1. call to order 2. consent agendast. vincent de paul (pacific grove) 2 pairs of sunglasses 1 baby...

Board of Directors Regular Meeting Monday, March 8, 2010 MST Conference Room One Ryan Ranch Road, Monterey 10:00 a.m.

TRANSPORTATION: Ride Line 8 Ryan Ranch-Edgewater to MST Office 1. CALL TO ORDER

1-1. Roll call.

1-2. Pledge of Allegiance. 2. CONSENT AGENDA 2-1. Review highlights of Agenda. (Carl Sedoryk)

These items will be approved by a single motion. Anyone may request that an item be discussed and considered separately.

2-2. Adopt Resolution 2010-13 recognizing Scott Taylor, IT Administrator, as

Employee of the Month for March 2010. (Mark Eccles) (p. 1)

2-3. Disposal of property left aboard buses. (Danny Avina) (p. 3)

2-4. Minutes of the regular meeting of February 8, 2010. (Sonia Bannister) (p. 5)

2-5. Financial Report – February 2010. (Hunter Harvath) (p. 11)

2-6. Claim Rejection – Janis Graham. (Ben Newman) (p. 33)

2-7. Schedule public hearing for federal funded Program of Projects. (Hunter Harvath) (p. 35)

End of Consent Agenda

3. SPECIAL PRESENTATIONS 3-1. March Employee of the Month – Scott Taylor, IT Administrator.

3-2. Paul K. Scott, Retirement after 25 Years of Service. (Michael Hernandez)

4. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA

Members of the public may address the Board on any matter related to the jurisdiction of MST but not on the agenda. There is a time limit of not more than three minutes for each speaker. The Board will not take action or respond immediately to any public comments presented, but may choose to follow-up at a later time, either individually, through staff, or on a subsequent agenda.

5. COMMITTEE REPORTS

No action required unless specifically noted. 5-1. MST Finance Committee Minutes – February 8, 2010. (Kathy Williams)

(p. 37) 5-2. MST Legislative Committee Minutes – February 8, 2010. (Hunter Harvath)

(p. 39)

6. BIDS/PROPOSALS

6-1. Approve the purchase of one suburban bus. (Michael Hernandez) (p. 41)

6-2. Approve the award of project management consulting services for the Fremont/Lighthouse Bus Rapid Transit project to Wilbur-Smith & Associates. (Hunter Harvath) (p. 43)

6-3. Approve the award of design and engineering consulting services for the

Fremont/Lighthouse Bus Rapid Transit project to Kimley-Horn & Associates. (Hunter Harvath) (p. 47)

7. PUBLIC HEARINGS

7-1. Conduct public hearing to consider a fare increase of $3 to the taxi

voucher fare. (Tom Hicks) (p. 55)

8. UNFINISHED BUSINESS

8-1. Receive report on status of workers compensation cost containment program. (Lyn Owens) (p. 57)

8-2. Approve Financing Resolution 2010-14 and $2 million Line of Credit with

Rabobank. (Hunter Harvath) (p. 59)

9. NEW BUSINESS

10. REPORTS & INFORMATION ITEMS

The Board will receive and file these reports, which do not require any action by the Board.

10-1. General Manager/CEO Report. (p. 65)

10-2. TAMC Highlights – February 24, 2010. (p. 104)

10-3. Washington D. C. Lobbyist report – February 23, 2010. (p. 107)

10-4. Staff trip reports. (p. 109)

11. COMMENTS BY BOARD MEMBERS

11-1. Reports on meetings attended by Board members at MST expense (AB1234).

12. ELECTION OF OFFICERS

12-1. Receive report from Nominating Committee and conduct election of officers. (Director Clark)

13. ANNOUNCEMENTS 14. CLOSED SESSION As permitted by Government Code §64956 et seq. of the State of California, the Board of Directors may adjourn to Closed Session to consider specific matters dealing with personnel and/or pending possible litigation and/or conferring with the Board's Meyers-Milias-Brown Act representative.

14-1. Conference with property negotiators (Parcel # APN 259-011-067, 003-171-024, 002-248-009-010, 002-248-005, 032-171-005, L.2.1, 1.2.4.3, L.2.4.2, L.2.2.1, L.2.2.2, L.2.3, L.2.4.1) (No enclosure) (Carl Sedoryk)

14-2. Conference with property negotiators (Parcel # APN 031-101-056-000).

(No enclosure) (Carl Sedoryk)

15. RETURN TO OPEN SESSION 15-1. Report on Closed Session and possible action. 16. ADJOURN

NEXT MEETING DATE: April 12, 2010 in MST Conference Room.

NEXT AGENDA DEADLINE: March 31, 2010

Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Monterey-Salinas Transit Administration office at 1 Ryan Ranch Road, Monterey, CA during normal business hours. Upon request, MST will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least 5 days before the meeting. Requests should be sent to Sonia Bannister, MST, One Ryan Ranch Road, Monterey, CA 93940 or [email protected]

SCOTT TAYLORSCOTT TAYLORSCOTT TAYLORSCOTT TAYLOR

MARCHMARCHMARCHMARCH 2010201020102010

EMPLOYEE OF THE MONTHEMPLOYEE OF THE MONTHEMPLOYEE OF THE MONTHEMPLOYEE OF THE MONTH

WHEREAS, each month Monterey-Salinas Transit recognizes an outstanding employee

as Employee of the Month; and

WHEREAS, the Employee of the Month is recognized for their positive contribution to

MST and to the entire community; and

WHEREAS, Scott Taylor began his career as an Information Technology Specialist on

September 27, 2006; Scott has demonstrated steady and reliable performance. He has received

Awards of Recognition for special projects and was Employee of the Month for December 2007;

and

WHEREAS, Scott Taylor continues to grow in his technical skills and expertise, his

continual growth in his field ensures the safety and reliability of internal information systems

hardware for his co-workers; and

WHEREAS, Scott has been instrumental in the software configuration of the electronic swipe card system; and WHEREAS, Scott has worked diligently with the vendor to configure the Assetworks Fuel Focus system, to ensure that the fleet can be ready to leave on time for service; and WHEREAS, Scott Taylor continues to be an excellent example to others and a valued asset to our agency; THEREFORE BE IT RESOLVED that the Board of Directors of Monterey-Salinas Transit recognizes Scott Taylor as Employee of the Month for March 2010; and

BE IT FURTHER RESOLVED that Scott Taylor is to be congratulated for his

excellent work at Monterey-Salinas Transit.

THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT

PASSED AND ADOPTED RESOLUTION 2010-13 this 8th day of MARCH 2010.

_______________________ _______________________

Fernando Armenta Carl G. Sedoryk

Chairman Secretary

Agenda # 2-3

March 8, 2010 Meeting ______________________________________________________________________ To: Board of Directors From: Danny Avina, Marketing and Customer Service Manager Subject: Disposal of unclaimed property left on bus

St. Vincent De Paul (Pacific Grove) 2 pairs of sunglasses 1 baby bag 3 pairs of eyeglasses 2 pairs of gloves 2 shirts 1 coin purse 1 purse 1 wallet 1 jacket 2 canes 1 sweatshirt 3 books

To be disposed 1 pair of gloves 1 set of gym clothes 2 backpacks 1 Rx medication 2 checkbooks 1 pair of eyeglasses MST makes an attempt to contact the owners of Lost and Found items. If the items are unclaimed after 30 days, they are added to the above list.

BOARD OF DIRECTORS REGULAR MEETING

MONTEREY-SALINAS TRANSIT February 8, 2010

1. CALL TO ORDER

Chair Armenta called the meeting to order at 10:00 a.m. in the MST Conference Room. Present: Karen Sharp City of Carmel-By-The-Sea Kristin Clark City of Del Rey Oaks Libby Downey City of Monterey Alan Cohen City of Pacific Grove Thomas Mancini City of Seaside James Ford City of Marina (10:10) Sergio Sanchez City of Salinas Fernando Armenta County of Monterey Maria Orozco City of Gonzales (Ex-Officio) Absent: None Staff: Carl Sedoryk General Manager/CEO Hunter Harvath Asst. General Manager/Finance & Administration Robert Weber Director of Transportation Services Michael Gallant Planning Manager Sonia Bannister Office Administrator/Marketing & Sales Specialist Mark Eccles Director of IT Lyn Owens Director of Human Resources Michael Hernandez Asst. General Manager/CFO Kathy Williams General Accounting Manager Zoe Shoats Marketing Analyst Tom Hicks CTSA Manager Theo Kosub Planning Intern Others: Dave Laredo DeLay & Laredo Pat Stephens City of Soledad Jim Moore Moore & Associates Heidi Quinn DeLay & Laredo Carmelita Garcia City of Pacific Grove

Apology is made for any misspelling of a name.

February 8, 2010 Minutes Page 2 of 6

2-1. – 2-11. CONSENT AGENDA

The consent agenda items consisted of the following: 2-2. Adopt Resolution 2010-08 recognizing Tomas Powell, Coach Operator, as

Employee of the Month for January 2010.

2-3. Adopt Resolution 2010-09 recognizing Robert Tadman, Entry Level Mechanic, as Employee of the Month for February 2010.

2-4. Adopt Resolution 2010-10 recognizing Paul K. Scott, Coach Operator, for

25 Years of Service. 2-5. Adopt Resolution 2010-11 recognizing Joseph Fontes, Coach Operator,

for 13 Years of Service. 2-6. Disposal of property left aboard buses. 2-7. Minutes of the regular meeting of December 14, 2009. 2-8. Financial Report – November/December 2009. 2-9. Audited financial results for FY 2009. 2-10. Authorize Chair to appoint ad-hoc Nominating Committee. 2-11. Board Committee meeting dates. 2-12. Minutes of January 11, 2010 Board workshop. 2-13. Approve donation of mid-size bus to Rotary Club of Salinas. 2-14. Adopt Resolution 2010-12 recognizing Matt Overfield & Boy Scout Troop

90 for cleaning and painting 19 bus stops in the Monterey Peninsula. 2-15. Claim rejection. 2-16. Schedule public hearing for implementation of a $3 taxi voucher fare.

Director Mancini moved to approve the items on the consent agenda. Director Downey seconded and the motion carried unanimously.

3. SPECIAL PRESENTATIONS

Robert Weber, Director of Transportation Services, introduced Tomas Powell, Coach Operator as Employee of the Month for January 2010. Since he began his career


almost six years ago, Thomas’s passengers have continued to remind us of their appreciation for his thoughtfulness, exceptional customer service, and skill as a safe and professional Coach Operator. Thomas continues to be an excellent ambassador to the communities we serve, and remains a valued asset to our agency.

Michael Hernandez, Assistant General Manager/COO, introduced Robert Tadman, Entry Level Mechanic, as Employee of the Month for February 2010. Since Bob began his career ten (10) years ago, he has received high performance ratings and many grateful acknowledgements for his participation in assisting MST to provide successful special event service. The MST Board presented Resolution 2010-12 to Matt Overfield from Boy Scout Troop #90, for planning, organizing, and managing an effort that cleaned and painted 19 bus stops in the Monterey Peninsula as he worked towards his Leadership Merit Badge to become an Eagle Boy Scout. Michael Hernandez, Assistant General Manager/COO, presented Robert Pagan, Coach Operator, for 30-Years of Service. Michael Hernandez, Assistant General Manager/COO, presented Tony Lewis, Coach Operator for 25-Years of Service.

