1. Call to Order & Announcement of Parliamentarian

2. Establishment of Quorum

3. Introduction of Board Members

4. Adoption of the Agenda

5. Adoption of Minutes of the 37th AGM

6. Business Arising

7. Board Reports (President, Treasurer, CE, PR, JCHLA, Nominations, Website)

8. Chapter Initiatives Fund Project Reports

9. Other Business

10. Transfer of Chair

11. Closing of Meeting

38th AGM AGENDA

Announcement of Parliamentarian

Year 3 of 3 for our non-board parliamentarian

Contact President if you wish to

1. Call to Order & Announcement of Parliamentarian

2. Establishment of Quorum

3. Introduction of Board Members

4. Adoption of the Agenda

5. Adoption of Minutes of the 37th AGM

6. Business Arising

7. Board Reports (President, Treasurer, CE, PR, JCHLA, Nominations, Website)

8. Chapter Initiatives Fund Project Reports

9. Other Business

10. Transfer of Chair

11. Closing of Meeting

38th AGM AGENDA

President’s Report CHLA/ABSC 2013-2014

Charlotte Beck, President

Our Vision

To facilitate and enable access to the best available health information and knowledge

Consiste à permettre et à favoriser

l’accès à l’information et au savoir offerts en santé du plus haut niveau possible

Our Mission

To lead health librarians and information specialists towards excellence through professional development, networking and advocacy

De guider les bibliothécaires et les spécialistes de l’information en santé vers l’excellence grâce au perfectionnement professionnel, au réseautage et à la représentation

Our Membership

258 Members as of May 25, 2014Marginally up (7) from 2013Based on breakdown from the

survey we are composed of:

Sectors

Response Chart Percentage Count

Academic 37.2% 64

Consortia 2.9% 5

Government 6.4% 11

Teaching Hospital 19.2% 33

Hospital 41.9% 72

Public 1.7% 3

School 0.6% 1

Special 9.3% 16

Other, please specify... 9.9% 17

Total Responses 172

Composition

42% work in hospitals 37% in academic 19% in teaching hospitals

Therefore: 61% hospital

51% under 50 43% over 50

Key Strategic Goals 2011-2013

Enhance professional development opportunities for our members

Facilitate technological information sharing Advocate for and promote health

information profession Ensure the financial well-being of

CHLA/ABSC

2013-2014 Grants

Chapter Initiatives Fund• THLA: CE Session: Let's Get Mobilized

Research• “Evaluating the impact of literature searching

services on patient care through the use of a quick assessment tool”

Professional Development• Two grants awarded

Awards and Honours

To be awarded at the Banquet:

Margaret Ridley Charlton Award of Outstanding Achievement Flower Award for Innovation Special Recognition Award Login Canada Student Paper Prize

Opportunities for Funding

Applications were down this year Take advantage and promote our funding

opportunities!

• Chapter Initiatives Fund

• Research Grant

• Professional Development Grant

• Rural & Remote Opportunities Grant

A Note on Interest Groups

Current Groups• Open Access

• Mentorship

• UBC SLAIS Students

• Social Media

Any 3 members can start a group and are encouraged to do so

Canadian Virtual Health Library

Content saved

Available at http://www.cvhl.ca/

Google search designed

Thanks

Future Conferences

2015 in Vancouver, June 19-22 2016 Joint MLA/ICLC, in Toronto May

13-18 2017 in Edmonton TBD 2018 in St John’s TBD

Strategic Plan 2014-

Shift in working environments Invest in Library Consultant SWOT exercise Membership survey Guests Change to 5-year Plan Details at Future of CHLA/ABSC, June 19th

Strategic Objectives 2014-2018

Ensure Association viability Implement member-sourced solutions Strengthen the capacities of health

information professionals

Invite: Future of CHLA/ABSC June 19th 4:00pm

Treasurer ReportCHLA/ABSC 2013-2014

Linda Slater, Treasurer

Linda Slater was appointed Treasurer at the Winter Board meeting, March 2014 after Liz Dennett’s resignation• Thanks to Liz, Board members and AF staff

for assistance in getting up to speed

PayPal is now being used to accept online payments

AssociationsFirst now providing additional conference support

Audit of our 2013 Financial Statement was completed in May 2014

2013 Auditor’s Report

Motion

To accept the draft audited 2013 Financial Statement

I will make comments and open the floor for discussion after motion is seconded

Comments on Fin Statement

JCHLA/JABSC expenses higher than anticipated• Due in part to increase in NRC press fees

• Due to increase in publication fees and content

AssociationsFirst expenses higher than anticipated• AF providing additional conference support

• We now have a better idea of how much this increased support will cost

Comments, cont.

