10003r part 9

8/3/2019 10003R Part 9

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Progmm4'

Steering Committee Report

Week 9 - 2nd March 2008

Steering Committee Actions

E'SCalatioo olinf nntruc1 ure ~ O ' M l o n dela'f$ end Terry Bums 07103J08

rnprovemenl oll 1 t S r ~ c a t I o n 01E>Ccooniobl lf't' lor acldrtOS$ing IM ingS from Terry Burns 07/03106

As.essmoot

Executive Summary

DeI;"ery is on ~ u r e but the program Is lacing slgnillcanl cI1Bllenges.

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PROGRAM DELIVERY DIRECTOR Terry Burns

Weekly Report6 Marc/1 2008

,PROGRAM SUMMARY

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Key Issues KEY RISKSEASE

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. - : ~ . Program 42 · :.:::

Executive Summary• Delivery remains on schedule but the program is facing increasing challenges:

HOCS meeting of 15'h February has led to concerns being raised over the level of detail to be provided for

sign off by SDA at the end of Forward Planning may not be sufficient to ensure Agencies/SSNSSPs commit

to the revised Standard Offer. This issue is being addressed between Program 42 and the SDA and a

review of the approach is under way with next assessment on Tuesday 11'h March. Action completion date

moved to 21" March to allow assessments to complete.

Build of Work brain components for the QHIC project and DETA is under schedule pressure due to skills

shortages. Containment plans are in place and this challenge is expected to be dealt with once resources

are deployed and become productive.

Infrastructure provision for the Workbrain scalability test 3 is confirmed as at least 2 weeks later than

required. Escalations have failed to improve the delivery forecast and the schedule for the Workbrain

Scalability Assessment or proposed scope will have to be changed via contract CR. Team working on

assumption of scope change.

Production infrastructure provision to meet the QHIC schedule is reported as a risk. Provision of this

infrastructure is on the critical path and if it is delayed then the Go Live date for the QHIC solution will bedelayed.

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Progra m 42"i:"


Agreement to any change in approach to completing Forward

Planning.

Decision on separation of DETA. QHIC and SSA led

implementations .

Agreement to schedule or scope change for Workbra inScalability Assessment

Escalation to CITEC of the implications of any delay to

provisioning QHIC production infrastructure,

Terry Burns I 21/03/08

Barbara 114/03/08

Perrott

Terry Burns 21103108

Barbara 14/03/08

Perrott


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, '\ .Program 42

. ./ ;'

Delivery Area Status

but will not be exactly the same size as production. Assumption needs to

be agreed via CR.

2 - Program Program A A A Program is under pressure to maintain schedule and address challenges

Management Director reported in Executive Summary. Team requires executive support to

ensure key decisions are made within necessary timeframes.

Key issues and risks need to be resolved before program status returns to

Green.

-

A _ P D ~ is reporting Amber due to the outstanding remedial actions required

Management to the project schedules which are expected to be completed by 14th

March.

2 - Program I P D ~

A The resource management team is reporting Amber due to challenges in

Management

2 - Program Resource A

resourcing specialist skills - Payroll SA, SAP Payroll & SAP Time skills.anagement

Work is on schedule but the Solution Definition team is reporting Amber

Planning

4 - Forward Solution A Adue to Awards Team issues with resourcing, and the inability to identify

contacts within the .agencies to review the Awards templates.

Definition

5 - Priority Solution A A A SAP build work on schedule.

Build Delivery

Workbrain team remains meet QHIC

project dependencies an . Additional

resources being recruited and team working extended hours to maintain

schedule.

Risk of schedule delay must be mitigated before status moves to Green .

A Test 3 dates at risk due to full size infrastru cture provision delays. Team isWorkbrain DeliveryN/A- Solution

now working on assumption that scope can be changed to run tests on

Scalability alternate, smaller, infrastructure. This will represent a % size of production,


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Progra';; 42 .;I '

Del ivery Area Status ..... cont Technology

Interlock

Team

N/A •

ReleaseManagement

Release

Management

4 , 5 , 8

Training

2 ,4 ·

Change &Comms

Training

Change

Team

The Technology team is reporting Amber this week due to issues in three

separate areas.

1. Limited resource availability for the CRT support stack testing.

2. Provisioning of hardware being overdue for the Workbrain scalability

assessment and at risk for QHIC production

3. CRT Stack SAP issues hindering testing .

Activities to prepare the P42 implementation approach and resourcing

models for agencies are underway. Discussions with SSA regarding their

preferred role in agency implementations have commenced . Release

Management continue to gather information and improve understanding ofagency drivers in relation to the definition of the Driver Plan (ie, sequence

and timing of agency implementations), with meetings held with SDA and

SSA.

P42 Training activities are progressing as planned,

4 QHIC and 5 P42 Training team members have been "on-boarded ",

Change and Communications work on schedule,


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Program 42 ',./ . ~- ..

