exchange 2010 archiving and retention
DESCRIPTION
Exchange Server 2010 Launch Deck: Archiving and RetentionTRANSCRIPT
Archiving and Retention Harold WongIT Pro Evangelistblogs.technet.com/haroldwong
Configuring and Using Archive
Configuring Retention (Legal) Holds
Agenda
Archiving and Retention: An Overview
Personal Archive Retention Policies Multi-Mailbox Search Legal Hold Journaling Auditing and Reporting
Transport Protection Rules
Outlook Protection Rules Transport Decryption Enhanced Transport
Conditions Moderation MailTips
Archiving and RetentionPart of Our Larger Exchange Server 2010 Compliance Story
Archiving and Retention
Information Protection and
Control
Why Archive E-mail?Key Drivers
Volume As data volume grows, Outlook performance compromised Mailbox quotas control volume but also encourage PSTs PSTs add to further performance and management issues
Discovery FRCP amendments place strict timelines on discovery of e-
mail Amendments cover all e-mail from all sources, including
PSTs Retrieval costs can be exorbitant (backup tapes, PSTs)
Retention Compliance adds to volume challenges Regulations mandate specific retention periods for
relevant e-mail (SOX = 5 years, SEC rules = 6 years, HIPAA = 5-6 years)
Problems With PSTsCompliance, Cost, Reliability
End User Accessible on local machine only Cannot get to PSTs when needed PST corruptions increase on network
share As PSTs grow, stability lessens (>5GB)
IT Pro Litigation hold can’t be enforced PSTs cannot be easily discovered Lost laptop results in exposure of
PSTs Backup/recovery cost prohibitive
E-mail Archiving TodayWhat Customers Are Telling Us
High costs Separate archive licenses Additional archive management costs
Poor user experience Unfamiliar environment Inability to search and access archived content Clunky experience with OLK/Outlook Web Access add-ons
Complex administrative experience Outlook add-on installation and performance issues Separate search and management of primary and
archive mailboxes Concerns over reliability of hosted archive vendors
Configuring and Using Archive
demo
Personal ArchiveOverview
A secondary mailbox that is configured by the administrator
Appears alongside a user’s primary mailbox in Outlook or Outlook Web Access
PSTs can be dragged and dropped to the Personal Archive
Items in primary mailbox can be moved automatically using retention policies
Archive quota can be set separately from primary mailbox
Copy edited and deleted items
Enhances feature in Exchange Sever 2007 that holds automatically deleted items
Alert notification
Sends alert automatically to a user placed on hold; eliminates manual process
Search dumpster
Use multi-mailbox search to retrieve deleted or edited items indexed in dumpster folder
Legal HoldEasier, More Control
Feature Benefits
Ability to journal individual mailboxes or SMTP address (hosted archive)
Detailed reports per To/cc/bcc/Alt-Recipient and DL expansion
Transport Journaling
Customers report up to 40% duplication of journal reports for example, internal/external recipients on same DL
One report is created per message Can dramatically reduce hosted archive
storage costs
Journal Report De-duplication
JournalingGreater Efficiency
Feature Benefits
Journal DecryptionServer Decryption Agent
Include clear text copies of protected messages and attachments in journal mailbox
Enable virus scanning, content filtering, and content-based rules on IRM-protected messages
Configuring Retention (Legal) Hold
demo
Exchange 2010 Archiving and RetentionKey Benefits Summary
Reduced costs No additional archive licenses (archive is part of Exchange Server 2010
ECAL) No separate archive to manage = lower administrative costs Option to use DAS-SATA storage architecture to reduce storage costs
Seamless user experience Move PSTs manually into Personal Archive folder for discovery Move items in primary mailbox automatically into Personal Archive to
manage quota Access archive through Outlook or Outlook Web Access Apply retention policies and search across primary mailbox and Personal
Archive
Streamlined administrative experience Leverage familiar Exchange management tools across all primary and
archive mailboxes (retention policies, litigation hold, multi-mailbox search)
Delegate compliance-related functions to non-IT compliance officers, legal, or HR through easy-to-use interface
Learn More About Exchange 2010
Technical Resources
The New Efficiency Virtual Launch Experience TechNet Exchange Website Exchange Webcasts and Podcasts
Get Hands on Training
Training Offers—Exclusive for Launch Attendees
Community Resources
Exchange Team Blog Exchange Forums
http://msexchangeteam.com/URL here
http://social.technet.microsoft.com/Forums/en-US/exchange2010/threads
www.microsoft.com/learning/careeroffers
www.thenewefficiency.com
http://technet.microsoft.com/en-us/exchange/default.aspx
http://technet.microsoft.com/en-us/exchange/bb288465.aspx
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