1 summer work experience proposers’ conference summer youth work experience program april 27, 2012

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SUMMER WORK EXPERIENCEPROPOSERS’ CONFERENCE

SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012

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REQUEST FOR PROPOSALS

PROPOSERS’ CONFERENCE

Friday, April 27, 2012 1601 Union Boulevard, Allentown

1:30 P.M.

AGENDA

1. Welcome 2. Request for Proposals Review

3. Questions and Answers


Summer Youth Work Experience Program

The purpose of this RFP is to solicit to implement a 5 week Summer Youth Work Experience Program including career exploration and employability skills for disadvantaged youth ages 16-21 with barriers to employment.

The LVWIB is seeking provider(s) to serve 50 in-school and 50 out-of-school youth with a 5 week, 20 to 35 hours a week work experience.

The program must take place within the timeframe of June, 2012 through September, 2012 and includes referral of youth to a LVWIB designated youth provider(s) following the Summer Youth Work Experience Program.

3SUMMER YOUTH WORK EXPERIENCE PROGRAM APRIL 27, 2012


POPULATION TO BE SERVED

Fifty (50) youth should be out-of-school youth aged 16 through 21, who have not yet reached the age of 22.

Fifty (50) youth should be in-school youth 16 years or older and currently in 11th or 12th grades. All youth must meet the WIA eligibility criteria described in the RFP.


Recruitment

Recruit and enroll a mix of 50 in-school and 50 out-of-school youth from all areas of Lehigh and Northampton Counties.

Coordinate with school districts and programs in the community for referrals.

In-school youth will be paid $7.25 per hour and out-of-school youth will be paid $7.50 per hour by Lehigh Valley Workforce Investment Board, Inc. These rates are subject to change.

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Eligibility

LVWIB will provide eligibility training and

assistance to the successful proposer(s) on

eligibility determination, data collection, and

data entry necessary to ensure WIA

compliance.

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WIA Eligibility - To be considered eligible, youth must meet the

following criteria and verify that they:

• Are between ages of 16 and 21 (at least 16 and not older than 21 at the time of participation)

• Are a U.S. Citizen or legally permitted to work in the United States

• Are a resident of Lehigh or Northampton counties• Have a valid social security number• All males at least 18 years of age must be in compliance with

the Selective Service Act requirements



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Size of Family 26-week Maximum Income

1 $ 5,5852 $8,3713 $11,489 4 $14,182 5 $16,738 6 $19,573 7 $22,408 8 $25,243

• Meet economic eligibility as defined in WIA 101 (25) - Low-income youth must meet the definition and provide verification source for ONE of the following low-income categories:

● Cash Public Assistance ● Family income at or below the Poverty Line or 70% of the Lower Living Standard Income Level (LLSIL) ● Receives Food Stamps or was determined eligible to receive in the six months prior to registration ● Homeless per 103(a) and 103 (c) of the McKinney Act ● Publicly-supported Foster Child ● Disability and income at or below the Poverty Line or 70% of the LLSIL



• AND, meet ONE of the following barriers, as defined in WIA 101 (13), with supporting documentation:

● Basic skills deficient

● School drop-out

● Homeless, runaway or foster child

● Pregnant or parenting

● Offender

● Individual (including youth with a disability) who requires additional assistance to complete an educational program, or to secure and hold employment


• Recruitment and eligibility • Assessment basic skills and employability skills• Case management: Develop and Individual Employment Plan and initiate Career Pathways Plan and Maintenance of youth files• Work experience site development • Matching youth to work experience sites• Processing of Worksite Agreements • Obtaining Medical Release Forms• Youth orientation sessions• Referral to support services• Obtain Act 33 Child Abuse, Act 34 Criminal Background Check, and

Act 74 FBI Clearances for youth as required by worksite • Worksite Supervisors orientations

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Program Services:

• Establish a payroll process with appropriate separation of duties for distribution, review, and approval of Time and Attendance Records and provide to LVWIB for payroll processing. LVWIB will be the employer of record

• Postings including: Work Schedule with name of worksite, names and age(s) of youth at each site and work hours, Anti-Discrimination Posters, Worksite Grievance Procedures, Photocopy of the Completed Worksite Agreement/Request, Child Labor Law Abstract, Minimum Wage Law, Sign-In/Sign-Out Sheets, Equal Employment Letter, Equal Pay Laws, Accident or Injury Poster

• Monitor and evaluate worksites ensuring compliance/issue resolution

• Enforce LVWIB and worksite disciplinary policies

• Referral of youth to LVWIB designated youth provider following Summer Work Experience Program

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Proposer(s) is expected to enter all data necessary to comply with state requirements into the Commonwealth Workforce Development System (CWDS). This includes but is not limited to:

Objective Assessment

Individual Employment Plan

Test of Adult Basic Education (TABE) – Reading/Math Assessment

Case Management

WIA Participation

Summer Work Experience

Employability skills

Entry of any other services provided

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Performance LVWIB requires data collection to validate performance. Program providers must be prepared to report on their program and performance to the LVWIB.