Delivery Area Status - QH & DETA8 - QHIC I QHIC team A A A Critical path work is progressing to schedule but near critical path work

is up to 1 week behind schedule - main area is SAP HR interface

designs. Following issues need to be resolved before status moves to

Green:

- SAP HR interface design work recovering 1 week delay

- A risk currently being qualified, that production infrastructure will not be

available as expected

- The implementation schedule is not yet agreed (New submission date

14/3/2008)


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,,'Program 42 . '"

. , ,(

Deliverables by SoW (4 week window)

4 - Forward Planning • Scope va lidation workshops 31/03/08 31 /03 /08 No specific deliverable

• Award Interpretation Templates 04104108 04/04/08 21 % complete but completion at

risk

S - Priority Build .. New/updated DPDRs for in scope HR standard 31101 /08 25/03 /08 No updates position to be

functionality confirmed via CR

.. New/updated DPDRs for in scope FI standard 26 /02108 25 /03 /08

Deferred viaCR

functionality

• Functional design for in scope processes 26/02/08 25 /0 3/08 Deferred via C R

6 - Support • Release Synchronisation Framework 21/03/08 21 /03 /08 Work on schedule

tI T ransition Plan 21/03/08 21/03/08 Work on schedule


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Program 42

QHIC Deliverables by SoW (4 week window)SoW 7 - Lanice Seoping & I " Agreed Project Implementation Schedule 22/02/08 14/03/08 Updates required; date to

be changed via CR

SoW 8 - LaHice

,"Development. Coding, Unit testing & SIT 22/02108 14/03/08 Changed via CR

Implementation Test Plan & Strategy for the release

including RICEF items

" Solution Blueprint 14 /03 /08 14/04108 Changed via CR

" Functional specifications for Reports, 14 /03/08 14/03 /08 First draft sent to P D ~ forms, enhancements and interlaces.

" Process definitions for in-scope processes . 14/03 /08 14/03/08 First draft sent to PDQ

UAT Strategy, & approach 14/03 /08 14/03 /08 First draft sent to PDQ

SoW 9 Lattice Support " N/A With IBM for pricing


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Program 42 :'.. '\' \; .


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Program 42..,/

Critical and High Priority IssuesN.me

RankI P o r t t y ) DHcrtpUon StltUI Sum lnl ry

T.rgoI!

Completion

0••

1S-00023 Syglem securi ty 700 · High Penetration TestIng on total solubon is not up to dale

especially (ollowing additional agency go-lives and

additIOn 01SABA 10 the landscape

ThIs issue to be s"";tched to be a risk 'h'hich needs to

be added to the CorpTech risk register. Sylvia Sim

'Nill manage the reporting of the risk status back to

Program 42 .

15-00026 VVhole ofGovernment Indirect

procurement project run by

OLD WOG Proc dept.

700- The indIrect procurement program uses a different

tec hnology verSIon of SAP to what IS currently in Core.

The business case evaluatIOn prOject IS n parallel wi th

a view to commence the project ea rly 2008 with SCM5

this pro;ea will dash for Master data , hardware,

connectivity and comrn.micatioos.

Changed issue responsibility to Brett Mat1hs'WS

(agreed to by Brett) . Shaurin has been included as

Issue Team Member.

Shaurin has been asked to provIde Issue Targel

Date.

1S-00027 XI messaging

capability not scaleable

700 • High SAP XI messaging is not scale able above a certain

size due to the 10:1 retio of data required for

messaging. i.e. a 200 megabyte message becomes a

2 gigabyte message during the XI conversion. This

may be a serious issue for frequent data transfer to

Workbraln, Many industries are now bypassing XI

because of this issue.

Issue transferred to David Her t (SDA).

1S-00044 Identification of 700 High A number of concurrent projects are currenlly Changed issue responsibility to Brett Matthews

Concurrent projects and continuing to progress during the Forward Planning (agreed to by Breit) . Shaurln has been included as

understanding the impacts Phase. It is critical for the team to have some visibility Issue Team Member.

on Fo rvvard Planning and understanding of the project to enable them to Shaur in intends to 'WOrk 1Nith Program 42 next week

evaluate the impact of these projects on the defined to understand the dependencies.

solution.


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Program,42 )

...i

Critical and High Priority Issues .... cont

NomeRank

(Priority)OeKrtpUon 51.tlll Surnmlry

forgotCGlnpllllon

Don

1&.00071 Services 700 · Higk Services management have requegted the release of Nicola Stubbings has now co nfirmed the requirement

Management have 6-7 P42 resources from the program to support the is for 3 CorpTech resources fu ll time for 4 weeksrequested the release of implementation project of the services management each. These resources are currenUy working in the

P42 resources fOr support stacks. Competing prioritieg for selected Lattice Testing team. Lattice Testing learn lead to

implementation of support resources is unsettling for individuals and Increases advise of impact and possible alternatives.

stacks. attritioo 30"0$9 the program. 07/03/08 - SMO notified thai P42 resources ca nn ot be

released from CHIC project.

