1 vendor interagency agreement (iaa) information meeting department of treasury financial management...
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1
Vendor InterAgency Agreement
(IAA) Information Meeting
Department of Treasury Financial Management Services (FMS)
December 7, 2010White House Conference Center
1:00 – 4:00pm
2
Agenda
• Introductions & Objectives 1 – 1:15
• Review IAA history & roadmap 1:15 – 1:30
• Provide IAA detail review 1:30 – 2:15
– Break until 2:30• Walk through conceptual data model 2:30 – 3:15
• Open Discussion – where do we go from here? 3:15 – 4:00
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Introductions & Objectives
• Introductions
• Objectives– Introduce IAA Content – Form Partnership– Develop Communication Process
4
The IAA Is:A Standard Template for doing reimbursable business between FederalTrading Partners, with standard data elements to:• Account for and reconcile intragovernmental (IG) transactions
between Trading Partners
• Address the long-standing audit finding on the US Government’s financial report (FR)– $ 85 Billion Elimination Entry between Departments
• Reduce future elimination entries between agencies
• Provide correct information for receipt and acceptance of authorized work
5
History of IAA
Oct 2009
FSIO/FMLoBPublished Standard Business ProcessReimbursable Chapter 5 & IAA Version 1
March 2009
Released V2 of IAA
July 2010
Nov 2010
Released UpdatedIntraGov Business Rules - IAA guidanceTFM Bulletin 2011-4
Developed IAA Version 1 with Financial/Budget Community
Developed IAA Version 2 to include Acquisition Community
Agency Outreach and Training Vendor Outreach
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Communication is the Keythe IAA is the Tool
IAA
Key: Initiates Approves
Program
Finance
Budget
BUYER
Acquisition Program
Finance
Budget
Acquisition
Seller
ITIT
Legal Legal
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Managing Reimbursable (Buy/Sell) Agreements - Governmentwide
BuyerSeller
IAA
Invoice
Receipt & Acceptance
8
Reducing Elimination Entries Reconciliation Issues
DailyReimbursable [Buy/Sell]
Agreements (IAA)
Trading Partner – Quarterly Reporting and Reconciliation
AnnualDepartment
Financial Report
9
Projected IAA Roadmap
Jan/Feb 2010
Close Pilot,Collect comments by data element (IAA Block)
Nov 2010
Nov 2011
IAA Agency Pilot – Test Drive IAA•Analyze Pilot Comments
•Finalize standard IAA Data Elements V3• Update Form/Instructions if necessary
Agency & Vendor Outreach and Training
June 2010
Develop Reimbursable Accounting Event/USSGL/Reporting Requirements
2012
Develop IAA Requirements
IPP R 2.2 basic on-line IAA functionality
IPP R 2.3 full IAA functionality
AutomateAccounting - Elimination
Reports
DoD IAA Trading Partner Reconciliation Pilot
Automate Data Exchange
10
Agency Implementation• Be pro-active
• Implement the IAA as soon as possible
• Review current business processes to determine best course of action to incorporate IAA
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Subscribe For IAA and FM Standardization Information:
http://www.fms.treas.gov/finstandard/index.html
+ Subscribe to email updates
Under Publications – Financial Management and Budget
Standardization
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Detail Review of IAA
Additional Slide Deck
13
Break
• 15 minutes
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Agenda
• Introductions & Objectives 1 – 1:15
• Review history & roadmap of the IAA 1:15 – 1:30
• Provide a detail review of the IAA 1:30 – 2:15
– Break until 2:30• Walk through the conceptual model 2:30 – 3:15
• Have an open dialogue to answer questions/ understand
how we move forward 3:15 – 4:00
15
Review Conceptual Data Model
Marcel Jemio
Enterprise Data Architecture
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Open Dialogue
• Future Meetings – Timeline – every 6 weeks?– Location – agency to host?
• Questions– What reimbursable/IntraGov Functionality do you
provide now?
• How do we move forward?– What do Vendors need?– How can Treasury help?
• Open
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Contact & Information
Financial Management and Budget Standardization Web Page
• http://www.fms.treas.gov/finstandard/index.html– Setting up a vendor IAA Page
• Robin Gilliam, [email protected] (202) 874-9133
– IAA Project Manager
• Marcel Jemio, [email protected] (202) 874-6838– Data Architect
• Pavita Murthi, [email protected] (202) 874-3683– IPP Project Manager