1 exchange 2010 email management : archiving & storage do you really need 3rd party email...

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Exchange 2010 Email Management : Archiving & Storage

Do you really need 3rd party email archiving with Exchange 2010?

James BushellSymantec Enterprise Vault Sales Specialist

Symantec Enterprise Vault

Agenda

Symantec Enterprise Vault 2

Today’s Email Management Challenges 1

Why Email Management?2

The Solution: Symantec Enterprise Vault3

Benefits & Closing4

Agenda





Benefits & Closing4


Today’s Email Management Challenges

• User mindset: keep everything forever• Duplicated data causing more waste• Unsustainable backup windows

1

• Over retention increasing costs• Infinite retention = infinite waste• Increased litigation risk and exposure

2

• Storage is cheap; search and review costly• Improper use of backup systems• Inefficient discovery processes

3

Information Growth & Waste

Fear of Deletion

Search is Always a Fire Drill


What If I Could…?

Challenges

Keep data readily accessible to end users…

Simplify search and e-discovery…

Control .pst file proliferation…

Reduce storage costs…

Improve backup performance…

Better manage unstructured information…

Agenda





Benefits & Closing4

Symantec Information Management 7

Benefits Of Keeping Just What You Need

DR without a tape mountain

Lower storage costs

Lower legal & regulatory

costs

Fewer duplicate copies

Symantec Information Management 8

Symantec Email Management

Archive First, Backup Less, and prevent data

loss

ProtectCompletely

Delete based on Company Retention

Policy

DeleteConfidently

Proactive archive, index and search

Search / Discover

Efficiently

Eliminate redundancy close to the source

Dedupe Everywhere

Agenda





Benefits & Closing4



• Resource management• Retention management• Discovery management

Flexible Policy-based Archiving Software

• Proven: 10+ years experience

• Intelligent: Ensures archive remains manageable

• Open: Investment protection by extending functionality

• Efficient: Minimizes footprint to maintain low TCO

#1 Intelligent Archiving Solution

• 15,000+ customers and 31 M+ users archived

• Production customers archiving 5 M+ messages/day

• Deployments archiving 300K+ users

Proven Technology

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LEGAL

Enterprise Archiving Platform (not just Email)


CLASSIFICATION

Store

Migration

Deduplication

Compression

Transparency

Manage

Retention

Preservation

Deletion

Audit

Archive

Discover

Search

Guided Review

Legal Hold

Control

INFO SEC

EMAIL SERVERS

FILE SERVERS

IMSERVERS

SHAREPOINT

LEGACY DATABASES

DESKTOPS

ECM

HR

END USERS

12

Works with Your Existing Architecture


OPEN APIs

EMAIL SERVERS

FILE SERVERS

IMSERVERS

SHAREPOINT

LEGACY DATABASES

DESKTOPS

ECM

StoreOpen Storage

3rd Party Content

ManageOpen Classification

Encryption

Open ECM

DiscoverOpen E-Discovery

Open Search

http://www.coveo.com/

http://www.coveo.com/

http://www.attenex.com/Default.aspx

How Archiving Can Help…

EMAILSERVER

FILESERVER

SHAREPOINTSERVER

13


ENTERPRISEVAULT

Migrate information to archive1

Apply deduplication2

Reduce information stores3

Expire data over time4

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Enterprise Vault Policies


• Defines what/when to archive• Enables automated deletion• Distinct policies for email, files,

SharePoint, etc• Retention folders for network

shares• Policies based on AD, OI,

Individual, etc• File Blocking for content control

Policies

End-User Experience

15


User Access

• Dynamic shortcuts • Preview archived content• Forward, reply, delete• Archive, restore and

search via toolbar/menus• Option for client-less

deployment (“Universal Shortcuts”)

• Support for Domino and Outlook Web Access

Take Control of PSTs Files

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• 2) Migrate PST Files into archive

– Even with mobile users

– Limited user action

Enterprise Vault

PC

Network Share

• 1) Locate PST Files

– Network servers

– PCs

• 3) Dispose of PST Files

– Delete, hide

– Compact

Transparent End-User Access

Dedupe Across Email,

Attachments, SharePoint, etc.


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Ease Email Migrations to Exchange 2010

Exchange 200x Exchange 2010

Single User Archive


Efficient Storage

• Proactively archive most of data in mailboxes

• Archiving reduces time for mailbox move

• Data reduced because of single instance storage and compression

Stop using backup for archiving and legal holds

• "Why not use my backup files as an archive - all the information is in there, isn't it?“

• Backups cannot sustain e-discovery requirements:– Multiple copies are discrepancies that need to be

reconciled or explained.

– Backups are not organized; e-discovery is looking for needles in a haystack

– Backups often keep records beyond their retention policy

– Pulling tapes, restoring and searching backups is time consuming

– “Legal hold” in backup can wipe out your storage


10TB

Backup only

2TB

Backup + Archiving

Archived

Where Enterprise Vault Helps with E-Discovery

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Enterprise Vault Discovery Collector

Information Management Identification

Preservation

Collection

Processing

Review

Analysis

Production

E-Discovery Timeline

Presentation

Collect & Preserve2

• Target custodians • Search• Apply legal hold

Archive1

• Centralized• Apply retention• Records mgmt

Review3

• Role-based workflow• Analyses • Report & audits

Export4

• Native format • Attorney review• Coding tools

Discovery Collector2

Enterprise Vault1 Enterprise Vault2

Discovery Accelerator2 Discovery Accelerator3

Discovery Collector Load File Creation4

Discover Efficiently with Discovery Accelerator

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Efficient Search

• Search all archived content and metadata

• Search by custodian, keyword, phrase, date range, etc.

• Search custom tags from classification engines

• Encrypted content is flagged

• Automatic legal hold


Tangible Results with Customers

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Backup and Recovery 65% reduction in backup

time eliminating stale data with archiving.

Better Capacity ManagementUS$1.5M savings by

archiving emails, reducing email management costs

Search and E-DiscoveryUS$8.0 million in labor productivity gains, cost savings & cost avoidance

Reduce Storage Costs50% reduction in email storage and server infrastructure total cost of ownership (TCO)

Symantec Archiving Solution ©2009 Symantec. All Rights Reserved.


http://www.enterprisevault.com/

Agenda





Benefits & Closing4


Key Benefits Symantec Enterprise Vault

Control the growth of unstructured information

• Archive to reduce storage costs 65%+• Use deduplication to remove redundancy• Improve backup and recovery speed by

65%

1

Apply repeatable retention and expiry policies

• Automated retention and deletion policies• Control information sprawl in PST files• Reduce volume of information for email system

upgrades and migrations

2

Centralize information for efficient search

• Create a centralized repository for ESI• Reduce e-Discovery costs by 87% or more• Manage legal hold in place and reduce

duplicate copies

3


Summary – Enterprise Vault – Messages / Drivers• Archive More – Back Up Less• Archive Multiple Sources• De-Duplicate at Source

• Migrations (Ex2010)• Storage (Control, Management, Lower Costs)

– Optimise Back Up and Restore efficiency

– Move older data to lower cost storage platform

• Search / eDiscovery – How do you find it ??!!• Governance and Compliance• New Infrastructure, Virtualisation / Cloud – Keep applications and

associated data “Mean and Lean” !!


QUESTIONS ??

James BushellEV Channel Sales Specialist

Thank you!

Copyright © 2010 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners.

This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change without notice.


James BushellEV Channel Sales Specialist

1 exchange 2010 email management : archiving & storage do you really need 3rd party email...

Documents

party email archiving

technology slide

drill slide

archiving storage

unstructured information

search search discover

intelligent archiving

costs infinite retention