1. Agenda Public...Nov 13, 2017 · The Board reviewed the July 21, 2017 Board meeting minutes. 2 . ... 2017 minutes as presented. The motion carried unanimously. 3. MEMBER UPDATES
80
1. Agenda Agenda Item November 13, 2017 Board Meeting
100 10 Report 2017 FARB Regulatory Law Seminar Oct 6-8 [Gallagher] Information
120 11 Health Licensing Boards Criminal Background Check Program Zacher-Pate [Attached] Information
130 12 Committee amp Liaison Reports A Advisory Committee McGeehan Zacher-Pate [Attached] Information
B Application Review Committee Kramer-Prevost Information C Association of Social Work Boards Hirsch Payne Zacher-Pate [Attached] Action as needed
D Communication Education Outreach Committee Brooks Information
E Compliance Review Ad Hoc Committee Middlebrooks Weaver Gallagher Information
F Council of Health Boards Ennis Information
G Executive Committee Payne Hirsch Lombardi Action as needed
1 Proposed 2019 Board and Committee Meeting Dates [Attached]
2 Preparation for Executive Director Evaluation Jan 19 2018 Meeting [Attached]
3 Attendance 2018 Federation of Associations of Regulatory Boards (FARB) Jan 25-28 2018 [Attached]
4 Committee Appointments [Attached]
H Finance Committee Lombardi [Attached] Action as needed I Health Professionals Services Program (HPSP) McGrath Information
J Legislation amp Rules Committee Zacher-Pate Information K Leadership amp Development Committee McGrath [Attached] Information
240 13 Other Business
245 14 Public Comment
255 15 Compliance Committee-Executive Session Closed to Public Gallagher Middlebrooks Action
[Attached Non-public Data for Board Members Only]
330 16 Adjourn Action
Proposed Regular Board Meeting Agenda - November 13 2017 - 900am2829 University Ave SE Mpls MN 55414 - Conference Room A - Fourth Floor
2
Minutes for September 15 2017 Board Meeting
Agenda Item November 13 2017
Board Meeting
1
REGULAR BOARD MEETING
University Park Plaza Conference Room A ndash 4TH Floor
2829 University Avenue Southeast Minneapolis Minnesota 55414
Minutes
September 15 2017
Members Present Sarah Bello LISW Jason Collins LSW Angela Hirsch LICSW Vice Chair Kathy Lombardi LICSW SecretaryTreasurer Susan McGeehan LSW Laura McGrath Public Member Kenneth Middlebrooks Public Member Carol Payne LSW Chair Mary Weaver Public Member Shawn Yates Public Member
Members Absent Emily Bastian LICSW Thomas Brooks Public Member Donna Ennis LSW Jill Grover LGSW Lori Thompson LSW
Connie Oberle Office Manager Kate Zacher-Pate LSW Executive Director
Staff Absent Heather Conley LICSW Social Work Licensing Specialist
Chair Payne called the meeting to order at 832 am A quorum was present 1 PROPOSED AGENDA
The Board reviewed the Proposed Agenda included in the Board packet Middlebrooks motioned and Lombardi seconded to approve the agenda as presented The motion carried unanimously
2 MINUTES FOR JULY 21 2017 REGULAR BOARD MEETING The Board reviewed the July 21 2017 Board meeting minutes
2
Yates motioned and Hirsch seconded to approve the July 21 2017 minutes as presented The motion carried unanimously
3 MEMBER UPDATES Payne read a thank you from former Board Member Rosemary Kassekert Board Members and Board Staff welcomed and introduced themselves to new Board Member Sarah Bello LISW and gave updates on new developments and projects in their professional spheres
Weaver arrived at 840 am Zacher-Pate distributed the following per diem claim forms expense report forms and the sign-in sheet Zacher-Pate invited everyone to attend the Board of Social Workrsquos 30th Anniversary Open House following the Board meeting
Weaver motioned and Yates seconded to go into closed session to consider disciplinary cases at 904 am The motion passed unanimously Executive Session-Closed to the Public from 904 am ndash 1240 pm
4 COMPLIANCE COMMITTEE GALLAGHER MIDDLEBROOKS
Payne recused herself and Lombardi presided over the next part of the meeting Following a hearing and deliberation on the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the matter of a Licensee Lombardi motioned and Collins seconded to accept the ALJrsquos recommendation of dismissal Voting to affirm the dismissal were Yates Collins Lombardi and McGrath Weaver and Bello voted to reject the dismissal McGeehan abstained from the vote Hirsch Middlebrooks and Payne as members of Compliance Panel B were not present for the vote Payne returned to preside over the remainder of the meeting Following a hearing and deliberation Hirsch motioned and Weaver seconded to accept the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the Matter of Rena Ledin LGSW with a technical amendment substituting Schaeferrsquos name for Middletonrsquos Voting to affirm were Weaver Payne Hirsch Bello Middlebrooks Yates Collins and McGrath McGeehan abstained from the vote Lombardi as a member of Compliance Panel A was not present for the vote All other members of Compliance Panel A were not present for the entire meeting Compliance Panel A motioned to adopt the Stipulation and Consent Order for Valerie N Koski LICSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for David I McGraw-Schuchman The motion passed unanimously Compliance Panel A motioned to adopt the Stipulation and Consent Order for a Stayed Suspension for Dwight H Peterson LICSW Lombardi amended the motion to provisionally approve the Order
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Time Item Topic Category
900 1 Proposed Agenda Payne [Attached] Information
903 2 Minutes for July 21 2017 Regular Board Meeting Payne [Attached] Action
905 3 Member Updates (Replaces Roundtable) Information
915 4 Executive Director Report Zacher-Pate [Attached] Information
930 5 Licensing Unit Report Kramer-Prevost Information
940 6 Compliance Unit Report Gallagher Information
950 7 Health Professionals Services Program (HPSP) 2017 BOSW Report Kimberly Zillmer Information
BA LADC Case Manager [Attached]
1100 8 2015-2018 BOSW Strategic Plan Review [Attached] Action as needed
1130 Working Lunch - Committee Organization Action as needed
100 10 Report 2017 FARB Regulatory Law Seminar Oct 6-8 [Gallagher] Information
120 11 Health Licensing Boards Criminal Background Check Program Zacher-Pate [Attached] Information
130 12 Committee amp Liaison Reports A Advisory Committee McGeehan Zacher-Pate [Attached] Information
B Application Review Committee Kramer-Prevost Information C Association of Social Work Boards Hirsch Payne Zacher-Pate [Attached] Action as needed
D Communication Education Outreach Committee Brooks Information
E Compliance Review Ad Hoc Committee Middlebrooks Weaver Gallagher Information
F Council of Health Boards Ennis Information
G Executive Committee Payne Hirsch Lombardi Action as needed
1 Proposed 2019 Board and Committee Meeting Dates [Attached]
2 Preparation for Executive Director Evaluation Jan 19 2018 Meeting [Attached]
3 Attendance 2018 Federation of Associations of Regulatory Boards (FARB) Jan 25-28 2018 [Attached]
4 Committee Appointments [Attached]
H Finance Committee Lombardi [Attached] Action as needed I Health Professionals Services Program (HPSP) McGrath Information
J Legislation amp Rules Committee Zacher-Pate Information K Leadership amp Development Committee McGrath [Attached] Information
240 13 Other Business
245 14 Public Comment
255 15 Compliance Committee-Executive Session Closed to Public Gallagher Middlebrooks Action
[Attached Non-public Data for Board Members Only]
330 16 Adjourn Action
Proposed Regular Board Meeting Agenda - November 13 2017 - 900am2829 University Ave SE Mpls MN 55414 - Conference Room A - Fourth Floor
2
Minutes for September 15 2017 Board Meeting
Agenda Item November 13 2017
Board Meeting
1
REGULAR BOARD MEETING
University Park Plaza Conference Room A ndash 4TH Floor
2829 University Avenue Southeast Minneapolis Minnesota 55414
Minutes
September 15 2017
Members Present Sarah Bello LISW Jason Collins LSW Angela Hirsch LICSW Vice Chair Kathy Lombardi LICSW SecretaryTreasurer Susan McGeehan LSW Laura McGrath Public Member Kenneth Middlebrooks Public Member Carol Payne LSW Chair Mary Weaver Public Member Shawn Yates Public Member
Members Absent Emily Bastian LICSW Thomas Brooks Public Member Donna Ennis LSW Jill Grover LGSW Lori Thompson LSW
Connie Oberle Office Manager Kate Zacher-Pate LSW Executive Director
Staff Absent Heather Conley LICSW Social Work Licensing Specialist
Chair Payne called the meeting to order at 832 am A quorum was present 1 PROPOSED AGENDA
The Board reviewed the Proposed Agenda included in the Board packet Middlebrooks motioned and Lombardi seconded to approve the agenda as presented The motion carried unanimously
2 MINUTES FOR JULY 21 2017 REGULAR BOARD MEETING The Board reviewed the July 21 2017 Board meeting minutes
2
Yates motioned and Hirsch seconded to approve the July 21 2017 minutes as presented The motion carried unanimously
3 MEMBER UPDATES Payne read a thank you from former Board Member Rosemary Kassekert Board Members and Board Staff welcomed and introduced themselves to new Board Member Sarah Bello LISW and gave updates on new developments and projects in their professional spheres
Weaver arrived at 840 am Zacher-Pate distributed the following per diem claim forms expense report forms and the sign-in sheet Zacher-Pate invited everyone to attend the Board of Social Workrsquos 30th Anniversary Open House following the Board meeting
Weaver motioned and Yates seconded to go into closed session to consider disciplinary cases at 904 am The motion passed unanimously Executive Session-Closed to the Public from 904 am ndash 1240 pm
4 COMPLIANCE COMMITTEE GALLAGHER MIDDLEBROOKS
Payne recused herself and Lombardi presided over the next part of the meeting Following a hearing and deliberation on the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the matter of a Licensee Lombardi motioned and Collins seconded to accept the ALJrsquos recommendation of dismissal Voting to affirm the dismissal were Yates Collins Lombardi and McGrath Weaver and Bello voted to reject the dismissal McGeehan abstained from the vote Hirsch Middlebrooks and Payne as members of Compliance Panel B were not present for the vote Payne returned to preside over the remainder of the meeting Following a hearing and deliberation Hirsch motioned and Weaver seconded to accept the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the Matter of Rena Ledin LGSW with a technical amendment substituting Schaeferrsquos name for Middletonrsquos Voting to affirm were Weaver Payne Hirsch Bello Middlebrooks Yates Collins and McGrath McGeehan abstained from the vote Lombardi as a member of Compliance Panel A was not present for the vote All other members of Compliance Panel A were not present for the entire meeting Compliance Panel A motioned to adopt the Stipulation and Consent Order for Valerie N Koski LICSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for David I McGraw-Schuchman The motion passed unanimously Compliance Panel A motioned to adopt the Stipulation and Consent Order for a Stayed Suspension for Dwight H Peterson LICSW Lombardi amended the motion to provisionally approve the Order
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
2
Minutes for September 15 2017 Board Meeting
Agenda Item November 13 2017
Board Meeting
1
REGULAR BOARD MEETING
University Park Plaza Conference Room A ndash 4TH Floor
2829 University Avenue Southeast Minneapolis Minnesota 55414
Minutes
September 15 2017
Members Present Sarah Bello LISW Jason Collins LSW Angela Hirsch LICSW Vice Chair Kathy Lombardi LICSW SecretaryTreasurer Susan McGeehan LSW Laura McGrath Public Member Kenneth Middlebrooks Public Member Carol Payne LSW Chair Mary Weaver Public Member Shawn Yates Public Member
