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SAP VariantsSAP Variants

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COURSE OBJECTIVESCOURSE OBJECTIVES

Understand what a SAP variant is and Understand what a SAP variant is and what it is used forwhat it is used for

Create a variantCreate a variant Access an existing variantAccess an existing variant Display a variantDisplay a variant Change a variantChange a variant Delete a variantDelete a variant

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Understanding VariantsUnderstanding VariantsVariantsVariants are short-cuts to save time from entering or selecting the are short-cuts to save time from entering or selecting the

same information each time you execute certain transactions or same information each time you execute certain transactions or reportsreports

An SAP “variant” is used to create and save your personal settings An SAP “variant” is used to create and save your personal settings (ex: organizational unit) for reports/transaction codes in SAP. (ex: organizational unit) for reports/transaction codes in SAP. Variants are a great time saver because once they are set up, Variants are a great time saver because once they are set up, they can be used again and again to quickly access your own they can be used again and again to quickly access your own personal settings for that report or transaction code. Variants can personal settings for that report or transaction code. Variants can be used with most reports within SAP. be used with most reports within SAP.

For example, variants can be used with the following time For example, variants can be used with the following time administration transaction codes:administration transaction codes:

►CAT4CAT4►CATCCATC►CATS_DA.CATS_DA.

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Understanding Variants (cont)Understanding Variants (cont)

For certain reports or transactions, pre-defined variants For certain reports or transactions, pre-defined variants may have been set up for use at Tarrant County. may have been set up for use at Tarrant County.

A A mastermaster variant can be used as is or as a template to variant can be used as is or as a template to create your own personal variant. You should first check create your own personal variant. You should first check to see if a to see if a mastermaster variant can be used before you create a variant can be used before you create a personal variant from scratch.personal variant from scratch.

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Creating VariantsCreating Variants

To retrieve a To retrieve a master variantmaster variant when in a transaction when in a transaction► Click on the Click on the Get VariantGet Variant button from the selection screen button from the selection screen► Your User Id will default in the Your User Id will default in the Created ByCreated By field field► Delete your User Id from this field and click the Delete your User Id from this field and click the ExecuteExecute button to see a button to see a

list of list of all all available variantsavailable variants► If a If a mastermaster variant is available, you can modify the selection criteria to meet variant is available, you can modify the selection criteria to meet

your requirementsyour requirements► Click the button to save and change the name of the variant to whatever Click the button to save and change the name of the variant to whatever

you want to name it. Click the button again.you want to name it. Click the button again.

To create a variant from scratch:To create a variant from scratch:

► Go to the desired report or programGo to the desired report or program► Enter the desired selection criteria on the report selection screenEnter the desired selection criteria on the report selection screen► Click on the button to save the criteriaClick on the button to save the criteria► Type in your variant name and descriptionType in your variant name and description► Click on the button again to save your variantClick on the button again to save your variant

The next time you go to this same report or transaction, click to retrieve your The next time you go to this same report or transaction, click to retrieve your previously-saved variantpreviously-saved variant

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Course SummaryCourse Summary You have reviewed the following items:You have reviewed the following items:

►Understand what a SAP variant is and Understand what a SAP variant is and what it is used forwhat it is used for

►Create a variantCreate a variant►Access an existing variantAccess an existing variant►Display a variantDisplay a variant►Change a variantChange a variant►Delete a variantDelete a variant