1$-00073 Ennancement and 700 - High Transferred from the GorpTech Risk & Issue Register David Magarry confirmed the rank of this issue is 31/05/2008

Defect Change Activilie!l in consultation with David Magany and Felicity Hilton. ~ H i g h and the target date is 31 May 2008.

Compromise the New Gerard 8almanno has accepted ownership. Joint Proposed actions detailed in issue register.

SolutKln Integrity (PMO O'M1er is David Magarry.

105) The issue is that Enhancement and Defect Change

activities compromise the new 9OIution's integrity in

both Pre-production and Pos t production

environments .Weaknesses in the pre production c hange contro lprocess COrTl>'omise the versioning and integrity 01

the product deliverables.


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P r o g r a ~ 42

Critical and High Priority RisksN_ R.. ponllbte

OwnerR _ DoocrI....... s .....

RS-OD041 No

Published Business

Benefits

Craig Vayo 700 High There is a risk that there are no published business benefits

that are being held up for the program to be measured

against, or for the agencies to be guided which will r esult in

poor understanding of how the program is tracking and no

clear understanding for the agencies or the program 01 "why

we are doing this"

No business cases has been made available to

Program 42.

RS-00043 Failure to

Attrect and retention

of Public Servant

resourcas for P42

roles will impactproject timelines.

John Gower 700 - High The Program is finding It difficult to anract suitable staff, and

staff already on the Program ar e looking to leave the Program.

Items impacting the attraction and retention of public servant

staff to P42 are:

- Change weary staff- Competing priorities for skilled resources with other areas of

CorpTech - e.g. Services Mgt

- Competing priorities for skilled resources with agencies

- Program not meeting existing P42 resource expectations

Karen Winfield to Provide John Gower with

Background information and will raise specific

cases as issues in the register.


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Program 42 ,,.r.... •L

Forecast Contract Variations

Updated schedule 10 Incorporate agreed roles and names

Key Perronoel and additIOnal roles named but not subject to

GITC clause 10.2.

Change to commencement and comp letion dales for tests 3

and beyond OR agreement 10 extrapolate results from

reduced ~ c a . l e Infrastn.ldure,

of Forward Planning may nol be required.

and Safety as an Agency CR raised and sent to Program 42 fur Impact

assessmen t.

SoW being develOped by IBM

Health and as an Agency sent 42 for impad


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Program 42.

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Resourcing - Open Roles - - - -- -Stream Team ProJectRole Status StartDale EndDale DaysVariance

SOA Solution Domain - FIN Open 5/11/2007 30/09/2006 123

Solution Delivery Core & Priority HR SAP HR PA Congultant Open 110112008 2910812006 66

Support Shad. Mgmt - Tech Sol 2 Open 18/0112008 11 10412008 49

S""P<>rt Shad. Mgmt - XFA 1 Open 16101 /2008 1110412006 49

Solutiofl Delivery Wort<:brain Technical Congultsn! Open 29/0112008 29/08/2008 38

Solution Delivery DETA WQI1cbrain Analyst Open 3/03/2006 11104/2006 4

Solulioo Delivery Core & Priority FI ABAP FI OnshOre Open 310312008 30/09/2008 4

Solution Delivery Core & Priority FI FI ABAP Speeiah9t (XI) Open 3/0312008 30/09/2008 4

Solution Delivery Core & Priority FI FI Bus inEt99 Analyst Open 3103/2008 30/09/2008 4

Solution Delivery Core & Priority FI FI Consuttan t Opon 3103/2008 31/0712008 4

Solution Delivery CO(e & Priority HR WQI1cbrain Functional Consultant Open 3/03/2008 29/0812000 4

Solution Delivery OETA DETA SAP HR /PAIOM Analyst Identified 3/03/2008 11 /0412008 4

Solution Delivery Wor1<hrain Cognos ConSultant Open 3/03/2008 3010512008 4

Solution Delivery WQI1cb(aln Cognos Consultant Open 310312006 27/08/2008 4

Solution Definition Awards SAP Analyst - HR Open 310312008 18/04/2008 4

Support Release Syncronisation Anatyst Open 4/0312008 2/0512008 3

SuPPOrt Shadow Mgt torTS & XFA Open 4/0312008 8/06/2008 3

Support TS & XFA Analyst Open 4/03/2008 2/0512008 3

QHIC Project & Solution Project AdministratO( Opon 5/0312008 30109/2008 2

•16

RTI Document No.477

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I

r PROGRAM SUMMARY

Overall program dehvery Is ambercoincides with the IBM rafing

A strategy review has bee n initiated to definea transllion approach if the multiple instance

opllon Is apptovedII ts Important thallhlS tranSlbon process isIfllplemented as ea rty as possible and Is asnear seamless as POSSlbt e to prevent costburn

PROGRAM DELIVERY DIRECTOR Terry Burns

Weekly RepOrt

13 March 2008

J FORWARD PLANNING

Is"SUl' /I!, IWIt & SSP'S MIl dlll! l l loptg . . k:1o'I!II GI

diUI ~ t I l e ~ ! from FIf>- A<WA B D . I . . 1 : I " ' ; l p ! o c . . b l G l l I f I . ~ ~ " ' * ' V I I

I

Key Issues

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rR E C E N T IMPENDING CHANGES

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AC TIONS REQUIRED FROM STEERING COMM ITTEE

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ACTION SUMMARIES

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ACTION SUMMARIES

Tech Ass.essmcnl aCCOI.mtabitauft$ EASE

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. ',"""Program ,,2 "•.