Performance shall be based on Program Design including: ● Recruitment and Enrollment

● Eligibility, Documentation and Data Entry

● Work Experience Worksite Development (based on previous program outcomes, enrollment of 100 youth required approximately 40 worksites)

● Case Management/Counseling including matching youth to worksite experiences ● Orientation Process for worksite supervisors and youth

● Payroll Process and Time and Attendance

● Monitoring, Compliance and Evaluation for continuous improvement

● Performance Management System

● Budget, Fiscal accuracy and timeliness

● Youth retention

● Customer satisfaction



NUMBER TO BE SERVED AND FUNDS AVAILABLE

LVWIB plans to serve 50 in-school and 50 out-of-school youth.

LVWIB has approximately $150,000 to $200,000 available for the services outlined in this RFP.

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Proposal ScheduleEVENT DATE/TIME

RFP ISSUED TO THE PUBLIC APRIL 23, 2012

DEADLINE FOR POSTING WRITTEN QUESTIONS APRIL 27, 2012, 10:00AM

PROPOSERS’ CONFERENCE APRIL 27, 2012, 1:30PM

DEADLINE FOR PROPOSAL SUBMISSION MAY 11, 2012, 12:00 NOON

PROPOSAL REVIEW COMMITTEE WEEK OF MAY 14, 2012

YOUTH COUNCIL RECOMMENDATIONS MAY 22, 2012

LVWIB APPROVAL MAY 25, 2012

CONTRACT NEGOTIATIONS MAY 29, 2012

CONTRACT START JUNE 1, 2012

WORK EXPERIENCE END SEPTEMBER 28, 2012

CONTRACT END OCTOBER 22, 2012



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Evaluation CriteriaProposals will be reviewed by staff and Youth Council Review Committee

CRITERIA 100 TOTAL POSSIBLE POINTS

AGENCY DETAILS 5 POINTS

RECRUITMENT 10 POINTS

ELIGIBILITY DETERMINATION AND ASSESSMENT 10 POINTS

PROGRAM DESIGN 15 POINTS

TIME AND ATTENDANCE 5 POINTS

CASE MANAGEMENT/COUNSELING 10 POINTS

STAFFING 5 POINTS

DATA ENTRY AND MONITORING 10 POINTS

PERFORMANCE 15 POINTS

CONTRACT AND BUDGET INFORMATION 15 POINTS



Administrative Costs

The costs of administration of those expenditures associated with performing the following overall general administrative functions:

•Accounting, budgeting, financial and cash management functions•Procurement and purchasing functions•Property management functions•Personnel management functions•Payroll functions•Audit functions

Administrative costs are limited to 5% based on the executed contract amount.

For profit organizations: profit is capped at a rate of 8%.

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Budget and Budget Narrative



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Budget Forms

Microsoft Office Excel 97-2003 Worksheet



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Questions and Answers1. As the proposer, are we required to be the Employer of Record?

No, the LVWIB will be the Employer of Record for the participant payment.

2. Does LVWIB have a pipeline of youth?

Applications have been distributed to Lehigh and Northampton SchoolDistricts. Applications are also available on LVWIB website atwww.lvwib.org.

3. Does LVWIB have a pipeline of worksites?

Yes – from previous worksites and current worksite applications.

4. Can I use PIC as a Experience Reference?

No, this would be a Conflict of Interest because LVWIB Fiscal Staff hasfiscal responsibility for both PIC and LVWIB.


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Questions and Answers

5. Regarding a referral to a service provider after the summer, what if a graduating senior or out of school youth goes on to college? What happens then?

All youth will be referred to a LVWIB designated youth provider following the summer work experience.

6. In section 3. Program Services, part l. why would youth need to obtain clearances and background checks required by the worksite?

All youth will not need clearances and background checks. If a worksite requires youth clearances and background checks we are asking you to assist the youth to obtain them.


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Questions and Answers 7. Can worksites provide any activities located at any casino/gambling establishment,

aquarium, zoo, golf course or swimming pools.

No, this is referenced in the Work Experience Fact Sheet LVWIB website within the worksite request form

8. Will the WIB be issuing an RFP for pay rolling the students?

The LVWIB is to be the employer of record. 9. Will the WIB be issuing an RFP for the Work Readiness Portion alone?

If this is in reference to the CareerLinking Academy, yes we will be issuing an RFP.


1 summer work experience proposers’ conference summer youth work experience program april 27, 2012

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