance, the test does NOT need to be invalidated.)

As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

For FCAT 2.0 tests, do NOT mark tests complete or stop the session in PearsonAccess after Session 1.

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Seal Codes A four-digit seal code is required to begin Session 2

of a CBT. Seal codes must be displayed for students as

instructed in the test administration script. Students must NOT be given seal codes prior to the

beginning of Session 2. It is highly advised that Test Administrators not be

given Seal Codes by their School Coordinators until Day 2 of testing to avoid any problems.

CBT Training Resources Test setup, best practices and training all available

at www.FLAssessments.com/CBTTrainingResources

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Accommodations Paper-based materials (Reading Passage Booklets,

regular print, braille) for computer-based tests are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

Paper-based large print test materials are available as a unique accommodation for students who have a documented inability to access large print accommodations on computer-based tests.

Scripts and instructions for administering paper-based tests, including paper-based accommodations, are included in the Spring 2014 Reading, Mathematics, and Science Test Administration Manual (Spring 2014 RMS Manual).

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Students to be testedStudents to be tested Reading, Grades 3–10; Math Grades 3-8Reading, Grades 3–10; Math Grades 3-8

Grades 10–Adult (AD) Students:Grades 10–Adult (AD) Students: All students who did not pass the Grade 10 All students who did not pass the Grade 10

FCAT participate in the FCAT 2.0 Reading FCAT participate in the FCAT 2.0 Reading Retake. Retake.

Adult students who need the Mathematics Adult students who need the Mathematics Retake may participate. Retake may participate.

66thth Math and Reading, 7 Math and Reading, 7thth Reading and 8 Reading and 8thth Reading are on the computerReading are on the computer

All High School tests are on the computerAll High School tests are on the computer All MS student enrolled in an EOC will take that All MS student enrolled in an EOC will take that

instead of the comprehensive FCAT instead of the comprehensive FCAT (Science/Biology, Math/Algebra or Geometry)(Science/Biology, Math/Algebra or Geometry)

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Special GroupsSpecial GroupsEnglish Language Learners (ELLs)English Language Learners (ELLs)

ALL ELLs are expected to participate in FCAT Reading ALL ELLs are expected to participate in FCAT Reading and Writing. and Writing.

ALL ELLs are expected to participate in the FCAT ALL ELLs are expected to participate in the FCAT Mathematics and Science tests.Mathematics and Science tests.

Appropriate accommodations must be provided, see Appropriate accommodations must be provided, see Appendix A of the manual.Appendix A of the manual.

Student With Disabilities (SWDs)Student With Disabilities (SWDs) All students with disabilities participate in the statewide assessment All students with disabilities participate in the statewide assessment

program by taking one of the following: program by taking one of the following: FCAT 2.0 without accommodations,FCAT 2.0 without accommodations, FCAT 2.0 with accommodations, orFCAT 2.0 with accommodations, or Florida Alternate Assessment.Florida Alternate Assessment.

All determinations regarding participation in the statewide assessment All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.program must be documented in the student’s IEP or Section 504 plan.

See Appendix A of the manual for information regarding accommodations.See Appendix A of the manual for information regarding accommodations.

3939

Special GroupsSpecial Groups Home Education Program studentsHome Education Program students

MAY participate in the FCAT administration MAY participate in the FCAT administration appropriate for their grade-level (Grades 3–10)appropriate for their grade-level (Grades 3–10)

May NOT take the Retake testsMay NOT take the Retake tests McKay Scholarship Program studentsMcKay Scholarship Program students

In PRIVATE schools MAY participateIn PRIVATE schools MAY participate In PUBLIC schools MUST participateIn PUBLIC schools MUST participate May NOT take the Retake testMay NOT take the Retake test

Florida Tax Credit (FTC) Scholarship Program studentsFlorida Tax Credit (FTC) Scholarship Program students INDIVIDUAL students INDIVIDUAL students MAYMAY participate in the participate in the

FCAT appropriate for their grade-levelFCAT appropriate for their grade-level May NOT take the Retake testMay NOT take the Retake test

District’s Virtual Instruction Program StudentsDistrict’s Virtual Instruction Program Students All grades MUST participateAll grades MUST participate

FLVS Full Time and Florida Virtual AcademyFLVS Full Time and Florida Virtual Academy ALL Grades (3–10) MUST participateALL Grades (3–10) MUST participate

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Special Groups*Special Groups* Home EducationHome Education: #9998: #9998 McKay ScholarshipMcKay Scholarship: #3518: #3518 Hospital/HomeboundHospital/Homebound: NO SPECIAL CODE FOR HH: NO SPECIAL CODE FOR HH Florida Virtual School(s)Florida Virtual School(s)

Florida Virtual School Full-Time: Packaged with Florida Virtual School Full-Time: Packaged with Separate Document Count Form: Separate Document Count Form: District #71; District #71; Elementary & Middle School #0300; High School Elementary & Middle School #0300; High School #0400#0400

Florida Virtual Academy: Packaged with Separate Florida Virtual Academy: Packaged with Separate Document Count Form : Document Count Form : District #50; School #7079District #50; School #7079

Florida Virtual Academy Charter: Florida Virtual Academy Charter: District #06; District #06; School #5059School #5059

*Scores not aggregated with district/school data*Scores not aggregated with district/school data

*Special packaging instructions for return*Special packaging instructions for return

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Special Groups Contact Special Groups Contact Information:Information:

Home EducationHome Education: : District Guidance at (754) 321-2586District Guidance at (754) 321-2586

McKay ScholarshipMcKay Scholarship: : Tara Rodger at (754) 321-2553Tara Rodger at (754) 321-2553

Hospital/HomeboundHospital/Homebound: : Darryl Wilson at (754) 321-3400Darryl Wilson at (754) 321-3400

Florida Virtual School Full Time Florida Virtual School Full Time and Florida Virtual Academy and Florida Virtual Academy : : Karl YeatsKarl Yeats (754) 321-4250 (754) 321-4250

4242

Make-up ProceduresMake-up Procedures● Make-up testers must test session 1 before testing Make-up testers must test session 1 before testing

session 2session 2● All Grade 3 testing must be completed by Friday April All Grade 3 testing must be completed by Friday April

25, unless you receive special permission to hand 25, unless you receive special permission to hand deliver materials on April 29. deliver materials on April 29.

● Make-up administrations must occur only Make-up administrations must occur only AFTERAFTER regular testingregular testing

● Distribute make-up materials on day of testingDistribute make-up materials on day of testing● Return materials immediately after each make-up Return materials immediately after each make-up

sessionsession● Maintain test security during make-upsMaintain test security during make-ups● You must provide make-ups during the ENTIRE testing You must provide make-ups during the ENTIRE testing

window.window.● CBT has makeup days not available to Paper Testers.CBT has makeup days not available to Paper Testers.