.; '-':-:-.,- ..: ~ '

Executive Summary

• Delivery remains on schedule but the program is facing the following challenges:

HOCS meeting of 15 th February has led to concerns being raised over the level of detail to be provided for

sign off by SDA at the end of Forward Planning may not be sufficient to ensure Agencies/SSAlSSPs committo the revised Standard Offer. This issue is being overtaken by questions over how to complete Forward

Planning following decision to proceed with separate ECC instance for DETA and should be incorporated

into the associated CR impact assessment.Resource provision by both IBM and CorpTech is an increasing issue for all workstreams with deliveries for

Forward Planning, QHIC and DETA at risk because of key roles not being filled. This challenge has caused

the DETA team to forecast status as RED unless issues are resolved.

Build of Work brain components for the QHIC project and DETA is under schedule pressure due to skills

shortages. Containment plans are in place and resources are being deployed . This challenge is expected

to be closed by 7th April 2008.

RTI Document No.481

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HZ.

, ..1;

Program 1j2\'.'

•. Jl


Provision of support to CorpTech to meet resource provision

requirements.

All Steering I 28/03/08

Committee

members

RTI Document No.482

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Progra rnA' ./'

'N"

Delivery Area Status

2 -Program Program A A A Program is under pressure to maintain schedule and address challenges

Management Director reported in Executive Summary and in detailed reports.

For the program change to Green, as a minimum, the following key

work stream issues and risks need to be resolved:

- Solution Definition - CorpT ech resourcing for Awards to be provided

- Solution Delivery - Workbrain resourcing to be provided and SAP

Finance scope/requirements confirmation

- QHIC - provision Data migration resource

- Workbrain scalability - provision of Test 3 hardware

- Technology Interlock con fi rmation of environment provision ing

2 - Program I P D ~ - A A P D ~ is reporting Amber due to ongoing work required to finalise corrective

Management actions on Schedules (due 28th March).

Additionally the lack of an agreed Change Control process is now affecting

program performance. SDA to publish their global process which combines

the service management and pre production changes. IS00033 raised 18th

Jan with target due date 15th Feb. Date now forecast for 30'h April.

Program 42 Management System Document has been submitted and

accepted by Vendor Management.

2 - Program Resource A A A The resource management team is reporting AMBER due to challenges

Management Management sourcing specialist skills, namely:

- CorpTech : Awards process analyst, QHIC data migration analyst

-IBM : Payroll BA, SAP Payroll, SAP Time, Workbrain

Delays sourcing these resources may impact project timelines for the

relevant teams - Solution Definition, Solution Delivery and QHIC.

RTI Document No.483

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. , . ;"'I P r o g r a ~ t t V.

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Delivery Area Status ..... cont

Planning Definition

The Solution Definition team is reporting Amber due to the following issues:

-Inability to source a replacement CorpTech Awards Analyst (position

vacant since 29th Feb). and

- inability to identify contacts within some agencies to review/update

Awards templates.

- EPA has indicated that they do not want to participate in the Awards

template review/update process as they will not be implemented until

Phase 2.

Urgent action is required on these issues in order to prevent further

schedule slippage to the completion of the Awards interpretation templates.

Other aspects of Solution Definition are tracking well with the Review and

Validate the SO Baseline Phase 87% complete and workshops complete.

5 - Priority

Build

Solution

Delivery

A A A The Solution Delivery team is reporting Amber due to the Workbrain team

remaining under pressure to deliver the QHIC project dependences and

DETA development requirements where resourcing is putting delivery at

risk ..

SAP HR Priority Core Build is tracking to schedule. Team waiting for

approval of 4 Functional Specifications by SDA forecast for completion by

28 th March. Team proceeding without approval to maintain schedule.

SAP Finance Priority Core Build requirements have not yet been provided

for 10 of the 11 consolidated finance objects and team cannot proceed. IS

00109 raised to document this issue.

Team has met with Vendor Management this week to discuss object

oriented delivery and to agree an approach to define new milestones. CR

being prepared to change SoW5 to reflect this approach.

RTI Document No.484

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. \ ...

Program 42 •'..i' -::',/

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Workbrain

Scalability

6

Technology

Interlock

Delivery

Technical

Team

A A A

Test 1 (non rostering solution) and Test 2a have been completed as

scheduled. Final review meeting for test 1 took place w/e 14th March.