4. PUBLIC COMMENT Mr. Fink, Salinas resident, commented that he got thrown out of a seat on line 79. He suggested that all coaches should have seat belts for passenger safety. He also suggested that at CSUMB, there should be a bus stop in front of the library. He commented that there is no bus service between the area from King City to San Miguel/Paso Robles. There should be connector service to South County cities – San Ardo, Santa Lucia.

5-1. – 5-2. COMMITTEE MINUTES The Board accepted and filed the MST Facilities Committee Minutes – December

14, 2009; and MST Legislative Committee Minutes – January 22, 2010.

6. BIDS/PROPOSALS

None.

7. PUBLIC HEARINGS

None.


8-1. AD-HOC COMMITTEE

The purpose of the Strategic Planning Committee is to provide staff with oversight and guidance in the final development and presentation of the Monterey Salinas Transit District Strategic Plan for July 2010 – June 2013. This committee will cease once the full Board adopts the strategic plan

The District Governance Transition Committee will be responsible for providing

staff with oversight and guidance in matters related to the transition from the current joint powers agency form of governance to the new transit district form of governance, which will take effect on July 1, 2010. This committee will continue to meet until all issues related to transition from the MST Joint Powers Agency to the MST District are completed.

The following appointments will serve on both Committees: Fernando Armenta, County of Monterey Tom Mancini, City of Seaside Kristin Clark, City of Del Rey Oaks Sergio Sanchez, City of Salinas Maria Orozco, City of Gonzales Patricia Stephens, City of Soledad

Director Downey moved to: 1) authorize the Board Chair to appoint an ad-hoc Strategic Planning Committee; and 2) authorize the Board Chair to appoint a District Governance Transition Committee. The members of both committees are Directors Armenta, Clark, Mancini, Sanchez, Orozco, and Patricia Stephens from the City of Solead. Director Mancini seconded and the motion carried unanimously.

8-2. DRAFT STRATEGIC PLAN

Director Ford moved to adopt the FY 2011- 2013 Strategic Plan and refer to

the Strategic Planning Committee for review. Director Sharp seconded and the motion carried unanimously.

8-3. RIDER AND NON-RIDER PASSENGER SURVEYS There was a brief presentation on the 2009 MST Attitude and Awareness Survey and the 2009 MST On-Board Passenger Survey. Overall, MST received high marks for the quality and frequency of service. Director Sanchez suggested surveying folks under the age of 18. Mr. Fink, Salinas resident, commented that he would like later service in the evenings and on Sundays. He also would like to see less scheduling on holidays and more weekday and evening Sunday service.


Director Mancini moved to accept the results on the 2009 MST Attitude and Awareness Survey and the 2009 MST On-Board Passenger Survey. Director Clark seconded and the motion carried with Director Sanchez absent.

8-4. FINANCIAL CONSULTING SERVICES CONTRACT The MST Board previously authorized staff to pursue financing options for the permitting, construction and move-in phases of MST’s new Monterey Bay Bus Operations and Maintenance Center. The Financial Consultant would ensure that all possible financing mechanisms are evaluated to find the one that is most cost-effective. In addition, the consultant would develop a long-term financing strategy to identify the timing and funding of future bus purchases along with the Operations and Maintenance facility. Director Mancini moved to approve the contract with Cooperman Associates for financial consulting services. Director Cohen seconded and the motion carried unanimously.

9-1. FORA MULTI-MODAL CORRIDOR MEMORANDUM OF AGREEMENT

Mr. Harvath, Assistant General Manager/Finance & Administration reported that the Memorandum of Agreement identifies the location of the new alignment for the multi-modal corridor and grants right of way reservations for the future development of the transit, road, bike and pedestrian facilities that will one day occupy the corridor. This would ensure that current owners of parcels that fall within or partially within the future multi-modal corridor would not be allowed to develop that portion of their land. Rather, this land would be reserved for the construction of the multi-modal corridor.

Current discussions point to MST taking the lead in developing the multi-modal

corridor, with a Bus Rapid Transit BRT line as its centerpiece. This future BRT line would provide the most direct, least congested route between the Monterey Peninsula and Salinas, as the Highway 68 and Reservation/Blanco corridors are often blocked with congestion, a condition that is expected to worsen in the coming years and decades. The Memorandum of Agreement reserving the right of way would be in effect until December 31, 2025. If MST has not by that date started developing the multi-modal corridor, then the parties to the Memorandum of Agreement would need to renegotiate a new Agreement continuing the reservation of the corridor right of way.

Director Ford moved to authorize staff to sign a Memorandum of Agreement regarding the Fort Ord Resuse Authority Multi-Modal corridor. Director Clark seconded and the motion carried unanimously.


10-1. – 10-4. REPORTS & INFORMATION ITEMS

The reports consisted of the General Manager/CEO Report; TAMC Highlights – January 27, 2010; Washington DC Lobbyist Report – January 21, 2010; and staff trip reports.

11. COMMENTS BY BOARD MEMBERS

12. ANNOUNCEMENTS

None.

15. ADJOURNMENT

There being no further business, Chair Armenta adjourned the meeting at 11:06 a.m. Prepared by: ______________________________ Sonia Bannister

Agenda # 2-5 March 8, 2010 Meeting

___________________________________________________________________________________

To: Board of Directors From: H. Harvath, Assistant General Manager for Finance & Administration Subject: Financial Reports – January 2010 RECOMMENDATION:

1. Accept report of January 2010 cash flow presented in Attachment #1 2. Approve January 2010 disbursements listed in Attachment #2

3. Accept report of January 2010 treasury transactions listed in Attachment #3

FISCAL IMPACT:

The cash flow for January is summarized below and is detailed in Attachment #1.

Beginning balance January 1, 2010 $ 9,221,974.65 Revenues 2,481,313.41 Disbursements <2,555,446.08> Ending balance January 31, 2010 $ 9,147,841.98

POLICY IMPLICATIONS:

Disbursements are approved by your Board each month and are shown in

Attachment #2. Treasury transactions are reported to your Board each month, and are shown in Attachment #3.


_____________________________________________________________________ To: Board of Directors From: Ben Newman, Risk & Security Manager Subject: Liability Claim Rejection RECOMMENDATION:

Reject claim by the claimant below.

FISCAL IMPACT:

$20,000.


None.

DISCUSSION:

Janis Graham alleges to have injured her arm when the bus she was a passenger of made a sudden stop causing her to fall over in her seat and onto the floor, striking her arm on the armrest. After conducting a preliminary investigation into this matter, it is recommended that this claim be rejected in its entirety. The above claim is under investigation. If any Board member desires further information on this claim, they may request it be discussed in closed session.


_____________________________________________________________________ To: Board of Directors From: H. Harvath, Assistant General Manager – Finance & Administration Subject: FY 2010 Program of Projects

RECOMMENDATION:

Schedule a public hearing for April 12, 2010, to receive comments on the draft Program of Projects for FY 2010.

FISCAL IMPACT:

None.


Your Board must conduct a public hearing for and approve MST’s Program of

Projects to comply with federal regulations.

DISCUSSION:

The Program of Projects (POP) allocates federal funds to specific projects each fiscal year. The POP becomes part of MST’s application for federal grant funding that is submitted to the Federal Transit Administration via AMBAG. According to federal regulations, MST is required to develop, publish and afford an opportunity for a public hearing on and submit for approval a POP. In addition, the projects listed in the POP will be submitted to AMBAG for inclusion in the Metropolitan Transportation Improvement Program (MTIP). It is appropriate for your Board to schedule a public hearing at its April 12

th, meeting to

receive comments on the POP and then consider its adoption. Hearing notices will be published in the Herald, the Californian and El Sol in advance of the April 12

th Board

meeting.


_____________________________________________________________________

Finance Committee February 8, 2010

Minutes Present: Director Armenta Director Ford Director Sharp

Carl Sedoryk, General Manager/CEO Hunter Harvath, AICP, Asst General Manager – Finance & Administration Mike Hernandez, Asst General Manager, Chief Operating Officer Dave Laredo, General Counsel

Kathy Williams, General Accounting & Budget Manager Angela Dawson, Accountant Absent: None 1. Call to order Chairman Armenta called the meeting to order at 9:00 a.m. 2. Public comment

There were no public comments on matters not on the agenda.

3. Review Comprehensive Annual Financial Report for the Fiscal Year Ending June 30, 2009 Hunter Harvath presented the highlights of the Comprehensive Annual Financial Report (CAFR) to the Board. He stated the CAFR was presented to GFOA (Government Finance Officers Association) for the annual award of excellence. Mr. Harvath discussed the increase in fare revenue for FY2009 and the impact of Central Coast Alliance for Health discontinuing their service for dialysis patients. Director Ford inquired about the farebox recovery on the Rides portion and discussion continued regarding upcoming marketing strategies to attract more diverse ridership. Director Sharp inquired about the sustainability of the revenue for Rides and Mr. Harvath mentioned that other sources of revenue for MST will continue to fund the Rides program. Director Ford inquired about the gasoline tax and a discussion started that was led by Mr. Sedoryk regarding the future of these funds.

4. Discuss FY 2010 mid-year budget review Kathy Williams presented a mid year budget review of the financial position of MST at 12/31/2009. Revenues and expenses were under budget for this reporting period. Although revenues were down, they have been stable. A brief analysis of expenditures was discussed. Mr. Hernandez briefly discussed the maintenance and vehicle issues that were raised including maintenance requirements on aging buses. Director Armenta inquired if there were any recommendations from the auditors as a result of the annual audit. Ms. Williams stated that the accounting procedures are being examined and improved from prior practices. 5. Adjourn

Chair Armenta adjourned the meeting at 9:46 a.m. Prepared by: ___________________________________ Angela Dawson


_____________________________________________________________________

Legislative Committee February 8, 2010

Minutes Present: Director Armenta Director Downey (via telephone) Director Sanchez

Director Clark Carl Sedoryk, General Manager/CEO Hunter Harvath, AICP, Assistant General Manager – Finance &

Administration Absent: None 1. Call to order Director Armenta called the meeting to order at 11:10 a.m. 2. Public comment

There were no public comments on matters not on the agenda.

3. Discuss scope of work for procurement of state legislative advocacy services

Mr. Sedoryk reported that for approximately eight years, MST had been using the services of JEA & Associates for state legislative services. When the current contracted ended in October 2009, the option to extend the contract was not exercised. Mr. Harvath presented to the committee a draft scope of services for state legislative advocacy that would be included in a new request for proposals (RFP). Mr. Sedoryk indicated that until the RFP process was completed and a contractor was approved by the Board of Directors, legislative services, if needed in the interim, would be procured through a “time and materials” arrangement based on MST’s procurement policies. Director Downy asked if Mr. Sedoryk had contacted John Arriaga, director of JEA & Associates, after the January 22

nd Legislative Committee. Director Sanchez inquired

as to whether Mr. Sedoryk reviewed the performance of JEA with Mr. Arriaga. Mr. Sedoryk confirmed that he had contacted him after the January meeting and communicated with him regarding MST’s concerns regarding the challenges that were faced during the efforts to pass AB 644 last year and MST’s decision not to extend the current contract.

