Ref: CTC16301 Submission to the Associate Director-General Subject Expenditure approval for the engagement of a CorpTech contractor. Purpose To request that the Associate Director-General approve additional expenditure for the engagement of Ms Winnie Lam through the Paxus Corporation Pty Ltd Background Under the new CorpTech structure, Project Delivery has responsibility for Release, Environment and Transport Management (RETM) activities. System releases, which require RETM support, have been scheduled through to May 2010 to support implementation projects and system support activities for the whole-of-Government and Queensland Health Implementation of Continuity SAP ECC5 systems. RETM activities for system releases have been performed by contractors and Project Delivery is progressively implementing a strategy to replace these contractors with Government employees. The RETM team is transitioning from contractors to Government employees. However, recent attempts to recruit suitable Government employees have been unsuccessful. A continuing transition of the contractor replacement strategy is recommended due to the need to: maintain continuity of services for scheduled releases over this period; sustain a high level of knowledge in the RETM team to be able to effectively support the scheduled releases and also progress the preparation of a CorpTech Release Management process under the Business Transformation activity. To mitigate risk to RETM activities, on 18 September 2009, the Associate Director-General, Department of Public Works, approved the expenditure of $116,008 for the engagement of a Coordinator Transport Management (Release Environment and Transport Management) for a period of up to six months (refer to Attachment 1). Issues Due to the unsuccessful recruitment activities and the need to support planned system releases, Ms Lam is now required beyond the initial end date of 26 March 2010. In order to ensure retention of Ms Lam's knowledge and experience to support the Queensland Heatth payroll and Human Resources solution and other systems releases that are either planned or are to RTI Document No.311be planned to support both the Corporate Solutions Program and Service Delivery priorities up to the end of June 2010, it is essential that she is kept on the project until 30 June 2010. Additional expenditure approval is requested for the engagement of a contractor as follows: Ms Winnie Lam through the Paxus Corporation pty Ltd for a period of from 27 March 2010, with no option to extend. The value of the proposed e ent is $58,004 (GST inclusive). Total Engagement Value for Ms Lam, including all previous expenditure for her current role is $430,422 (GST inclusive). Funding for this engagement is available on Cost Centre CH6000, as confirmed by the Director (Level 3) on Resource Request Form 2160 (refer to Attachment 2). This resource is critical to the business needs of the Project Delivery directorate and it has been approved by the Senior Leadership Team that the engagement is to proceed. XThe Director, Human Resources, Department of Public Works has been consulted in relation to this engagement. . Subject to expenditure approval, the existing agreement, formed under the terms and conditions of Standing Offer Arrangement for the Provision of Recruitment Services of ICT Personnel, . number 450/000346, shall be varied by Letter of Variation. Recommendation It is recommended that the Associate Director-General approve the additional expenditure of $58,004 (GST inclusive) for the engagement of Ms Winnie Lam through the Paxus Corporation pty Ltd, bringing the Total Engagement Value to a total OfE3(GST inclusive). 4 l,..3 /,L- . Responsible officer Margaret Berenyi, Man redbr, CorpTech Recommendation approved ~ ..... ~ 1{"(p.OO9 Natalie MacDonald Associate Director-General Endorsed by: double click check box, select 'checked' under 'Default Value', then 'OK' o Legal Services 0 Human Resources o Finance 0 ISO o ERU 0 Other: Please specify RTI Document No.312s.49 - Contrary to the public interestRef: DPWXXXXXl09 Submission to the Associate Director-General Subject Revised expenditure approval for the engagement of a CoqHech contractor Purpose To request that the Associate Director-General approve the revised total expenditure value for Ms Winnie Lam through Paxus