Test 2a results have been shared with project management. Test results are

positive and indicate scaling.

Test 2b scheduled to complete on 28 th March. Current results are positive

and indicate scaling.

Test 3 is planned to facilitate the 'go I no go' decision for Workbrain as a

scalable tool. Provision of the production hardware is a pre-requisite to

running Test 3. Currently it is believed that the provision of the production

hardware will be made on 11th April. This is 4 weeks la ter than planned and

as a result the 'go I no-go' decision will be delayed for 4 week. A Changerequest will be raised to deal with this delay.

The Technology team is reporting Amber this week due to the following

issues:

- Decision to move from a single instance to a multi instance landscape

will result in rework to deliverables from SoW 6. CR000006 raised to

address this change.

- Environment provision is reporting Red due to CITEC advising that they

have utilised 5 of the available CPU's purchased by CorpTech for other

clients without any consultation with CorpTech. This means they cannot

provide any further ordered environments until the new Superdome is

commissioned.- Fix from SAP for issues hindering CRT Stack testing has delayed

completion of this exercise.

RTI Document No.485

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Program.4 '"y.

. ..J •


Release I Management

Management

4, 5, 8 I Training

Training

2, 4 Change

Change & Team

Comms

The Release Management stream is supporting the Solution Definition team

with the preparation of key SOW4 deliverables as well as the preparation of

Statements of Work for the DETA implementation .

The Training team is reporting Amber for this week because:

- The status of the refinement and update progress of the SO training

materials, templates and training tools

- 3 CorpTech resource resignations and replacement of these resources

is impacting work progress.

An issue (IS-00106) has been raised to highlight that the training

deliverables and activities stated in SoW5 will need to be redefined to reflect

more accurately reflect the actual training activities and deliverables being

perfonmed by the training team .

A Training Due Diligence report will outline the variances (and requirement

for these variances) between the SoW5 training activities and the actual

training activities currently being performed.

The Stakeholder Management, Communication & Change (SMCC) team is

reporting Green. This is assessment based on delivery as per the defined

SMCC schedule.

Minor refinements to Stakeholder Management assignments have occurred

to support the evolving nature of program relationships . Stakeholder

Management data con tinues to be gathered and captured in the

Consultation Manager tool.

The Change stream currently has focus on refining and developing tools in

preparation for implementation activities. The remainder of the change

management standard offer work is complete.

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Program 42 ~ : : , ~ . .. ' -i- '. - - ~ . " , - : , , " , ~ , "

Delivery Area Status - QH &DETA

A A The QHIC team is reporting amber overall due to the following iss"es:

-Interface design and functional specification completion still

behind schedule and integration with PAYMAN not agreed as

planned. This is now overdue and will impact deliverables due by

25th March.

- There is a residual risk that production infrastructure will not be

available as expected. This follows commitment from CITEC that

infrastructure will be provided to meet QHIC timescales .

- Key resource (Data Migration) not replaced (IS-00100 QHIC Data

Migration Team replacement team member). This issue is

seriously impacting the progress of the DM team.The QHIC development and test instances have now been refreshed to

include the support stacks being implemented under the technology

Intertock stream

A -QHIC I QHIC leam

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-

IIIII

II

--

III

I

I

II

1

--

I

I

'

•..

&

•

.

po I RELEAS

- ,.

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, '::XProgram 42 :':"

.i ' ' . ::-:...

Deliverables by SoW (4 week window)

2 - Program Management Extended Program Charter 20102/08 12/03/08 Delivered and approved as the

Program Management System.

4 - Forward Planning o Scope validation workshops 31/03/08 31/03/08 No specific deliverable

o Award Interpretation Templates 04/04/08 04/04/08 37% complete but completion at

risk. Reported as RED.

o Deliverable Templates 14104/08 14/04/08 49% complete

5 - Priority Build o Newlupdated DPDRs for in scope HR standard 31/01/08 25/03/08 No updates - position to be

functionality confirmed via CR

o Newlupdated DPDRs for in scope FI standard 26/02/08 25/03/08 Deferred via CR

functionality

o functional design for in scope processes 26/02/08 25/03/08 Deferred via CR

6 - Support • Re lease Synchron isation Framework 21/03/08 2 1/03/08 Scheduled for 24'" March due to

Public Holiday. May change

following 3 instances decision

• Transition Plan I 21/03/08 2 1/03/08 Scheduled for 24'" March due to

Public Holiday. May change

following 3 instances decision

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,Program ,,2 "

\ '1

QHIC Deliverables by SoW (4 week window)

SoW 7 - Lattice Scoping &

SoW 8 - Lattice

Implementation

I • Agreed Project Implementation Schedule

I . Development, Coding, Unit testing & SIT

Test Plan & Strategy for the release

including RICEF items

• UAT Strategy, & approach

• Solution Blueprint

• Functional specifications for Reports ,

forms, enhancements and interfaces.

• Process definitions for in-scope processes.