Director Clark inquired as to what the fee was for the extension proposal that JEA had submitted subsequent to the ending of his contract. Mr. Harvath responded that the fee proposed was $2,000 per month, down from $3,000 per month under the previous contract. Director Downy asked if JEA’s rates were comparable. Mr. Sedoryk responded that after some initial inquiries with other transit professionals and advocates, JEA’s rates did seem comparable. Director Armenta added that JEA may have unique capabilities and relationships that would be beneficial to MST and public transit. Director Sanchez commented that whether or not the pay is hourly vs. salary, performance should be tied to a written log of activities that would be submitted along with invoices.

Mr. Sedoryk stated that during the RFP timeline, which should wrap up by May

2010, the California Transit Association should be able to provide adequate legislative support, especially on broad issues like the state budget. Director Downey suggested that reference checks should be made on those firms that submit responses to the RFP. Directors Armenta and Downey added that the Legislative Committee should be given the opportunity to make the recommendation to the full board for the award of the contract. Director Armenta closed by saying that MST’s state and federal legislative advocates should be held to the same high standards and expectations in order to ensure that MST is well represented in both Sacramento and Washington, DC.

4. Adjourn

Chair Armenta adjourned the meeting at 11:45 a.m.


_____________________________________________________________________ To: Board of Directors From: M. Hernandez, Assistant General Manager/Chief Operating Officer Subject: Approve the Purchase of One Suburban Coach RECOMMENDATIONS:

Authorize MST to purchase one heavy-duty suburban coach through the Yolo

County Transportation District’s contract with Motor Coach Industries (MCI).

FISCAL IMPACT:

$504,981 This purchase will be funded through the American Recovery and Reinvestment Act (ARRA) and approximately $8,700 in MST’s bus replacement funds. POLICY IMPLICATIONS:

Your Board approves purchase over $25,000. DISCUSSION:

In December 2009 your Board approved the purchase of two model year 2009 MCI demonstration coaches with approximately 20,000 miles at a price of $454,650 and $482,375 each, a total savings of more than $135,000 off the price of new coaches off the production line. These two MCIs are currently being in-processed and should be in service in April. The additional third MCI will be part of MST’s expansion fleet for service to South County/King City.

The contract between Yolo County Transportation District and MCI provides a “piggyback” purchase option for other transit properties. While the option was not exercised with the first two buses; it will be used for this third bus given the funding source requirements. Using a piggyback purchasing option is an FTA approved procurement method and eliminates the need for individual transit properties to develop specifications and manage a lengthy bidding process.

MCI has one model year 2010 demonstration bus available with approximately 11,000 miles. The coach price will be reduced by $17,681 from the Yolo contract price. The purchase of this specific coach will also match the engine & emissions system of our recently purchased MCIs. If this specific coach were not currently available MST would have to wait until late summer for production of a coach. After July 1 new coaches will be outfitted with the new 2010 emissions system, which is in the final the

development for California buses. Staff’s goal is to wait until the new emissions technology has completed extensive in-service use, and refined if needed, prior to buying engines with the new emissions technology. For clarification, MST’s fleet currently exceeds the current emissions requirements mandated by the California’s Air Resources Board.

MCI coaches are used world wide in heavy-duty commuter service and are also standard equipment at many US transit properties for service on long distance routes. The MCI coaches are 45 feet long, extremely durable and have a 57 passenger capacity.

A hybrid commuter coach is available from MCI; however the hybrid vehicle is priced at approximately $835,000 significantly higher than the standard commuter coach.


_____________________________________________________________________ To: Board of Directors From: H. Harvath, Assistant General Manager – Finance & Administration Subject: Fremont/Lighthouse Bus Rapid Transit Project Management RECOMMENDATION:

Approve the award of a contract for project management services with Wilbur Smith and Associates for the Fremont/Lighthouse Bus Rapid Transit design/engineering phase. FISCAL IMPACT:

See attached rate sheet (see Attachment). Total contract value to be

determined based on the scope of final design and engineering contract. Wilbur Smith & Associates rates have been determined to be competitive with other consulting firms offering similar services. Costs associated with this project management contract will be paid for with funds from the $2.77 million FY 2010 federal allocation under the Very Small Starts Section 5309 capital program as well as $700,000 in state Proposition 1B bond funds which have been allocated to this project (80% federal / 20% local share). POLICY IMPLICATIONS:

Your Board approves expenditures exceeding $25,000.

DISCUSSION:

MST hosted a nationwide BRT conference here in Monterey on May 11-12, 2006. Presented by the National Transit Institute and the Federal Transit Administration (FTA), the BRT conference offered information about the latest BRT technologies and their potential to provide better service, attract more riders, improve efficiency and be an effective lower cost alternative to other transportation mode choices. As compared to ordinary bus service, most BRT systems are designed to offer some combination of decreased travel and wait times, increased passenger comfort and convenience, and increased operating efficiencies. BRT will usually be differentiated from ordinary service by color-coordinated buses that are more comfortable, cleaner, more fuel efficient and quieter. These special buses serve carefully planned routes that may utilize exclusive transit-ways, High-Occupancy-Vehicle lanes, expressways or ordinary streets, and often serve upgraded stops or even rail-like stations that are spaced farther apart than ordinary urban bus stops.

Following this conference in September 2006, your Board awarded a contract to Wilbur Smith and Associates (WSA) to conduct a Bus Rapid Transit feasibility study for the Monterey Bay area. Through this study, the Fremont/Lighthouse corridor was identified as the best candidate for development into a low-cost “shared-lane” BRT line. The end-product of the BRT study was an application to the Federal Transit Administration requesting funds under the “Very Small Starts” category of the New Starts program, which provides capital funding for new heavy rail (i.e., subways, commuter rail), light rail, streetcar and bus rapid transit projects. MST’s Fremont/Lighthouse corridor was selected by FTA to move forward into project development, culminating in the allocation of $2.77 million in federal funds by President Obama in the FY 2010 Budget, which was approved by Congress in December of 2009. After MST received FTA’s endorsement for the project, WSA continued working on MST’s BRT efforts by developing the first draft of the Project Management Plan, a document that is required by FTA. To expedite the progress of the project through the design and engineering phase, MST is seeking approval from your Board to continue the involvement of WSA as MST’s contracted project management consultant. It is envisioned that WSA would continue revising the Project Management Plan and would provide day-to-day project oversight of the consultant team that would be selected to perform the final design and engineering of the Fremont/Lighthouse BRT corridor. WSA and the staff members that it would dedicate to this project management role have substantial experience with BRT studies and projects around the country. Their expertise will be essential in monitoring the design and engineering work to ensure that BRT-specific features and components are correctly and accurately included in the resulting construction documents. MST staff does not have the length or breadth of their BRT experience to provide adequate oversight during this design and engineering phase. As such, WSA’s extensive involvement throughout MST’s BRT program development from inception in 2006 through the FY 2010 $2.77 million federal allocation makes that firm uniquely qualified to act as project manager during this next design and engineering phase.

Attachment: Hourly Rate Schedules


_____________________________________________________________________ To: Board of Directors From: H. Harvath, Assistant General Manager – Finance & Administration Subject: Fremont/Lighthouse Bus Rapid Transit Final Design and Engineering RECOMMENDATION:

Approve the award of a contract for final design and engineering services to Kimley-Horn and Associates, Inc. for the Fremont/Lighthouse Bus Rapid Transit project. FISCAL IMPACT:

See attached rate sheets (see Attachment). Total contract value to be

determined based on the scope of final design and engineering contract. Kimley-Horn & Associates rates have been determined to be competitive with other consulting firms offering similar services. Costs associated with this design and engineering contract will be paid for with funds from the $2.77 million FY 2010 federal allocation under the Very Small Starts Section 5309 capital program as well as $700,000 in state Proposition 1B bond funds which have been allocated to this project (80% federal / 20% local share). POLICY IMPLICATIONS:


DISCUSSION:

As discussed in item 6-2, MST has been actively planning for Bus Rapid Transit (BRT) since 2006. The BRT feasibility study performed by Wilbur Smith & Associates included some preliminary planning of stop locations. These preliminary plans have been refined and expanded to include proposed curb and sidewalk adjustments to accommodate the BRT by Graham Carey, a BRT consultant with decades of national and international experience who was most recently project manager for the EmX Bus Rapid Transit line in Eugene/Springfield, Oregon.

With the successful BRT application submitted to the Federal Transit

Administration in 2008 and the December 2009 award of $2.77 million in federal funds for the Fremont/Lighthouse BRT, MST is prepared to proceed into the final design and engineering phase of the project. To expedite the procurement of design and engineering services, MST utilized the pre-qualified list of firms on the Transportation Agency for Monterey County’s (TAMC’s) On-Call consultant list. In 2008, TAMC

conducted a comprehensive evaluation process that assembled a list of qualified firms that member agencies could utilize for design and engineering services. In late December, staff issued a request for qualifications and hourly rate schedules to the firms on this On-Call list for final design and engineering services for the Fremont/Lighthouse BRT project. Of the six firms on the list, MST received responses from the following five firms:

• Harris & Associates • Kimley-Horn and Associates • Nolte Associates • URS Corporation • Whitson Engineers

After examining each of the submittals, staff found that the team assembled by

Kimley-Horn and Associates was the strongest with regards to BRT-relevant experience and staffing. Recent and current BRT projects include two in the East Bay, one in Livermore-Amador Valley, and a new service for the city of Fresno. These projects involve Transit Signal Prioirty, queue jump lanes and real time arrival electronic information signs that will also be components of MST’s Fremont/Lighthouse BRT line. In addition, Kimley-Horn has assembled a team of sub-consultants who have extensive familiarity with MST and the Monterey area:

• VBN Architects: designed MST’s Marina Transit Exchange • Bellinger Foster Steinmetz: designed the landscaping for MST’s Marina

Transit Exchange and is preparing the North Fremont Streetscape beautification plan for the North Fremont Business Association and the city of Monterey.

• Whitson Engineers: is working with MST on the new Monterey Bay Bus Operations and Maintenance Facility on the former Fort Ord.

• Biggs Cardosa Associates: provided structural engineering services for the Marina Transit Exchange.

As most of the construction work will be taking place on streets and sidewalks within the jurisdictions of Monterey and Seaside, representatives from the public works departments of these municipalities have endorsed the selection of Kimley-Horn for the BRT final design and engineering. In addition, Graham Carey, MST’s BRT consultant, also has supported the selection of Kimley-Horn for this phase of the project.

Attachment: Hourly Rate Schedules


_____________________________________________________________________ To: Board of Directors From: Tom Hicks, Consolidated Transportation Services Agency Manager Subject: A of taxi voucher fare RECOMMENDATION:

1. Conduct public hearing to receive public comment on proposed $3 taxi voucher co-pay.

2. Approve a co-pay of three dollars for taxi voucher trips.

FISCAL IMPACT:

None. POLICY IMPLICATIONS:

Your board approves changes is fares.

DISCUSSION:

The Pacific Meadows Taxi Voucher Program began in November 2008. It was

intended to provide access to the nearest MST bus stop at Carmel Rancho via taxi since the stop at the foot of their driveway was removed for safety reasons. The senior program participants are currently given taxi vouchers at no cost to them while MST reimburses the taxi company for 100% of the negotiated fare. The program is currently funded by a Federal Transit Administration (FTA) New Freedom grant.

