11.1 prof jess role @ ueab 2010prof jess role @ ueab 2008 11 understanding the business value of...
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11.11.11 Prof Jess Role @ UEAB 2010Prof Jess Role @ UEAB 2008
1111 UNDERSTANDING UNDERSTANDING
THE BUSINESS THE BUSINESS VALUE OF VALUE OF
SYSTEMS AND SYSTEMS AND MANAGING MANAGING
CHANGECHANGE
11.11.22 Prof Jess Role @ UEAB 2010
LEARNING OBJECTIVESLEARNING OBJECTIVES• EVALUATE MODELS DETERMINING EVALUATE MODELS DETERMINING
BUSINESS VALUE OF INFORMATION BUSINESS VALUE OF INFORMATION SYSTEMSSYSTEMS
• ANALYZE PRINCIPAL CAUSES OF ANALYZE PRINCIPAL CAUSES OF INFORMATION SYSTEM FAILUREINFORMATION SYSTEM FAILURE
• ANALYZE REQUIREMENTS FOR BUILDING ANALYZE REQUIREMENTS FOR BUILDING SUCCESSFUL SYSTEMSSUCCESSFUL SYSTEMS
• SELECT STRATEGIES TO SELECT STRATEGIES TO MANAGE SYSTEM MANAGE SYSTEM IMPLEMENTATIONIMPLEMENTATION
**
11.11.33 Prof Jess Role @ UEAB 2010
MANAGEMENT CHALLENGESMANAGEMENT CHALLENGES
• UNDERSTANDING BUSINESS UNDERSTANDING BUSINESS VALUE OF INFORMATION SYSTEMSVALUE OF INFORMATION SYSTEMS
• CHANGE MANAGEMENT IN CHANGE MANAGEMENT IN INFORMATION SYSTEM INFORMATION SYSTEM SUCCESS & FAILURESUCCESS & FAILURE
• MANAGING MANAGING IMPLEMENTATIONIMPLEMENTATION
**
11.11.44 Prof Jess Role @ UEAB 2010
• CAPITAL BUDGETING MODELSCAPITAL BUDGETING MODELS
• PORTFOLIO ANALYSISPORTFOLIO ANALYSIS
• REAL OPTIONS PRICING MODELSREAL OPTIONS PRICING MODELS
**
UNDERSTANDING BUSINESS UNDERSTANDING BUSINESS VALUE OF INFO SYSTEMSVALUE OF INFO SYSTEMS
11.11.55 Prof Jess Role @ UEAB 2010
CAPITAL BUDGET:CAPITAL BUDGET:• PAYBACK METHOD: How long will it take PAYBACK METHOD: How long will it take
to pay back the investment?to pay back the investment?• RETURN ON INVESTMENT: Does return RETURN ON INVESTMENT: Does return
during useful life of an item exceed the during useful life of an item exceed the cost to borrow money?cost to borrow money?
• COST-BENEFIT RATIO: Does the ratio of COST-BENEFIT RATIO: Does the ratio of benefit versus cost exceed 1?benefit versus cost exceed 1?
**
11.11.66 Prof Jess Role @ UEAB 2010
CAPITAL BUDGET:CAPITAL BUDGET:• PROFITABILITY INDEX: What is the ratio of PROFITABILITY INDEX: What is the ratio of
present value of cash inflow to initial present value of cash inflow to initial investment?investment?
• NET PRESENT VALUE: Accounting for cost, NET PRESENT VALUE: Accounting for cost, earnings & time value of money what is the earnings & time value of money what is the investment worth?investment worth?
• INTERNAL RATE OF RETURN: INTERNAL RATE OF RETURN: Accounting Accounting for the time value of for the time value of money, what is the money, what is the return rate of an investment?return rate of an investment?