• Impact assessment report

• Legacy data assessment strategy and plan

• Definition of SOE, Desktop and Bandwidth

requirements

SoW 9 - Lattice Support I . NIA

22/02/08

22/02/08

14/03/08

14/03/08

14/03/08

14/03/08

14 /0 4/08

14/04/08

14/04/08

14/03/08

14/03/08

14/03/08

14/04/08

28/03/08

14/04/08

14/04/08

14 /0 4/0 8

14 /04 /08

Delivered and awaiting

approval

Changed via CR

No feedback si nce

submission

Changed via CR; on

schedule

On track except

Integration which is held

up in review process

Forecast to be delivered

as forecast

On schedule

On schedule

On schedule

With IBM for pricing

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i'?P r o g r a ~ 4 2

, . , ~ I · !. .

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Progrnm 42 ;<

Critical and High Priority Issues

Name ResponsibleOwner

Rank(Priority)

-

DH crlption

- - - -

Status Summary TlrgotCompletion

Dote

Loo'upd.tedon

IS-00026 Whole of Brett Matthews 700 The indirect procurement program uses a different Kevin Milham following up 30/03/08 28/02/08

Government technology version of SAP to what is currently in Core. The on issue with Richard Speck.

Indirect business case evaluation project is in parallel with a view to

procurement project commence the project early 20 08 with SCMS this project will

run by OLD WOG clash for Master data, hardware. connectivity and

Proc dept. communications.

IS-00027 XI David Ekert 700 SAP XI messaging is not scateable above a certain size due Transferred to David Ekert 06/03/08 28/02/08

messaging to the 10:1 ratio of data required for messaging. i.e. a 200 as agreed between Paul Overdue

capability not megabyte message becomes a 2 gigabyte message during Hickey and David Ekert.

scale able the XI conversion. Th is may be a serious issue for frequent

data transfer to Work brain, Many industries are now

bypassing XI because of this issue.

IS-00033 SDA wish

to revise the

accepted Change

Control Process

Brett Matthews 700 The CorpTech Senior Leadership Team (SLT) met with the

SDA representative on 21/12/07 to discuss processes. PDQ

were advised that in this meeting. the SLT have requested

all Change Requests must first be assessed by the SDA .

This was not in the originally agreed process on 14/12/07.

This will require a change to the contract, and is not how the

lOT discussed the management of the process.

Rank raised to 700 as this

issue is now affecting P42

and has been outstanding

since 18/01108

15103/08 19/03/08

1S-00044 Shaurin Shah 700 A number of concurrent projects are currently continuing to Advice received from Not provid ed 06/03/08

Identification of progress during the FOlWard Planning Phase. Il is critical for Shauri n Shah is that Steve

Concurrent Projects the team to have some visibilily and underst anding of the Mitchell should beand understanding project to enable them to evaluate the impact of these responsible for this issuethe impacts on projects on the defined solution. and that Steve will provideFOlWard Planning the Target Date. Email sent

to Steve 29 Feb 2008.

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I

'\

Program,42 "",, J . . '

i.

Critical and High Priority Issues .... contTarget LAII,I Responsible R a n ~

Stlrtul Summa,ryno,lptlon Completion updotedNomo Owner (Priority)

Dot. on

Transferred from the CorpT ech Risk & Issue Register in Breit Matthews has advised 31/05 /06 14 /03/06rett Matthews 700S-00073cons ultation with David Magarry and Felicity Hilton. Gerard thaI:

Defect Change

Enhancement andBalmanno has accepted ownership_ Joi nt owner is David • Outstanding RFCs are

Activities being progressed

Com promise the

Magarry.

The issue is that Enhancement and Defec t Change ac tivities • Reg ular reports are

New So lution being produced.ompromise the new solution's integrity in both Pre

production and Post prod uction environments. • New Change advisory

Weaknesses in the pre prod uction change contro l processInl egrily (PMO-105)

Board has been

compromise the versioning and integri ty of the prod uct implemented

deliver abies.

The issue is tensions between P4 2 and ongo ing CorpTech Upd ate from Steve Mitchell:teve Mitchell 700 26103/06 14/03/06S-00081 Tensionsservice de livery requirements. Ei ther program detayed or Communi cati on an d

service delivery

between P42 and

service de livery impacted, or both. expectation setting by P 42with Servi ce Manag ement is

not clear and there are n o

formal communications I

plann ing I scheduling

channels or forums to

ensure P42 expectations

are communicated to SM.

An example is the non

acceptance and delay

regarding the QHI C

Implementation Schedule.

SDA has instigated a

regular meeting with SM

and will include P42 once

SDNSM interface is

defined. Expectedresolu tion 28 March 2008.