In analyzing program data over the past 14 months, it is clear that very few

participants taxied to Carmel Rancho go on to board a MST bus. While it is worthwhile to provide more independence for senior residents of Pacific Meadows, it is difficult to justify MST continuing to pay 100% of the cost. The proposed co-pay will provide fare-share participation by voucher holders and should also cut down on frivolous trips, voucher hoarding, and resistance to sharing rides with fellow residents. The proposed co-pay will bring the program in line with what RIDES customers pay for rides. As the MST taxi voucher program expands beyond Pacific Meadows, the co-pay will apply to those new customers as well.


_____________________________________________________________________ To: Board of Directors From: Lyn Owens, Director of Human Resources-Risk Management Subject: Worker’s Compensation Employer Based Program RECOMMENDATION:

Receive presentation from Occlink to update the Board on progress being made in managing Worker’s Compensation claims costs. FISCAL IMPACT:

Unknown. Improvements in claims management will result in dollar savings to the

agency as well as facilitate expeditious treatment for the injured worker resulting in a less stressful overall experience.


None. Your board approved entering into a contract with Occlink to provide a

specialized Employer Based Worker’s Compensation Management Program. DISCUSSION:

At your August 10th 2009 meeting, your Board approved an initial one-year

contract with Occlink to assist MST in reducing worker’s compensation costs, establish a medical provider network and better manage the reserves needed to pay the future costs of claims. A commitment was made in the first year of the contract to assist MST staff in managing the current claims in a manner that assures the best result for the injured worker and at cost savings as well as providing guidance on reserve practices that would provide MST with more operating capital.

Occlink and MST staff will provide an update on progress made to date under the

contract.


_____________________________________________________________________ To: Board of Directors From: H. Harvath, Assistant General Manager – Finance & Administration Subject: Financing Resolution and Line of Credit RECOMMENDATION:

1. Approve Resolution 2010-14 Declaration of Official Intent – Monterey Bay Bus

Operations and Maintenance Facility Financing.

2. Approve a line of credit in the amount of $2 million for expenditures related to the development of the Monterey Bay Bus Operations and Maintenance Facility.

FISCAL IMPACT:

Up to $2 million. POLICY IMPLICATIONS:


DISCUSSION:

At the August 10, 2009 meeting of your Board, authorization was given to staff to pursue financing options for the permitting, construction and move-in phases of MST’s new Monterey Bay Bus Operations and Maintenance Facility. In anticipation of the need to finance these costs, staff worked with Assemblymember Anna Caballero to introduce legislation (AB 644) that would transform MST from a Joint Powers Agency to a Transit District. As a District, MST would have the authority to issue bonds to fund major expenditures, such as the new Operations and Maintenance facility. In the past, MST has financed major capital expenditures, such as bus purchases in 2002 and 2007, using private lending institutions. Other public and private financing methods are also available with various costs and interest rates.

Given that the amount to be financed could reach into the $60 to $75 million

range, at its February 8, 2010, meeting your Board approved a contract with financial consultant Cooperman and Associates. This consultant will help ensure that all possible financing mechanisms are evaluated to find the one that is most cost-effective. Mr. Cooperman has advised staff that the MST Board of Directors should adopt

Resolution 2010-14 (Attachment 1) so that, if desired, development costs (e.g., acquisition, renovation, planning, design and legal costs) related to the project can be reimbursed once financing is obtained.

To date, MST has received a total of $5.5 million in state funds that have been dedicated to this project. These funds have been and continue to be used to pay for design, engineering, environmental work, permits, fees, and other project development items related to securing entitlements for the facility. Most of the project development costs will be covered by the $5.5 million already “in the bank” for the project. The remainder of the development costs plus the cost of construction and related “move-in” expenses will be financed utilizing a long-term arrangement to be placed with the guidance of Cooperman and Associates. To act as a “bridge” between the $5.5 million in secured funds and the long-term project financing, a $2 million line of credit has been offered by Rabobank in the event that short-term financing is needed (see Attachment 2 for terms of the proposed line of credit). With the adoption of Resolution 2010-14, project development costs paid for with the line of credit would also be eligible for repayment by the long-term financing arrangement.

Attachment 1: Resolution 2010-14 Declaration of Official Intent – Monterey Bay Bus Operations and

Maintenance Facility Financing. Attachment 2: Rabobank Line of Credit Expression of Interest

DECLARATION OF OFFICIAL INTENT MONTEREY BAY BUS OPERATIONS AND MAINTENANCE FACILITY FINANCING

WHEREAS, Monterey-Salinas Transit (the "Borrower") has determined that

there exists a need for expanded administrative, operations and transportation maintenance facility and other facilities; and

WHEREAS, the Borrower has determined to address such needs by the acquisition, construction and equipping of new facilities at 10601 Intergarrison Road, Marina, CA 93933, resulting in a buildings of approximately 155,000 square feet (the "Project"); and

WHEREAS, the Borrower expects to issue, or have a public agency conduit issuer (the "Issuer") on its behalf issue, bonds, notes, or other debt obligations (the "Bonds") and to loan the proceeds of the Bonds to it to provide funds to pay various types of expenditures incurred in connection with the Project; and

WHEREAS, (a) more than sixty days preceding the date of this Resolution (the "Official Intent Date") and before the issuance of the Bonds, the Borrower has or may have initially used funds not derived from the proceeds of the Bonds to pay certain preliminary expenditures for architectural, engineering, surveying, soil testing, costs of issuing the Bonds or similar purposes, (b) within the sixty days preceding the Official Intent Date and before the issuance of the Bonds, the Borrower has or may have initially used funds not derived from the proceeds of the Bonds to pay certain acquisition, renovation, planning, design, legal or other costs and expenses incurred by the Borrower in connection with the Project, and (c) the Borrower expects initially to use funds not derived from proceeds of the Bonds to pay on or after the Official Intent Date and before the issuance of the Bonds additional acquisition, renovation, planning, design, legal and other costs and expenses incurred by the Borrower in connection with the Project (collectively, the "Advanced Funds"); and

WHEREAS, the Borrower reasonably anticipates that the Advanced Funds will be available to pay expenditures incurred in connection with the Project only for a temporary period and does not reasonably expect to have any funds (other than the proceeds of the Bonds) allocated on a long-term basis, reserved, or otherwise available pursuant to its budgetary or financial policies to pay the expenditures initially to be paid with the Advanced Funds.

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Borrower as follows:

2

SECTION 1. Expression of Intent. The Borrower reasonably expects to use the proceeds of the Bonds to be issued by itself or by the Issuer, as the case may be, to reimburse itself for some or all of the expenditures described below made with the Advanced Funds.

SECTION 2. Expenditures to be Reimbursed. All of the expenditures initially paid or to be paid with the Advanced Funds and then to be reimbursed from proceeds of the Bonds have been or will be for (i) costs of a type properly chargeable to the capital account of the Project under general income tax principles, (ii) non-recurring working capital expenditures (that are not customarily payable from current revenues), or (iii) costs of issuing the Bonds. No proceeds of the Bonds will be used to reimburse any expenditures originally paid more than sixty days prior to the Official Intent Date except those expenditures constituting “preliminary expenditures.” For purposes of this Resolution, “preliminary expenditures” means expenditures for architectural, engineering, surveying, soil testing, costs of issuing the Bonds, or similar purposes.

SECTION 3. Maximum Amount of Debt. The Borrower intends that the principal amount of the Bonds to be issued by the Issuer to provide financing for the Project at the present time is estimated not to exceed $75,000,000.

SECTION 4. Declaration of Official Intent. This Resolution constitutes a declaration of the official intent of the Borrower, within the contemplation of Section 1.150-2 of the Income Tax Regulations promulgated by the United States Department of the Treasury.

THE BOARD OF DIRECTORS OF MONTEREY-SALINAS TRANSIT PASSED AND ADOPTED RESOLUTION 2010-14 this 8th day of March 2010 by the following vote:

AYES: NOES: ABSENT:

______________________________ _____________________________

Fernando Armenta Carl G. Sedoryk Chairman Secretary


_____________________________________________________________________ To: Board of Directors From: C. Sedoryk, General Manager/CEO Subject: Monthly Report January 2010

Attached are the most recent monthly statistics and the reports from the Administration and Operations/Maintenance Departments. On January 12th I attended a meeting of the California Transit Association Executive Committee Meeting in San Diego, CA . On January 28-29, Hunter Harvath and I attended a variety of meetings in Washington D.C. to discuss Transportation Authorization, FY 2011 Appropriations, Jobs Bill, and other MST projects. An itinerary of our meetings is attached.

Attachment #1 – Operations Department Report Attachment #2 – Facilities & Maintenance Department Report Attachment #3 – Administration Department Report Attachment# 4 – Washington D.C. Meeting Itinerary, January 28–29, 2010

PREPARED BY: ____________________________

Carl G. Sedoryk

of 3

February 23, 2010

To: M. Hernandez, Assistant General Manager / C.O.O. From: R. Weber, Director of Transportation Services Subject: Transportation Department Monthly Report −−−− January 2010 Cc: MST Board of Directors

FIXED ROUTE BUS OPERATIONS: System Wide Service: (Fixed Route & DART Services): Preliminary boarding statistics indicate that ridership decreased by 5.64% in January 2010, (280,327), as compared to January 2009, (297,095). Year to date, passenger boardings have decreased by 10.46% as compared to the same period last year. Productivity decreased from 16.15 passengers per hour (January 2009), to 14.5 PPH in January of this year. Trolley Services: MST Salinas Trolley: carried 648 passengers in January, which represents a 17.03% decrease in passenger boardings from January of 2009 (781). MST Carmel Trolley (Special Holiday Service): carried 143 passengers between 1/1/10 – 1/3/09. Supplemental / Special Services: None to report. System Wide Statistics:

� Ridership: 380,327 � Vehicle Revenue Hours: 19,277 � Vehicle Revenue Miles: 313,866 � System Productivity: 14.5 Passengers Per Vehicle Revenue Hour � Scheduled One-Way Trips: 28,772

Time Point Adherence: Of 111,629 total time-point crossings sampled for the month of

January, the TransitMaster system recorded 10,397 delayed arrivals to MST’s published time-points system-wide. This denotes that 90.69% of all scheduled arrivals at published time-points were on time. (See MST Fixed-Route Bus ~~ On Time Compliance Chart FY 2010.) Service arriving later than 5 minutes beyond the published time point is considered late. The on-time compliance chart (attached) reflects system wide “on-time performance” as a percentage to the total number of reported time-point crossings.

of 3

Trips With 10 or More Standees: There were twenty seven (27) reported trips with 10 or more standees for the month of January. (See Operations Summary report for further information) Cancelled Trips: There were a total of twenty five (25) cancelled trips for the month of January for both directly operated and contracted services.