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Student Test MaterialsStudent Test Materials

44

Middle School Document Middle School Document ConfigurationConfiguration

GRADE

SUBJECT TEST MATERIALSITEM TYPES

Multiple- Choice

Gridded- Response

6

ReadingReading Test BookReading Answer Folder (Accommodations only)

Mathematics

Mathematics Test BookMathematics Answer BookMathematics Reference Sheet(Accommodations only)

7

ReadingReading Test BookReading Answer Folder(Accommodations only)

Mathematics

Mathematics Test BookMathematics Answer BookMathematics Reference SheetFour-Function Calculator

45

Middle/High School Document Middle/High School Document ConfigurationConfiguration

*MC=Multiple-Choice, GR=Gridded-Response, SR & ER=Short- and Extended-Response

GRADE SUBJECT TEST MATERIALS

ITEM TYPES

Multiple-

Choice

Gridded- Respons

e

8

ReadingReading Test BookReading Answer Folder(Accommodations only)

Mathematics

Mathematics Test BookMathematics Answer BookMathematics Reference SheetFour-Function Calculator

Science

Science Test BookScience Answer BookPeriodic Table of the ElementsFour-Function Calculator

9 ReadingReading Test BookReading Answer Folder(Accommodations only)

10 ReadingReading Test BookReading Answer Folder (Accommodations only)

4646

Using Preidentified Using Preidentified DocumentsDocuments

Use the label if ALL of the following Use the label if ALL of the following information is correct (even if other information is correct (even if other information is incorrect)information is incorrect)

Student nameStudent name Student ID numberStudent ID number District numberDistrict number School number School number

Grid any missing information in the Grid any missing information in the appropriate sections of the grid sheetappropriate sections of the grid sheet

Place labels on documents in the order Place labels on documents in the order they are packagedthey are packaged

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Preidentification of Answer Preidentification of Answer DocumentsDocuments

● For MS alpha by grade or by first period teacher.For MS alpha by grade or by first period teacher.● For HS students are in Pearson Access alphabetically For HS students are in Pearson Access alphabetically

(CBT=no labels except for Accommodated students)(CBT=no labels except for Accommodated students)● Carefully check labels (against TERMS)Carefully check labels (against TERMS)● Only the school coordinator and staff designated by Only the school coordinator and staff designated by

the principal may open packages and affix labels. the principal may open packages and affix labels. School Coordinator needs to be certified.School Coordinator needs to be certified.

● Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing.

● The labels must be affixed in a locked office and the The labels must be affixed in a locked office and the sealed books must sealed books must NOTNOT be opened be opened

● Books must be returned to locked storage Books must be returned to locked storage ● Chain of Custody Form must be maintained at all timesChain of Custody Form must be maintained at all times● Place labels on documents in the order they are Place labels on documents in the order they are

packagedpackaged● Make sure Pre-ID materials are distributed to the Make sure Pre-ID materials are distributed to the

correct studentcorrect student

4848

Sample Student LabelSample Student Label

Affix the label in the box in the Affix the label in the box in the lower lower left cornerleft corner of the student grid sheet. of the student grid sheet.

Do not remove labels once they have Do not remove labels once they have been affixed.been affixed.

Do not place a label over another label.Do not place a label over another label.

4949

Student Grid SheetStudent Grid Sheet

Student Information (must be completed by the student)

Grade Level/Content Assessed

Student Label Area

Form Code

Security Number Area

Student Demographic Information

Timing Tracks

Registration Mark

Registration Mark

School Use OnlyDNS and UNDO

bubbles

50

RMS Test MaterialsRMS Test MaterialsSchool Box ContentsSchool Box Contents

Receive Materials/Maintain SecurityReceive Materials/Maintain Security

Box contents are listed on pages 256-257 of the manual.Box contents are listed on pages 256-257 of the manual. Save the original boxes for returning special document Save the original boxes for returning special document

materials. materials. If you need additional materials or if you have questions, If you need additional materials or if you have questions,

contact Student Assessment and Research via the contact Student Assessment and Research via the Assessment Materials ordering conference: Assessment Materials ordering conference:

[email protected]@browardschools.com

5151

Test InvalidationTest Invalidation

5252

Sample DO NOT SCORE Sample DO NOT SCORE (DNS) &(DNS) &

UNDO BubblesUNDO Bubbles

5353

Test InvalidationTest InvalidationThe DNS Bubble MUST be gridded on a USED document if:The DNS Bubble MUST be gridded on a USED document if:

A test A test MUSTMUST be invalidated if any of the be invalidated if any of the following circumstances occur:following circumstances occur:

1.1. A student has an electronic device during A student has an electronic device during testing or break in testing.testing or break in testing.

2.2. A student is cheating during testing.A student is cheating during testing.Situations involving possession of electronic devices or possible cheating, should be Situations involving possession of electronic devices or possible cheating, should be investigated and discussed with the school assessment coordinator and site investigated and discussed with the school assessment coordinator and site administrator before a final invalidation decision is madeadministrator before a final invalidation decision is made

Return ALL invalidated tests with the DNS bubble(s) Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) gridded with all other TO BE SCORED (red-labeled) materials.materials.

This will ensure that the student’s record is This will ensure that the student’s record is on the electronic file, but the student will not on the electronic file, but the student will not receive a score.receive a score.

5454

Possible Test Possible Test InvalidationInvalidation

A test A test MAYMAY be invalidated if any of the following be invalidated if any of the following circumstances occur:circumstances occur:

A student becomes ill and is unable to finish, A student becomes ill and is unable to finish, OR a student is not allowed the correct amount OR a student is not allowed the correct amount of time.of time.

A an error occurs in the administration of an A an error occurs in the administration of an accommodation.accommodation.

An error occurs in test administration or An error occurs in test administration or procedures that could compromise the validity procedures that could compromise the validity of the test results (e.g., students had access to of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair an unauthorized visual aid that gave an unfair advantage, or the wrong reference sheet was advantage, or the wrong reference sheet was provided).provided).

A student is disruptive during testingA student is disruptive during testing A student works in the wrong sessionA student works in the wrong session A disruption occurs during testingA disruption occurs during testing

5555

Do NOT InvalidateDo NOT Invalidate1.1. Student withdrew before starting a Student withdrew before starting a

testtest2.2. Student absent for a session or the Student absent for a session or the

entire testing windowentire testing window3.3. UnusedUnused defective answer document defective answer document4.4. UnusedUnused incorrect preidentified incorrect preidentified

informationinformation

Package for return with NOT TO BE Package for return with NOT TO BE SCORED materials.SCORED materials.

Do Do NOTNOT attempt to remove an affixed label. attempt to remove an affixed label.

5656

Defective MaterialsDefective Materials

57

If a defective test book is identified If a defective test book is identified beforebefore testing, give the testing, give the student a replacement test book.student a replacement test book. If a defective book is identified during Session 1 of If a defective book is identified during Session 1 of

testing, the student should be given a replacement book testing, the student should be given a replacement book with the same form code (on the lower left corner of the with the same form code (on the lower left corner of the front cover). If a replacement book with the same form front cover). If a replacement book with the same form code is not available, the student may use a book with any code is not available, the student may use a book with any form code, and the replacement code should be gridded form code, and the replacement code should be gridded on the student grid sheet. on the student grid sheet.

If a defective book is identified during Session 2, the If a defective book is identified during Session 2, the student should be given a replacement book with the student should be given a replacement book with the same form code. If a replacement book with the same same form code. If a replacement book with the same form code is not available, the student may use a book form code is not available, the student may use a book with any form code, and erase the form code bubble on with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet..form code on the student grid sheet..

Return defective books with the NOT TO BE SCORED materialsReturn defective books with the NOT TO BE SCORED materials

Defective Test BookDefective Test Book

58

Defective Answer Defective Answer DocumentsDocuments

Answer DocumentsAnswer Documents If a defective answer document (answer folder, answer book, and test and If a defective answer document (answer folder, answer book, and test and

answer book) is identified answer book) is identified beforebefore testing, give the student a replacement testing, give the student a replacement document.document. Return defective documents with the NOT TO BE SCORED materials.Return defective documents with the NOT TO BE SCORED materials.

