1

DLW procures nearly 7000 items annually.

100% procurement through E-tendering.

All tenders are floated On-line on IREPS website. (www.ireps.gov.in)

Details of all purchase orders are published on DLW’s website (www.dlw.indianrailways.gov.in).

2

Helpdesk for vendors – DLW’s website provides helpdesk numbers to resolve problems of vendors related to tender matters.

The IREPS website also provides helpdesk numbers to resolve issues related to procedure for obtaining digital signature and submission of offers against e-tendering.

To ensure more transparency and competitiveness, the concept of reverse auction has been started.

3

All tender documents/drawings are uploaded on website.

Procedure order for placement of developmental order is uploaded on DLW’s/IREPSs’ websites.

Read the Eligibility Criteria and other Tender Conditions carefully and understand them well.

Provide information on all manufacturing and QA (Quality Assurance) facilities available with you. Provide information on your financial capability. Provide information on your experience in similar products. 4

Deviations if any, should be indicated at appropriate place under Deviation Column.

Developmental Orders normally don’t attract LD in case of delayed supplies. However, unless you supply against old orders, new orders may not be placed.

Your rates must be competitive for getting a Developmental Order

Need to have close liaison with Design Deptt/RDSO until prototype is cleared. Payment will be released only after prototype clearance and supply as per PO’s terms

5

For RDSO Controlled Items, prior clearance from RDSO is required.

In case of Developmental Tenders, submission of Earnest Money is a must.

There are set procedures for supply, submission of bills, passing of bills and getting payment.

6

Facilities to MSE sources as per policy of Govt. of India is being given. The same can be seen in our uploaded tender condition.

Similarly, facilities to domestic manufacturers of electronic products as per policy of Govt. of India in this regard is also being ensured and are published on our website.

No Earnest Money / Security Deposit (Except safety Items) from approved Vendors. Bulk Quantity Orders on Approved Vendors.

7

New SMS alert system on the completion of various activities related to PO, Supplies, etc.

Introduction of expeditious bill payment scheme. Streamlining of internal procedure for expeditious

decision on matters involving statutory variation of taxes & duties.

Acknowledgment of documents submitted in Depot towards payment claim etc.

Facility for On- line receipt of requests & despatch of Road permit to suppliers of other States. Details have been uploaded on website of DLW.

In future, digitally signed PO will be sent through Email.

8

Ensure submission of offer against tenders in time.

Provide all information as asked for in tenders along with offer.

Must supply as per Production requirements.

Keep us informed on supply status. Please inform in advance, if not able to supply in time.

All supplies to be marked as specified in PO/ tender document for tracing and linking with orders.

9

Supply of quality materials complying with ordered specification/drawing.

Provide necessary inspection certificates and other documents with supplies.

Rejected materials must be removed from DLW premises within specified time limit.

Timely settlement of warranty issues.

10

11