**
11.11.77 Prof Jess Role @ UEAB 2010
COSTS:COSTS:
• HARDWAREHARDWARE
• SOFTWARESOFTWARE
• SERVICESSERVICES
• PERSONNELPERSONNEL
**
COSTS & BENEFITS:COSTS & BENEFITS:
11.11.88 Prof Jess Role @ UEAB 2010
TANGIBLE BENEFIT:TANGIBLE BENEFIT:• INCREASED PRODUCTIVITYINCREASED PRODUCTIVITY• LOW OPERATING COSTSLOW OPERATING COSTS• REDUCED WORK FORCEREDUCED WORK FORCE• LOWER COMPUTER EXPENSESLOWER COMPUTER EXPENSES• LOWER VENDOR COSTSLOWER VENDOR COSTS• LOWER CLERICAL/PROFESSIONAL COSTSLOWER CLERICAL/PROFESSIONAL COSTS• REDUCED GROWTH OF EXPENSESREDUCED GROWTH OF EXPENSES• REDUCED FACILITY COSTSREDUCED FACILITY COSTS
**
COSTS & BENEFITS:COSTS & BENEFITS:
11.11.99 Prof Jess Role @ UEAB 2010
INTANGIBLE BENEFIT:INTANGIBLE BENEFIT:• IMPROVED ASSET USE; RESOURCE CONTROL; IMPROVED ASSET USE; RESOURCE CONTROL;
PLANNINGPLANNING• INCREASED FLEXIBILITYINCREASED FLEXIBILITY• MORE TIMELY INFORMATIONMORE TIMELY INFORMATION• INCREASED LEARNINGINCREASED LEARNING• ATTAIN LEGAL REQUIREMENTSATTAIN LEGAL REQUIREMENTS• ENHANCED EMPLOYEE GOODWILL, JOB ENHANCED EMPLOYEE GOODWILL, JOB
SATISFACTION, DECISION MAKING, OPERATIONSSATISFACTION, DECISION MAKING, OPERATIONS• HIGHER CLIENT SATISFACTIONHIGHER CLIENT SATISFACTION• BETTER CORPORATE IMAGEBETTER CORPORATE IMAGE
**
COSTS & BENEFITS:COSTS & BENEFITS:
11.11.1010 Prof Jess Role @ UEAB 2010
LIMITATIONS: LIMITATIONS:
• Assume all relevant alternatives have Assume all relevant alternatives have been examined; cost & benefits can been examined; cost & benefits can be expressed as $$be expressed as $$
• Ignore intangible benefitsIgnore intangible benefits
**
CAPITAL BUDGETING CAPITAL BUDGETING MODELSMODELS
11.11.1111 Prof Jess Role @ UEAB 2010
PORTFOLIO ANALYSIS:PORTFOLIO ANALYSIS:
ANALYSIS OF POTENTIAL APPLICATIONS ANALYSIS OF POTENTIAL APPLICATIONS TO DETERMINE RISKS & BENEFITS TO DETERMINE RISKS & BENEFITS
• DETERMINE DESIRABLE FEATURES, DETERMINE DESIRABLE FEATURES, ACCEPTABLE RISKS OF REQUIRED SYSTEMACCEPTABLE RISKS OF REQUIRED SYSTEM
• GENERATE PORTFOLIO OF CHARACTERISTICS, GENERATE PORTFOLIO OF CHARACTERISTICS, RISKS FOR EACH ALTERNATIVERISKS FOR EACH ALTERNATIVE
• SCORING MODELSCORING MODEL
**
11.11.1212 Prof Jess Role @ UEAB 2010
• IDENTIFY DESIRABLE FEATURESIDENTIFY DESIRABLE FEATURES• PROVIDE WEIGHTS FOR EACH PROVIDE WEIGHTS FOR EACH (ADD TO (ADD TO
1.00)1.00)• LOOK AT EACH ALTERNATIVE:LOOK AT EACH ALTERNATIVE:– WHICH FEATURES ARE PRESENT?WHICH FEATURES ARE PRESENT?– TO WHAT EXTENT (as an amount)?TO WHAT EXTENT (as an amount)?– SCORE THE ALTERNATIVESCORE THE ALTERNATIVE
• RANK-ORDER THE ALTERNATIVESRANK-ORDER THE ALTERNATIVES• SELECT HIGHEST RANKED OPTIONSELECT HIGHEST RANKED OPTION
**
SCORING MODEL:SCORING MODEL:
11.11.1313 Prof Jess Role @ UEAB 2010
REAL OPTIONS PRICING REAL OPTIONS PRICING MODELSMODELS
• USEFUL UNDER UNCERTAIN USEFUL UNDER UNCERTAIN CONDITIONSCONDITIONS