All DNS bubbles MUST be gridded on an answer document. Then return All DNS bubbles MUST be gridded on an answer document. Then return the defective document with the NOT TO BE SCORED materials if any of the defective document with the NOT TO BE SCORED materials if any of the following circumstances occur:the following circumstances occur: Document is defective and USEDDocument is defective and USED Student Name, Student ID Number, District Number, School Number, Student Name, Student ID Number, District Number, School Number,

OR Grade Level (except for Retake) is INCORRECT on a label affixed OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED documentto a USED document

A student label has been placed over another student label on a A student label has been placed over another student label on a USEDUSED document document

If any of the three circumstances occurs If any of the three circumstances occurs duringduring testing, give the student testing, give the student a replacement document. When the student completes the session, he/she a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.responses from the defective document to the replacement.

59

Defective Test and Answer Books Defective Test and Answer Books (continued)(continued)(Test and Answer Book)(Test and Answer Book)

Ensure the replacement document has the same form code if the replacement is one of the following: Grade 3 Reading Test and Answer Book Grade 3 Mathematics Test and Answer Book Grade 4 Reading Test and Answer Book Grade 4 Mathematics Test and Answer Book

If the same form code book is not available and it If the same form code book is not available and it is a Test & Answer Book, contact Student is a Test & Answer Book, contact Student Assessment.Assessment.

The student must then, under the supervision of the test administrator, transfer his or her exact responses into a

replacement Test and Answer Book.

60

Defective Answer Defective Answer Documents Documents (continued)(continued)(Answer Folder, Answer Book, or Test and Answer (Answer Folder, Answer Book, or Test and Answer Book)Book)

Under the following circumstances, it is NOT Under the following circumstances, it is NOT necessary to grid the DNS bubble if the necessary to grid the DNS bubble if the document has been packaged properly for document has been packaged properly for return with all other NOT TO BE SCORED return with all other NOT TO BE SCORED materials. materials. 1.1. Preidentified document belongs to a student who has Preidentified document belongs to a student who has

withdrawn before testing begins.withdrawn before testing begins.

2.2. Preidentified document belongs to a student who has Preidentified document belongs to a student who has been absent during the entire testing window.been absent during the entire testing window.

3.3. Document is defective and UNUSED (found before Document is defective and UNUSED (found before testing begins)testing begins)

4.4. Preidentified information is incorrect and the Preidentified information is incorrect and the document is UNUSED.document is UNUSED.

If a test document is soiled, see page 19 of the If a test document is soiled, see page 19 of the Spring 2014 RMS Manual. Spring 2014 RMS Manual.

For more information on defective materials, For more information on defective materials, see pages 24-25 of the Spring 2014 RMS see pages 24-25 of the Spring 2014 RMS ManualManual

6161

Test SecurityTest Security

62

Test SecurityTest SecurityDo NOTDo NOT::

● Read, reveal, discuss or copy test itemsRead, reveal, discuss or copy test items● Interpret or read items to studentsInterpret or read items to students● Change or interfere with student responsesChange or interfere with student responses● Read or copy student responsesRead or copy student responses● Fail to follow security procedures and test Fail to follow security procedures and test

administration directionsadministration directions● Fail to account for test materials before, during, Fail to account for test materials before, during,

and after testingand after testing Cause achievement of students or schools to be Cause achievement of students or schools to be

inaccurately measured or reportedinaccurately measured or reported

● *If any staff involved in the test participate in the activities *If any staff involved in the test participate in the activities above either intentionally or unintentionally, they may be above either intentionally or unintentionally, they may be subject to reprimand, criminal punishment and/or loss subject to reprimand, criminal punishment and/or loss of teaching certification.of teaching certification.

63

TEST SECURITYTEST SECURITY Test Security Documentation:Test Security Documentation:

Every staff member (including school administrators) involved in Every staff member (including school administrators) involved in testing must receive live training from the School Assessment testing must receive live training from the School Assessment Coordinator. Coordinator.

Every staff member involved in testing must sign a Every staff member involved in testing must sign a FCAT/FCAT FCAT/FCAT 2.0 Test Administration and Security Agreement2.0 Test Administration and Security Agreement. Keep on . Keep on file at the schoolfile at the school

Every Test Administrator must sign the Every Test Administrator must sign the Test Administrator Test Administrator Prohibited Activities AgreementProhibited Activities Agreement. Keep this on file at the . Keep this on file at the school.school.

Anyone administering the test must put their Florida Educator Anyone administering the test must put their Florida Educator certification number on the Prohibited Activities Agreement.certification number on the Prohibited Activities Agreement.

Seating ChartsSeating Charts are are mandatormandatory. If a student moves during y. If a student moves during testing, it must be noted on the Seating Chart. The front and back testing, it must be noted on the Seating Chart. The front and back of the room must also be noted.of the room must also be noted.

FCAT Required Administration Information is required. Security FCAT Required Administration Information is required. Security Numbers must be tracked.Numbers must be tracked.

Test Security Logs must be completed for every testing roomTest Security Logs must be completed for every testing room

66

ProctorsProctors• When testing a large group of students, proctors must be

assigned to the room. Refer to the table below for the required number of proctors.

Paper CBT

• It is strongly recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible

• CBT Testing requires proctors for 25 or more students.• “Administrative Assistants” used as a second set of eyes.• Use Proctor Training BECON

67

Test SecurityTest Security● NEVERNEVER leave materials unsecured leave materials unsecured● Count materials each time they Count materials each time they

change handschange hands● Use the Use the Test Material Chain of Custody Test Material Chain of Custody

Form 2014 Form 2014 form to track who is in form to track who is in contact with materialscontact with materials

● Collect materials dailyCollect materials daily● Place materials in locked storagePlace materials in locked storage● Record security numbers Record security numbers ● Do not allow staff or students access to Do not allow staff or students access to

materials except during testing.materials except during testing.

What Are Secure Materials?

Test Books with Items in them Writing Folders/Prompts Test and Answer books with Items in

them Work Folders, Work Sheets or Planning

Sheets (writing) with student’s work that could be used to infer test content

Any material that could potentially give unsupervised access to a test i.e. and Authorization Ticket

69

CHAIN OF CUSTODYCHAIN OF CUSTODYTest Materials Chain of Custody FormTest Materials Chain of Custody Form

Schools are required to maintain a Schools are required to maintain a Test Materials Test Materials Chain of Custody FormChain of Custody Form (available in PearsonAccess (available in PearsonAccess and in Appendix C of the Spring 2014 RMS Manual).and in Appendix C of the Spring 2014 RMS Manual).

Record accurate information Record accurate information on the form, including on the form, including the dates activities are completed, the names of the the dates activities are completed, the names of the persons performing activities involving the materials, persons performing activities involving the materials, and information about the locked storage room. and information about the locked storage room. ONLY ONLY THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED THREE PEOPLE SHOULD HAVE ACCESS TO THE LOCKED STORAGE ROOM.STORAGE ROOM.

Retain electronic or hard copies of completed Retain electronic or hard copies of completed forms forms after materials are packaged for pickup, and after materials are packaged for pickup, and email or return the originals to the district assessment email or return the originals to the district assessment coordinator.coordinator.

70

Security LogSecurity Log

71

Placement of Security Placement of Security NumbersNumbers

A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

Written documentation of the number ranges must be maintained at all times during distribution and return of materials. Pre-populated Administration Record/Security Checklists

with security numbers for all secure documents assigned to each school are provided in PearsonAccess

A blank copy of the checklist is provided in Appendix C of the Spring 2014 RMS Manual and in PearsonAccess

72

Security NumbersSecurity Numbers● Track materials using security numbersTrack materials using security numbers● Distribute materials sequentiallyDistribute materials sequentially● Maintain complete list and verify Maintain complete list and verify each each

documentdocument is returned is returned● Document number ranges Document number ranges each timeeach time the the

materials are distributed and collectedmaterials are distributed and collected● Note unused materials Note unused materials ● Record information on the FCAT Record information on the FCAT

Administration Record/Security Administration Record/Security ChecklistChecklist

73


As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.

Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

Security numbers of secure materials not already listed on the pre-populated checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

74


Blank version of the form (located in Appendix C of the Blank version of the form (located in Appendix C of the manual)manual)

75

Seating ChartSeating Chart

76

Testing Location Testing Location ConsiderationsConsiderations

Use classrooms whenever possible.Use classrooms whenever possible. Make sure that each room is free of distractions and Make sure that each room is free of distractions and

hashas Comfortable seatingComfortable seating Good lightingGood lighting Sufficient workspaceSufficient workspace Adequate ventilation Adequate ventilation

Avoid testing in a cafeteria, gymnasium, auditorium, Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.or library whenever possible.

Make sure that:Make sure that: students are not facing each other when seated at students are not facing each other when seated at

tables.tables. students are not in seating (stadium or staggered) that students are not in seating (stadium or staggered) that

allows them to easily view other students’ documents or allows them to easily view other students’ documents or computer monitorcomputer monitor

there is at least three feet between students there is at least three feet between students and and privacy screens are used for CBTprivacy screens are used for CBT

Remove or cover all visual aids on student desks or Remove or cover all visual aids on student desks or displayed in the room, such as posters showing displayed in the room, such as posters showing mathematical and scientific concepts.mathematical and scientific concepts.

77

Emphasis on Active Emphasis on Active Administering and ProctoringAdministering and Proctoring

Test Administrators and proctors must be actively monitoring Test Administrators and proctors must be actively monitoring studentsstudents

**This means that for the entire test session, the **This means that for the entire test session, the adults in the room are actively walking around, adults in the room are actively walking around, observing students, and proactively addressing the observing students, and proactively addressing the class as to any potential issues.**class as to any potential issues.**

Ensure that there is adequate space (3 feet) between Ensure that there is adequate space (3 feet) between students that are testing and that privacy boards are used.students that are testing and that privacy boards are used.

Make sure that students are cannot view other students’ testsMake sure that students are cannot view other students’ tests Ensure the security of the test materials Ensure the security of the test materials Ensure all electronic devices are not in students’ possession.Ensure all electronic devices are not in students’ possession.

78

Invalidations Matrix Invalidations Matrix Student ImplicationsStudent Implications

79

Invalidations Matrix Staff Invalidations Matrix Staff ImplicationsImplications

NR8 Invalidations Students flagged with a high degree of similarity Test Administrators must actively proctor their

testing rooms to reduce the number of NR8 invalidations.

Certain grade levels (8th science, retakes), subjects or test arrangements appear to be conducive to answer sharing. Quality proctoring.

Grade 8 Science had more invalidations than reading and math combined

Large numbers of NR8s may result in an investigation and affect your school grade.

81

Missing Materials/Security Missing Materials/Security BreachBreach

Test administrators should report any test irregularities (e.g., whole classrooms of disruptive students), possible security breaches and ANY report of missing materials to the school assessment coordinator immediately.

The school assessment coordinator MUST

communicate with Student Assessment and Research regarding possible test invalidations IMMEDIATELY AFTER (same day) they occur. Student assessment can be reached at 754-321-4250.

82

Letter of explanation Letter of explanation documents:documents:

Within 2 calendar days of the incident, a written report must be submitted to Dr. Desmond Blackburn Chief School Performance and Accountability Officer , cc Richard Baum Director of Student Assessment & Research

The report must include: The nature of the situation The time and place of the occurrence The names of the persons involved A description of the communication between the district

assessment coordinator’s office and school personnel How the incident was resolved What steps are being taken to avoid future test

irregularities or security breaches

83

Test Administrator Test Administrator ResponsibilitiesResponsibilities

84


Before testingBefore testing::Assemble MaterialsAssemble Materials

Test Administration ManualTest Administration Manual is needed on the is needed on the day of testing to read scripts to students, to day of testing to read scripts to students, to ensure accurate timing for test sessions, and as ensure accurate timing for test sessions, and as a reference to avoid testing irregularities.a reference to avoid testing irregularities.

Test Group Codes (unique four digit code) Test Group Codes (unique four digit code) will be provided by your School Test will be provided by your School Test Coordinator.It is very important that each room Coordinator.It is very important that each room has it’s own unique Test Group Code.has it’s own unique Test Group Code.

Test Administrator ChecklistTest Administrator Checklist (located in (located in Appendix C)Appendix C)

85


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

SignsSigns (located in Appendix C) (located in Appendix C) Do Not Disturb (posted on entrances to the testing room)Do Not Disturb (posted on entrances to the testing room) Session (displayed for students)Session (displayed for students) Electronic Devices (displayed for students)Electronic Devices (displayed for students)

Security Log Security Log (located in Appendix C)(located in Appendix C) Seating ChartSeating Chart for each test session for each test session Record of Required Administration Information Record of Required Administration Information (or (or

session roster)session roster) Pencils Pencils for students, if neededfor students, if needed Seal CodesSeal Codes for Computer Based Testing for Computer Based Testing Watch or Clock Watch or Clock to keep accurate time during testingto keep accurate time during testing

86

ELECTRONIC ELECTRONIC DEVICES!!!!DEVICES!!!!

87


Before testingBefore testing::Assemble Materials (cont’d)Assemble Materials (cont’d)

Cover sheetsCover sheets (located in Appendix C) to (located in Appendix C) to separate test materialsseparate test materials

Calculators Calculators for Grades 7, 8, and Retake for Grades 7, 8, and Retake Mathematics, as well as Grade 8 ScienceMathematics, as well as Grade 8 Science

Reference Sheets for Math and Science. Make Reference Sheets for Math and Science. Make sure you use the correct reference sheet for the sure you use the correct reference sheet for the subject you are testing.subject you are testing.

Test MaterialsTest Materials will be distributed on the day will be distributed on the day of testing of testing

88


Before testingBefore testing::Sign and return an Sign and return an FCAT/FCAT 2.0 Security FCAT/FCAT 2.0 Security AgreementAgreement, which indicates that the test , which indicates that the test administrator:administrator: Has received trainingHas received training Has read the Test Security Statute and State Board Has read the Test Security Statute and State Board

RuleRule Has read all applicable portions of the Test Has read all applicable portions of the Test

Administration ManualAdministration Manual Understands and agrees to adhere to all test security Understands and agrees to adhere to all test security

and administration policies and proceduresand administration policies and proceduresSign and return aSign and return a Test Administrator Prohibited Test Administrator Prohibited Activities Form Activities Form (certification numbers must be (certification numbers must be recorded on this form)recorded on this form)

89


Communicate Testing Policies to Parents Communicate Testing Policies to Parents and Studentsand Students Electronic Devices PolicyElectronic Devices Policy—If students are found with —If students are found with

ANY electronic devices during testing or breaks their tests ANY electronic devices during testing or breaks their tests will be invalidated. The best practice would be for students will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of to leave devices at home or in their lockers on the day of testing.testing.

Leaving CampusLeaving Campus—If students leave campus before —If students leave campus before completing the test (for lunch, an appointment, or illness, completing the test (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete the test. etc.), they WILL NOT be allowed to complete the test.