Members Absent Emily Bastian LICSW Thomas Brooks Public Member Donna Ennis LSW Jill Grover LGSW Lori Thompson LSW
Connie Oberle Office Manager Kate Zacher-Pate LSW Executive Director
Staff Absent Heather Conley LICSW Social Work Licensing Specialist
Chair Payne called the meeting to order at 832 am A quorum was present 1 PROPOSED AGENDA
The Board reviewed the Proposed Agenda included in the Board packet Middlebrooks motioned and Lombardi seconded to approve the agenda as presented The motion carried unanimously
2 MINUTES FOR JULY 21 2017 REGULAR BOARD MEETING The Board reviewed the July 21 2017 Board meeting minutes
2
Yates motioned and Hirsch seconded to approve the July 21 2017 minutes as presented The motion carried unanimously
3 MEMBER UPDATES Payne read a thank you from former Board Member Rosemary Kassekert Board Members and Board Staff welcomed and introduced themselves to new Board Member Sarah Bello LISW and gave updates on new developments and projects in their professional spheres
Weaver arrived at 840 am Zacher-Pate distributed the following per diem claim forms expense report forms and the sign-in sheet Zacher-Pate invited everyone to attend the Board of Social Workrsquos 30th Anniversary Open House following the Board meeting
Weaver motioned and Yates seconded to go into closed session to consider disciplinary cases at 904 am The motion passed unanimously Executive Session-Closed to the Public from 904 am ndash 1240 pm
4 COMPLIANCE COMMITTEE GALLAGHER MIDDLEBROOKS
Payne recused herself and Lombardi presided over the next part of the meeting Following a hearing and deliberation on the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the matter of a Licensee Lombardi motioned and Collins seconded to accept the ALJrsquos recommendation of dismissal Voting to affirm the dismissal were Yates Collins Lombardi and McGrath Weaver and Bello voted to reject the dismissal McGeehan abstained from the vote Hirsch Middlebrooks and Payne as members of Compliance Panel B were not present for the vote Payne returned to preside over the remainder of the meeting Following a hearing and deliberation Hirsch motioned and Weaver seconded to accept the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the Matter of Rena Ledin LGSW with a technical amendment substituting Schaeferrsquos name for Middletonrsquos Voting to affirm were Weaver Payne Hirsch Bello Middlebrooks Yates Collins and McGrath McGeehan abstained from the vote Lombardi as a member of Compliance Panel A was not present for the vote All other members of Compliance Panel A were not present for the entire meeting Compliance Panel A motioned to adopt the Stipulation and Consent Order for Valerie N Koski LICSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for David I McGraw-Schuchman The motion passed unanimously Compliance Panel A motioned to adopt the Stipulation and Consent Order for a Stayed Suspension for Dwight H Peterson LICSW Lombardi amended the motion to provisionally approve the Order
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
1
REGULAR BOARD MEETING
University Park Plaza Conference Room A ndash 4TH Floor
2829 University Avenue Southeast Minneapolis Minnesota 55414
Minutes
September 15 2017
Members Present Sarah Bello LISW Jason Collins LSW Angela Hirsch LICSW Vice Chair Kathy Lombardi LICSW SecretaryTreasurer Susan McGeehan LSW Laura McGrath Public Member Kenneth Middlebrooks Public Member Carol Payne LSW Chair Mary Weaver Public Member Shawn Yates Public Member
Members Absent Emily Bastian LICSW Thomas Brooks Public Member Donna Ennis LSW Jill Grover LGSW Lori Thompson LSW
Connie Oberle Office Manager Kate Zacher-Pate LSW Executive Director
Staff Absent Heather Conley LICSW Social Work Licensing Specialist
Chair Payne called the meeting to order at 832 am A quorum was present 1 PROPOSED AGENDA
The Board reviewed the Proposed Agenda included in the Board packet Middlebrooks motioned and Lombardi seconded to approve the agenda as presented The motion carried unanimously
2 MINUTES FOR JULY 21 2017 REGULAR BOARD MEETING The Board reviewed the July 21 2017 Board meeting minutes
2
Yates motioned and Hirsch seconded to approve the July 21 2017 minutes as presented The motion carried unanimously
3 MEMBER UPDATES Payne read a thank you from former Board Member Rosemary Kassekert Board Members and Board Staff welcomed and introduced themselves to new Board Member Sarah Bello LISW and gave updates on new developments and projects in their professional spheres
Weaver arrived at 840 am Zacher-Pate distributed the following per diem claim forms expense report forms and the sign-in sheet Zacher-Pate invited everyone to attend the Board of Social Workrsquos 30th Anniversary Open House following the Board meeting
Weaver motioned and Yates seconded to go into closed session to consider disciplinary cases at 904 am The motion passed unanimously Executive Session-Closed to the Public from 904 am ndash 1240 pm
4 COMPLIANCE COMMITTEE GALLAGHER MIDDLEBROOKS
Payne recused herself and Lombardi presided over the next part of the meeting Following a hearing and deliberation on the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the matter of a Licensee Lombardi motioned and Collins seconded to accept the ALJrsquos recommendation of dismissal Voting to affirm the dismissal were Yates Collins Lombardi and McGrath Weaver and Bello voted to reject the dismissal McGeehan abstained from the vote Hirsch Middlebrooks and Payne as members of Compliance Panel B were not present for the vote Payne returned to preside over the remainder of the meeting Following a hearing and deliberation Hirsch motioned and Weaver seconded to accept the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the Matter of Rena Ledin LGSW with a technical amendment substituting Schaeferrsquos name for Middletonrsquos Voting to affirm were Weaver Payne Hirsch Bello Middlebrooks Yates Collins and McGrath McGeehan abstained from the vote Lombardi as a member of Compliance Panel A was not present for the vote All other members of Compliance Panel A were not present for the entire meeting Compliance Panel A motioned to adopt the Stipulation and Consent Order for Valerie N Koski LICSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for David I McGraw-Schuchman The motion passed unanimously Compliance Panel A motioned to adopt the Stipulation and Consent Order for a Stayed Suspension for Dwight H Peterson LICSW Lombardi amended the motion to provisionally approve the Order
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
2
Yates motioned and Hirsch seconded to approve the July 21 2017 minutes as presented The motion carried unanimously
3 MEMBER UPDATES Payne read a thank you from former Board Member Rosemary Kassekert Board Members and Board Staff welcomed and introduced themselves to new Board Member Sarah Bello LISW and gave updates on new developments and projects in their professional spheres
Weaver arrived at 840 am Zacher-Pate distributed the following per diem claim forms expense report forms and the sign-in sheet Zacher-Pate invited everyone to attend the Board of Social Workrsquos 30th Anniversary Open House following the Board meeting
Weaver motioned and Yates seconded to go into closed session to consider disciplinary cases at 904 am The motion passed unanimously Executive Session-Closed to the Public from 904 am ndash 1240 pm
4 COMPLIANCE COMMITTEE GALLAGHER MIDDLEBROOKS
Payne recused herself and Lombardi presided over the next part of the meeting Following a hearing and deliberation on the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the matter of a Licensee Lombardi motioned and Collins seconded to accept the ALJrsquos recommendation of dismissal Voting to affirm the dismissal were Yates Collins Lombardi and McGrath Weaver and Bello voted to reject the dismissal McGeehan abstained from the vote Hirsch Middlebrooks and Payne as members of Compliance Panel B were not present for the vote Payne returned to preside over the remainder of the meeting Following a hearing and deliberation Hirsch motioned and Weaver seconded to accept the Administrative Law Judgersquos (ALJ) Findings of Fact Conclusions of Law and Recommendation in the Matter of Rena Ledin LGSW with a technical amendment substituting Schaeferrsquos name for Middletonrsquos Voting to affirm were Weaver Payne Hirsch Bello Middlebrooks Yates Collins and McGrath McGeehan abstained from the vote Lombardi as a member of Compliance Panel A was not present for the vote All other members of Compliance Panel A were not present for the entire meeting Compliance Panel A motioned to adopt the Stipulation and Consent Order for Valerie N Koski LICSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for David I McGraw-Schuchman The motion passed unanimously Compliance Panel A motioned to adopt the Stipulation and Consent Order for a Stayed Suspension for Dwight H Peterson LICSW Lombardi amended the motion to provisionally approve the Order
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
3
with an amendment removing Lombardirsquos name from the attendees at the Panel meeting The motion passed with nine affirming and Lombardi abstaining Compliance Panel B motioned to adopt the Stipulation and Consent Order for Reinstatement to Stayed Suspension for Shonee R Phillips LGSW The motion passed unanimously Compliance Panel B motioned to adopt the Stipulation and Consent Order for Shawn P Willis LSW and LGSW Applicant suspending his LSW license and denying his LGSW application The motion passed unanimously Middlebrooks motioned and Yates seconded to reopen the meeting at 1240 pm
5 2018-2019 BOSW OFFICER ELECTIONS Middlebrooks Officers are elected by majority vote of the members of the Board Middlebrooks described officer positions and duties and presented the official slate of officer candidates Additional nominations from the floor for all offices were requested but no nominations were received Candidates addressed the board on skills goals and vision for their tenure if elected By voice vote the slate of candidates as presented was elected unanimously Chair Angie Hirsch LICSW Vice Chair Kathy Lombardi LICSW Secretary-Treasurer Jill Grover LISW
Lunch 1150 am-1238pm
6 2015-2018 BOSW STRATEGIC PLAN REIVEW Zacher-Pate The Board reviewed the Strategic Plan Zacher-Pate reported on progress made in the plan A review and reprioritization of the plan including specific strategic tasks accomplished to date will occur at the November Board meeting
7 EXECUTIVE DIRECTORrsquoS REPORT Zacher-Pate Zacher-Pate provided a short summary of the Executive Directorrsquos report including
bull Board Member Appointments and Vacancies o Terms for Collins Lombardi and McGeehan will expire in January 2018
bull Board of Teaching Rule Changes o Potential to affect related service licenses including School Social Workers
bull Mental Health Workforce Plan for Minnesota 2015 o The Mental Health Workforce Steering Committee met on September 6 o Executive Directors and Board Chairs of the HLB Mental Health Boards may collaborate
with legislators in addressing licensure issues as they relate to the mental health workforce
bull Governorrsquos State Branding Initiative o The new Board logo will be showcased at the 30th Anniversary Open House later today
bull BOSW IT Initiatives o Programming work continues for the licensure database to implement the required
new fingerprint background check bull MS 148E035 Variance Requests
o Four variance requests have been approved and one request denied since the last Board meeting