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Progrnm42

:;: .M

Critical and High Priority Issues .... contTorgel LastRnponllble RJlnk OHcrlption Satul Summaryame. CompletJon upd.lld

(PrIority)wnerDale on

The issue is that SOW8 indicates that the QHIC TrainingS-00083 Sieve Mitchell 700 Assigned to Steve Mitchell. 05/03/083/03/08

Team will use the simulation tool OnDemand to develop Have provided Steve with aimulation Tool for Overdue

OH doesn't match QHIC training simulations. This would mean that simulations copy of the change request

for QH are developed in a tool which is different from the42 and issue. Assigned Target

1001 to be used by P42 for the Standar d Offer simulations. Date of 2 weeks.

This would result in inefficiencies for QH, as they would =====================need to rebuild all SO simulations in their own tool. P42 has raised a CR

requesting that the

simulation tool to be used is

IBM Simulation Producer.

When this CR is approved,

the recommendation is to

raise a CR to SOWS so that

the OHIC tool is the same

as that to be used for the

SO. (See also

Coosequences)

The issue is thallhe OA OC procedures are immature.S-00084 Immature Craig Vayo 700 FOllowing discussions with 02105/08 14/03/08

ONOC procedures Poor documentation leads 10 missing key issues. key stakeholders, ONOC

procedures for deliverable

acceptance are in drart form

and are being tri ailed. There

have been discussions with

P42 and Service

Management to ensure

early engagement of parties

to minimise delays and

rework.

The issue relates to the lack of a replacement beingS-00100 QHIC John Beeston 700 Gordon Barber sourdng 16/03/08410 3/08 -

Dala Migration provided by CorpTech for Thaoi Ho from the OHIC Data replacement Overdue

Team replacement migration team. Thoai resigned, gave 2 weeks notice and

team member we asked "CorpTech for a replacement and specifically

suggested a suitable replacement, Chandra Lokkolo, who is

currently engaged in HR applications support and is, as we

understand it, working on support stack testing.

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- -- -

prOgTdmq2 .. ,i l . :.


NameRHponolblo

Owner

-Ra nk

(P riority)Dncrlptlon Status Sum mary

T_rgetComplo.lon

Dm-Last !updated I

on I

IS-00104 CorpTech Gordon Barber 700 CorpTech Awards/Rosterlng Business Analyst Phillip l eroi A resource has been 20103106 17103/06

Awards Resource departed the project on Friday 29th February to lake on a

permanent role with Police" Based on his skill set andexperience Philip was a key resource in updating AwardTemplates (approx 270 templates with current Awards fActs)

with the res pective Agencies

A replacement CorpTech resource has not been identified to

th is point.

identified, however, theresource is only avai l able

part lime and will need 2 x

weeks clearance prior tocommencement (this wi ll

eq uate to a 5 x week delay).Given the delay in sourcing

this resource and the impactto tim e lines for the Awards

team, TR has placed a

request with Gord on Barberfor an add itional res ource to

make up the time lost inplacement. 2 x resources

have come through the

advertisement process for

this role and the resumesare currently being reviewed

to determine if one of these

resources could fill this

position and assist the team

to get back on track in termsof meeting their milestone

and deliverable dates .

Gordon Barber is to clarify if

this is possible and adviseof result. This decision will

be required by 31/03/08 to

allow time for on boarding of

2 x weeks.

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Progrnni 42 ..1


Nlme

,

Rnponllb'.Own ...

Rank(Priority)

Description StatUI Summary Tlrg••CompletIon0 . . .

L..

Iupdatedon

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- - --

- - - -

t '11

Progrnm 42 ..- ... ' ~ ' .- .::'.'

Critical and High Priority Risks·1,

R..ponalble Rank .DeoCffptlon St.lUI"",. Own.,

There is a risk thatlhere are no published business benefits Inat are being No business cases has been made available to

Published Business

Craig Vayo 700S-{)0il41 Noheld up fO( the program to be measured against, or for the agencies to be Program 42.

Benefits guided which will result in poor understanding of how the program is

tracking and no clear understanding for the agencies or the program of

~ w h y we are doing this"

The Program is finding it difficult to attract suitable staff, and staff alreadyohn Gower 700 John Gower to raise in Joint Workforce Strategy

Attract and retention

RS-00043 Failure to

on the Program are looking to leave the Program. Items impacting the meeting on 20th March.

of Public Servant attraction and retention of public servant staff to P42 are:

resources for P42 - Change weary staff

roles will impact - Competing priorities for skilled resources with other areas of CorpTech

project timelines. e.g. Services Mgt- Competing priorities for skilled resources with agencies

- Program not meeting existing P42 resource expectations

There is a risk that CITEC will not be able to provide infrastructure for This risk was initially raised with CITEC Senior

Infrastructure

700S-00049 CITEC WendyQHIC Production and Disaster Recovery In time for the build to commence Management on the 14lh of January. when it was

Provisioning

Jaqueswhich will result in delays to the schedule 'discovered' CITEC had less capacity than required.