Test Rules AcknowledgementTest Rules Acknowledgement—Students will be asked —Students will be asked to read and sign (paper-based), read and click a checkbox to read and sign (paper-based), read and click a checkbox (computer-based) prior to testing indicating that they will (computer-based) prior to testing indicating that they will not give or receive unauthorized help during the test or not give or receive unauthorized help during the test or share test information on social media. If students are share test information on social media. If students are caught cheating or irregular answer patterns are detected caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidatedduring scoring, their tests will be invalidated

9090


Before testingBefore testing::● Read manual and attend School Test Coordinator Read manual and attend School Test Coordinator

training training ● Prepare room for testing Prepare room for testing ● Remove or cover all visual aidsRemove or cover all visual aids● Post DO NOT DISTURB and Electronic Devices signsPost DO NOT DISTURB and Electronic Devices signs● Assemble materials needed for testingAssemble materials needed for testing● Receive appropriate test materials needed (Day of the Receive appropriate test materials needed (Day of the

test)test)● Receive and prepare additional materials (Day of the Receive and prepare additional materials (Day of the

test)test)● Receive test group codes (Grades 3 – 10)Receive test group codes (Grades 3 – 10)● Receive Seal Codes (2Receive Seal Codes (2ndnd session only) & Authorization session only) & Authorization

Tickets (Day of the test)Tickets (Day of the test)● Prepare Seating ChartPrepare Seating Chart

91

9191

Before Testing-Before Testing- Ensure that each student taking a CBT has taken Ensure that each student taking a CBT has taken

the EPAT practice testthe EPAT practice test

Ensure that your School Testing Coordinator has Ensure that your School Testing Coordinator has set up your sessions in PearsonAccess, has set up your sessions in PearsonAccess, has started each session and has provided you with started each session and has provided you with Session Rosters, Administration Records/Security Session Rosters, Administration Records/Security Checklists, Seating Charts and an option for Checklists, Seating Charts and an option for collecting materials (A or B). collecting materials (A or B).

Ensure that your School Testing Coordinator has Ensure that your School Testing Coordinator has provided you with Math Work Folders or Reading provided you with Math Work Folders or Reading Worksheets, and Student Authorization Tickets to Worksheets, and Student Authorization Tickets to provide to the students provide to the students

Remind students to submit their tests but not to Remind students to submit their tests but not to exit TestNav upon completion of the Computer exit TestNav upon completion of the Computer Based TestBased Test

Before Computer Based Before Computer Based TestingTesting

92

9292

Before Testing-Before Testing-

Students must not be able to easily view other Students must not be able to easily view other students’ computer screens, work folders or students’ computer screens, work folders or worksheets, or test and answer books. During the worksheets, or test and answer books. During the practice test, check the configuration of your testing practice test, check the configuration of your testing room to make sure you will be able to provide a secure room to make sure you will be able to provide a secure environment during testing. environment during testing.

Students must not be able to easily view other students’ Students must not be able to easily view other students’ computer screens or test materials. Check the configuration computer screens or test materials. Check the configuration of your testing room and make adjustments prior to test of your testing room and make adjustments prior to test administration. Use visual blocks (file folders taped to the administration. Use visual blocks (file folders taped to the sides of the computer screens, computers placed back to sides of the computer screens, computers placed back to back, etc). Privacy Boards should be used but not as a back, etc). Privacy Boards should be used but not as a replacement for active monitoring during testing.replacement for active monitoring during testing.


93

9393


When you arrive on the day of testing, open When you arrive on the day of testing, open each student workstation in the testing each student workstation in the testing room to the student login screen as room to the student login screen as indicated in the script, but indicated in the script, but do not log in do not log in for students. for students.

Display the student comment form URL, or Display the student comment form URL, or create shortcuts on student workstations to create shortcuts on student workstations to ensure each student is able to complete a ensure each student is able to complete a form after testing.form after testing.

Ensure that you have a way to contact Ensure that you have a way to contact the the technology coordinator or the school technology coordinator or the school assessment coordinator without leaving the assessment coordinator without leaving the room unattended.room unattended.

94


During testing DODuring testing DO::● Use #2 pencils ONLY Use #2 pencils ONLY ● Have students clear their desk of all scratch Have students clear their desk of all scratch

paper, books, notes. Students should not be in paper, books, notes. Students should not be in possession of any electronic devices.possession of any electronic devices.

● Distribute test materials, pre-identified & blankDistribute test materials, pre-identified & blank● Read appropriate scripts Read appropriate scripts VERBATIMVERBATIM ● Make sure students:Make sure students:

● have read and signed (paper-based) or selected the have read and signed (paper-based) or selected the checkbox (computer-based) for the Testing Rules checkbox (computer-based) for the Testing Rules Acknowledgment Acknowledgment

● are working in the correct session/area of the testare working in the correct session/area of the test● are working independently and are not talking or are working independently and are not talking or

disturbing other studentsdisturbing other students

95


During testing DODuring testing DO::● Keep time accurately per the Test Administration Keep time accurately per the Test Administration

ManualManual● Complete the Test Administration Security Log, Complete the Test Administration Security Log,

Required Administration Information and Seating Required Administration Information and Seating ChartChart

● Maintain test security during testing. Walk around Maintain test security during testing. Walk around the room and actively monitor the students while they the room and actively monitor the students while they are testing.are testing.

● Encourage the class to continue working, however, Encourage the class to continue working, however, you may not you may not talk with them about test items or help talk with them about test items or help them with their answers. It is appropriate to address them with their answers. It is appropriate to address the entire class when doing this.the entire class when doing this.

● Encourage the class to go back and check their work, Encourage the class to go back and check their work, if they finish early. It is appropriate to address the if they finish early. It is appropriate to address the entire class when doing this.entire class when doing this.

96


During testing DO NOTDuring testing DO NOT::

● Talk with students about test items.Talk with students about test items.● Help students with their answers.Help students with their answers.● Use non-verbal queues in any way.Use non-verbal queues in any way.● Check through test books. Check through test books. ● Discuss test items or answers with students even Discuss test items or answers with students even

after all test materials have been returned and after all test materials have been returned and testing has been completed.testing has been completed.

● Talk on your cell phone, grade papers, work on Talk on your cell phone, grade papers, work on the computer etc. You must be actively the computer etc. You must be actively supervising the test administration.supervising the test administration.

● Return test materials to students once they have Return test materials to students once they have finished and submitted their assessment to you.finished and submitted their assessment to you.

● Allow students to go into session 2 before it starts. Allow students to go into session 2 before it starts. DO NOT give out seal code early. DO NOT give out seal code early.

97

9797

During CBT Testing, in addition to what is During CBT Testing, in addition to what is required for Paper based testing, you required for Paper based testing, you must: must:

Ensure that no student is looking at Ensure that no student is looking at another student’s computer monitoranother student’s computer monitor

Note the accommodations provided and Note the accommodations provided and used on the Administration Record and used on the Administration Record and Security Checklist or Session RosterSecurity Checklist or Session Roster

If a student logs out for any reason If a student logs out for any reason (lunch, break, etc...) a staff member must (lunch, break, etc...) a staff member must resume their session in Pearson Access. resume their session in Pearson Access. Then the student may resume testing.Then the student may resume testing.