Reason MST MV Transportation % Of All Missed

Inclement Weather 0 4 (Line 22) 16%

Mechanical 6 0 24%

Operator Error 2 0 8%

Scheduling Error 0 13 (Carmel Trolley) 52%

Totals 8 17

Documented Occurrences: MST Coach Operators are required to complete an occurrence report for any unusual incident that occurs during their work day. The information provided within theses reports is used to identify trends, which often drive changes in policy or standard operating procedures. The following is a comparative summary of reported incidents for the month(s) of January 2009 and 2010:

Occurrence Type January-

09 January-

10

Accident: MST Involved 1 4 Medical Emergency 1 2 Object Hits @ Coach 2 1 Passenger Conflict 6 3 Passenger Fall 4 2 Passenger Injury 1 0 Employee Injury 0 0 Other 3 4

Near Miss 3 0

Unreported Damage 1 2

Total Occurrences 22 18

CONTRACTED SERVICES: MST RIDES ADA / ST Paratransit Program:

Preliminary boarding statistics for the MST RIDES program reflect that for the month of January there were 7,454 passenger boardings. This represents an 15.28% decrease in passenger boardings from January of 2009, (8,798). Year to date, passenger boardings for this program have decreased by 10.96% as compared to the same period last year.

� For the month of January, 87.53 % of all scheduled trips for the MST RIDES Program arrived on time, decreasing slightly from 87.75 % in January of 2009. (See MST RIDES ~~ On Time Compliance Chart FY 2010.)

� Productivity for January of this year was at 1.88 passengers per hour, increasing slightly

from 1.80 in January of 2009.

of 3

Paratransit Certification Statistics:

� For the month of January, 64 applications were reviewed, resulting in 62 approvals and 2 denials. Of the approvals, 46 were new program participants, and 16 were recertifications.

� Fourteen (14) program participants were marked as inactive in January.

� As of January 2010, there are 3,887 registered / active program participants.

Other:

� 1/01/10 – MV deployed special holiday services for the Carmel Trolley, which operated between 01/01/2009 – 01/03/2010. Note: On Saturday January 2, 2010, MVTI failed to deploy MST’s Carmel Trolley service as scheduled – resulting in the assessment of $3,000 in liquated damages.

� 1/5/10 – MV was involved in a preventable collision in coach 9001 resulting in $250 in

damages to the coach. There were no injuries reported.

� 1/29/10 – MV was involved in a preventable collision in coach 9002 resulting in $1,537 in damages to the coach. There were no injuries reported.

COMMUNICATIONS CENTER: In January, the Communications Center summoned public safety agencies on seven (7) separate occasions to MST’s transit vehicles and facilities:

Agency Type Incident Type Number Of Responses

Police Passenger Incident / Other 6 Emergency Medical Services Medical Emergency 1

Robert Weber ATTACHMENTS: MST Fixed-Route Bus ~~ On Time Compliance FY 2010. MST Fixed-Route Bus ~~ Boarding Statistics FY 2010. MST Trolley Service ~~ Boarding Statistics FY 2010 MST RIDES ~~ On Time Compliance FY 2010 MST RIDES ~~ Boarding Statistics FY 2010

Jan 2010Data Sampled: 92.0%

MST FIXED ROUTEON-TIME COMPLIANCE FY 2010

FY09 FY10 FY10 FY10ON-TIME TIME POINT DELAYED ARRIVALS ON-TIME

MONTH PERFORMANCE COUNT 5 + MINUTES PERFORMANCEJul 84.49% 115,333 16,389 85.79%Aug 81.21% 113,357 19,367 82.92%Sept 81.42% 111,421 17,948 83.89%Oct 79.59% 118,700 17,918 84.90%Nov 83.36% 102,927 13,861 86.53%Dec 86.24% 110,996 13,479 87.86%Jan 87.50% 111,629 10,397 90.69%Feb 86.81%March 86.78%April 84.19%May 84.87%June 85.37%Total N/A 784,363 109,359 N/AYTD Average 83.40% 112,052 15,623 86.08%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jul

Aug

Sept

Oct

Nov

Dec

Jan

Feb

March

April

May

June

On-

Tim

e C

ompl

ianc

e

On-Time ComplianceFY 2010

FY09 FY10

Goal87%

H:\Sbannister\AGENDA\Fixed Route On Time compliance FY 09 Page 1

MST FIXED ROUTE BOARDINGSFY 2010 Monthly Boardings

MONTH FY 2008 FY 2009 FY 2010 % CHANGE

July 459,413 467,427 385,052 -17.62%

Aug 475,890 489,290 420,751 -14.01%

Sep 402,787 425,085 394,189 -7.27%

Oct 410,451 425,723 376,171 -11.64%

Nov 369,866 354,699 333,974 -5.84%

Dec 326,910 332,080 308,937 -6.97%

Jan 306,691 297,095 280,327 -5.64%

Feb 337,900 282,949

Mar 366,025 320,001

April 383,041 313,695

May 403,737 333,371

June 412,863 358,296

TOTAL 4,655,574 4,399,711 2,499,401

YTD Avg. 393,144 398,771 357,057

YTD Comparison 2,752,008 2,791,399 2,499,401 -10.46%

Boardings are inclusive of all On Call, Trolley, & Fixed Route Services

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

550,000

July Aug Sep Oct Nov Dec Jan Feb Mar April May June

MONTHLY RIDERSHIP

FY 2008 FY 2009 FY 2010

2/24/2010 2:32 PM

Did Not Operate

MONTH FY2008 FY2009 FY2010 % CHANGE

Jul 871

Aug 1,109

Sep 537

Oct

Nov

Dec 340

Jan 143

Feb

Mar

Apr

May

Jun

3,000

600

2,857

MST TROLLEY - CARMELFY 2010 Monthly Boardings

Total Ridership

YTD Average

YTD Comparison 2,857YTD Comparison

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

CARMEL TROLLEY MONTHLY RIDERSHIP

FY2008 FY2009 FY2010

Did Not Operate


Jul 55,989 43,030 46,544 8.17%

Aug 50,281 45,115 45,228 0.25%

Sep 8,581 811 10,164 1153.27%

Oct

Nov 2,183 683

Dec

Jan

Feb

Mar

Apr

May 7,528 9,115

Jun 29,810 34,019

154,372 132,773 101,936

38,284 29,652 33,979

114,851 88,956 101,936 14.59%

MST TROLLEY - MONTEREYFY 2010 Monthly Boardings

Total Ridership

YTD Average

YTD Comparison 114,851 88,956 101,936 14.59%YTD Comparison

0

10,000

20,000

30,000

40,000

50,000

60,000


MONTEREY TROLLEY MONTHLY RIDERSHIP

FY2008 FY2009 FY2010

Did Not Operate


Jul

Aug

Sep 1,394 966 -30.70%

Oct 1,774 1,642 -7.44%

Nov 1,414 1,258 -11.03%

Dec 1,178 922 -21.73%

Jan 781 648 -17.03%

Feb 1,318

Mar 1,523

Apr 1,610

May 1,233

Jun

12,225 5,436

1,440 1,197

5,760 4,788 -16.88%

MST TROLLEY - SALINASFY 2010 Monthly Boardings

Total Ridership

YTD Average

YTD Comparison 5,760 4,788 -16.88%YTD Comparison

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000


SALINAS TROLLEY MONTHLY RIDERSHIP

FY2008 FY2009 FY2010

MST RIDES

ON TIME COMPLIANCE FY - 2010

MONTH FY09 FY10

Jul 82.41% 89.49%

Aug 82.31% 87.67%

Sept 82.42% 86.36%

Oct 85.28% 87.03%

Nov 89.17% 89.67%

Dec 86.48% 87.48%

Jan 87.75% 87.53%

Feb 86.42%

March 84.42%

April 87.87%

May 86.88%

June 86.98%

YTD Average 85.12% 87.89%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jul

Aug

Sept

Oct

Nov

Dec

Jan

Feb

Marc

h

April

May

June

On-Tim

e Compliance

MST RIDES On-Time Compliance FY - 2010

FY09 FY10

Goal

90%

\\mstfiles\users\Rweber\Operations\On Time Compliance\MST RIDES On Time compliance.xls Page 1


Jul 6,066 9,681 8,939 -7.66%

Aug 6,343 9,636 8,514 -11.64%

Sep 6,565 10,203 9,386 -8.01%

Oct 7,729 10,793 9,335 -13.51%

Nov 6,648 9,100 8,275 -9.07%

Dec 5,877 9,231 8,147 -11.74%

Jan 6,085 8,798 7,454 -15.28%

Feb 7,261 8,827

Mar 7,756 9,875

Apr 8,426 9,528

May 9,882 9,175

Jun 9,389 8,983

88,027 113,830 60,050

6,473 9,635 8,579

45,313 67,442 60,050 -10.96%

MST RIDES ProgramMonthly Boardings

Total Ridership

YTD Average

YTD Comparison

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

11,000


MST RIDES MONTHLY RIDERSHIP

FY2008 FY2009 FY2010

Monterey-Salinas Transit

Operations Summary Report

Fixed Route Services

July 2009 - January 2010

Revised 2010-03-01

Service Delivered Service QualityRidership 280,327 On-timeTime Points 101,232

Passengers / Vehicle Revenue Hour 14.5 Delayed Time Points 10,397

Revenue Miles 313,866.6 On-time Passenger Boardings 255,768

One-way Trips Scheduled 28,772 Percent On-time Boardings 91.24%

Fixed Route Operations Summary Report January 2010

Systemwide Service: January boardings for 2010 declined 5.6% compared to January 2009, with revenue hours having increased by 4.8% during the same timeframe. Consequently system productivity, measured in passengers per hour (PPH) dropped from 16.15 PPH last January to 14.54 PPH for January 2010.

A comparision between fiscal years for the period July - January shows a 10.5% decline in ridership (2,791,399 for FY09 versus 2,499,401 for FY 10), reflecting the larger ridership declines that were seen at the start of the fiscal year.

Seasonal Service: Line 22-Big Sur reported 125 passengers during the month. The MST Trolley in Salinas reported 648. Service on the MST Trolley Carmel continued its holiday operation, ending on January 3rd, carrying 143 passengers over the three day period of operation.

On-time 101232Delayed 10397

No supplemental service was operated this month.

Supplemental Service: None.