Corporation Pty Ltd Background CorpTech's Project Delivery team, has responsibility for Release, Environment and Transport Management activities. System releases have been scheduled through to May 2010 to support implementation projects and system support activities for the whole-ofGovernment and Queensland Health Implementation of Continuity SAP ECCS systems. To mitigate risk to Release, Environment and Transport Management activities, on 13 August 2009, the General Manager, CorpTech, approved the Business Case for the engagement of a Coordinator Transport Management (Release Environment and Transport Management) for a period of up to six months. A Request for Offer for the role closed on 21 August 2009. Expenditure approval to engage the successful candidate was sought from the Associate Director-General. Issues Expenditure approval (Attachment 1) was provided for the engagement of a contractor on 7 r 2009 for Ms Winnie Lam through the Paxus Corporation Pty Ltd for a period of from 26 September 2009 with no option to extend. The value ofthe proposed engagement was $116,008 (GST inclusive). Total Engagement Value for Ms Lam, including all previous expenditure for her current role was stated as $311,038 (GST inclusive). While finalising the contractor file, it was discovered that an amount of $61.380 had inadvertently been excluded from the Total Engagement Value for the role. The total engagement value should be $372,418 (GST inclusive). There is no change to the proposed engagement value. RTI Document No.313s.49 - Contrary to the public interestRecommendation It is recommended that the Associate Director*General approve the revised Total Engagement Value of $372,418 (GST inclusive). Responsible officer Margaret Berenyi, Managing Director, CorpTech Recommendation approved N ~ ~ f . l ..... It'112009 Associate Director-General CTC-15980 RTI Document No.314Variation to CorpTech Resource Request (VRR) Business Area: Project Delivery Tech Architecture Role: Transport Change Coordinator Nominated Person: Winnie Lam Supplier: Paxus Purpose: Provide leadership and guidance in the management and coordination of release, environment and management and technical release cutover activities Step 1 Position Identified on attached Org. Chart? [gI YES 0 NO Position N2 6000 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Accommodation secured? [gI YES D NO Type of engagement: II SOA 346 o Other I Non Panel GITC [8] Variation - additional expenditure I PO 45/22751 refers (copy attached) Complete details of this engagement IZI Fulltime o Part-timeCommencement Date: 26109/09 or upon approval Completion Date: 30106/2010 o days/wk 0 hrslwk lenS!!:!of Engagement Contract Rate (GST inc!) Expenditure details (OST inc!) a) Previous expenditure b) Value of this RRF (Purchase Order Value) Total Engagement Value (rEV) for resource:8372,418 $58.004[:g1 Days o HQurs k8J Daily o Hourly 0% Items a... b+ cabove $ 430,422 (GST Incl.) lEV including Payroll Tax (Amount to be approved) $430,422 (OST Incl.) o Funding source identified on attached copy/extract of budget ICost Centre CE2000 Certification from Director I certify that Ihe funding required to meet Ihis engagement Is wilhin my approved budget; and I delegate responsibility for approving the Nominated Person's Timesheet Kev,:"M..... i'l __ (Note:. This responsibility cannot be delegated to a Contrae/or.) Print name Surjrvf$Qf Print N,me, Bob Signa_, Date, -'-f 9 Connrmalion from Sourcing Strategy r o I verify Step 5a approval was obtained on D I confirm that this engagement is under covered SOA 346 and that SSA have endorsed the procurement process as per the attached evaluation report; or o This engagement is a non panel process. SSA have endorsed the process as per the attached evaluation report. contracting documentation is attached. (nta) n .. Print Name: Alex Callegari Signature: !.J ';QQ --..,., Date: {l (til? Variatlon to the Expenditure and Contractor approval. A limit of $5,000 to be applied only for existing contract variations where the Tota Contract Value is $250,000 or less. Where variation is over $5,000 and/or lEV Is greater than $250,000, a provsl must be sought from the officer with the correct level expenditure. Refer Section 2.2 Operational Delegations. his Variation to Executive Director I support the variation to the Total Contract Value as del CorpTech Resource Request form and provide procurement approval: Step 9 d/ ./H'/, >'" Print Name: Ray Melville Signature: ry- ,/ Date: If)$tie?' Step 10 Step 11 General Manager I approve/support Sole Supply for the variatiOn r;;,th ots/CContract Value as detai/ed in this Variation to CorpTech Resource Request form. IA 1 1 / d1 Print Name: Margaret Berenyi Signature: f{/A .. ____ Once Approved: Y1J/.! 