During Computer Based During Computer Based TestingTesting

98

Test Administrator Test Administrator Responsibilities After Responsibilities After

TestingTesting● Collect all test materials from the studentsCollect all test materials from the students● For CBT collect, Math work folders, CBT Worksheets, For CBT collect, Math work folders, CBT Worksheets,

Passage Books, Session Rosters and Student Passage Books, Session Rosters and Student Authorization TicketsAuthorization Tickets

● Notify School Test Coordinator of any missing Notify School Test Coordinator of any missing materialsmaterials

● Remove reference sheetsRemove reference sheets● Check DNS and UNDO bubbles, Pre-id info, student Check DNS and UNDO bubbles, Pre-id info, student

signature, signature, ● Complete the:Complete the:

Security LogSecurity Log Seating Chart Seating Chart Administration Record/Security ChecklistsAdministration Record/Security Checklists Comment Form- PearsonAccess.com/flComment Form- PearsonAccess.com/fl

99

9999

After Testing-After Testing-● Collect and return:Collect and return:

1.1. Test Administration Security Log Test Administration Security Log

2.2. Completed Administration Completed Administration Record/Security Checklist or session Record/Security Checklist or session roster and FCAT Seating Chartroster and FCAT Seating Chart

3.3. CBT Worksheets or Passage Books, CBT Worksheets or Passage Books, Paper Reference Sheets, Math work Paper Reference Sheets, Math work folders, Session Rosters and Student folders, Session Rosters and Student Authorization TicketsAuthorization Tickets

After Computer Based After Computer Based TestingTesting

100

Test Administrator Test Administrator Material ReturnMaterial Return

Stack materials using cover sheets (in Appendix C):Stack materials using cover sheets (in Appendix C):1.1. Absent students (hold for make-up)Absent students (hold for make-up)2.2. School TO BE SCORED w/cover sheet(s)School TO BE SCORED w/cover sheet(s)3.3. Home Education, McKay, FTC Scholarship, and Home Education, McKay, FTC Scholarship, and

District then Florida K-8 Virtual School TO BE District then Florida K-8 Virtual School TO BE SCORED SCORED

4.4. NOT TO BE SCORED materials w/cover sheetNOT TO BE SCORED materials w/cover sheet5.5. Test Administration Manual/ManualsTest Administration Manual/Manuals6.6. Test Administration Security LogTest Administration Security Log7.7. Administration Record/Security Checklist/Administration Record/Security Checklist/Session Session

RosterRoster 8.8. FCAT Rulers and Reference SheetsFCAT Rulers and Reference Sheets9.9. FCAT Seating ChartFCAT Seating Chart

Return the above items to your School Test Coordinator soon Return the above items to your School Test Coordinator soon after testing is overafter testing is over

each day. Test Administrators must not keep any secure test each day. Test Administrators must not keep any secure test materials in theirmaterials in their

classroom.classroom.

101

School Coordinator School Coordinator ResponsibilitiesResponsibilities

102102


Before testingBefore testing::

● Receive and inventory test materials. Use the enclosed Packing Receive and inventory test materials. Use the enclosed Packing Lists to inventory your materials soon after they arrive to your Lists to inventory your materials soon after they arrive to your school.school.

● Keep test materials secure at all times in locked storage with Keep test materials secure at all times in locked storage with limited access (no more than 3 people). limited access (no more than 3 people).

● Use Chain of Custody form to keep track of test materials every Use Chain of Custody form to keep track of test materials every time they are in and out of locked storage and to list authorized time they are in and out of locked storage and to list authorized school personnel who come in contact with the test materials. school personnel who come in contact with the test materials.

● Track security numbers.Track security numbers.● Do not open shrink-wrapped materials or begin preparing Do not open shrink-wrapped materials or begin preparing

(applying student labels) more than one week prior to testing.(applying student labels) more than one week prior to testing.● Save the original boxes for returning special document Save the original boxes for returning special document

materials. materials. ● Ensure that an adequate supply of working calculators (7-10 Ensure that an adequate supply of working calculators (7-10

only) are available prior to the beginning of test administration.only) are available prior to the beginning of test administration.● Assign and communicate Test Group Codes and or Assign and communicate Test Group Codes and or Seal Codes Seal Codes

(CBT second session) DO NOT GIVE SEAL CODES OUT UNTIL (CBT second session) DO NOT GIVE SEAL CODES OUT UNTIL DAY 2DAY 2

● If you need additional materials email If you need additional materials email [email protected]. Inventory your . Inventory your materials early – Order additional test materials needed early.materials early – Order additional test materials needed early.

103103


Before testing:Before testing: Train Test Administrators and ProctorsTrain Test Administrators and Proctors

Distribute Test Administration Manuals and instruct Test Distribute Test Administration Manuals and instruct Test Administrators to read all appropriate sections. Administrators to read all appropriate sections.

Make sure Test Administrators know what test will be administered Make sure Test Administrators know what test will be administered each day and what script to read from the manual on each day of each day and what script to read from the manual on each day of testing.testing.

Ensure all Test Administrators maintain the following according to Ensure all Test Administrators maintain the following according to the requirements in the manual:the requirements in the manual:

Records of Required Administration Information & Records of Required Administration Information & or Session or Session RostersRosters

Seating ChartsSeating Charts Security Logs (The Test Administrator’s name must be the first Security Logs (The Test Administrator’s name must be the first

name on the Security Log)name on the Security Log) Review test security policy and procedures and collect the Review test security policy and procedures and collect the

following:following: Signed Test Security AgreementsSigned Test Security Agreements Signed Test Administrator Prohibited Activities Agreement (with Signed Test Administrator Prohibited Activities Agreement (with

certification numbers)certification numbers)

104104


Before testingBefore testing::● Make arrangements for accommodationsMake arrangements for accommodations● Ensure Test Administrators are aware of which option Ensure Test Administrators are aware of which option

will be used to collect materialswill be used to collect materials● Provide appropriate test settingsProvide appropriate test settings

● Ensure visual aids are covered or removedEnsure visual aids are covered or removed● There must be at least 3 feet between studentsThere must be at least 3 feet between students● Test in classrooms whenever possibleTest in classrooms whenever possible

● Ensure Test Administrators have the correct materials Ensure Test Administrators have the correct materials for the subject and grade they are administering for the subject and grade they are administering (reference sheets, calculators rulers etc)(reference sheets, calculators rulers etc)

● Ensure Computer Based Testing labs are ready and Ensure Computer Based Testing labs are ready and sessions are set up in Pearson Accesssessions are set up in Pearson Access

● Print Authorization Tickets and Session Rosters and Print Authorization Tickets and Session Rosters and provide to TAs the same day of test (not earlier).provide to TAs the same day of test (not earlier).

105105


Before testingBefore testing::● Assign Proctors to test sessionsAssign Proctors to test sessions

● Proctors are required for rooms where 30 or Proctors are required for rooms where 30 or more students are tested more students are tested or for CBT for rooms or for CBT for rooms where 25 or more students are testedwhere 25 or more students are tested

● It is strongly encouraged to assign proctors to It is strongly encouraged to assign proctors to rooms where fewer than 30 rooms where fewer than 30 (25 for CBT)(25 for CBT) students are testedstudents are tested

● Make arrangements to test special program Make arrangements to test special program students not enrolled in your school, if anystudents not enrolled in your school, if any

● On test day distribute all materials necessary for On test day distribute all materials necessary for testing.testing.

106


During TestingDuring Testing::● Provide test administrators with additional Provide test administrators with additional

materials during testing, as necessary.materials during testing, as necessary.● Monitor each testing room to ensure that Monitor each testing room to ensure that

test administration and test security test administration and test security policies and procedures are being followed. policies and procedures are being followed.

● Be available during testing to answer Be available during testing to answer questions from test administrators.questions from test administrators.

● Make sure that Security Logs, Seating Make sure that Security Logs, Seating Charts, and Administration Charts, and Administration Records/Security Checklists are being Records/Security Checklists are being maintained in each testing room.maintained in each testing room.

107


Maintain SecurityMaintain Security● After ANY administration, initial OR make-up, After ANY administration, initial OR make-up,

materials must be returned to you immediately. materials must be returned to you immediately. ● Materials must be placed in locked storage Materials must be placed in locked storage

between test sessions and noted on the Chain between test sessions and noted on the Chain of Custody.of Custody.