Board expenses higher than anticipated• Costs of travel and accommodation continue to

increase

• Board has decided to use tele-conferencing/web conferencing for Winter Board meeting

Continuing Education ReportCHLA/ABSC 2013-2014

Jennifer McKinnellContinuing Education Coordinator

Overview

8 Chapters offered CE Fewer requests for accreditation More requests for new formats/delivery

modes

Strategic Planning

CE Committee CE Forum (2013)

• What support do chapters want/need?

• How do we envision online CE support?

• What topics should CE cover?

CE Support

Online learning Repository of learning opportunities Registration support Accreditation

Online CE

Advice

ExpertiseSoftware

CE Topics

Health Management/leadership Emerging roles Research capacity Support for research publication

Final Words

Funding opportunities Survey

Public Relations ReportCHLA/ABSC 2013-2014

Dean GiustiniDirector, Public Relations

PR focus – Year I of II

Strategic direction(s) Increase social media presence Promote health librarians & CHLA/ABSC Increase student membership Investigate new merchandise & posters

• T-shirts, mugs & notepads

• MLA Posters with CHLA/ABSC logo

JCHLA/JABSCEditor’s Report

CHLA/ABSC 2013-2014

Trish ChatterleyJCHLA/JABSC Senior Editor

Published our first ever Special Issue, on Aboriginal Health Information. Our sincere thanks to guest editors Jim Henderson and Jessie Loyer.

Selected Junior Editor for JCHLA Welcome Cari Merkley!

Selected winner(s) of the Login Canada Student Paper Prize. Congratulations!

Will work to renew Login prize MOU

JCHLA/JABSC Report

JCHLA/JABSC Report

Cost-cutting measures implemented No longer publishing Chapter Highlights or

Current Research column Canadian Science Publishing will continue to

provide copyediting and layout services, but the journal will be hosted (for free!) on Open Journal Systems at the University of Alberta

New JCHLA/JABSC Website

JCHLA/JABSC Statistics

Nominations & Elections Committee Report

CHLA/ABSC 2013-2014

Jeff Mason, Past PresidentChair, Nominations & Elections

Committee

Nominations & Elections Committee

2014 Nominations & Elections Committee Members:Jeff Mason, ChairPenka Stoyanova, Trillium Health Partners, Mississauga, ONPatrick Ellis, Dalhousie University, Halifax, NS

Nominations & Elections Committee

Call for nominations:• CE Coordinator (2014-2016)

• Secretary (2014-2016)

• Treasurer (2014-2015)

• Vice-President / President-Elect (2014-2017)

Election for Secretary held March 17-April 4

Nominations & Elections Committee

New Board Members for 2014:CE Coordinator – M’Hamed Belkhodja

Hôpital Régional Dr Georges-L-DumontSecretary – Natalie Clairoux

Université de MontréalTreasurer – Linda Slater

University of AlbertaVP/President-Elect – Jeanna Hough

Halton Healthcare Services

Web Manager ReportCHLA/ABSC 2013-2014

Kathryn Ranjit, Web Manager

Web Statistics April 2013 - 2014

Social Media Presence

Website Hosting and Listservs

14 websites hosted for chapters and affiliates• Canadian Virtual Health Library (CVHL) * New

2013-2014*

• Wellington Waterloo Dufferin Health Library Network (WWDHLN) * New 2013-2014*

10 listservs hosted for chapters and affiliates• Saskatchewan Health Libraries Association

(SHLA) *New 2013-2014*

Website Upgrades and Projects

Website upgraded to Drupal 7 Membership Management transitioning

to website Online orders and registrations

transitioning to website

Chapter Initiatives Fund Project Reports

This Fund now applies to Interest Groups

Call for Motion

That the amendments to the 2013 By-laws, as resolved by the Board of Directors and circulated to the membership, be confirmed.

Acknowledgements

Acknowledgements

Outgoing Board members• Liz Dennett, Shannon Gordon, Jeff Mason,

Jennifer McKinnell, Vivian Stieda

Continuing Board members• Dean Giustini, Linda Slater and Lee-Anne

Ufholz, Editorial Team

Incoming Board members• M’hamed Belkhodja, Natalie Clairoux, Jeanna

Hough, Linda Slater