• INCLUDE ESTIMATES FOR INCLUDE ESTIMATES FOR MANAGEMENT LEARNING, VALUE MANAGEMENT LEARNING, VALUE OF DELAYING DECISION, OF DELAYING DECISION, VOLATILITY OF COSTS & VOLATILITY OF COSTS & REVENUESREVENUES
11.11.1414 Prof Jess Role @ UEAB 2010
CHANGE MANAGEMENTCHANGE MANAGEMENT
WHAT PROCESSES ARE BEST TO WHAT PROCESSES ARE BEST TO CHANGE:CHANGE:
• DESIGNDESIGN
• DATADATA
• COSTCOST
• OPERATIONSOPERATIONS
**
11.11.1515 Prof Jess Role @ UEAB 2010
CHANGE AGENTCHANGE AGENT
DURING IMPLEMENTATION, DURING IMPLEMENTATION, INDIVIDUAL ACTS AS CATALYST INDIVIDUAL ACTS AS CATALYST DURING CHANGE PROCESS TO DURING CHANGE PROCESS TO ENSURE SUCCESSENSURE SUCCESS
**
11.11.1616 Prof Jess Role @ UEAB 2010
APPROACHES ADOPTION MANAGEMENT ROUTINIZATION
ACTORS' ROLE XXXX XXXX
STRATEGY XXXX
ORGANIZATIONAL XXXX XXXXFACTORS
IMPLEMENTATION STAGES
ALL ACTIVITIES LEADING TO ADOPTION, MANAGEMENT, ROUTINIZATION OF INNOVATION
IMPLEMENTATIONIMPLEMENTATION
11.11.1717 Prof Jess Role @ UEAB 2010
INNOVATION PROCESSINNOVATION PROCESS
11.11.1818 Prof Jess Role @ UEAB 2010
ACTIONS & INDICATORS FOR ACTIONS & INDICATORS FOR SUCCESSFUL SYSTEM SUCCESSFUL SYSTEM
IMPLEMENTATIONIMPLEMENTATION
• SUPPORT BY LOCAL FUNDSSUPPORT BY LOCAL FUNDS• NEW ORGANIZATIONAL ARRANGEMENTSNEW ORGANIZATIONAL ARRANGEMENTS• STABLE SUPPLY & MAINTENANCESTABLE SUPPLY & MAINTENANCE• NEW PERSONNEL CLASSIFICATIONSNEW PERSONNEL CLASSIFICATIONS• CHANGES IN ORGANIZATIONAL AUTHORITYCHANGES IN ORGANIZATIONAL AUTHORITY
**
Source: Yin (1981)
11.11.1919 Prof Jess Role @ UEAB 2010
ACTIONS & INDICATORS FOR ACTIONS & INDICATORS FOR SUCCESSFUL SYSTEM SUCCESSFUL SYSTEM
IMPLEMENTATIONIMPLEMENTATION
• INTERNALIZATION OF TRAINING PROGRAMINTERNALIZATION OF TRAINING PROGRAM• CONTINUAL UPDATING OF THE SYSTEMCONTINUAL UPDATING OF THE SYSTEM• PROMOTION OF KEY PERSONNELPROMOTION OF KEY PERSONNEL• SURVIVAL OF SYSTEM AFTER TURNOVERSURVIVAL OF SYSTEM AFTER TURNOVER• ATTAINMENT OF WIDESPREAD USEATTAINMENT OF WIDESPREAD USE
**
Source: Yin (1981)
11.11.2020 Prof Jess Role @ UEAB 2010
FACTORS IN IMPLEMENTATION FACTORS IN IMPLEMENTATION OUTCOMEOUTCOME
CAUSES OF SUCCESS OR FAILURE:CAUSES OF SUCCESS OR FAILURE:
• USER INVOLVEMENT & INFLUENCEUSER INVOLVEMENT & INFLUENCE
• MANAGEMENT SUPPORTMANAGEMENT SUPPORT
• LEVEL OF COMPLEXITY / RISKLEVEL OF COMPLEXITY / RISK
• MANAGEMENT OF MANAGEMENT OF IMPLEMENTATION PROCESSIMPLEMENTATION PROCESS
**
11.11.2121 Prof Jess Role @ UEAB 2010
USER-DESIGNER USER-DESIGNER COMMUNICATIONS GAPCOMMUNICATIONS GAP
DIFFERENCES IN BACKGROUNDS, DIFFERENCES IN BACKGROUNDS, INTERESTS, PRIORITIESINTERESTS, PRIORITIES
IMPEDE COMMUNICATION AND PROBLEM IMPEDE COMMUNICATION AND PROBLEM SOLVINGSOLVING
AMONG END USERS AND INFORMATION AMONG END USERS AND INFORMATION SYSTEMS SPECIALISTSSYSTEMS SPECIALISTS
**
11.11.2222 Prof Jess Role @ UEAB 2010
USER CONCERNS:USER CONCERNS:
WILL SYSTEM DELIVER INFORMATION I WILL SYSTEM DELIVER INFORMATION I NEED?NEED?