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
4
8 HEALTH LICENSING BOARDS CRIMINAL BACKGROUND CHECK (CBC) PROGRAM Zacher-Pate Zacher-Pate reported on the Boardrsquos CBC efforts to date A written summary was included in the Board packet
bull Target date for BOSWCBC implementation is delayed to November 2017 at the earliest due to programming changes that need to be made to the ALIMS database All Boards must implement the CBC for initial applicants by January 1 2018
9 LICENSING UNIT REPORT Kramer-Prevost
Kramer-Prevost stated the following bull Applications are at a less than 30-day processing time for first contact bull Processing efficiencies are being explored bull Staff presentations to BSW and MSW programs and conference displays are a priority in the
fall season bull Kramer-Prevost and Gallagher will present an ethics training at the St Louis County Health and
Human Services Conference in October
10 COMPLIANCE UNIT DATA REPORT Gallagher Gallagher reported on the following data since January 1 2017
bull 241 complaints on 216 individuals have been opened bull 184 complaints have been closed with 33 resulting in actions
o 37 of the closed complaints were closed with a license late fee o 26 of the closed complaints were on individuals in an exempt setting
bull 24 conferences have been held bull 18 complaints are at the Attorney Generalrsquos office for investigation
11 COMMITTEE amp LIAISON REPORTS
Members and staff gave a description of each of the committeesrsquo responsibilities and duties during the committee reports A Advisory Committee (AC) McGeehan Zacher-Pate McGeehan reported that the Advisory Committee did not meet The next meeting will be October 2 2017 B Application Review Committee (ARC) Kramer-Prevost Kramer-Prevost reported that the ARC did not meet C Association of Social Work Boards (ASWB) Middlebrooks Hirsch Zacher-Pate Middlebrooks reported on the following
bull ASWB Board of Directors toured the Pearson Vue testing site in Bloomington in August The BOSW was invited to tour the site as well
bull ASWB sent a Proclamation to the Board in honor of the BOSW 30th Anniversary bull Upcoming ASWB meeting dates and locations
Zacher-Pate reported on the following action items on the ASWB 2017 Annual Meeting of the Delegate Assembly agenda
bull Upcoming non-substantive changes to ASWB bylaws
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
5
bull Mobility Strategy for ASWB member board jurisdictions along with informational sessions that will be available prior to the ASWB Delegate Assembly
bull BOSW will review and discuss the ASWB action items at its November board meeting to determine how the BOSW should cast its vote at the ASWB Delegate Assembly
D Communication Education Outreach Committee (CEOC) Zacher-Pate
Zacher-Pate reported that the CEOC did not meet E Compliance Review Ad Hoc Committee (CRC) Middlebrooks Gallagher Middlebrooks reported that the CRC did not meet The next meeting will be in the late fallwinter
F Council of Health Boards (CHB) Zacher-Pate Zacher-Pate stated that the CHB did not meet G Executive Committee (EC) Payne Hirsch Lombardi Payne reported that the Executive Committee met on September 14 2017
bull Payne reminded all member of the Board Member Responsibility and Accountability Statement Bello added her signature to the oath
bull Proposed Board Committee assignments were uploaded to the Board packet on September 14 2017
bull Zacher-Pate as an ASWB Committee Chair Middlebrooks as an ASWB Board Member and Hirsch as the BOSW delegate will attend the ASWB Delegate Assembly at ASWBrsquos expense
Middlebrooks motioned and McGeehan seconded to send two additional Board Members Payne and Brooks to the November ASWB Delegate Assembly The motion passed unanimously Zacher-Pate reported on the following
bull ASWB Spring Education Conference will be hands-on learning related to promoting and implementing license mobility The conference will be held May 17-19 2018 in Halifax Nova Scotia Canada
bull May 2018 and November 2018 ASWB meeting dates conflict with the BOSW Board meeting dates and may need to be rescheduled
Payne and Zacher-Pate reported that a written Board of Social Work Customer Appeal Grievance Policy has been compiled and is available and is posted in the Resource folder on the BOSW Board Member SharePoint site H Finance Committee (FC) Lombardi Lombardi reported on the following
bull Zacher-Pate prepared the ldquoBOSW Budget Summary Highlightsrdquo included in the board packet to report fiscal data for the close of the FY 2016-FY 2017 biennium fiscal data for the new FY 2018-FY 2019 biennium and historical and other budget data It is a comprehensive report covering fiscal data from 2004
bull Fiscal Year 2017 items
o Expenses were reported through June 30 2017 At 100 of the year the Board has about $148000 that will cancel back to the accumulated balance since this was the end of the biennium
o Attorney General costs were approximately $50000 over budget
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
6
o HPSP costs increased over the past year and were about $6000 over budget o Revenue was reported through June 30 2017 At 100 of the year the Board has
collected 104 of its projected revenues
Lombardi and Zacher-Pate reported the following Fiscal Year 2018 items bull Attorney General and HPSP budgeted amounts have increased bull At 16 of the year the Board has spent 8 of its budget bull At 16 of the year the Board has collected 20 of forecasted revenues
I Health Professionals Services Program (HPSP) Gallagher Gallagher reported that the HPSP Program Committee did not meet
J Legislation amp Rules Committee (LRC) Hirsch Hirsch reported that the LRC did not meet The LRC will be convened in late fallwinter
K Leadership amp Development Committee (LD) Middlebrooks Middlebrooks reported that LD Committee did not meet
12 OTHER BUSINESS Bello inquired about the data request from the Star Tribune Zacher-Pate said there was no additional information to report
13 PUBLIC COMMENT There was no public comment
14 ADJOURN Middlebrooks motioned and Bello seconded to adjourn the meeting at 248 pm The motion passed unanimously Respectfully submitted
Kathy Lombardi LICSW Secretary-Treasurer
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
4
Executive Directorrsquos Report
Agenda Item
November 13 2017 Board Meeting
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Executive Directorrsquos Report ndash September 15 2017 ndash Page 1
Executive Director Report November 13 2017
Item Topic A Board Member Vacancies
bull Two unscheduled board member vacancies since the September 15 2017 occurred for Emily Bastian LICSW and Sarah Bello LISW
bull Three scheduled board member vacancies occur January 1 2018 for Jason Collins LSW Kathy Lombardi LICSW and Susan McGeehan LSW
bull All positions are open for applications beginning November 6 2017 Board appointment applications must be submitted directly to the Minnesota Secretary of State Office httpwwwsosstatemnusboards-commissions
bull Full details will be covered in agenda item 12 K B Staffing Update amp Training
bull Staff Leadership team has conducted an environmental scan of the BOSW organizational structure and gathered data on program and service needs and outcomes in an effort to create the new 1 FTE permanent position funded in the FY 2018-FY 2019 budget appropriation
bull The goals include creating greater efficiencies maximizing staff resources improving processing time in all areas and creating innovations
bull A proposed position description has been drafted and has been submitted for audit by the Administrative Services Unit (ASU) human resources
bull All staff completed an Implicit Bias Training webinar on October 25 sponsored by the Minnesota Department of Human Rights (MDHR) The webinar is part of the MDHR Workforce series which continues through 2018
C Board of Teaching Rule Changes
bull During the 2017 Legislative Session changes were enacted to the Minnesota Board of Teaching (BOT) including restructuring changes and teacher licensing changes The BOT is currently engaged in developing changes to their teacher licensing rules which include discussion around how ldquorelated servicesrdquo licensing areas including School Social Workers and other professionals fit into the four-tiered teacher licensing structure
bull The BOT will hold a meeting November 16 before moving a Statement of Need and Reasonableness (SONAR) and rule draft toward the next stage of rulemaking including the 30-day public comment period The Office of the Revisor has worked to make some initial changes based on the October stakeholder meeting These changes include a ldquorelated services exclusionrdquo for both Tier 1 and Tier 2 BOT license following input from stakeholders which prevents a ldquorelated servicesrdquo license being issued for a Tier 1 or Tier 2 BOT license
bull Staff continues to be engaged in this BOT rule making process D Health Licensing Board Criminal Background Check (CBC)
bull The BOSW and 14 other Health Licensing Boards are required under Minnesota Statutes Section 214075 to implement a fingerprint-based criminal background check no later than January 1 2018
bull The BOSWrsquos implementation target date has changed from September 1 2017 to November 27 2017 based on additional IT programming needs
bull Full report under agenda item 11
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Executive Directorrsquos Report ndash September 15 2017 ndash Page 2
E Governorrsquos State Branding Initiative bull Staff continues to implement the State Branding Work Plan including new letterhead envelopes
email signature blocks business cards Power Point templates updated forms and templates The new BOSW conference exhibit banner and table cover was showcased at the 30th BOSW Anniversary event on September 15
F BOSW IT Initiatives
bull Licensing System Project Database and online service testing is underway based on additional programming development prior to the implementation of the new fingerprint-based criminal background checks Additional ALIMS 25 programming needs and refinement continues
bull Online Jurisprudence Exam A collaborative development project for an online jurisprudence examination is being explored by several Health Licensing Boards (HLBs) including the BOSW This collaborative nature of this technology project would share the expenses to create a ldquocommon platformrdquo jurisprudence examination which could be maintained by each agency This technology project has been an identified board priority for a number of years and received $12000 in funding in the FY 2018-FY 2019 budget appropriation
G BOSW 2015-2-018 Strategic Planning
bull Full report under agenda item 8 H MS 148E035 Variance Requests
bull One variance request has been approved and two requests denied under MS 148E035 since the September 15 2017 board meeting
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
7
Health Professionals Services Program (HPSP)
2017 BOSW Report Kimberly Zillmer BA LADC Case Manager
Agenda Item
November 13 2017 Board Meeting
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
1 Board of Social Work November 2017
STATE OF MINNESOTA
Health Professionals Services Program 1380 Energy Lane Suite 202 St Paul MN 55108 Phone 651643-2120 Fax 651643-2163 Website wwwhpspstatemnus
BOARD OF SOCIAL WORK
November 2017
MISSION AND GOALS
