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OPTICOM – First Reporton project level

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2Reporting

Reporting periods

  Reporting Period Report to FLC Report to LP Report to JTS

  From To      

1. 01.09.2009 31.12.2009 Initial date:31.01.New date:28.02.

Initial date:30.04.New date:15.06.

Initial date: 31.05. New date:31.06.

2. 01.01.2010 30.06.2010 31.07.2010 31.10.2010 30.11.2010

3. 01.07.2010 31.12.2010 31.01.2011 30.04.2011 31.05.2011

4. 01.01.2011 31.08.2011 30.09.2011 31.12.2011 31.01.2012

Final Report 01.09.2009 31.08.2011 30.09.2011 31.12.2011 31.01.2012

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3To do

Set new deadline according to info of FLCs

Make consolidated report (ICS)

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OPTICOM – Second Report

on partner level

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1. Deadlines

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6Reporting

Reporting periods

  Reporting PeriodReport to

FLCReport to LP Report to JTS

  From To      

1. 01.09.2009 31.12.2009 28.02.2010 30.04.2010 31.05.2010

2. 01.01.2010 30.06.2010 31.07.2010 31.10.2010 30.11.2010

3. 01.07.2010 31.12.2010 31.01.2011 30.04.2011 31.05.2011

4. 01.01.2011 31.08.2011 30.09.2011 31.12.2011 31.01.2012

Final Report 01.09.2009 31.08.2011 30.09.2011 31.12.2011 31.01.2012

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7Project Changes

General rules: Changes

Must be justified (subsidy contract not yet signed)

Must not affect/risk the achievement of project objectives

Need to be agreed first on project level (all partners)

LP submits a notification of project change to JTS

Partners submit notifications of project change to their FLCs

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2. Activity Report Eligible Activities

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9First Report / Activity Report

Activity Report

Template: on Programme Homepage Either in German & Hungarian or in English

Answer all questions! Date, sign and stamp the report List all attachments at the end of the template

For your activities - always keep in mind: Comply with provisions on publicity! Take pictures!

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10Eligible activities – Project timetable

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11Eligible activities

OPTICOM - Actions that can be reported / 2nd Reporting Period

Rep. Period Done Responsible Partner OP Indicator

1 LP Partnership Contract

1 LP ERDF Contract

1 all 1st Report

1

LP Kick-off Meeting

1  

LP Payment request

1

PP2 Project Branding

1

PP2 Communication Plan

1

PP2 Opticom Homepage

1

LP Online Collaboration Space

2  

LP Payment request

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12Eligible activities

2   all Second report

2

PP3 Partner Meeting

2   PP2 Press folder

2

PP2

Opticom Leaflet

2   PP1 Background info on AT-HU

2 PP1, LP Questionnaire - Preparation

2   PP1, LP Questionnaire - Dissemination

2   PP1, LP Interviews - Implementation

2  

all Electronically available data collection

2   PP1 Research report for the manual

2   PP3 Opticom Folder

2   PP3 Opticom Manual

2   PP4 Pool of trainers and consultants

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3. Financial Report Financial Guidelines

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141st Report / Financial Report

Financial Report

Template on Programme Homepage plus Template by FLC

In the language of the FLC (German or Hungarian)

Not eligible are a.o.: Internal project meetings Representation costs (i.e. hosting an external expert) Gifts

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15Eligibility rules

Costs are eligible if they

are incurred during the reporting period and have already been paid (if not – report in next period!)

are necessary and directly attributable to the execution of the project

comply with a sound financial management and national public procurement law

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16First Report - Overview

Each Partner‘s Report has to contain the following:

Partner‘s Activity Report Partner‘s Financial Report All the documents requested by the respective FLC

For further information consult the Financial Handbook:

http://sk-at.eu/at-hu/downloads/ATHU_Financial_Handbook_091014.pdf

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4. Submission of your First Report

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18Submission of your Second Report

To the ICS: by 23 July

Time for Q&A!

To your FLC: by 31 July

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Karin HölblingKarin Hölbling

Thank you for your attention!