This risk has been escalated numerous times,

culminating with a letter being sent by the ED toCITEC on 19th of February. We were advised by

CITEC they would be fast tracking this purchase and

be able to meet our requirements . Last week.requested the delivery date and was advised that

CITEC was currenlly In a closed tender 10 provision

infrastructure (2 Superdomes). Therefore. the order

to HP with a delivery timeframe isn', possible until the

tender is closed and the relevant approvals (high

level government) are provided. Advised yesterday

thallhe CITEC MD is now providing pressure on staffto deliver

I

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progr<1n11j2

Forecast Contract Variations

Updated schedule to incorporate agreed roles and names

Key Personnel and additional roles named but not subjecllo

GITC clause 10 .2.

Change to commencement and completion dates for tests 3

and beyond OR agreement to extrapolate resutts from

reduCed scale infrastructure. or dates changed due to late delivery of

Modii fled approach to completion of Forward Planning review and may not be required.

Inclusion of Workplace Health and Safely as an Agencyshared item .

Roslering file upload

CR raised and sent to Program 42fOf

impactassessment.

Raised al OHIC Steering Committee on 18103 /08

Manual data entry Raised at OHIC Steering Committee on 18103108

Development of Roslering solution in Workbrain a carve

out from SoS 2 which is under way but not yet under

contract.

SoW being developed by IBM

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Program 42 ' "1 - ',\•

....: ..., ' , , ~ -

Resourcing - Total Headcount

Program 42 Resourcing Profile

Actual vs For ecast

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",1' .." ,1',1' ,<P~ < F . . " , 1 ' ",'P",1'",,",',,,(f'",<fl ",<fl ,<fl<f'"'ci><" r;?<Pr;?<fl B - ~ " " ~ < f l < l > ( D ' ~ " , , 0""<s>1'<s><" ,,(f'~ ~ # ~ # ~ ~ ~ ~ ~ ~ ~ # ~ ~ ~ ~ ~ ~ $ ~ ~ 1 ~ ~ ~ # - P42 Actual

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Program 42 - 1.:Zi'

..

Resourcing - Open CorpTech Roles

ProjectRoleeam StatuIowtream I ~ Lead

9H1C. Chris,Prebbie TS9W 7 & SOW_U Bu id___ ' I , I ~ i ~ Analyst· . ~ a y ~ o U / . t U ~ - - - = ! ~ I l . __ QI::IIC_ ~ h r i s P r e b ~ e ,SO:!'!2..&.§..OW8 Bul ld_ BusinessAnal',:st - PayrolVHR Op en

O!::!!C Chris Prebble ISOW? & " " - i Q ! : a l i o ~ t i o n r . a l y s l Filled_ 'Defin ition Toula ~ ! ! . 4 A!""d, Pmcess A n a ~ s t -Awa"" FinedD.elivel)' Igm Lambert_ !S9."::(5___ _&f riority.FI _ FI ! l ~ s s ~ a t y s t - -r:MS_ _ Open

Delivery Tom lambert S_Oyv Core &. r i o i t y HR r o c e s s A n a l y . . : J j ! y ~ a y r o U IFill.ed . I

Delivery - Richard nan ISOW 11 Configuration DETA SAP P ~ I I Analyst IOpen

D e l i v ~ ! i R i c ~ a ~ ~ ~ s o ~ ! ) C ; o n f ~ g u r a t i o ' ! . . 1 " D E T ~ S A P P y r o l ~ ~ e Manage"!enIAnaIYst "Ope!!DelivelY - RIChard Tran SOW 11 Configurallon OETA SAP HRlPAlOM Analyst Open

Delivery - lAnn Cho" SOWS Tra in"rig Training Developer .. Filled

Support :1 Rict1ard .Speck -" Shadow-Mgt for});_ & . - Open

S ~ p p o r t Richard Speck ,S9_:Y..§_ Shadow Mgt for TS & XFA :OpenS u p p i c h a r d Speck ISOW 8 1 TS & XFA Anatyst 10pen

Role Start Role End Aaslgn Start

Date Date Date

- 1 ± .lU-M3!.-ye : " : : ' I ; I ~ ~ a I_9-J.an:.9.8 2 ! 3 : § ! ~ ~ ~ 9 - J a n - 0 8

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Program 42 '.';).,-/ ':.,

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qHIC_ tcrr iSPrettlle ' s o w T ~ . § - - : - i n l f 9 1 1 f m lA8APDevelope(HR___"':"":"" 1 : M a . o o : . tOf:JIC. . ~ S : ~ __ S Q : 1 1 J k Y 1 r l t y . b n O p e n - - - L - M a r 3 Q : ! ~ - - - 4 I

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OHIC C t : ! I ~ & _ ~ . ~ ( I l i a J _ l r I l ~ a l i O ! : ' . ~ f > . ~ . c : p e r . _ O p e n _17-Mar--06 - t=": :... . __ .1.. ._ jOHIC Chis P!"ebll& SlM7& SOW 8 Ir1f!g11tUl ~ D e v e l ~ jOpen , 17-M<v-a i J. .OI; IG _ ___ • _ _ _ _ _ _ _ .. ( ) p e n - - r r : ~C t v i K K l ~ " " . " P Q ' :

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