1 Return this VRR & attachments by email to: SourcingStrategy@CorpTech.gld.goV.8U RRF# 2160V CTC# 16301I CoroTech Variation to Resource Reauest Form Contact: Conlractor Procurment Servcies 372 19831 (ext 19631 \ Version 3.0 Paae 1 RTI Document No.315s.49 - Contrary to the public interest s.49 - Contrary to the public interestPage 6 redacted for the following reason:- - - - - - - - - - - - - - - - - - - - -s37 access deferredRedact PageRecommendation It is recommended that the Associate Director General sign the Contract Change Documents to authorise these variations, M.",.m! Bec,",' tit>->r(u!-,Responsible officer General Manager, CorpTech Recommendation approved .... ,7/ . '('Z'2009 Natalie MacDonald ff'1 Associate Director-General Endorsed by: double ciick cheel< box. selecl 'checked' under ' Default Val ue', Ihell 'OK o Legal Services 0 Human Resources o Finance 0 ISO o ERU 0 Other: Please specify RTI Document No.317Request Number: CR206 Title: SoW8 Design and Build and ImplenTentation of QLD Health's Priority EB requirements, SAP Super Note and new requirements for QHIC Brief Description: The Design. Build and Implementation of Queensland Health's Priority EB requirements, SAP Super Note and new requirements for QHIC e Queensland Government Public Works Contract Change Document (CCD) Form Submission : Please send Ihls compleled form 10 CorpTech Strategic Program Office (SPO) cc[Qlechspo@lreasury.gid.gov.au . . Note. All Changes to 8 lingle issue and SoW should be consolidated Into a single Change Control Document pree)( 10 submiSSion. Section 1 - Details of Initiating Officer Name: Paul Ray Position Commercial Manager PH: ~ CompanylDepi. IBM & Localion Signature: I would like Ihe change described In Ihis Date 22/12/09 documenllo belnvesligaled and til. Chang. o Customer (Corp Tech) Customer Contract chenged BCcoroingly. Proposed by: I8l Contraclor (IBM) o Other .. P/Ovide Delaits (e.g. Agency. SSP elc.): Note: The Initiating officer must sign before progressing to the SPO. Section 2 - Contract Change Request Details Will the change add or remove any deliverables? ONo 181'1' Will the change vary the scope of deliverables? DNo 181 V Will the change very the schedule? 181 No DVe. Will the challQe vary any milestone? DNa 181 Ve. Will the change vary the customer resources required? 181 No DVe. Will the change vary the value of payment. to the contractor? ONo 181 Ve. Will the change vary the timing of aayments to the contractor? ONo 181 '1' Will the change vary any of the Customer Contracrs terms and conditions? No 0 '1' Other variation? 181 No I 0 v , I Provide D . ' . i l S . ~ I Section 3 - Contract Change Request Category Is the Chan e r uest an extension of Time EO ? Does this change relate to an RFC? Section 4 - Documents Affected Will the change vary a Statement of Work (SoW)? ONo 181'1' ;. I SoW,: 8 Version_' I . a I Will the change vary a Statement of Scope (50S)? 181 No 0'1' , I s ow.:[ 1 versionl 1 Will the change vary the Contract (GITC Official/General order) 181 No 0'1'.. Will the change vary any other documents? 181 No o Ves. ' I Provide Delail.d '1 RTI Document No.318IBM Change Request (CR) Form Use this form to raise a CR for the IBM Projecl Environment only. Section 5 - Change Request Description Business Reason for the CR ProvIde, '. Derail explanation of the proposed change Queensland Health had made a decision to postpone a number of changes 2. Revisod estimate 1.15 to costs of to the QHIC Solution due to the scheduled timing of the QHIC Solution IJJBintemmce and support implementation. However, as this implementation has been delayed until 3. BellOfifs; risks and altem.lN8 approaches W_1ic.bJo) 2010, it has become imperative to incorporate certain Queensland Health requirements due to regulatory and business obligations into the current NOTE: For EOr changes s lale; QHIC Solution. 