Mission Minnesotarsquos Health Professionals Program protects the public by providing monitoring services to regulated health professionals whose illnesses may impact their ability to practice safely The goals of HPSP are to promote early intervention diagnosis and treatment for health professionals with illnesses and to provide monitoring services as an alternative to board discipline Early intervention enhances the likelihood of successful treatment before clinical skills or public safety are compromised
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may include the participants agreement to comply with continuing care recommendations practice restrictions random drug screening and support group participation
FUNCTIONS
Provide health professionals with services to determine if they have an illness that warrants monitoring
bull Evaluate symptoms treatment needs immediate safety and potential risk to patients bull Obtain substance psychiatric and medical histories along with social and occupational data bull Determine practice limitations if necessary bull Secure records consistent with state and federal data practice regulations bull Collaborate with medical consultants and community providers concerning treatment
Create and implement monitoring contracts
bull Specify requirements for appropriate treatment and continuing care bull Determine illness-specific and practice-related limitations or conditions
Monitor the continuing care and compliance of health program participants
bull Communicate monitoring procedures to treatment providers supervisors and other collaborative parties
bull Review records and reports from treatment providers supervisors and other sources regarding the health professionalrsquos level of functioning and compliance with monitoring
bull Coordinate toxicology screening process bull Intervene as necessary for non-compliance inappropriate treatment or symptom exacerbation
Act as a resource for licensees licensing boards health employers practitioners and medical communities
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
2 Board of Social Work November 2017
EXAMPLES OF HOW HPSP PROTECTS THE PUBLIC Employers report practitioners to HPSP for
bull Stealing narcotics bull Being intoxicated bull Being manic or psychotic bull Being unable to function due to brain
damage
Health professionals call HPSP when they are bull Terminated or put on leave due to
symptoms of mania psychosis dementia or other medical disorders
bull Terminated for diverting drugs or showing up to work intoxicated
bull Seeking treatment for a substance use disorder
How HPSP responds HPSP intervenes immediately For example HPSP may request that practitioners refrain from practice if their illness is active (ie not sober hasnrsquot been assessed or treated) HPSP requests that practitioners obtain assessments (substance psychiatric andor medical) to determine the appropriate level of care needed and whether they are safe to return to practice After the assessments are completed HPSP implements monitoring contracts and reviews the practitionersrsquo compliance with the monitoring contract It is the experience of HPSP and other PHPs around the country that a process that allows referral to HPSP protects the public HPSP is able to intervene immediately whereas a regulatory entity must build a case capable of withstanding court challenge This later route can be time consuming placing the public at risk and is expensive
UNIQUE CHARACTERISTICS
While health professional monitoring programs are found throughout the United States HPSP is unique in the following ways
bull Offers a single point of contact for all regulated health professionals providers and employers bull Eliminates the duplication of services among boards bull Serves health professionals with substance psychiatric and other medical disorders
BENEFITS
bull HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
bull HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
bull Protects the public by monitoring andor restricting the practice of impaired health professionals bull Provides health professionals with a proactive and structured method to document appropriate
illness management bull Ensures licensees are receiving the appropriate level of care
LEGISLATION
HPSP is governed by Minn Stat 21429 to 21436
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
3 Board of Social Work November 2017
FUNDING
HPSP is funded almost entirely (99) by the health-licensing boards whose income is generated through licensing fees Each board pays an annual participation fee of $1000 and a pro rata share of program expenses based upon number of licensees enrolled The average annual cost per HPSP participant is approximately $1000 which is charged to the licensing board There is no cost to the participant except for toxicology screens if required
ILLNESSES MONITORED
HPSP monitors health care professionals diagnosed with substance psychiatric andor other medical disorders On July 14 2017 there were 515 health professionals enrolled in HPSP with signed Participation Agreements The following data identify the illnesses for which they are being monitored
Illness Category 515 Participants
Number of Participants
of Participants
Substance Use Disorders 436 85
Psychiatric Disorders 365 71
Medical Disorders 57 11
REFERRALS The chart below shows the number of referrals to HPSP by first referral source from fiscal year 2006 through fiscal year 2017
389 444 483 466 492 519 490 522 501 502 460 = Total in FY
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
4 Board of Social Work November 2017
DISCHARGES
From July 1 2016 to June 30 2017 455 licensees were discharged from HPSP Of those that engaged in monitoring 66 successfully completed the conditions of their monitoring contracts Discharge rates vary considerably by profession Persons in professions with higher incomes tend to complete the program at a higher rate than those with lower incomes
Discharges by Category The table below shows the discharge categories for all persons discharged from HPSP in fiscal year 2017
Discharges by Category for Those Monitored The table below shows the discharge categories of persons who engaged in monitoring and were discharged from HPSP in fiscal year 2017
Of persons discharged in fiscal year 2017 43 did not engage in monitoring which is reflected in the table on the left (includes the categories of non-jurisdictional non-cooperation no contact and ineligible-not monitored) which skews the overall completion rate to 33 The most common reason that persons did not engage in monitoring is that HPSP did not identify an illness that warranted monitoring
The completion rate of 66 reflects only persons that engaged in monitoring
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
5 Board of Social Work November 2017
ACTIVE CASELOAD On July 12 2017 there were 565 licensees had active cases with HPSP 518 had signed Participation Agreements and 47 were in the intake process
Board Number of
Participants Board of Behavioral Health amp Therapy 26
LPC 1
LPCC 3
LADC 22
Board of Chiropractic Examiners 4
Board of Dentistry 23
Dental Assistants 7
Dental Hygienists 6
Dentists 10
Department of Health 6
Occupational Therapists 5
Occupational Therapy Assistant 1
Board of Dietetics and Nutrition Practice 2
Board of Exam of Nursing Home Admin 0
Emergency Medical Services Regulatory Board 12
CMPA 1
EMT1 9
EMTP 7
Board of Marriage and Family Therapy 2
Board of Medical Practice 84
Physician Assistant 7
Physician 67
Respiratory Care Practitioner 7
Resident 3
Board of Nursing 329
RN 268
LPN 61
Board of Optometry 0
Board of Pharmacy 18
Pharmacist 13
Technician 5
Board of Physical Therapy 16
Physical Therapist 11
Physical Therapist Assistant 5
Board of Podiatric Medicine 2
Board of Psychology 6
Board of Social Work 24
LGSW 11
LICSW 6
LISW 1
LSW 6
Board of Veterinary Medicine 5
Total 565
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
6 Board of Social Work November 2017
BOARD OF SOCIAL WORK PARTICIPATION On September 25 2017 there were 25 persons regulated by the Board of Social Work enrolled in HPSP They were licensed in the following ways
The discharge category percentages are based on the 36 persons regulated by the Board of Physical Therapy that engaged in monitoring
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
State of MinnesotaHealth Professionals Services
Program
BOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Introductory Video httpsmngovboardshpsp
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Illnesses Monitored Based on July 14 2017 Caseload
Illness Percent amp Number
bull Substance Use Disorders 85 (436)
bull Psychiatric Disorders 71 (365)
bull Medical Disorders 11 (57)
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
Rate of ParticipationBased on July 12 2017 Caseload
BoardNumber Regulated
Number Active in HPSP
Number Active in HPSP per 1000 Regulated
Podiatric Medicine 263 2 760
Behavioral Health and Therapy 5203 26 490
Medical Practice 23523 84 357
Nursing 129418 329 254
Social Work 14938 24 161
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Column1
FY05
469
FY06
505
FY07
538
FY08
568
FY09
566
FY10
586
FY11
581
FY12
615
FY13
616
FY14
590
FY15
532
FY16
560
FY17
565
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
GovernanceProgram Committee bull One members appointed by each
Board and the Dept of Healthbull Goals
1 Ensure the public is protected2 Ensure Individual clients are treated
with respect3 Ensure the program is well managed4 Ensure the program is financially
secure5 Ensure the program is operating
consistent with its statute
Advisory Committeebull One member appointed by each
professional associationbull Goals
1 Promote early intervention diagnosis treatment and monitoring for potentially impaired health professionals
2 Provide expertise to HPSP staff and Program Committee
3 Act as a liaison with membership
Administering BoardThe Board of Medical Practice (BMP) currently serves as HPSPrsquos Administering Board BMP maintains HPSPrsquos budget and provides administrative leadership to the program
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Chart1
Self
Board Voluntary
Board Discipline
Third Party
190
137
48
69
149
203
59
72
184
132
55
95
206
156
62
68
208
153
58
100
223
132
63
72
207
149
95
71
162
181
81
77
163
189
71
79
163
175
52
62
174
150
55
81
Sheet1
Fiscal Year 2017 ReferralsBased on First Referral Source
Chart1
Column1
150
55
174
81
Sheet1
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
FY07
FY07
FY07
FY07
FY08
FY08
FY08
FY08
FY09
FY09
FY09
FY09
FY10
FY10
FY10
FY10
FY11
FY11
FY11
FY11
FY12
FY12
FY12
FY12
FY13
FY13
FY13
FY13
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
Sheet1
Fiscal Year 2017 ReferralsBased on First Referral Source
Chart1
Column1
150
55
174
81
Sheet1
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Self
Board Voluntary
Board Discipline
Third Party
FY07
190
137
48
69
FY08
149
203
59
72
FY09
184
132
55
95
FY10
206
156
62
68
FY11
208
153
58
100
FY12
223
132
63
72
FY13
207
149
95
71
FY14
162
181
81
77
FY15
163
189
71
79
FY16
163
175
52
62
FY17
174
150
55
81
Fiscal Year 2017 ReferralsBased on First Referral Source
Chart1
Column1
150
55
174
81
Sheet1
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Chart1
Column1
150
55
174
81
Sheet1
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
Board Voluntary
Board Discipline
Self
Third Party
Sheet1
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Column1
Board Voluntary
150
Board Discipline
55
Self
174
Third Party
81
To resize chart data range drag lower right corner of range
FY 2017 Discharges-for those that engaged in monitoring-
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Chart1
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