87.0

%

84.5

%

84.3

%

84.4

%

86.5

%

88.5

%

91.2

%

0%10%20%30%40%50%60%70%80%90%

100%

Jul

Aug

Sep Oct

Nov

Dec Jan

Feb

Mar Apr

May Jun

On Time Passenger BoardingsTarget 87%

2,752,008 2,791,399 2,499,401

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

FY 08 FY 09 FY 10

Systemwide Ridership

Jul-Jan Jul - Jun

21.32 19.55 17.68

5.00

10.00

15.00

20.00

25.00 Systemwide Pax / Revenue Hour

-FY 08 FY 09 FY 10 YTD

Revised 2010-03-01

Fixed Route Operations Summary Report January 2010

7

13

8

10

3

17

25

0 0 0 0 00

5

10

15

20

25


Cancelled Trips by Month - FY10 YTD

Employee Error ‐ 18 Trips22%

Mechanical Failure ‐ 32 Trips38%

MST Accident ‐ 10 Trips12%

Other ‐ 8 Trips10%

Traffic ‐ 15 Trips18%

Cancelled Trips by Reason - FY10 YTD

Revised 2010-03-01

39,698 33,770

28,329 22,610

21,207 13,646

12,894 11,789

10,677 10,517

8,730 7,958

7,251 6,791

5,722 5,220

4,485 4,383

3,436 2,068 1,927

20-Monterey-Salinas41-East Alisal - Northridge

10-Fremont-Ord Grove42-East Alisal - Westridge

9-Fremont-Hilby29-Watsonville-Salinas

2-Monterey-Pacific Grove11-Edgewater-Carmel

23-Salinas-King City16-Monterey-Marina

49-Northridge1-Monterey-Pacific Grove

43-Memorial Hospital28-Watsonville-Salinas

5-Monterey-Carmel45-East Market-Creekbridge

44-Northridge24-Carmel Valley-Grapevine Express

46-Natividad55-Monterey-San Jose Express

4-Carmel-Carmel Rancho

Ridership by Line - January 2010Total Passengers

1,607 1,344 1,305 1,208 1,077 1,069 1,051 1,028 1,026 869 857 775 759 648 567 462 356 332 203 193 192 143 125 23

- 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000

7-Monterey-CarmelMST On Call - Marina

72-Presidio-N Salinas Express74-Presidio-Preston Park Express

21-Monterey-Salinas27-Watsonville-Marina

3-Ryan Ranch-Monterey8-Ryan Ranch - Edgewater

48-East Salinas - Airport Business Center75-Presidio-Marshall Park Express

79-Presidio-San Jose Express14-Monterey-Dunes

76-Presidio-Stilwell Park ExpressMST Trolley Salinas12-Monterey-Dunes

71-Presidio-Marina Express77-Presidio-Seaside

56-Monterey-Memorial Hospital78-Presidio-Pacific Grove

73-Presidio-Prunedale Exrpess69-Cannery Row-Del Monte Center

MST Trolley Carmel22-Big Sur

13-Ryan Ranch-Monterey

Revised 2010-03-01

27.23

24.51

22.90

22.76

21.23

20.75

19.84

19.70

17.87

15.99

15.90

14.73

13.51

13.28

11.71

11.48

11.10

11.09

10.83

10.20

10.15

10.08

9.68

7.98

7.94

6.17

5.69

5.09

5.03

4.98

4.96

4.71

4.67

4.67

4.31

4.06

4.02

3.96

3.58

3.55

2.99

2.92

2.62

2.01

1.62

- 5 10 15 20 25 30

10-Fremont-Ord Grove

43-Memorial Hospital

20-Monterey-Salinas

9-Fremont-Hilby

41-East Alisal - Northridge

49-Northridge

11-Edgewater-Carmel

46-Natividad

42-East Alisal - Westridge

2-Monterey-Pacific Grove

5-Monterey-Carmel

29-Watsonville-Salinas

45-East Market-Creekbridge

44-Northridge

72-Presidio-N Salinas Express

16-Monterey-Marina

7-Monterey-Carmel


69-Cannery Row-Del Monte Center

14-Monterey-Dunes

21-Monterey-Salinas

23-Salinas-King City


74-Presidio-Preston Park Express

MST Trolley Carmel

24-Carmel Valley-Grapevine Express

56-Monterey-Memorial Hospital


71-Presidio-Marina Express

76-Presidio-Stilwell Park Express

12-Monterey-Dunes

48-East Salinas - Airport Business Center

MST Trolley Salinas

79-Presidio-San Jose Express

55-Monterey-San Jose Express

73-Presidio-Prunedale Exrpess

27-Watsonville-Marina

75-Presidio-Marshall Park Express

77-Presidio-Seaside

MST On Call - Marina

8-Ryan Ranch - Edgewater


78-Presidio-Pacific Grove

22-Big Sur


Productivity by Line - January 2010Passengers Per Hour

Revised 2010-03-01

100.0%

99.0%

98.7%

97.9%

97.7%

97.2%

97.1%

96.8%

96.1%

96.0%

95.4%

95.3%

95.0%

94.3%

94.2%

93.8%

93.5%

92.9%

92.6%

92.5%

92.1%

91.5%

90.8%

90.3%

89.0%

88.5%

88.5%

87.8%

87.2%

87.0%

86.9%

86.7%

86.7%

86.6%

86.1%

85.6%

83.8%

82.9%

81.0%

78.7%

77.5%

77.5%

72.0%

0% 20% 40% 60% 80% 100%


76-Presidio-Stilwell Park Express

MST Trolley Salinas

14-Monterey-Dunes

8-Ryan Ranch - Edgewater

5-Monterey-Carmel

72-Presidio-N Salinas Express

75-Presidio-Marshall Park Express

71-Presidio-Marina Express

78-Presidio-Pacific Grove

12-Monterey-Dunes

77-Presidio-Seaside

42-East Alisal - Westridge

41-East Alisal - Northridge

10-Fremont-Ord Grove

20-Monterey-Salinas

11-Edgewater-Carmel

49-Northridge

69-Cannery Row-Del Monte Center

79-Presidio-San Jose Express

74-Presidio-Preston Park Express




16-Monterey-Marina

9-Fremont-Hilby

24-Carmel Valley-Grapevine Express

43-Memorial Hospital

46-Natividad




44-Northridge

23-Salinas-King City

21-Monterey-Salinas

7-Monterey-Carmel

73-Presidio-Prunedale Exrpess

22-Big Sur

27-Watsonville-Marina

55-Monterey-San Jose Express

48-East Salinas - Airport Business Center

45-East Market-Creekbridge

56-Monterey-Memorial Hospital

Schedule Adherence by Line - January 2010Percent On-time Timepoints

87% adherence standard

Revised 2010-03-01

January 2010Systemwide Ridership: 280,327

Systemwide Revenue Hours: 19277:39

Systemwide Revenue Miles: 313,866.6

Primary Routes Line Ridership VRHrs VRMi Pax/Hr % Riders % Hrs

1-Monterey-Pacific Grove 7,958 717:42 7,179.8 11.09 2.8% 3.7%9-Fremont-Hilby 21,207 931:43 9,888.5 22.76 7.6% 4.8%10-Fremont-Ord Grove 28,329 1040:33 11,137.5 27.23 10.1% 5.4%41-East Alisal - Northridge 33,770 1590:43 17,529.6 21.23 12.0% 8.3%42-East Alisal - Westridge 22,610 1265:06 13,989.6 17.87 8.1% 6.6%

Total 113,874 5545:47 59,725.0 20.5 40.6% 28.8%

Local RoutesLine Ridership VRHrs VRMi Pax/Hr % Riders % Hrs

2-Monterey-Pacific Grove 12,894 806:18 11,172.5 15.99 4.6% 4.2%3-Ryan Ranch-Monterey 1,051 360:16 5,452.0 2.92 0.4% 1.9%4-Carmel-Carmel Rancho 1,927 378:40 3,863.3 5.09 0.7% 2.0%5-Monterey-Carmel 5,722 359:52 4,335.9 15.90 2.0% 1.9%7-Monterey-Carmel 1,607 144:43 1,692.9 11.10 0.6% 0.8%8-Ryan Ranch - Edgewater 1,028 343:30 5,189.8 2.99 0.4% 1.8%11-Edgewater-Carmel 11,789 594:15 8,990.2 19.84 4.2% 3.1%13-Ryan Ranch-Monterey 23 14:12 218.4 1.62 0.0% 0.1%16-Monterey-Marina 10,517 915:49 16,488.2 11.48 3.8% 4.8%43-Memorial Hospital 7,251 295:48 3,558.8 24.51 2.6% 1.5%44-Northridge 4,485 337:42 3,991.8 13.28 1.6% 1.8%45-East Market-Creekbridge 5,220 386:27 5,756.1 13.51 1.9% 2.0%46-Natividad 3,436 174:24 1,824.7 19.70 1.2% 0.9%48-East Salinas - Airport Business Center 1,026 217:52 4,157.2 4.71 0.4% 1.1%49-Northridge 8,730 420:45 2,962.5 20.75 3.1% 2.2%

Total 76,706 5750:33 79,654.3 13.3 27.4% 29.8%

Regional RoutesLine Ridership VRHrs VRMi Pax/Hr % Riders % Hrs

20-Monterey-Salinas 39,698 1733:35 34,501.3 22.90 14.2% 9.0%21-Monterey-Salinas 1,077 106:05 1,974.1 10.15 0.4% 0.6%23-Salinas-King City 10,677 1059:14 31,269.1 10.08 3.8% 5.5%24-Carmel Valley-Grapevine Express 4,383 710:32 14,536.3 6.17 1.6% 3.7%27-Watsonville-Marina 1,069 265:41 7,155.4 4.02 0.4% 1.4%28-Watsonville-Salinas 6,791 701:37 19,619.9 9.68 2.4% 3.6%29-Watsonville-Salinas 13,646 926:25 15,882.0 14.73 4.9% 4.8%55-Monterey-San Jose Express 2,068 479:19 14,891.1 4.31 0.7% 2.5%56-Monterey-Memorial Hospital 332 58:20 2,104.0 5.69 0.1% 0.3%

Total 79,741 6040:48 141,933.2 13.2 28.4% 31.3%

Revised 2010-03-01

Military Express RoutesLine Ridership VRHrs VRMi Pax/Hr % Riders % Hrs

12-Monterey-Dunes 567 114:19 2,107.1 4.96 0.2% 0.6%14-Monterey-Dunes 775 76:00 756.2 10.20 0.3% 0.4%69-Cannery Row-Del Monte Center 192 17:44 192.9 10.83 0.1% 0.1%71-Presidio-Marina Express 462 91:50 1,572.0 5.03 0.2% 0.5%72-Presidio-N Salinas Express 1,305 111:28 2,268.0 11.71 0.5% 0.6%73-Presidio-Prunedale Exrpess 193 47:30 1,056.4 4.06 0.1% 0.2%74-Presidio-Preston Park Express 1,208 151:22 2,802.0 7.98 0.4% 0.8%75-Presidio-Marshall Park Express 869 219:36 3,347.8 3.96 0.3% 1.1%76-Presidio-Stilwell Park Express 759 152:19 2,228.0 4.98 0.3% 0.8%77-Presidio-Seaside 356 99:26 1,452.0 3.58 0.1% 0.5%78-Presidio-Pacific Grove 203 77:35 997.5 2.62 0.1% 0.4%79-Presidio-San Jose Express 857 183:40 6,530.0 4.67 0.3% 1.0%

Total 7,746 1342:49 25,309.9 5.8 2.8% 7.0%

Seasonal / Supplemental ServiceLine Ridership VRHrs VRMi Pax/Hr % Riders % Hrs

22-Big Sur 125 62:20 1,597.6 2.01 0.0% 0.3%MST Trolley Salinas 648 138:42 969.0 4.67 0.2% 0.7%MST Trolley Carmel 143 18:00 165.6 7.94 0.1% 0.1%MST On Call - Marina 1,344 378:40 4,512.0 3.55 0.5% 2.0%

Total 2,260 597:42 7,244.2 3.8 0.8% 3.1%

Revised 2010-03-01

February 23, 2010 To: Carl G. Sedoryk, General Manager/CEO From: Michael Hernandez, Assistant General Manger/Chief Operating Officer Subject: Monthly Maintenance Report for January 2010 This monthly report summarizes details about fuel prices and the activities of the Maintenance/Facilities Departments during the month of January 2010. Detailed statistical information is also attached. Fuel Prices:

Fleet Status:

Road Call Rate Goal: 7,000 Miles or More

Miles Between

Road Calls: Operating Cost Per Mile:

January 9,263 January $0.97

Past 12 Months: 11,559 FY10 Year To Date: $0.89 Comments: In January there were a total of 36 road calls of which 31 were maintenance related. The highest road call categories during the month were for electrical and exhaust issues. Cummins, the engine manufacturer for MST’s fleet, conducted warranty recalibrations during the month. MST contracted with an independent auditor to evaluate the maintenance program of MST owned vehicles operated by MV during the month of January. On January 25 vandals broke the lock to the storage area and stole a bicycle at the Marina Transit Exchange (MTX).