4. Allach acopyollhe illl'rialdel. y These include: nolilicllllOn Report Terrplate va., , Assurance" Refer to clause 6 of the Customer Contract (Acceptance Procedure) I RTI Document No.320Pages 11 through 12 redacted for the following reasons:- - - - - - - - - - - - - - - - - - - - - - - - - - - -s37 access deferredRedact PagePage to be removedRedact PageIBM Change Request (CR) Fonn Use this form to raise a CR for the IBM Project Environment only. Refer to Section: 11 Allllumptions'.Insert: ' 11 .1.2 Pricing : I EB Priority Requirements, Super Note, and New Requirements Design and Build 7. The business requirements specified in the QH EB RTM are complete and accurate. No further formal requirements gathering will need to occur with Queensland Healthl QHEST .. to enable the design, build and deployment of these priority go-live requirements in the QHIC solution. If there are any variations to these requirements Identified during the design phase these will be treated as a change requesl B. Queensland 'Health I QHEST SME's will be available to clarify any scenarios or questions regarding the priority go-live requirements and will be empowered to make linal decisions during design, build and test. The p r o j ~ c t SChedule will be Impacted if the appropriate staff are not available. . . 9. No S&V, PPV or PPRT testing will be required. 10. No process changes will be required as a part of the design, build and deployment 01 the', I priority go-tive EB requirements Appendix A Section 2.1.1 to 2.1.3. EB Priority Requirements, Super Note and Queensland Health New Requirements Design and Build and 'Implementation. Appendix B QH EB RTM RTI Document No.323IBM Change Request (CR) Form Use this form to raise a CR for the IBM Project Environment only. Section 8 - Reviews Revlewed b : I M Pr ram Delive Off.,. PDO Work rou Nlme 81 nature Dot. IBM Commercial & Contracts Man ment IBM R..ourclng IBM Finance Reviewed b : Sttat ic PI ram Office SPO Wor rou Name SI nalur. Oal, SPO Vendor Management SPO Schedule & Planning SPO ResoufCing SPO finance Ravl....d b : Solulion De. nAuthor SOA Work fOU D.t. Name S' nature SOA Lead Reviewer Scctlon 9 - Changc Request Authorisation Details All Chango Conlrol Documenls mllsl be Signed and daled by 8 persoll wilh aulllOrily 10 approve Iho challge as po,. SC/led,,'e 12 o( Ihe CUslomer Conlrae/. We hereby endorse the proposed change outlined In this document. (Signalure) (Dale) 'L--I__---'II I Approval Signatures We acknowledge and agree that this change request constitutes a Contract Variation, and shall be binding on parties. Cuslomers Aulhorialn Natalie MacDonald Position Si nature Date Associate Director-General, Department of rJt-/I (J ( 'iPublic Works Wlln (Name) Contraclors AUlhorisin Officer William Doak Position (Slgnalure) (Dale) IProgram Director I II I I I I Witness (Name) (Slgnalure) (Date) I I I I I I I r y, uper e C In o I RTI Document No.324e Queensland Government Public Works Name: Paul Ray Position Commercial Manager PH: CompanylDept. IBM CorpTech Account & Location Signature: I would like the change described in this Date 22/12109 documenl to be Investigated and the Change oCuslomer (CorpTech) Customer Contract changed sccoroing/y. Proposed by: Contractor (IBM) o Other > Provide Details (e.g. Agency, SSP etc.): Note: The initiating offlcer musl sign before progressing to the SPO. Witl the change add or remove any deliverables? DNo f8I Ve. Will the chenge valY the scope of deliverable.? DNo f8I Ves Will the change vary the schedule? f8I No Dves Will the change vary any milestone? DNo f8I Ve. Will the change vary the customer resources required? f8I No ov Will the change vary the value of payments to the contractor? f8I No Dve. Will the change vary the timing of payments to the contractor? DNo f8I ve. Will the change vary any of the Customer Contract's terms and f8I No oVe.conditions? Other variation? f8I No I 0 va. )o I Provide DeI8i/s.