155
27
104
33
2
188
27
74
24
2
139
23
61
33
2
168
20
34
29
4
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
FY14
FY14
FY14
FY14
FY14
FY15
FY15
FY15
FY15
FY15
FY16
FY16
FY16
FY16
FY16
FY17
FY17
FY17
FY17
FY17
Sheet1
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Completion
Voluntary Withdraw
Non-Compliance
Ineligible
Deceased
FY14
155
27
104
33
2
FY15
188
27
74
24
2
FY16
139
23
61
33
2
FY17
168
20
34
29
4
Board of Social Work Referrals Fiscal Years 2014-2017
Referral SourceFiscal Years
Sum14 15 16 17
Board Voluntary 10 6 8 7 31 (42)
Board Discipline 0 3 0 1 4 (5)
Self 4 5 9 9 27 (37)
Third Party 1 3 1 6 11 (15)
Sum 15 17 18 23 73
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Board of Social Work DischargesFiscal Years 2014-2017
Percentage represents those that engaged in monitoring
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
8
2015-2018 Strategic Plan Review
Agenda Item
November 13 2017 Board Meeting
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 1
BOSW 2015-2018 Strategic Plan Priorities and Activities
Part 1 Strategic Plan Goals 2015-2018 Strategic Plan Goals Board identified overarching goals
1 Review Committee Structure 2 Continue amp Strengthen Strategic Communication Education Outreach and Partnerships 3 Review Internal Business Processes to Effectively Leverage Resources Conduct Cost Analysis Create Possible Efficiencies 4 Foster Team Building 5 Define Board Approved Legislative Agenda 6 Utilize Technology to Promote Board Mission
Part 2 Ongoing Strategic Priorities Priority Activities Action Completed Owners Status OngoingPriority 1 Continue and expand outreach engagement and partnerships with all stakeholders government agencies community organizations consumers professional associations licensees and applicants [State Councils Advisory Committee MCSWE MSSA Hmong SW Coalition Cultural Providers Network Spanish Speaking Mental Health Providers Consortium]
October 2015 3 State Councils presented at May 2016 board meeting 4 Collaborative meetings with MDH Dept of Health
Office of Rural Health and Primary Care and workforce survey data collectionpartnerships
5 Contributed to article ldquoFilling the Mental Health Pipelinerdquo with MDH Dept of Health Office of Rural Health and Primary Care
6 Participation continues on Steering Committee for State of Minnesota Mental Health Workforce Plan
CEOC amp Staff 65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 2
Priority Activities Action Completed Owners Status 7 Participation continues as review for Health
Professional Clinical Training Expansion Grant Program with MDH
8 Meeting held with BOSW MMB Executive Budget Officers summer 2017
9 Present ethics CE at MSSA Annual Conference 2017 10 Regular collaboration with Governorrsquos Office
Appointments Secretary 11 MN Hmong Social Workers Coalition joins AC in
October 2017 12 Newsletter developed for MNCSWE programs in July
2017 13 Participation in rulemaking process related to
licensure of related services professionals BOT Fall 2017
14 Interview conducted with researcher regarding MN Cultural and Ethnic Minority Grants in October 2017
15 Present ethics CE at SLCHHS Conference October 2017
Update record retention policy to integrate new paper and electronic record management processespolicies
1 Sample record retention policies gathered from other HLBs
2 Updates made to BOSW policy 3 Working with ED Policy Committee to create
ldquocommonrdquo records retention policy for HLBS integrating electronicdigital records
Staff Leadership
60
OngoingPriority 1 Continue to develop comprehensive electronic record management and scanning system
1 Policies and procedures developed and implemented to scan incoming documents to new ALIMS licensing and compliance systems upon receipt
2 Paper licensure files no longer created 3 Policies and procedures developed and implemented
to insert faxed and emailed documents into new ALIMS system to maintain digital records and avoid printing to paper copies
4 Historical licensure records since 2002 95 scanned
Staff Leadership
90
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 3
Priority Activities Action Completed Owners Status 5 Board member recordsdocuments maintained
electronically
OngoingPriority 1 Team building activities bull Board meeting and other meetings of the organization Include fun
at Board meetings schedule Roundtable earlier in the Board meeting identify youth pictures treat day andor ethnic pot-luck lunch ldquostructuredrdquo conversations during lunch
bull Meet or gather outside of Board structure Include annual gathering of Board and staff for food and drink (possibly Thursday night before Board meetings) sporting event
bull Share personal stories and information Include cafeacute process for Board talk about what work is like Strength Finder 20 who are you want to be growth discussion
bull Personality test or facilitated event to learn about each other for Board and staff separately Include facilitator places words in each corner of the room and participants move to the corner with the word that best describes him or her As new words are revealed people continue to move to the word that best describes them
1 Board Member Updates moved to start of Board meeting March 2017
2 Team building exercise used at September 2017 board meeting to engage all and new members
3 Staff ldquoteam buildingrdquo team has coordinated cookie exchange birthday recognition summer BBQ lunch ldquotreat Tuesdaysrdquo renting a community garden plot for summer 2018
4 Team building activities assigned to Leadership and Development Committee November 2107
Team Building committee amp Leadership amp Development Committee
25
OngoingPriority 1 Build relationships and educate legislators on BOSW and HLB issues mission
1 Meetings and testimony provided to Legislature and Legislative staff during and after 2017 session
2 Legislators invited to 30th Anniversary event 3 Executive Director member of HLB ED Policy
Committee charged to develop and address policy and budget issues and meet with Legislators
Staff Leadership amp Board
75
OngoingPriority 1 Maintain and enhance website and online services
1 Website content reviewed and updated on regular schedule
2 Homepage content and downloadable forms reorganized to simplify presentation and access
3 Cross training completed for backup staff to post and maintain website
4 Staff completed PDF accessibility training October 2017
Staff Leadership
100
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 4
Priority Activities Action Completed Owners Status 5 Online service functionality refined and dynamic text
improved for clarity on ongoing basis
OngoingPriority 2FY 18-19 Appropriation Continue to develop plan to reach consumersmembers of publicdiverse groups at conferences amp booths
1 Had vendor booth at NAMI andor swag bag stuffer BOSW information
2 DHS Cultural Ethnic Grant grantees 3 Staff met with MN Hmong Social Workers Coalition
regarding licensing information 4 Had vendor booth at August 2017 Summit ldquoSocial
Justice in Action Creating Pathways to a Diverse Workforcerdquo St KatesSt Thomas
1 New Staff developed produced and presented new ethical training in 2017 and presented at MSSA 2017 and St Louis County October 2017 conference
2 Established outreach a Exhibit - Nursing Home Social Workers b Exhibit ndash School Social Workers c Exhibit ndash MSSA NW Region d Exhibit ndash DHS Age and Disability Odyssey
(Duluth) e Exhibit ndash NASW MN Annual conference f 7 CSWE MSW programs g 18 CSWE BSW programs (including UW
Superior)
CEOC amp Staff 85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 5
Part 3 Short Term Strategic Priorities 6-18 Months Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Implementation of fingerprint based criminal background check (CBC)
1 Developed educational campaign and identified stakeholders
2 Provided in-depth training for BOSW Advisory Committee
3 Provided in-depth board member CBC training March 2017
4 Created CBC Information Sheet for publication and posted to website provided at NASW-MN June 2017 conference announced to MCSWE list serve via CBC information sheet provided at St Louis County October 2017 conference
5 Incorporated into BSW and MSW student presentations
6 Identify and modify online and paper applicationsmaterials website information
7 Established infrastructure and business processes 8 10 meetings held since May 19 board meeting with
BOSW staff CBC Program Oversight Committee Attorney Generalrsquos Office IT Developers
9 Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process specialized programming to run parallel background check process and manage historical MN BCA data
10 Tested new CBC programming 11 Fingerprint background checks and security training
completed by staff who will access CBC data 12 Physical and data security requirements identified
and ready for implementation 13 Drafting necessary policies and procedures 14 Staff training to be provided by CBC Program staff 15 MNIT management contract signed
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 6
Short Term Priorities Action Completed Owners Status 16 BCA interagency agreement signed 17 New revenue source codes established 18 Explored legal issues amp board action
Short-TermPriority 1 Governorrsquos State Branding Initiative
1 Created design and submitted for approval as required
2 Created design for new banner stand and table throw for conferences
3 Created 30 year time line with new design 4 Purchased new letterhead envelopes with branding 5 Created new staff email signature blocks business
cards 6 Changing forms and templates with new branding 7 Created new agency power point template with new
logo 8 Updated agency power points for student
presentations board member training educational sessions
Staff Leadership
70
Short-TermPriority 1 Plan annual in-person educational event ndash newly licensedGF licensees perhaps ldquolevel 200 courserdquo Partner or stand-alone training
1 FY 18-19 appropriation received no event planning yet
Short-TermPriority 1 bull Conduct LEAN event with MN Office of Continuous Improvement
with a focus on operations bull Gather data on current business processes (baseline) volume
tasks work flow analysis and staffing bull Integrate new licensing system business processesoutcomes bull Update policies procedures with new business processes bull Train staff new licensing system business processes technology
1 LEAN event not yet scheduled target is 2018 following deploy of ALIMS 25
2 Completed analysis of current business processes (baseline) volume tasks work flow analysis and staffing
3 Integrated new licensing system business processesoutcomes
4 Revised and updated policies procedures with new business processes
5 Trained staff new licensing system business processes technology
Staff Leadership
85
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 7
Short Term Priorities Action Completed Owners Status Short-TermPriority 1 Complete new licensing system and new scanning system
1 ALIMS 20 deployed December 2016 2 ALIMS 25 deployed July 2017 3 Scanning policiesprocedures integrated into ALIMS
complete 4 Target date to deploy CBC mid-November 2017 5 Deferred items Online CEP applications and online
reactivations on hold
Staff Leadership
95
Short-TermPriority 1 bull Conduct both internal and external analysis of current use of
technology hardware and software training and support - what do we have available that we are not using
bull Research technology resources applications expert staffing - Talk to HLBs amp MNIT amp ASWB ndash Identify needs - how do we get what we need to enhance technology
