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THE

OFFICE 2 OFFICEPROJECT COLLABORATION SYSTEM

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A web-based project collaboration systemDESIGNED SPECIFICALLY FOR CONSTRUCTION PROFESSIONALS

Developed by

OFFICE 2 OFFICE LLC.

ARCHITECT

OWNER

CONTRACTOR

SUBCONTRACTOR

SUPPLIER

ENGINEER

REALTORDATA

BANKER

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Why is a system needed?

In today’s fast paced design and construction environment good, reliable and instant communication is a necessity for the success of design and construction projects.

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Traditional Management Hurdles Slow communication Lack of organization Fragmented data located in

disparate systems Lack of standardized document

formats Difficulty in assessing project

progress

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Overcoming the Hurdles Use a web based, accessible system Provide standard interface for

information management Store data centrally on a web server Implement standard document forms

to be used by all Make calendars, project schedules

and important documents available for instant assessment

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Proposed Solution

An online communication and collaboration system can be used to assist all team members in achieving the goal of superior communication. The system to be employed is the “Office 2 Office Project Collaboration System”.

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What is Office 2 Office?

Office 2 Office is an online communication system designed to facilitate project communication throughout the life of a project AND BEYOND. Effective collaboration among all team members is facilitated through the use of Windows SharePoint Services to incorporate essential collaboration and communication technologies into a single web-based environment.

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How is the site organized?The site is organized to mirror the project workflow, including the following major areas:

Project Dashboard Project Information Project Administration Programming Schematic Design Design Development Construction Documents Bidding and Negotiations Construction Administration Post Project Activities

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What does it do?Office 2 Office facilitates the capturing and sharing of ideas, information, communications and documents. It also facilitates team participation in discussions, shared documents and collaboration. It has been designed by experienced architects and computer programmers to meet YOURspecific needs.

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Office 2 Office Tools

AnnouncementsProject CalendarDiscussion BoardsTask ListsContact ListsDocument LibrariesWeb Site Notifications

How does it work?

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Announcements This tool contains information about the project on a current basis to be disseminated to all team members. The Announcement Area is on the opening page.

Office 2 Office Tools

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Calendar This tool assists in informing team members about project related meetings and events. This tool encompasses the project lifecycle and will have events associated with it that will relate to all phases.

Office 2 Office Tools

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Discussion Boards

This tool is used to provide an organized and easily accessible location for discussing specific topics as they relate to each phase. The discussions are displayed as a “thread” which allows for an easy to use interface.

Office 2 Office Tools

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Task Lists

The Task List tool is used to assign a task to a member of the team, specifying its due date and priority, and indicating its status and progress. Tasks lists are available for both the entire project as well as each phase.

Office 2 Office Tools

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Document Library

Documents, drawings, pictures and forms will be organized for easy understanding and retrieval in an organized fashion within document libraries. Each password protected area will be accessible by appropriate team members.

Office 2 Office Tools

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Web Site NotificationsAutomatic notifications enable you to be alerted by e-mail of any changes made to the content of the system. The system will alert you when any of the previous tools has had an item added, modified, or deleted.

Office 2 Office Tools

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Cost Savings

On a typical commercial project with a construction value of approximately $15,000,000 the following savings can typically be achieved.

Submittals (Labor cost):

•400 Submittals per project•Half hour savings per submittal•200 hours saved @ cost of $135/hr•Savings of $27,000 realized.

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Cost Savings

The following cost savings occurs on an annual basis for Project Meetings.

Project Meetings:

•50 Project Meetings per year•10 participants per meeting•1 hour saved per meeting per person•Hourly cost per person $100•Savings of $50,000 realized.

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Cost Savings

The following line item savings on the project can typically be realized during construction.

Construction Savings:

•Bid set printing cost: $ 7,500•Submittal delivery cost: $ 8,000•Submittals process cost: $ 27,000•Project Meetings savings: $ 50,000

•Total: $ 92,500

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Long Term Use of Office 2 Office

Office 2 Office offers a program of long term access by the owner for the use of data retrieval during the Lease Out and Facilities Management phases. Information normally provided to the owner in the form of hard copy documents can be digitally searched and retrieved throughout the life of the building.

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Shorter design, review and construction time.

Cost reductions Better communication Faster decision making More detailed project documentation Better organization of documentation Ability to retain documents for future

use in Facilities Management Through efficient Project

documentation the project profitability will increase for the design professional and the owner

Office 2 Office Benefits

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Visit Office 2 Office

We invite you to visit our web site at www.ofc2ofc.com. There you will find plenty of useful information about Office 2 Office and the service we provide. Come take a look and see how your firm can take it’s first step towards the technology of the future.

Office 2 Officewww.ofc2ofc.com(813) 839-7379