(. J Will the change vary a Statement of Work (SoW)? DNo f8I ve. ' I SoWN: 8 Version" 1.2 f Will the change vary a Statement of Scope (SoS)? f8I No o Ves , I Sow /If -.I Versi",>l I Will the change vary the Contract (GITC Official/General order) f8I No Dyes Will the change vary any oU,er documents? f8I No o ve. , I Provide De/ai/sf. '1 Contract Change Document (CCD) Form Submission: Please send this completed form to CorpTech Strategic Program Office (SPO) corptechspo@lreasury.Qld.gov.au SoW8EOT and amendment to Contract Deliverables and Milestones for the Title: Request Number: CR208 LATTICE Replacement Deployable SOlution EOT and amendment to Contract Deliverables and Milestones for the LATTICEBrief Description: Replacement Deployable Solulion. . . Nota. All changes to a lingle ISsue and SoW should be consolidated Into. single Change Control Document prtor to lubmlSSlon. Section 1 - Details of Initiating Officer Section 2 - Contract Change Request Details Section 3 - Contract Change Request Category Is the Change request an Extension of Time (EOT)? DNo 181 Yes , Provide DelaYs :Move the completion date for the Deployable Solution to the 22" March 2010 . Does this change relate to an RFC? f8I No Dves ) RFC Number I l.6< J Section 4- Documents Affected . Pagelol5 RTI Document No.325IBM Change Requa.t (CR) Form Use this form to raise a CR for the IBM Project Environment only. Section 5 - Change Request Description Business Reason for the CR Provide: I. De/aila.plana/ion of/he proposed change 2. Revised 6s1ime/e as to costs of maintenance and supporl 3. Benefils. risks Bnd sltemative approaches (il 8ppJicabla) NOTE: For EOT changes alatCJI; 4. AN8Ch a copy 01 /he InilJ81 dalay notification 5. Dotails o( 1110 steps taken to mitigate the delay or remediation pall) 6. Provide schedule evidence 01 thfJ actual delay 7. Altach updated timoline under Schedura 23 Extension of Time, Amendments to Contract Deliverables and Milestones for the LATIICE Replaoement Deployable Solution The provision of the complete LA TIICE Replacement Deployable Solution will not be achieved by 18 December 2009. The Customer was notified of the Delay by letter from IBM on 22 December 2009 (Ref DN5). Refer Appendix B The Project Board at its meeting of 21 Deoember 2009 agreed In principle with Option 2 of the QHIC Go Live Options paper which impacts the "stages" of the LATIICE Replaoement Deployable Solution. Refer Appendix C Impacts of the Change Provide: 1. Impacl 01 ch8ll!lft on Sow. Program and Ptogram Master Schedule Contract Deliverables required for the 'lATTICE Replaoement Deployable Solution are impacted'. Deliverables and Key Milestones will have to be reviewed and amended. No impact is anticipated to the overall Project 2. Impact 10 Solution overan Schedule 3. Impacl(s) of NOT proceeding with Impact of not proceeding with this Change Control Document is that the /he proposed change parties will need to consider how to deal with the delay to the Contract Dates. Section 6 - Consultation Details Consull.tion Details Person Consulted OrganisalionNVorkgroup Date Decision Please provide details o( consultation including w/lo was Project Board 22/12109 Establish a change request to affect the changes agreed by the Project Board. consu"ed, clat.(s) ofconsullatio" and key decisions Section 7 - Contract Variation Identify WIlDt is proposed to be and to the Contract. Please be word specific Bnd use th" ftfcllext delailed ;n the Contract. Please provide specific 1V0rding jllc/ud;IIg appropn'8te seclion references , clause numbers. ele. You may delete or add extrs sections where necessary. Refer to Section: 4. Deliverables Subject to Acceptance Delete: Complete section Insert: 4. Deliverables Subject to Acceptance including Acceptance Criteria and Process Inse!:! A Document attached lQ QQQ '"'''''va r-89..." " UI 0 RTI Document No.326Page 17 redacted for the following reason:- - - - - - - - - - - - - - - - - - - - -s37 access deferredRedact PageIBM Change Req ....t (CR) Form Use this form to raise a CR for the IBM Project Environment only. Appendix C CHIC Go Live options paper for CHIC Board 21 December 2009 RTI Document No.328 IBM Change Request (CR) Form Use this form10 raise a CR for the IBM Project Environment only. Section 8 - Reviews I by: IBM pro9111m unlce (POO) Nam. Date rl. . .1& IBM IBM Fin.nee I by: : ProofOm Office (SPO) Nam. Date SPO Vendor Management SPO Schedul. & Planning SPO Resourdng SPOFinance Solulion 00019' N.me I I SDA Lead Reviewer I I Section 9 - Change Request Authorisation Details All Change Control Documents must be signed and dated by B person with Buthority to approve the change as per Schedule 12 of the Customer Contract. We hereby endorse the proposed change outlined In this document. (Signature) (Date)