1 Completed analysis of technology needs for consideration as FY 2017 budget capital expenditure
2 Completed fiscal and return on investment analysis and security standards for technology needs
3 Purchased new staff workstations and monitors as out of warranty and 4 Surface Pros for leadership staff who travel present work remotely
4 Explored Novus Agenda as a software option for board and committee meetings access to materials
5 Board took action not to invest in new Surface 3s for members in light of exploring Novus agenda
6 Invested in 3 new staff printers as current printers obsolete not compatible with new workstations
7 Tested current MNIT Skype for Business program for video meetings with 1 member
8 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in cooperation with other HLBs (since it will essentially be in Conf Room A amp Conf Room C first )
9 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
10 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
CRC amp Staff Leadership
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 8
Short Term Priorities Action Completed Owners Status 11 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
12 Purchased and installed new design software to create in-house improved quality public education marketing materials and to comply with Governorrsquos new branding initiative
Short-TermPriority 2 Develop and schedule regular detailed training on complaint resolution process issues scenarios implicit bias at board meetings
1 Compliance and Licensing Unit Data Report presented at March 2016 board meeting covering statistics over prior 10 years
2 Final Report of Compliance Review Ad-Hoc Committee presented at January 2017 board meeting
3 In depth Board member training Contested Case Hearing Process July 2017 board meeting
4 All new board members receive compliance process training as part of orientation following appointment
5 Staff completed Implicit Bias training through VLN to report back and train all staff April 2017
6 All staff implicit bias webinar training from MDHR completed October 2017
1 First test completed in 20156 with MSU 2 Purchased hardware exploring software options 3 Testing planned for video conferencing to schools
Staff Leadership amp MNIT
20
Short-TermPriority 2 Produce video educational modules for website utilizing grandfathering licensing event content (consider close captioning)
1 Research completed on options 2 Vendors interviewed 3 CEOC member provided training materials for voice
over power point option preferred option by CEOC
CRC amp CEOC 20 Budget change item submitted 1016
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 9
Part 4 Long Term Strategic Priorities 18-36 months
Priority Activities Action Completed Owners Status Long-TermPriority 1FY 18-19 Appropriation Create and implement jurisprudence exam for licensees
1 Appropriation approved in FY 2018-2019 budget $10000 for develop and $2000 for yearly development
2 Limited Odyssey funding exists $15000 3 Two exam provided as prototypes by ASWB
Administrators 4 ED collaborating with other HLBS on development of
ldquosharedrdquo jurisprudence exam base module three meetings held Statement of Work drafted
CRC amp CEOC amp Staff
10 Budget change item submitted 1016
Long-TermPriority 1 Work to repeal county social worker licensing exemption including clarification of use of social work title in county agencies
1 Multiple efforts made in past not successful
LampR Committee amp Staff Leadership amp Board
0
Long-TermPriority 2 Ensure plain language messaging easily accessible information for current and new audiences in brochures website power point presentations complaint resolution process information
1 Website text revised [date] to ensure plain language 2 New online services dynamic text drafted in plain
language December 2016 3 All PowerPoint presentations revised to include plain
language graphics and visuals and videos geared to different learning styles
4 Brochures updated in 2018 to incorporate new state branding and logo
5 New letterhead designed fall 2017 to incorporate board mission in plain language
CRC amp CEOC amp Staff
65
Long-TermPriority 2 Explore creation and implementation of an online customer satisfaction survey for licensees applicants and individuals utilizing the complaint resolution process
1 CEOC identified online customer survey to be collaborative project with Advisory Committee in 2018
Advisory Committee amp Staff
15
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 10
Priority Activities Action Completed Owners Status Long-TermPriority 2 Determine need to conduct review ldquodeep diverdquo of Social Work Practice Act MS 148E and remaining MS 148D provisions to ensure 1) relevant regulation 2) licensure mobility 3) create operational efficiencies where possible 4) identify and consider potential barriers 5) consider overall workforce issues 6) consider possible incorporation of technology standards into Practice Act ndash how board regulates technology in practice Consider repeal of county exemption (noted as Long-term 1 priority above)
1 New committee appointed with target date to convene of January 2018
2 Reference ASWBNASW technology standards 3 Reference ASWB Model Law 4 Reference ASWB Mobility referendum
LampR 5
Long-TermPriority 2 Consider possible change to MS 245462 subd 17 ldquomental health practitionerrdquo definition to include ldquodoes not preclude the need to be licensed by BOSWhelliprdquo
1 ED proposed an amendment in response to reviewing bill during 2017 session in consultation with Legislator and bill sponsors rejected by sponsors and author
CRC amp LampR 35
Long-TermPriority 2 Analyze and build capacity for interactive boardcommittee video meetings research possibility of live streaming Board meetings ndash collaborate with HLBs
1 Tested current MNIT Skype for Business program for video meetings with 1 member
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings in collaboration with other HLBs
Staff Leadership amp MNIT
10 Budget change item submitted 1016
Long-TermPriority 2 Collaborate with other HLBs on technology initiatives for expenseresource efficiencies
1 Collaborate with other ALIMS to develop common data base platform ALIMS including technology for new CBC program
2 Gathering data and cost for new MNIT solution Web Ex to conduct video meetings
3 HLB IT Governance Committee (Zacher-Pate Chair) to study and ensure capacity in shared conference rooms for video conferencing
4 HLB IT Governance Committee developing HLB IT Project Management tool to better review prioritize and leverage HLB IT resources
Staff Leadership amp MNIT
65
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 11
Priority Activities Action Completed Owners Status 5 BOSW collaborated with other HLBs in fall of 2016 to
identify shared IT projects an leverage resources through MNIT Odyssey Program
6 ED participated in hire of new HLB MNIT Project Manager
Long-TermPriority 2 Spread awareness of licensing requirements through social media
1 Proposed new staff position includes marketing and communications responsibilities including exploration of utilizing social media
CEOC amp Staff Leadership
0 (5 First step taken of written in new PD)
Long-TermPriority 3 Collaborate with health licensing boards to participate at Minnesota state fair
1 No action to date CRC amp CEOC 0
Long-TermPriority 3 Community Service Project with Board and Staff
1 No action to date 0
Long-TermPriority 3 Hold Board meeting (or Committee meetings) in Greater MN
1 No action to date 0
Long-TermPriority 3 Place advertisingPSA geared toward consumers and licensees in non-profits and county agencies and agencies across the state employing social workers
1 No action to date CRC amp CEOC amp Staff amp board members
0
Long-TermPriority 3 Create in-person contactsevents with consumers - radio PSAinterviewmedia outlet (in-person or technological)
1 No action to date CEOC amp Staff 0
Long-TermPriority 3 Create a plan to meet with 1 or 2 non-profitconsumer organizations per year ndash large and small and regional- consortium on disabilities
1 No action to date CEOC amp Staff amp board members
0
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 12
Part 5 Completed Strategic Priorities
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Short-TermPriority 1 Create ad hoc committees to work on areas of strategic plan Reviewed strategic goals September 2015 and assignedcreated workgroups committees to priorities
ST 1 No Exec Comm 100
Review committee structure tasks priorities composition and rotation
ST 1 No Exec Comm Complete 1015 review and recommendations
Rotating (planning a strategy) board members building capacity in new members and providing meaningful and engaging opportunities
ST 1 No CRC amp Exec Comm
Complete 1015 review and recommendations
Develop possible term limits for committees make sure that expertise is available
ST 1 No Exec Comm Complete 116 Bylaw changes approved by board
Create committee interest form
ST 1 No ED Complete 116 form complete and in use
Review and change BOSW bylaws as needed for board consideration
ST 1 No Exec Comm amp ED
Complete 116 Bylaw changes approved by board
Review CEOC Strategic Communications Plan to reassess and integrate strategiesndash meet after January board meeting ndash decision to combine Education amp Outreach with Partnerships
ST 1 Yes CEOC amp Staff Complete
Develop and utilize an evaluation for individuals participating in BOSW sponsored activities
Done As needed Staff Complete
Determine whether plan requires increased budget appropriation in FY 18-FY 19
ST 1 CEOCamp Finance amp
Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 13
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Exec Comm Researchexplore the LEAN process (presentation by Board of Nursing Staff and their experience with the LEAN process)
ST 1 Staff Leadership Complete 1015
Convene monthly Operations Unit team meetings
ST 1 Office Manager Complete
Schedule and market the ldquogo-liverdquo for new licensing system
ST 1 Yes $30000 annual maintenance agreement
Staff Leadership Complete 1216
Development testing writing directions for online use modifying paper forms creating new correspondence templates migration and refinement of new licensing system
ST 1 Staff Leadership Complete
Review communication strategiesprocedures to improve customer service and integrate new licensing system services and business processes market online login profile to access information
ST 1 Yes FY 17 budget if mailing
Complete
Review Staff complement skills and resources to accomplish tasks in concert with Budget
ST 1 Yes FY 1819 budget
Complete
Consider supplemental budget proposal in 2016 session
ST 1 LampR Committee Complete board action January 2016 not submit
Develop FY 2018 ndash FY 2019 biennial budget with possible fee increase
ST 1 Finance Committee amp Board
Complete
Abolish BOSW Legislative Task Force to coordinate all legislative work in Legislative and Rules Committee
ST 1 Executive Committee
Complete board action January
Work on Compliance Process Review Ad Hoc Committee recommendations
ST 1 Yes CRC amp Board Complete
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2015-2018 BOSW Strategic Plan Activities Updated November 13 2017 Page 14
Completed Priorities Completed
Priority Ranking 1 = Highest 2 = Important 3 = Less
Budget Item FY 18 amp FY 19 Yes No
Owners OutcomeStatus
Conduct financial analysis regarding need to invest in hardware and software ndash staff compliment training
ST 1 Staff Leadership amp MNIT
