THE STAGE PRODUCTIONThe Teacher’s VISION

Will BecomeThe Student’s REALITY

What is an“ideal” production?

1 DETERMINE OBJECTIVESWhy? What needs will be answered? What

is it for?Reasons: educational, social… Goals:

educational, social…

2 EVALUATE RESOURCESHuman – students (natural ability,

teachability)teachers (willingness, teaching abilities)parentsschool heads

Time – preparedness, creating timeline schedules

Finance – production expenses, personal expenses

Administrative support – schedule accommodations, marketing, promotion…

3 CONCEPT THINKINGA Theme / Material

1 Check educational value, spiritual value2 Brainstorm for unique ideas3 Check feasibility in terms of resources4 Check alignment with set objectives / goals

B Production Type 1 musical theater 2 musical3 play

Concept ThinkingC Casting & Rehearsals

1 Audition2 Selection3 Schedule of rehearsals4 Info dissemination5 Securing permits

D Venue1 Capacity vs target audience 2 Price vs ticket prices / budgets3 Accessibility, parking space4 Presentation5 Facilities

Concept ThinkingE Budgeting

On-stage Production expensesCostumesLights & Sound systemStage Design / ConstructionProfessional fees

Off-stage production expensesRehearsal expenses Teaching & rehearsal materialsFoodPublications

THE CONCEPTTheme & Title

Theme verse, ideas, focusCatchy, interesting, motivating

FormatMixed courses/instruments, focus on 1 or 2

instruments, recital or storyline-type, use of visuals (LCD) – powerpoint or live shoot, dances, with arts exhibits, etc.

integrated performances, courses, different various unique formats

Types of Performances Solo, ensembles, productions, mini skits, with

dances, with visuals, art exhibits, etc.

THE VENUE Accessibility

Parking accommodations, distance Affordability

Performance day charges, rehearsal charges, extra charges – rent of extra equipment

Consider package inclusions – free sound and lights rehearsals, equipment for use, extra rooms

Presentation and Impact Consider prestige of place and impact upon performers

Accommodations Rehearsal schedules, use of facilities, backstage space Acoustic structure, technical provisions

Capacity Consider seating capacity for number of guests and performers,

comfortability Terms of Agreement

Payment terms

RECITAL SCHEDULESRehearsal schedules

consider examinations consider schedules of other student activitiesconsider parent schedules

Recital scheduleconsider examinations consider schedules of other student activitiesconsider parent schedules

Maximize student focusConsider choosing schedules that will allow

the performers time to practice enough and also relax before performance dates

BUDGETPrinciples

Financial Stewardship maximized potential, wise costing

Document Stewardshipproper recording and keeping receipts

BUDGET ITEMSVenue, Sounds, Lights, Photo/Video, Stage DesignPublications – paper supplies, inks, streamers,

printers, programs, certificates,

streamers, postersProfessional Fees – lights and sounds crew,

production assistants, love giftsTransportation – gasoline, toll, van rent, labor fees Food & refreshments – teachers, production crew,

guests

4 PRESENTATION FOR APPROVAL

Request for schedule to present production plans to schoolheads

Provide a good, professional presentation

Present objectives, production concept, budgets, committees

Be open for suggestions, comments Work out concerns and possibilities

5 CREATING A WORKING TEAM

Production – director, teachers, cast, crew

Finance Invitations & Ushering Marketing & Promotions Publications Documentation – photo, video

THE PEOPLE Students

Maximum performance abilitiesNumber of exposuresSolo, ensemble performancesCombined grade levels, or grade sections OR multi-

levelReadiness, preparation

Production PeopleAssignment of posts – oics, teachers, CO staff, third

partiesDirector, Lightmen, soundmen, production assistants,

stage design people Guests

Parents, School teachers, School heads, School Board, ZPMI guests, ZPMI teachers and oics

Identify strong and weak links

TEAMS Program Director - overall overseerSecretariat

Sending out Letters, invitations, posters, streamers Departmental Coordination

Publications Layouts, designs of all printed materials

Technical All technical matters on stage

Accommodations Ushering, guests, food & refreshments

Finance All budget matters – sourcing, gathering, recording,

disbursements, liquidation

COMMUNICATIONS & PUBLICATIONS

TEXT, DESIGN, LAYOUT, TIMELY DISTRIBUTION Letter for school heads - request for approval – at least 2 months before Letter for parents – letter of information at least 6 weeks before

teachers to wirte/ call up parents about recital preparations, status of child (comment, advise)

Venue, rehearsal schedules, ticket fees, other fees, costumes, guidelines, etc

Memo for students - letter of information Schedules, costumes, fees, guidelines, photo/video, eating time, etc.

Teachers – recital information and instructions PROGRAM – complete & ready one month before CERTIFICATES – design, text, names INVITATIONS – parents, school heads, school board,

ZPMI guests & other VIPs TICKETS PROMOTION

Signages : posters, streamer advertise recital events in newspapers, magazines events sections

6 SUPERVISION Checking if all people and tasks are

on schedule

7 GENERAL REHEARSALS Stages of Rehearsals – regular

rehearsals, run throughs, general rehearsals, technical dress Provide information -- schedules,

requirements, cast trafficking, behavior guidelines, expectations

PERFORMANCE-LEVEL REHEARSALS

Mock RecitalsBlocking RehearsalsSound RehearsalsRun ThrusGeneral RehearsalsTechnical Rehearsals

Including mic and equipment traffickingDress Rehearsals

TECH PREPARATION Instruments

Keyboards, guitars, drums Sound Equipment

Microphones, amplifiers Music stands, mic stands

Lights, LCD projector spot, moving heads, par lights, projectors

Stage Design Design, construction, set up, dismantling

Technical Layout Photo & Video Documentation

design samples, give package prices, red carpet, 2 photographers, 2 videos, fixed crew, with orientation

Ingress & Egress

8 ACTUAL EVENT

RECITAL STANDARDS PERFORMERS

Excellent musical performances Confident presence on stage Appropriate performance clothes

PROGRAM Participation or greeting of school heads in the program Acceptable length of show Smooth & highly coordinated program flow Variety of performances Curtain call – flowers, certificates,…

ENVIRONMENT Timely, complete and accurate information dissemination Disciplined performers and audience Teachers welcoming parents before the show then

congratulating, fellowshipping with parents after show Sense / ambience of accomplishment & satisfaction among

all

9 EVALUATION Post-production

Getting excited Getting wiser

10 PLANNING FOR THE NEXT PRODUCTION