● Secure materials should never remain in Secure materials should never remain in classrooms or be taken from the schoolclassrooms or be taken from the school’’s s campus overnight.campus overnight.

● Report any testing irregularities or test Report any testing irregularities or test security breaches to the Student Assessment & security breaches to the Student Assessment & Research Department immediately.Research Department immediately.

● Use the Chain of Custody form to record all Use the Chain of Custody form to record all contact with test materialscontact with test materials

108108

School Coordinator School Coordinator Responsibilities After Responsibilities After

TestingTesting•Verify Test Administrators have returned all test materials to you.Verify Test Administrators have returned all test materials to you.•Notify Student Assessment and Research of any missing materialsNotify Student Assessment and Research of any missing materials•Photocopy and file for your records:Photocopy and file for your records:• Administration Record/Security Checklists Administration Record/Security Checklists and/or Session Rostersand/or Session Rosters• Seating ChartsSeating Charts• Test Administration Security Logs Test Administration Security Logs • Chain of Custody FormChain of Custody Form

The original documents of the forms listed above are to be returned The original documents of the forms listed above are to be returned inin

District Coordinator Only Box.District Coordinator Only Box.•Keep Student Authorization Tickets until scores are reported (CBT) Keep Student Authorization Tickets until scores are reported (CBT) •Used Work Folders or CBT Worksheets come back with the DCO boxUsed Work Folders or CBT Worksheets come back with the DCO box•Complete Comment FormsComplete Comment Forms

109

School Coordinator School Coordinator Material ReturnMaterial Return

Prepare TO BE SCORED Answer Prepare TO BE SCORED Answer Documents for return, completing a Documents for return, completing a Document Count Form:Document Count Form:

1.1. School TO BE SCOREDSchool TO BE SCORED

2.2. Home Education TO BE SCOREDHome Education TO BE SCORED

3.3. McKay Scholarship TO BE SCOREDMcKay Scholarship TO BE SCORED

4.4. FTC Scholarship TO BE SCOREDFTC Scholarship TO BE SCORED

5.5. FLVS Full Time and/or Florida Virtual FLVS Full Time and/or Florida Virtual Academy TO BE SCOREDAcademy TO BE SCORED•Prepare NOT TO BE SCORED materials Prepare NOT TO BE SCORED materials

for returnfor return

110


Document Count FormsDocument Count Forms• Verify that you have included all documents Verify that you have included all documents

from make-up sessions before you complete from make-up sessions before you complete the forms.the forms.

• Complete Document Count Forms by Complete Document Count Forms by following the instructions on the form. There following the instructions on the form. There is only one version of the count form is only one version of the count form (includes special documents and Retakes).(includes special documents and Retakes).

• For Grades 3For Grades 3––10 TO BE SCORED materials, 10 TO BE SCORED materials, complete a separate Document Count Form complete a separate Document Count Form for each grade level and document type. for each grade level and document type.

111


Document Count FormsDocument Count Forms Do Do not not copy blank count forms; however, copy blank count forms; however,

once the count forms are completed, you may once the count forms are completed, you may copy them for your records. If you need copy them for your records. If you need additional count forms, contact additional count forms, contact [email protected]@browardschools.com

Place each completed form on top of the first Place each completed form on top of the first stack of corresponding TO BE SCORED answer stack of corresponding TO BE SCORED answer documents.documents.

Separate Document Count Forms must be Separate Document Count Forms must be completed for any special program student completed for any special program student documents (Home Ed, Virtual School, etc.).documents (Home Ed, Virtual School, etc.).

112


Document Count FormsDocument Count Forms The information on the Document Count Form The information on the Document Count Form

will be used for scoring purposes. If will be used for scoring purposes. If information (e.g., school number) on the information (e.g., school number) on the Document Count Form conflicts with Document Count Form conflicts with information on a PreID label or a student grid information on a PreID label or a student grid sheet, the information on the Document Count sheet, the information on the Document Count Form will be used. Form will be used. Therefore, it is vital that Therefore, it is vital that all information on this form be accurate.all information on this form be accurate.

See page 264 of the FCAT R/M/S manual for See page 264 of the FCAT R/M/S manual for more detailed instructions.more detailed instructions.

113113

Ensure that the correct district and school numbers are gridded

Grid the correct document type,number of documents under theform, and special documenttype, if applicable

114

Materials ReturnMaterials Return

115

Paper BandPaper Band Indicate District Indicate District

Number, School Number, School Number and School Number and School NameName

Count and indicate Count and indicate number of documents number of documents in THIS bandin THIS band

Number total paper Number total paper bands 1 of n, 2 of n, bands 1 of n, 2 of n, where “n” is the total where “n” is the total number of paper number of paper bands per document bands per document typetype

116

Paper BandPaper Band Documents for each grade level and Documents for each grade level and

document type must be banded separatelydocument type must be banded separately. . You may use more than one paper band per You may use more than one paper band per grade level and document type, if necessary. grade level and document type, if necessary.

Place a paper band around each stack of TO BE Place a paper band around each stack of TO BE SCORED answer documents. SCORED answer documents. The Document The Document Count Form must be under the paper band Count Form must be under the paper band on top of the stack labeled 1 of on top of the stack labeled 1 of nn..

Seal the paper band and be sure that it Seal the paper band and be sure that it securely holds the documents. Do not use securely holds the documents. Do not use staples, paper clips, or tape to secure the paper staples, paper clips, or tape to secure the paper bands.bands.

117

Package Materials for Package Materials for ReturnReturnPlace Reading, Mathematics and Science TO BE SCORED Place Reading, Mathematics and Science TO BE SCORED

materialsmaterialsin the boxes according to the diagram on page 271 of the in the boxes according to the diagram on page 271 of the

FCATFCATR/M/S manual. R/M/S manual.

You may place materials for more than one grade level You may place materials for more than one grade level in the same a box. in the same a box.

Place the appropriate color To-Be-Scored returnPlace the appropriate color To-Be-Scored return label label on the top of each box:on the top of each box: RetakeRetake Olive Label Grade 3 Grade 3 Blue LabelBlue Label Grades 4 – 10 Grades 4 – 10 Red LabelRed Label Large PrintLarge Print White LabelWhite Label BrailleBraille Pink LabelPink Label

Labels may be placed over any existing shipping labels Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels. (e.g., vendor or carrier labels). Do not copy labels.

Email Assessment Materials to order additional return Email Assessment Materials to order additional return labels. labels.

118

RMSRMSPackaging Packaging DiagramDiagram

Page 271 in Page 271 in your your

ManualManual

119

Retake TO BE SCORED Olive-LabelOlive-LabelPaper Accommodations onlyPaper Accommodations only

Pack Materials in this order:Pack Materials in this order:• Charter Schools and Multi-Level Schools with more that

one location number must pack materials separately for each school location number even the schools are in the same building.

• Florida Virtual School Answer Documents in separate Florida Virtual School Answer Documents in separate bands with separate Document Count Formbands with separate Document Count Form

• Home Education, McKay, and FTC Scholarship and the Home Education, McKay, and FTC Scholarship and the District’s Virtual Program District’s Virtual Program TO BE SCORED Answer Documents in separate bands TO BE SCORED Answer Documents in separate bands with separate Document Count Formswith separate Document Count Forms

• Banded Stacks (by grade level) with document count Banded Stacks (by grade level) with document count forms, and your School’s TO BE SCORED Answer forms, and your School’s TO BE SCORED Answer DocumentsDocuments

• Affix a Affix a OliveOlive label to the top of each Retake To-Be label to the top of each Retake To-Be Scored boxes.Scored boxes.

• Number the boxes 1 of n, 2 of n, with “n” being the total number of Olive labeled boxes.