Complete
Implement License Late Fee alternative to discipline for unlicensed practice
ST 1 CRC Completed July 2015
Required migration from ALIMS 20 to ALIMS 25 (BOSW licensing data base system) for new CBC program
ST 1 Yes (FY 17 funds and FY 18)
Staff Leadership amp MNIT amp contracted vendor
Completed October 2017
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
1
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Advisory Committee Time 100 ndash 300 BOSW Conference Room Open to the Public Meets to Advise the board on significant policy issues affecting the profession Increase the quality and effectiveness of communication between the board and the professional organizations representing its licensees
McGeehan Zacher-Pate Kramer-Prevost (as needed)
Meets bimonthly non-board meeting months dates TBD by AC annually
Application Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to review licensure applications for which precedent does not exist unusual or complex applications to ensure compliance with requirements
Compliance Panel A BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Kathy Lombardi-A Lori Thompson-A Mary Weaver-A Donna Ennis-A (temporary)
January18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Compliance Panel B BOSW Conference Room Closed to the Public Members may participate by electronic means Review compliance cases
Ken Middlebrooks-B Angie Hirsch-B Jill Grover-B Carol Payne-B (temporary)
February 22 (changed) April 19 (changed) June 20 August 15 October 17 December 19
Compliance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to consider compliance and complaint resolution policy issues
Members of Panels A amp B As needed
Communication Education Outreach Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to increase awareness of board create coordinated public education campaign build networks relationships
Thomas Brooks - Chair Jill Grover Ken Middlebrooks Carol Payne Mary Weaver Kramer-Prevost Zacher-Pate
Precedent has been bimonthly non-board meeting months 4th Tuesday 400-530
Executive Committee (2018-2019) BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to address special issues strategic planning make recommendation on policy governance bylaws evaluates ED
Hirsch - Chair Lombardi Grover Payne Zacher-Pate
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
Finance Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets every other month to review budget and recommendations on policy issues relating to budget
January 18 March 15 May 17 (ASWB conflict) July 19 September 20 November 15 (ASWB conflict)
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
3
Committee amp Charge Members 2018 Established Dates
2018 Proposed Dates
Legislation amp Rules Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets as needed to develop legislative strategy and proposals
Hirsch - Chair McGeehan Middlebrooks Vacant Yates Plus non-board members Zacher-Pate Gallagher Kramer-Prevost
TBD ndash Possible convene January 2018
Leadership amp Development Committee BOSW Conference Room Open to the Public Members may participate by electronic means Meets to develop slate for officer elections coordinate committee interest and membership mentors promote member appointments and engagement
Compliance Process Review Committee BOSW Conference Room Open to the Public Members may participate by electronic means Review compliance process for transparency accountability cost savings and efficiencies
Middlebrooks - Chair Weaver Payne Grover Non-board members
TBD
ASWB Mobility Readiness Team BOSW Conference Room Open to the Public Members may participate by electronic means Study and promote license mobility
Brooks - Chair Non-board members Zacher-Pate Conley
TBD
Association of Social Work Boards Represent BOSW at ASWB meetings
Hirsch Delegate Payne Alternate Delegate
Council of Health Boards
Ennis As needed
Health Professional Services Program McGrath
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
11
Health Licensing Boards Criminal Background Check (CBC)
Program
Agenda Item
November 13 2017 Board Meeting
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
1 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
Fingerprint Based Criminal Background Check (CBC) for Health Licensing Boards November 13 2017 BOSW Implementation Plan Update New Implementation Target Date
bull Current deployment target date November 27 2017 Implement Educational Campaign for Stakeholders
bull Developed educational campaign and identified stakeholders bull Provided in-depth training for BOSW Advisory Committee bull Created CBC Information Sheet for publication
o Posted to website o Provided at NASW-MN June statewide conference o Announced to MCSWE list serve via CBC Information Sheet
bull Incorporated into BSW and MSW student presentations bull Identify and modify online and paper applicationsmaterials website information
Establish Infrastructure and Business Processes bull 13 meetings held since May 19 board meeting with BOSW staff CBC Program Oversight Committee
Attorney Generalrsquos Office IT Developers bull Collaboratively planning with other HLBs the technical needs to preform CBC background checks for
persons reapplying from a ldquolapsed licenserdquo o For BOSW ldquolapsed licensesrdquo include expiration and voluntary termination
bull Deployment from ALIMS 20 to ALIMS 25 completed July 27 2017 to better support CBC process o Specialized programming needed to run parallel background check process and manage
historical MN BCA data Must meet CBC statutory requirements and manage both MN BCA background check
historical data and MN BCA background check ldquoin-processrdquo data for any open applications after CBC deployment
bull Fingerprint background checks and security training completed by staff who will access CBC data bull Physical and data security requirements identified and ready for implementation bull Drafting necessary policies and procedures bull Staff training to be provided by CBC Program staff bull MNIT management contract signed bull BCA interagency agreement signed bull New revenue source codes established
Explore Legal Issues amp Board Action at July 21 2017 Board Meeting bull Staff identified and submitted legal questions to Attorney Generalrsquos Office (AGO) for input regarding
interpretation of ldquoapplicant for initial licensurerdquo and requirement to submit CBC
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2 BOSW MS 214075 Fingerprint Criminal Background Check November 13 2017
bull Board took action at its July 21 meeting to support the BOSW Staff recommendation to define ldquoapplicant for initial licensurerdquo as first license issued by the board
bull Current MS 148E055 MN BCA requirement will not exempt an applicant from compliance with MS 214075 fingerprint based background check
bull Fingerprint background check provision o Minnesota Statutes Section 214075 Subdivision 1 o (a) By January 1 2018 each health-related licensing board as defined in section 21401 subdivision 2
shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure as defined by the individual health-related licensing boards to submit to a criminal history records check of state data completed by the Bureau of Criminal Apprehension (BCA) and a national criminal history records check including a search of the records of the Federal Bureau of Investigation (FBI)
(b) An applicant must complete a criminal background check if more than one year has elapsed since the applicant last submitted a background check to the board
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
12
Committee amp Liaison Reports
A Advisory Committee B Application Review Committee C Association of Social Work Boards D Communication Education Outreach Committee E Compliance Review Ad Hoc Committee F Council of Health Boards G Executive Committee H Finance Committee I Health Professionals Services Program Committee J Legislation and Rules Committee K Leadership and Development Committee
Agenda Item November 13 2017
Board Meeting
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
1
BOSW Advisory Committee Minutes Monday ndash October 2 2017 Attended Committee Members Lake Dziengel Kay Hanson Kari Schuster Stephanie Horak Deborah Talen Board Susan McGeehan Michelle Kramer-Prevost
bull Welcomecall to orderintroductions no initial quorum minutes deferred
bull Member organization updates
o Kay Homecare Social Workers reported on monthly meeting brief CE discussion o Kari Macro practice hosting a CE event later in October o Stephanie Nursing Home SW concerned about the role of gerontologists being
ldquoapproved as social workersrdquo Highlighted upcoming social event o Susan mentioned upcoming meeting on social determinants of health in November o Lake MCSWE mentioned the Black Social Work Association conference materials had
been emailed by George MCSWE will be scheduling quarterly meeting soon o Deborah NASW handed out fliers for upcoming advocacy events
bull Quorum fulfilled by late arrivals Kari motioned to approve minutes from June 16 2017
(August meeting was cancelled) seconded by Kay approved unanimously
bull BOSW report for Sept 15 2017 Susan o Mental Health workforce plan in MN ongoing steering committee o Discussed the Board of Teaching change regarding new BOT tiered licensing structure
and possible non licensed school social workers and non-degreed social workers in schools Title protection is a concern
o Board member officers for 2018-2019 Angie Hirsch LICSW is the new Chair Kathy Lombardi LICSW is Vice Chair and Jill Grover LISW is SecretaryTreasurer
o Governor Daytonrsquos State Branding - BOSW rollout at September board meeting and 30th anniversary party
o Updates to compliance tracking now able to track complaints about non-licensed social workers There are 26 complaints to date in 2017
bull Special topics o Update Health Licensing Board fingerprint-based criminal background check coming
to BOSW Susan and Michelle led discussion new fingerprint background checks delayed due to needed data base software updates Must be in place by January 1
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
2
2018 Initially applies to ldquonew applicantsrdquo never before licensed and previous licensees who are not currently licensed and persons reapplying after a ldquolapsedrdquo license
bull Schedule 2018 meeting dates discussed ideas about datestimes Lake may survey advisory committee members using doodle pool
bull New Advisory Committee Chair reminder that Lakersquos term ends in December 2017
bull Continued planning Ways to effectively engage and add value to meetings for members and Board limited discussion but consider idea of a few survey questions in doodle pool
Lake will check with Kate as to design bull Adjourned shortly after 2pm
2017 MEETING SCHEDULE Advisory Committee meets six times per year on the first Friday of non-Board meeting months Meetings are open to the public under Minnesota Statutes Chapter 13D and held at the BOSW office Monday February 6 Friday August 14 (cancel unless needed) Monday April 10 Monday October 2
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
ASWB Meetings Spring Education Conference Annual Meeting of the Delegate Assembly
May 17-19 2018 Halifax Novia Scotia November 15-17 2018 San Antonia Texas
May 16-18 2019 Washington DC Metro Area November 7-9 Orlando FL
Council of Health Boards To be Determined As Needed As Needed
HPSP Program Committee To be determined To Be Determined To Be Determined