Michael Hernandez

January Low

January High

December January Average

% Change Average

Diesel $1.31 $2.51 $2.24 $1.94 -13.4%

Gasoline $1.74 $3.03 $2.68 $2.38 -11.2%

Active Fleet

Series

Manufacturer

Model/Year Quantity Engine Fuel Type MPG

Average Life

To Date

Miles

1101 - 1121 Gillig - 2000 21Cummins ISM

280 HP Diesel 4.37 439,185

1122 - 1129 Gillig - 2003 8Detroit DC

Series 50 ERG Diesel 4.94 262,460

1701 - 1712Gillig Low-floor

2002 12Cummins ISM

280 HP Diesel 4.49 290,232


2003 12Detroit DC



2007 5Detroit DC


1801 - 1804Gillig Suburban

2002 4Cummins ISM

280 HP Diesel 5.23 444,629

1805 -1808Gillig Suburban

2003 4Detroit DC


Gillig Low-floor Cummins ISM

January 2010

MST Operated Fixed Route Bus Fleet - Summary Information


2007 10Cummins ISM

280 HP Diesel 5.12 90,913

Historical

Fleet Manufacturer Model Quantity Fuel Type

To Date

Miles

80Fageol Twin Coach

1948 #80 1 Gasoline N/A

93GMC TGH3102

1957 #93 1 Gasoline 335,000

Fuel Used

Revenue

Diesel Fleet

Non-Revenue

Fleet Inventory Value

Miles Traveled 287,162 28,624

*Gallons/

Equivalent59,684 1,767

Fuel, Coolant,

Lubricants $71,512.43

Average

Miles/Gallon 4.81 16.20

Parts/

Supplies$340,539.18

Engine Oil Used

(Quarts)2,785 Total Value $412,051.61

Average

Miles/Quart103

4

Repeat Road Calls

1

0

3,000

6,000

9,000

12,000

15,000

18,000

21,000

24,000

27,000

30,000

33,000

36,000

Feb-09 Mar-09 Apr-09 May-09 June-09 July-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10

MIL

ESMILES BETWEEN MECHANICAL ROAD CALLS

January 2010 - Miles: 287,162

Goal 7,000Miles

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Aver. YTD

FY10 15,068 9,884 10,679 19,935 9,195 8,714 9,263 11,820FY09 24,043 8,135 5,622 9,530 10,074 12,979 15,206 8,828 15,358 11,402 10,821 9,560 11,797

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

Mile

s

Fleet Wide Miles Between Roadcalls FY09 vs. FY10 Year to Date Comparison

Goal 7,000 Miles

January 20102

60

70

80

90

100

110

OCCURENCES

All ROAD CALLS - BY CATEGORY

FY 2009 & 2010

CUMULATIVE YEAR-TO-DATE

* "Other" category includes: Fluid leaks, Lights, Windshield Wipers other items.

January 2010 3

Air Sys. Brakes Exhaust Cooling Doors Electrical Engine Trans Fare box Other Mech.

Pass/SickRadio/ ACS

Tire Vandal W/C Lift Total

FY09 17 17 77 11 15 52 53 13 13 25 12 2 19 1 6 333

FY10 - YTD 8 6 52 6 5 42 36 6 5 16 8 2 5 5 8 210

Jan-10 1 0 10 3 0 12 4 0 1 4 0 0 0 0 1 36

0

10

20

30

40

50

OCCURENCES

PREVENTIVE MAINTENANCE INSPECTIONS

100%120

PREVENTIVE MAINTENANCE INSPECTIONSPAST TWELVE MONTHS

80%

90%

100

s

Goal 80%

60%

70%80

Tim

e

PM In

spec

tion s

40%

50%

40

60

nspe

ctio

ns O

n-T

Tota

l

10%

20%

30%

20 % o

f PM

In

Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10Total PMIs 95 107 112 96 79 110 89 83 107 75 103 107

0%

10%

0

January 2010 4A

% On Time 96% 97% 100% 99% 84% 87% 79% 90% 89% 91% 88% 99%

$600.00

$800.00

$1,000.00

$1,200.00

VANDALISM COSTS - PAST 12 MONTHS

January 2010 4B

Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10

Buses $82.43 $0.00 $300.91 $391.06 $7.05 $445.75 $26.11 $35.51 $334.17 $727.98 $995.24 $362.17

Bus Stops $539.50 $366.00 $638.50 $527.50 $250.00 $547.00 $150.70 $646.60 $200.00 $891.50 $862.19 $260.50

STC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $244.69 $36.00 $0.00 $0.00 $24.00 $0.00

MTX $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $162.00 $20.00 $12.00 $0.00 $0.00

$0.00

$200.00

$400.00

$600.00

Fleet Series, Year and # of Vehicles Labor Parts Fuel Oil Total Cost Miles

Cost Per Mile

1100s (2000 - 21) $13,125.69 $21,447.29 $34,230.74 $1,527.33 $70,331.05 67,542 $1.04

1100s (2003 - 8) $4,617.55 $4,424.14 $14,696.62 $846.63 $24,584.94 31,355 $0.78

1700s (2002 - 12) $8,707.86 $15,368.08 $22,395.25 $853.27 $47,324.46 42,892 $1.10

1700s (2003 - 12) $7,779.03 $17,018.28 $21,506.29 $1,165.46 $47,469.06 39,059 $1.22

1700s (2007 - 5) $3,645.93 $6,157.86 $5,956.00 $221.97 $15,981.76 17,381 $0.92

1800s (2002 - 4) $4,862.19 $2,970.03 $12,189.25 $312.63 $20,334.10 26,842 $0.76

1800s (2003 - 4) $3,850.53 $3,424.01 $10,696.64 $574.68 $18,545.86 23,710 $0.78

2000s (2007 - 10) $7,494.04 $7,494.04 $17,982.95 $1,036.53 $34,007.56 38,381 $0.89

Total Jan 2010: $54,082.82 $78,303.73 $139,653.74 $6,538.50 $278,578.79 287,162 $0.97

Labor Parts Fuel Oil Cost Per Mile

Jan Fleet Average: $0.19 $0.27 $0.49 $0.02 $0.97

FY10 Cost Per Mile: $0.18 $0.21 $0.48 $0.02 $0.89

Diesel Fleet

48.7%59.8%

47.3% 45.3%37.3%

59.9% 57.7% 52.9%

18.7%

18.8%

18.4%16.4%

22.8%

23.9%20.8%

22.0%

30.5%18.0%

32.5% 35.9% 38.5%

14.6%18.5% 22.0%

2.2% 3.4% 1.8% 2.5% 1.4% 1.5% 3.1% 3.0%

0%

25%

50%

75%

100%

$1.041100s

(2000)

$0.781100s

(2003)

$1.101700s

(2002)

$1.221700s

(2003)

$0.921700s

(2007)

$0.761800s

(2002)

$0.781800s

(2003)

$0.892000s

(2007)

Cost Per Mile:

Fleet Series &Model Year

Fleet Cost Per Mile - January 2010

Fleet Miles: 287,162 Average Fleet Cost Per Mile: $ .97

Oil

Parts

Labor

Fuel

January 2010 5

12

14

16

18

20

Ro

ad

Call

s

MECHANICAL ROAD CALLS BY BUS SERIES

January 2010Total Diesel Miles: 287,162 Roadcalls: 31

6

3 3

6

5

4

0

1

9

0

2

4

6

8

10Ro

ad

Ca

lls

Bus Series & Model Year

52 Week Review:

Diesel: High $2.51 Low $1.31, Average $1.94

Gasoline: High $3.03, Low $1.74, Average $2.38

B20 use: Aug 15, 2008 - Dec 18, 2008 7

FY 2010 Fuel Budget:

Diesel 3.10 Gallon

Gasoline $3.25 Gallon

$3.25

$3.50

$3.75

$4.00

$4.25

$4.50

$4.75

$5.00

12 Month Rolling Fuel Cost - As of January 31, 2010

DIESEL GASOLINE

52 Week Review:

Diesel: High $2.51 Low $1.31, Average $1.94

Gasoline: High $3.03, Low $1.74, Average $2.38

B20 use: Aug 15, 2008 - Dec 18, 2008 7

FY 2010 Fuel Budget:

Diesel 3.10 Gallon

Gasoline $3.25 Gallon

$1.00

$1.25

$1.50

$1.75

$2.00

$2.25

$2.50

$2.75

$3.00

$3.25

Date: January 31, 2010

To: C. Sedoryk, General Manager/CEO From: Lyn Owens, Director Human Resources & Risk Management; Hunter Harvath,

Assistant General Manager Finance & Administration; Mark Eccles, Director Information Technology; Kathy Williams, General Accounting Manager; Tom Hicks, CTSA Manager; Danny Avina, Marketing/Customer Service Manager; Zoe Smallwood, Marketing Analyst

Subject: Administration Department Monthly Report January 2010 The following significant events occurred in Administration work groups for the month of January 2010: Human Resources A total employment level for January 2010 is summarized as follows:

Positions Budget FY10 Actual Difference

Coach Operators / Trainees 127 138 11 C/O on Long Term Leave * 10 10 0

Coach Operators Limited Duty 1 0 -1

Operations Staff 24 24 0 Maintenance & Facilities 44 44 0 Administration (Interns 2 PT) 22.5 20 -2.5

Total 228.5 236 7.5

January Worker’s Compensation Costs

Indemnity (paid to employees) $11,849.89 Other (includes Legal) $194.15 Medical includes Case Mgmt,UR, Rx & PT $19,523.38 TPA Administration Fee $4,000.00 Excess Insurance $4,412.75 Total Expenses $39,980.17 Reserves $1,098,026.10 # Ending Open Claims 44

# Closed Claims for Current Month 0

Training

Description Attendees

Accident Causes, Prevention and Control 24

Disciplinary Skills Training 1 Risk Management Update January 2010 January 2009

Preventable Preventable

Description Yes No Yes No

Vehicle hits Bus 0 1 0 0

Bus hits object 0 0 1 0

TOTAL 0 1 1 0

During the month of January there were no preventable accidents and one non-preventable. This should start a downward trend during the coming months.

Liability Claims Paid/Recovered – Property and Personal Injury There were no recoveries and no claims paid during this period.