120

Grades 4-10 TO BE SCORED RED-RED-LabelLabelPack Materials in this order:Pack Materials in this order:

• Charter Schools and Multi-Level Schools with more that one location number must pack materials separately for each school location number even the schools are in the same building.

• Florida Virtual School Answer Documents in separate Florida Virtual School Answer Documents in separate bands with separate Document Count Formbands with separate Document Count Form

• Home Education, McKay, and FTC Scholarship and the Home Education, McKay, and FTC Scholarship and the District’s Virtual Program District’s Virtual Program TO BE SCORED Answer Documents in separate bands TO BE SCORED Answer Documents in separate bands with separate Document Count Formswith separate Document Count Forms

• Banded Stacks (by grade level) with document count Banded Stacks (by grade level) with document count forms, and your School’s TO BE SCORED Answer forms, and your School’s TO BE SCORED Answer DocumentsDocuments

• Affix a Affix a REDRED label to the top of each Grade 4-10 To-Be label to the top of each Grade 4-10 To-Be Scored boxes.Scored boxes.

• Number the boxes 1 of n, 2 of n, with “n” being the total number of Red labeled boxes.

121

NOT- TO- BE- SCORED NOT- TO- BE- SCORED YELLOW-LabelYELLOW-Label

Pack Materials in this order:Pack Materials in this order:• Charter Schools and Multi-Level Schools with more that one

location number must pack materials separately for each school location number even the schools are in the same building.

Unused test books, unused non-preidentified and preidentified documents

• Used and unused Reading Passage Booklets• Defective documents with All DNS bubbles gridded• Unused special documents materials and any special

documents with DNS bubbles gridded.• Seal the boxes and affix a YELLOW label to the top of each

box• Number the boxes 1 of n, 2 of n with n being the total Number the boxes 1 of n, 2 of n with n being the total

number of number of YellowYellow NTBS boxes NTBS boxes

122

District Coordinator Only BoxDistrict Coordinator Only Box

Include the following in your District Coordinator Only Box:Include the following in your District Coordinator Only Box:● ORIGINAL FCAT Administration Records/Security ORIGINAL FCAT Administration Records/Security

Checklists & Checklists & or Session Rostersor Session Rosters● ORIGINAL FCAT Seating ChartsORIGINAL FCAT Seating Charts● ORIGINAL Test Administration & Security LogsORIGINAL Test Administration & Security Logs● ORIGINAL Chain of Custody FormsORIGINAL Chain of Custody Forms● Used Florida Computer Based Testing Work Folder (5Used Florida Computer Based Testing Work Folder (5thth

Grade) or Worksheet (6,7,9,10 Reading)Grade) or Worksheet (6,7,9,10 Reading)● Seal and write “District Coordinator ONLY”, your school Seal and write “District Coordinator ONLY”, your school

name and 4-digit school number on the top of the box. name and 4-digit school number on the top of the box. ● Charter Schools with more that one location number must Charter Schools with more that one location number must

packed materials separately for each school location packed materials separately for each school location number even they are in the same building.number even they are in the same building.

123

SSS Return BoxesSSS Return Boxes Label Label ColorColor

Retake TO BE SCORED Answer Retake TO BE SCORED Answer DocumentsDocuments OLIVEOLIVE

Grades 4-10 TO BE SCORED Answer Grades 4-10 TO BE SCORED Answer DocumentsDocuments REDRED

NOT TO BE SCORED Materials (LP & NOT TO BE SCORED Materials (LP & Braille)Braille) YELLOWYELLOW

All Braille Materials (TO BE SCORED All Braille Materials (TO BE SCORED documents and Braille notes) returned documents and Braille notes) returned with the appropriate grade level.with the appropriate grade level.

WHITE for WHITE for LPLP

PINKPINK for for BrailleBraille

Non-secure materials (unused paper Non-secure materials (unused paper bands, unused Document Count bands, unused Document Count Forms, unused braille paper, etc.)Forms, unused braille paper, etc.)

Original Administrative Materials:Original Administrative Materials:Record of Required Administration Record of Required Administration InformationInformation

FCAT Security Logs FCAT Security Logs Seating Seating ChartsCharts

Florida Computer Based Testing Florida Computer Based Testing Work Folders/Worksheet Work Folders/Worksheet Chain of Chain of Custody FormCustody Form

No Return No Return Label – Label – Mark Mark Boxes Boxes District District CoordinatCoordinator ONLYor ONLY

124

Grades 4-10 To-Be-ScoredGrades 4-10 To-Be-ScoredGrades 4-10 Braille To-Be-ScoredGrades 4-10 Braille To-Be-Scored

Materials Pick Up:Materials Pick Up:• Grades 4 - 10 To-Be-Scored including All paper Grades 4 - 10 To-Be-Scored including All paper

based accommodations for CBT (based accommodations for CBT (Red labelRed label))• Grades 4 – 10 Braille (Grades 4 – 10 Braille (Pink labelPink label))• Grades 4 – 10 Large Print (White label)Grades 4 – 10 Large Print (White label)

Pony staff will pick-up Grades 4 - 10 (Pony staff will pick-up Grades 4 - 10 (RedRed) and 4-) and 4-10 (10 (Pink or WhitePink or White) on Wednesday, April 30) on Wednesday, April 30thth

Charter schools must hand deliver by Charter schools must hand deliver by Wednesday, April 30Wednesday, April 30thth

Schools with Make-Ups may hand deliver Grade 4-Schools with Make-Ups may hand deliver Grade 4-1010

To-Be-Scored (Red & Pink & White) make-up To-Be-Scored (Red & Pink & White) make-up materials by materials by

Friday May 2, 2014Friday May 2, 201412PM Noon 12PM Noon

125

Importance of returning your To Importance of returning your To Be Scored test materials on timeBe Scored test materials on time

• This year the assessment and return of This year the assessment and return of materials schedules are tight.materials schedules are tight.

• Broward’s tests were scheduled late in Broward’s tests were scheduled late in the DOE assessment window. the DOE assessment window.

• All tests must be returned on time (per All tests must be returned on time (per the previous slides) or your school may the previous slides) or your school may have students reported during the late have students reported during the late reporting period. Missing or late reporting period. Missing or late documents may affect your school grade.documents may affect your school grade.

• Our return dates cannot be changed. Our return dates cannot be changed.

126

Not-To-Be-ScoredNot-To-Be-Scored materials pick up for materials pick up for All Grade Levels and All subject areasAll Grade Levels and All subject areas

• Not-To-Be-Scored documents include: Not-To-Be-Scored documents include:

unused test books, unused non-preidentified unused test books, unused non-preidentified and pre-identified documents, used and and pre-identified documents, used and unused Reading Passage Booklets, defective unused Reading Passage Booklets, defective documents, unused large print, unused documents, unused large print, unused Braille.Braille.

• District Coordinator Only BoxDistrict Coordinator Only Box

Warehouse Warehouse OR OR Pony will pick-up ALL Not-To-Pony will pick-up ALL Not-To-BeBe

Scored (Scored (YellowYellow) and District Coordinator Only) and District Coordinator Only

Box on Monday, May 12thBox on Monday, May 12th – Friday, May 16th– Friday, May 16th

Schools must have materials ready for Not-To-Schools must have materials ready for Not-To-Be-Scored (Be-Scored (YellowYellow) pick up on Monday, May ) pick up on Monday, May

12th12th

Contact Information

Student Assessment and Research Phone – 754-321-4250 or 754-321-2500 Email for additional materials –

[email protected]

Karl Yeats or Adrienne C. Reynolds, Testing Specialists available at:

[email protected] [email protected]