Open Meeting Law All meetings of the Board its committees and advisory committee are subject to the Minnesota Open Meeting Law Minnesota Statutes Chapter 13D and shall be open to the public unless closure is required or authorized by law Under Chapter 13D the Board may hold regular and special board meetings and its committee meetings by telephone or other electronic means It is the Boardrsquos intent to hold in-person meetings when possible Observers at all meetings will be given an opportunity to provide input for Board consideration
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Executive Director Evaluation Process Updated November 2017 Background
1 Formal evaluation by the board occurs yearly at the January meeting a Evaluation occurs in closed session under MS 13 MN Data Practices Law as personnel
data 2 A report must be made in the public session at the following meeting in March that the
evaluation occurred 3 The Executive Committee is responsible for gathering performance data and input and may use
the following sources and methods a Full board b Staff c Other reliable methods of evaluation may be used
4 An evaluation template tool was developed in November 2016 at the request of the Chair
Timeline
Process Timeline for 2018 Evaluation Deadline Task November 13 Announce instructions at Board Meeting November 27 Email evaluation tool template to Board Members and Staff December 11 Comments due from Board and Staff emailed directly to Chair (Carol Payne) December 11 ED self-evaluation due to Chair December 29 Chair emails draft evaluations to Executive Committee for final comments January 5 Executive Committee final evaluation comments due to Chair January 12 Chair emails final evaluation to Executive Committee and ED January 18 Review with ED at Executive Committee meeting (closed session) January 19 Present evaluation at Board Meeting (closed session) March 16 Present comments in public board meeting for record
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
BOSW Committees amp Liaisons Updated November 1 2017 Page 1
Board Committee Liaison and Staff Team Assignments
Committee Team ChairLead Members Staff Comments Board Committees (Permanent) Application Review Committee Jill Grover Susan McGeehan Michelle Kramer-Prevost Meets to review licensure Angie Hirsch Heather Conley applications for which Jason Collins precedent does not exist unusual or complex
applications to ensure compliance with requirements Compliance Panel Ken Middlebrooks-B Angie Hirsch-B Megan Gallagher Panels meet monthly to
Jill Grover-B Kate Zacher-Pate review individual cases and as Carol Payne-B (temporary) a full committee to discuss policy issues as needed Schedule is set annually
Kathy Lombardi-A Lori Thompson-A There are two compliance Mary Weaver-A panels ldquoArdquo and ldquoBrdquo Donna Ennis-A (temporary)
Compliance Committee Ken Middlebrooks Members of Panel A and B Meets as needed to consider
compliance and complaint resolution policy issues
Communication Education Outreach Thomas Brooks Jill Grover Michelle Kramer-Prevost Meets to increase Board Committee Ken Middlebrooks Kate Zacher-Pate awareness create coordinated
Carol Payne public education campaign Mary Weaver build relationships
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
BOSW Committees amp Liaisons Updated November 1 2017 Page 2
Board Committees (Permanent) (continued) Executive Committee (2018-2019) Angie Hirsch Kathy Lombardi Kate Zacher-Pate Meets as needed to address
Jill Grover special issues makes Carol Payne (ex-officio) recommendations on bylaws
evaluates ED Finance Committee Jill Grover Angie Hirsch Kate Zacher-Pate Meets every other month to Ken Middlebrooks Connie Oberle review budget and make Donna Ennis recommendations on policy Laura McGrath issues relating to budget Shawn Yates
Legislation amp Rules Committee Angie Hirsch Susan McGeehan Kate Zacher-Pate Meets as needed to
Ken Middlebrooks Megan Gallagher develop legislative Vacant Michelle Kramer-Prevost strategy and proposals Shawn Yates
Plus Non-Board Members
Leadership amp Development Committee Laura McGrath Jason Collins Kate Zacher-Pate Meets to develop slate Ken Middlebrooks for officer elections coordinate Mary Weaver committee interest and Donna Ennis member mentors promote Susan McGeehan board member appointments
engagement
Board Committees (Ad Hoc) Compliance Process Review Committee Ken Middlebrooks Carol Payne Megan Gallagher Review compliance [Convened January 2015] Mary Weaver Jill Grover Jodi White process for transparency Plus Non-Board Members Kate Zacher-Pate accountability cost savings AC [Dziengel] efficiencies
Ombudsperson
ASWB Mobility Readiness Team Thomas Brooks Plus Non-Board Members Kate Zacher-Pate Convened per ASWB request MCSWE [Moore-StOlaf] Heather Conley to explore practice mobility Board Liaison Appointments Advisory Committee Susan McGeehan Kate Zacher-Pate Meets bimonthly schedule set annually
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
BOSW Committees amp Liaisons Updated November 1 2017 Page 3
Board Liaison Appointments (continued) Association of Social Work Boards Angie Hirsch (delegate) Kate Zacher-Pate Two meetings annually
Carol Payne (alternate) Spring Education Meeting Annual Delegate Assembly
Council of Health Boards Donna Ennis Kate Zacher-Pate Meets as needed Health Professional Services Program Laura McGrath Megan Gallagher Board Staff HPSP Staff and
Jodi White Program Committee meet quarterly ndash annual schedule
Staff Teams (Permanent) Compliance Team Megan Gallagher Jodi White
Kate Zacher-Pate IT Team Kate Zacher-Pate Grace Rhee
Connie Oberle Michelle Kramer-Prevost
Licensing Team Michelle Kramer-Prevost Tralana Davis
Cory Sherwood Colleen Vossen Heather Conley
Leadership Team Kate Zacher-Pate Michelle Kramer-Prevost
Connie Oberle
Operations Team Connie Oberle Sherry Thompson Laura Kahle-Burbey Kate Manley
Public Policy Team Kate Zacher-Pate Michelle Kramer-Prevost Board Member Terms January 1 2018 Collins Lombardi McGeehan January 7 2019 Middlebrooks Brooks Hirsch January 6 2020 Vacant Grover Thompson January 4 2021 Vacant Ennis McGrath Payne Weaver Yates KBoard 2018Board ListsBoard Committee Liaison Staff Team Assignments 201801doc
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
FY 2018 BOARD OF SOCIAL WORK Paid Thru 103117Payroll Paid Thru 102717
OCTOBER 2017 AGOs Paid Thru 082217ORIGINAL CURRENT 1ST 2ND 3RD 4TH TOTAL SPENT OF SYSTEMBIENNIAL ANNUAL AVAILABLE QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTAL PROJECTION- BUDGET BUDGET BALANCE EXPENDED EXPENDED EXPENDED EXPENDED EXPENDED BUDGET ENCUMBERED
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
FY 2018 BOARD OF SOCIAL WORK Receipts as of 103117
ACTUAL RECEIPT REPORTOCTOBER 2017
REVENUE CURRENT ESTIMATED 1ST 2ND 3RD 4TH TOTAL RECEIPTS OFSOURCE REVENUE UNCOLLECTED QUARTER QUARTER QUARTER QUARTER YR TO DATE TOTALCODE BUDGET RECEIPTS RECEIPTS RECEIPTS RECEIPTS RECEIPTS RECEIPTS BUDGET
TOTAL REVENUE $4500000 $3979500 $349500 $171000 $000 $000 $520500 1157
Prepared by Administrative Services Unit JV110617
File Name FY18 Social Work Revenue
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
12) Committee and Liaison Reportspdf
FY18 Social Work Expensespdf
Expend by Qtr
FY18 Social Work Revenuepdf
Expend by Qtr
Press Release October 2017
Opportunity to Serve as a Board Member for the Minnesota Board of Social Work
Five Board Member Vacancies
There are two board member unscheduled vacancies for terms ending January 6 2020 and January 4 2021 There are three board member scheduled vacancies ending January 1 2018
Requirements
Five Professional Licensed Members o 2 Licensed Social Workers (LSW) o 1 Licensed Independent Social Worker (LISW) o 1 Licensed Independent Clinical Social Worker (LICSW) o 1 Licensed Graduate Social Worker (LGSW) OR Licensed Independent Social Worker
(LISW) OR Licensed Independent Clinical Social Worker (LICSW)
Five Professional Licensed Members Engaged in Social Work Practice in the following Settings o 1 member in a state agency o 1 member in a private agency o 1 member in an elementary middle or secondary school o 1 member in an clinical social work setting o 1 member is an educator engaged in regular teaching duties at a program of social work
accredited by the Council on Social Work Education
Additional Requirements o At least 1 of the 5 members must reside outside of the 11-county metropolitan area o At least 1 of the 5 members must have expertise in communities of color
Board Member Responsibilities
As a state agency the Minnesota Board of Social Workrsquos mission and primary responsibility is to protect the public by regulating the practice of social work through ensuring that all persons licensed as social workers meet a minimum set of standards and are qualified professional ethical and accountable The Board also investigates and resolves complaints against licensed social workers and their practice Board members serve a critical role in setting and enforcing standards for licensing ethical practice standards and continuing competency Board members are appointed by the Governor to serve a four-year term The Board holds regular full-day business meetings every other month and Board members are expected to serve on at least one committee Board members are eligible to receive per diems and are reimbursed for their travel accommodations and meal expenses while on board business in accordance with state reimbursement schedules
Submit an Application
Visit the Boardrsquos website for more information Submit or obtain an application at the Office of the Secretary of State website or by phone at 6512962803 Submit applications as soon as possible for full consideration Applications will be accepted until all appointments are made by the Governor
20171113 Board mtg agendapdf
Sheet1
7) HPSP 2017 Reportpdf
HPSP BOARD - Social Workpdf
MISSION AND GOALS
SERVICES
HPSP provides monitoring services by developing and implementing individualized Monitoring Plans Monitoring Plans establish illness and practice related provisions that assist participants in documenting appropriate illness management A plan may in
Benefits
HPSP legislation enables health professionals to report their illness to HPSP in lieu of to their licensing board
HPSP legislation provides permission confidentiality and immunity for others reporting impaired health professionals
Protects the public by monitoring andor restricting the practice of impaired health professionals
Provides health professionals with a proactive and structured method to document appropriate illness management
Ensures licensees are receiving the appropriate level of care
Discharges by Category
HPSP Board of Social Work-11-2017pdf
State of MinnesotaHealth Professionals Services ProgramBOARD OF SOCIAL WORK2017
Introductory Video httpsmngovboardshpsp
Governance
Illnesses Monitored Based on July 14 2017 Caseload
Rate of ParticipationBased on July 12 2017 Caseload
Governance
Open Cases at End of Fiscal Year
Referrals by Fiscal YearBy First Referral Source
Fiscal Year 2017 ReferralsBased on First Referral Source
FY 2017 Discharges-for those that engaged in monitoring-
Board of Social Work Referrals Fiscal Years 2014-2017
Board of Social Work DischargesFiscal Years 2014-2017
11) HLB Criminal Background Check Programpdf
Board Summary CBC 20171113pdf
Fingerprint background check provision
o Minnesota Statutes Section 214075 Subdivision 1
o (a) By January 1 2018 each health-related licensing board as defined in section U21401 subdivision 2U shall require applicants for initial licensure licensure by endorsement or reinstatement or other relicensure after a lapse in licensure a