012345678910111213

Nu

mb

er o

f A

ccid

en

ts

Accident Statistics

non-preventable

preventable

Customer Services Update

Customer Service received 48 customer comments during the month as follows:

Service Report Type Jan '10 % Jan '09 %

Employee Compliment 4 8.33% 0 0.00%

Service Compliment 0 0.00% 0 0.00%

Improper Employee Conduct 8 16.67% 8 24.24%

Improper Driving 8 16.67% 4 12.12%

Fare / Transfer Dispute 5 10.42% 2 6.06%

Early Departure 4 8.33% 1 3.03%

No Show 3 6.25% 5 15.15%

Passed By 3 6.25% 3 9.09%

Request To Add Service 3 6.25% 2 6.06%

Bus Stop Amenities 3 6.25% 1 3.03%

Facilities Vandalism 2 4.17% 0 0.00%

Late Arrival 1 2.08% 2 6.06%

Carried By 1 2.08% 1 3.03%

Inaccurate Public Information 1 2.08% 0 0.00%

ADA Compliance 1 2.08% 0 0.00%

Passenger Conduct 1 2.08% 0 0.00%

Routing 0 0.00% 2 6.06%

Passenger Injury 0 0.00% 1 3.03%

Agency Policy 0 0.00% 1 3.03%

48 100.00% 33 100.00% “Improper Employee Conduct” and “Improper Driving” categories each represented 16.7% of overall service reports for January ’10. “Improper Employee Conduct” reports (8) were comprised of varied complaints including rude behavior by coach operator, employees smoking outside of MST vehicles with passengers on board, and a passenger claiming that they were denied boarding. Of the eight “Improper Employee Conduct” reports in January ‘10, five involved MST contracted services. “Improper Driving” reports (8) increased from December ’09 (4) and January ’09 (4). Reports included complaints about speeding MST vehicles, failure to yield to other motorist, coach operator departing while passenger still ascending steps, a claimed near accident, motorist being cut off by bus, and a passenger claiming that a coach operator was driving too close to curb. Of the eight “Improper Driving” reports in January ‘10, three involved MST contracted services.

MST received four “Employee Compliments” reports in January ’10. Three were complimenting coach operators and included a compliment for a RIDES driver. One was a letter sent complimenting one of the customer service representatives. Staff produced and edited signage for the January 30, 2010 service change. Edits included adjustments for routes, schedules, regional maps, boarding locations, fare information, and destination information at all transit centers and system time points. Staff created informational car cards (bus signage), posted new route and schedule information to www.mst.org, and posted a memo to coach operators informing them that new rider’s guides would be free onboard all buses for a period of 30 days after the service change. Staff also coordinated the distribution of the new rider’s guide to various public locations throughout our service area including: libraries, city halls, high schools, visitor centers, hotels, and DMV offices. Staff reported results from an onboard survey of Wi-Fi users on Line 23 Salinas-King City and Line 55 Monterey-San Jose Express. The results of the survey show that 85% of passengers riding the lines 23 Salinas-King City and 55 Monterey-San Jose own a wireless networking device and 74% ranked their overall satisfaction with the Wi-Fi service as excellent or good. Of those surveyed, 64% began riding MST within the past year. Posted the following press releases to www.mst.org:

• MST Service Changes Go Into Effect Saturday, January 30 (1/25/2010) • Bus Service On Martin Luther King Jr. Day (1/14/2010) • Construction Causes Delays Departing San Jose Diridon (1/11/2010)

Marketing and Sales Update MST signed an advertising contract with Blu Line Media for Central Coast Energy Services in the amount of $750. Press releases sent include: “Construction causes delays to Line 55 departing San Jose Diridon” (1/11/10); “Governor Proposes Yet Another Scheme To Raid State Transit Funding: Latest Budget Plan Circumvents Recent Court Rulings That Funding Diversions Are Illegal; $1.5 Billion in Jeopardy for 2010-11” (1/8/10); “Bus service on Martin Luther King, Jr. Day” (1/14/10); “MST service changes go into effect Saturday, January 30” (1/25/10)

Published news stories include: “Local Boy Scout leads repainting of curbs at 19 bus stops” (The Californian, 1/5/10); “Local governments campaign to fight the state” (KCBA.com, 1/7/10); “Locals kick off petition drive to protect tax revenue” (Monterey County Herald, 1/8/10); “Regional leaders aim to protect local government money from state” (Santa Cruz Sentinal, 1/8/10); “Salinas, county officials back ballot initiative: Petition seeks to stop the state from taking local revenues” (The Californian, 1/8/10); “Guest commentary: TAMC focuses on keeping road projects moving in 2010” (Monterey County Herald, 1/9/10); “Monterey County braces as Schwarzenegger proposes ‘tough times’ budget” (The Californian, 1/9/10); “DMV rules focus on seniors”

(Monterey County Herald, 1/11/10); “MST is county’s current link to the Bay Area, beyond” (The Californian, 1/15/10); “Holiday schedules for Martin Luther King Jr. Day, Jan. 18” (Monterey County Herald, 1/17/10); “Monterey-Salinas Transit bus routes reduced, eliminated” (The Californian, 1/25/10); “Monterey-Salinas Transit bus route changes start Saturday: Decline in ridership, passenger needs cited as reasons for change” (The Californian, 1/26/10); “Transit agency eyes new bus routes” (Monterey County Herald, 1/27/10); “Regulations put the brakes on local biodiesel projects” (Monterey County Weekly, 1/28/10); “Monterey-Salinas Transit sees 6 percent drop in passengers” (The Californian, 1/31/10) Marketing activities: Uploaded 2009 annual report on flash drives as a promotional giveaway for community stakeholders; created online and print versions of Community Stakeholder Survey and distributed to stakeholders; mass mailing of 2009 annual report; created a revised MST On Call flag for South County service; Leadership Monterey Peninsula class of 2010 student participating in “Care for the Caregiver” team community service project in coordination with CHOMP’s Westland House hospice; attended Monterey Chamber of Commerce membership luncheon 1/20/10; began creation of exterior bus graphics for new MCI coaches; ordered regular ticket books; managed vendor and group discount programs; ordered MST promotional products. Planning Update During the month of January, staff made final preparations for the winter service change, which took effect on 1/30/10. Staff participated in ongoing meetings with representatives from the NPS and DLI to further refine and improve MST’s military services as well as to encourage students to enroll in the transit benefit program that supports these bus lines. Staff continued planning work on MST’s new headquarters, operations and maintenance facility on the former Fort Ord. Staff also continued planning efforts for the Monterey Bay Bus Rapid Transit project. Staff participated in the Salinas Intermodal Transit Center Ad Hoc Committee meeting to discuss proposed revisions to the design and layout of the facility. Staff worked with MST consultant Moore & Associates to finalize the 2009 Passenger and Non-Passenger survey reports in advance of a presentation to your Board at its February meeting. Staff met with representatives from the planning department at the city of Monterey to discuss transportation and development issues in the New Monterey/Lighthouse Avenue area. Staff continued working with representatives from the city of Pacific Grove on preliminary plans for a Trolley to serve that community. Staff worked with the General Manager and Human Resources Manager of the Clement Intercontinental Hotel on Cannery Row to discuss alternative transportation strategies to reduce single occupancy vehicle use by employees. In addition, staff met with the new transportation planner at CSUMB to also discuss alternative transportation strategies for the campus. Staff traveled to Washington, DC, to conduct visits with legislative and committee staff members of the U.S. Senate and House of Representatives as well as with staff from the Federal Transit Administration. Staff participated in regular meetings of TAMC, AMBAG, Monterey County Hospitality Association, Monterey County Business Council and the Fort Ord Reuse Authority.

Accounting Update During the month of January, staff was busy with calendar year end activities. Staff issued W-2’s and 1099’s by the end of the month deadline. Payroll and Accounts Payable continue to meet their weekly goals of processing all transactions on time. Significant progress was made with the automation of the CalPERS retirement reporting. Work between IT and Accounting was finished and the required information for retirement reporting can now be extracted from Navision with little effort and uploaded to CalPERS. The implementation of DDAM is ongoing and is expected to start running parallel in February. Staff is also looking at other processes within our department that can be automated to improve efficiency and gain greater tracking capabilities. CTSA Update – January 2010 During January, staff interviewed and hired a new Travel Trainer to assist seniors and persons with disabilities to travel confidently on fixed-route buses. One goal is to reduce the dependence on the RIDES program by persons who can travel on a fixed-route bus under some conditions. Another goal is to expand travel options for persons who prefer lower fares and not making reservations several days in advance. Staff continued to participate in meetings of the Building Healthy Communities Initiative of the California Endowment. This initiative is providing funding over the next ten years to improve the quality of life in the East Salinas community, including transportation to and from work, school, social services and medical care. Staff also participated in several webinars related to travel voucher programs, mobility management strategies, development of accessible taxis, and legislative updates. Finally, the CTSA Advisory Committee (also known as the Mobility Advisory Committee – MAC) held its inaugural meeting on January 13th in Monterey. Twelve of fifteen members were present while a thirteenth member was unable to connect telephonically due to technical problems. Officers were elected and topics were discussed for future meetings. The Committee will meet six times per year and will meet in Monterey, Salinas, Castroville and Soledad. Information Technology Update Staff continuously monitored the TrapezeITS Transitmaster system configuration. Staff continued to monitor and configure software and hardware for the Assetworks Maintenance system. Staff continued to configure and monitor the FAMIS Payroll system. Staff continued to configure data for the ongoing implementation of the GIRO DDAM Timekeeping system. Staff updated software components of MST workstations. Staff continued developing functionality of the Payroll and Customer Service databases. Staff kept the MST web page updated and made the appropriate changes as required.

Staff continued to support MST staff as needed, proactively ensuring MST staff were supported fully with their IT needs. Staff conferred with Outside contractors regarding the proposed FJL facility IT requirements.

Monterey-Salinas Transit Washington, D.C. Office

FAX DATE: February 24, 2010

TO: Carl Sedoryk

FROM: Thomas P. Walters

The following report summarizes recent actions taken on behalf of Monterey-Salinas

Transit:

• Arranged and participated in conference call with Congressman Farr’s Legislative

Director to discuss FY 2011 appropriations process and MST Federal agenda for

2010.

• Provided drafting assistance for FY 2011 appropriations requests.

• Requested support for appropriations requests from Senators Feinstein and Boxer.

• Arranged and attended meetings for MST staff advocacy trip to Washington, D.C.

• Began advance planning for March APTA Conference, including meeting

schedule.

• Participated in MST Legislative Committee meeting to review and plan Federal

agenda. Provided updates on transportation legislation, including FY 2011

funding bills and the reauthorization of SAFETEA-LU.

TPW:dwg

February 24, 2010 To: Carl Sedoryk From: H. Harvath, Assistant General Manager for Finance & Administration Subject: TRIP REPORT On January 26th through 29th, I traveled to Washington, DC, to participate in meetings with staff members from the California delegation of the U.S. Senate as well as staff members from the House and Senate committees that have oversight regarding transportation appropriations and authorization. I also met with Dwayne Weeks, Office of Planning and Environment from the Federal Transit Administration regarding MST’s upcoming Fremont/Lighthouse Bus Rapid Transit project. In addition, I visited with staff of the American Public Transportation Association as well as representatives of the International Office of the Amalgamated Transit Union to discuss current and upcoming legislative issues.

Hunter Harvath

1. call to order 2. consent agendast. vincent de paul (pacific grove) 2 pairs of sunglasses 1 baby...

Documents