1 title i comparability – determinations & reporting thomas chin october 5, 2010
TRANSCRIPT
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TITLE I COMPARABILITY – Determinations & Reporting
Thomas Chin
October 5, 2010
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Presentation Topics• What is Comparability – Definition
• Annual Requirement
– Written assurance (policy & procedures)
– Comparability Determinations
• District Policy & Procedures for Comparability
• Comparability Instructions & Forms
• Completion of Forms
• Submission of Comparability Reports to ESE
• Questions/Comments
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What is Comparability - Definition
• School districts must use state and local funds to provide services in Title I schools that, taken as a whole, are at least comparable to the services provided in schools that do not receive Title I funds.
• When all schools receive Title I funds, districts must ensure that state and local funds are used to provide services that on the whole are substantially comparable in each school
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Annual Requirement• Written Assurance
– District wide salary schedule– Policy to ensure equivalence among schools in teachers,
administrators, and other staff– Policy to ensure equivalence among schools in the
provision of curriculum materials and instructional supplies
• Comparability Determinations– Districts demonstrate comparability using Comparability
Forms A, B, C, and D
• Timing– Use October student enrollment and October staffing data– If Title I schools not comparable, make revisions to school
staffing by November 15
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District Policy & Procedures for Comparability
• All districts must have written policies and procedures for complying with comparability requirements, documenting:– Office responsible for written assurance– Office responsible for making comparability
calculations and measure and process used to determine whether schools are comparable
– District timeline for demonstrating comparability– How and when district makes adjustments in schools
that are not comparable• Samples online at: www.doe.mass.edu/titlei/monitoring/
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Comparability Instructions & Forms
Instructions and forms similar to previous years. The only instructional staff to be listed / used are:• EPIMS 1305 Principal• EPIMS 1310 Asst/Vice Principal• EPIMS 2305 Teacher• EPIMS 2310 Teacher – support content instruction• EPIMS 2325 Long Term Substitute Teacher• EPIMS 2330 Instructional Coach• EPIMS 3329 Guidance Counselor
REMINDER: Include only staff paid from State and local funds. Exclude staff paid from Title I or other federal funds.
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Completion of Forms
• Form A: Summary Sheet
• Form B: Detailed Title I School Data
• Form C: Detailed Non-Title I School Data
• Form D: Staff Data by Individual School
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Form A: Summary Sheet
• Every District operating a Title I program must complete Form A.
– “District” also pertains to Regional Schools, Charter Schools, and Regional Vocational-Technical Schools.
– Even districts exempt from comparability should complete Form A.
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Form A: Summary Sheet
GRADE SPANS ENROLLMENT SIZE RANGE
NUMBER OF SCHOOLS
TITLE I NON-TITLE I
Smaller A=
Larger
(Elementary)
Smaller B=
Larger
(Middle or Jr. High)
Smaller C=
Larger
(High School)
Smaller X=
Larger
(Schools with grades that overlap grade spans)
Totals
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Form B: Detailed Title I School Data
• All Districts with Title I programs complete this form unless the following circumstances exist:– (a) Only one school in district.– (b) Only one school in the grade span in which Title I
services are being provided.
• For (a) and (b), there is no basis for comparison.
• The number of Form Bs that a District will use will depend on the following:
– (1) A separate Form B must be completed for each separate grade span in which Title 1 services are being provided (i.e., A, B, C, X) if that grade span (1) includes both Title I and non-Title I schools or (2) includes two or more Title I schools and no non-Title I schools.
– (2) A separate Form B must be completed for each group of smaller and of larger schools (when the grade span split option has been chosen) that meets either of the conditions of "a." above for a grade span.
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Form B: Detailed Title I School Data
Mark an "X" in appropriate boxes
This sheet is for grade span with: (A, B, C, or X)
No Grade Span Split Applied
Grade Span Split Option Applied Smaller School Larger School
1 2 3 4 5 6
Title I Schools Actual Grade Span
Pupils Enrolled
FTE Staff
Col. 3/ Col. 4
If not Comparable
mark "X"
5B Average ratio for NON-TITLE I SCHOOL in this grade span or grade span and size group (from Box 5B Form C)
The ratio in Col. 5 for each Title I school must be less than the number in Box 5B
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Form C: Detailed Non-Title I School Data
• For each Form B completed listing the Title I schools for a particular grade span (or for larger or smaller groupings within a grade span if the grade span split option has been chosen) a corresponding Form C listing all non-Title I schools within the same grade span must also be completed for a comparison to be made. The averages for all non-Title I schools should be determined and shown in the appropriate boxes at the bottom of Form C as well as entered in the applicable boxes at the bottom of Form B.
• Please note that Form B lists only Title I schools (those
receiving Title I funds), not all Title I-eligible schools.
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Form C: Detailed Non-Title I School Data
Mark an "X" in appropriate boxes
This sheet is for grade span with: (A, B, C, or X)
No Grade Span Split Applied
Grade Span Split Option Applied Smaller School Larger School
1 2 3 4
NON-TITLE I SCHOOLS ACTUAL GRADE SPAN
PUPILS ENROLLED
FTE STAFF
TOTALS FOR 3 AND 4
Determine ratio average for NON-TITLE I SCHOOLS in this grade span and size grouping = Total of 3/4 [Enter in 5A]
5A
Enter 110% of Box 5A in Box 5B. Enter the amount in Box 5B on Form B
5B #VALUE!
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Form D: Staff Data by Individual School
• A copy of Form D must be completed for every school, Title I or non-Title I, listed on either Form B or Form C. The total in Column 3 of Form D should be transferred to Column 4 on either the Form B or Form C Form listing that school.
• Only list instructional personnel in 7 EPIMS job codes (see slides 6 & 18)
• EPIMS reports that contain same data may be used in place of Form D. Be sure to include total FTE amount and enter it on Form B or C, as above.
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Form D: Staff Data by Individual School
District Name/Code Name of School/Code
Mark an "X" in appropriate boxes Title I school Non Title I school
This sheet is for grade span with No Grade Span Split Applied
(A, B, C, or X) Grade Span Split Option Applied Smaller school Larger school
1 2 3
School Staff Grade Level or
Type of Function FTE
TOTAL
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District Submission of Comparability Reports to ESE
• Only those districts participating in Title I program review
• ESE is utilizing a newly developed report using staff data from district EPIMS submission to monitor district compliance with comparability
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Questions / Comments
• 2010-11 Instructions/Materials will be available on ESE Title I web site in mid-October
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EPIMS Definitions