HOW QUICKLY CAN I ACCESS DATA?HOW QUICKLY CAN I ACCESS DATA? HOW EASILY CAN I RECEIVE DATA?HOW EASILY CAN I RECEIVE DATA? HOW MUCH CLERICAL SUPPORT WILL I HOW MUCH CLERICAL SUPPORT WILL I
NEED FOR DATA ENTRY?NEED FOR DATA ENTRY? HOW WILL SYSTEM OPERATION FIT INTO HOW WILL SYSTEM OPERATION FIT INTO
MY DAILY BUSINESS SCHEDULE?MY DAILY BUSINESS SCHEDULE?**
11.11.2323 Prof Jess Role @ UEAB 2010
DESIGNER CONCERNS:DESIGNER CONCERNS:
HOW MUCH DISK SPACE WILL MASTER HOW MUCH DISK SPACE WILL MASTER FILE CONSUME?FILE CONSUME?
HOW MANY LINES OF PROGRAM CODE HOW MANY LINES OF PROGRAM CODE WILL THIS FUNCTION TAKE?WILL THIS FUNCTION TAKE?
HOW CAN WE REDUCE CPU TIME?HOW CAN WE REDUCE CPU TIME? WHAT IS THE MOST EFFICIENT WAY OF WHAT IS THE MOST EFFICIENT WAY OF
STORING THIS DATA?STORING THIS DATA? WHAT DATABASE MANAGEMENT SYSTEM WHAT DATABASE MANAGEMENT SYSTEM
SHOULD WE USE?SHOULD WE USE?**
11.11.2424 Prof Jess Role @ UEAB 2010
LEVEL OF COMPLEXITY & RISKLEVEL OF COMPLEXITY & RISK
• PROJECT SIZEPROJECT SIZE
• PROJECT STRUCTUREPROJECT STRUCTURE
• EXPERTISE WITH TECHNOLOGYEXPERTISE WITH TECHNOLOGY
**
11.11.2525 Prof Jess Role @ UEAB 2010
CONTROLLING PROJECT RISKCONTROLLING PROJECT RISK
LOW HIGH SMALL HIGH LOW HIGH LARGE VERY HIGH LOW LOW SMALL VERY LOW LOW LOW LARGE LOW HIGH HIGH SMALL MEDIUM-LOW HIGH HIGH LARGE MEDIUM HIGH LOW SMALL VERY LOW
STRUCTURE TECHNOLOGY LEVEL SIZE RISK HIGH LOW LARGE LOW
11.11.2626 Prof Jess Role @ UEAB 2010
CONSEQUENCES OF POOR CONSEQUENCES OF POOR PROJECT MANAGEMENTPROJECT MANAGEMENT
• COST OVERRUNSCOST OVERRUNS
• TIME SLIPPAGETIME SLIPPAGE
• TECHNICAL SHORTFALLSTECHNICAL SHORTFALLS
• FAILURE TO OBTAIN BENEFITSFAILURE TO OBTAIN BENEFITS
**
11.11.2727 Prof Jess Role @ UEAB 2010
CAUSES OF POOR PROJECT CAUSES OF POOR PROJECT MANAGEMENTMANAGEMENT
• IGNORANCE & OPTIMISMIGNORANCE & OPTIMISM
• MYTHICAL MAN-MONTH: Many tasks MYTHICAL MAN-MONTH: Many tasks sequentially linked, require trainingsequentially linked, require training
• FALLING BEHIND: Bad news travels FALLING BEHIND: Bad news travels slowly upwardslowly upward
**
11.11.2828 Prof Jess Role @ UEAB 2010
CHANGE MANAGEMENT CHANGE MANAGEMENT CHALLENGESCHALLENGES
• ENTERPRISE SYSTEMS: High risk of ENTERPRISE SYSTEMS: High risk of failure, replacing legacy systems, myriad failure, replacing legacy systems, myriad interconnectionsinterconnections
• BUSINESS PROCESS REENGINEERING: BUSINESS PROCESS REENGINEERING: 70% failure rate, deeply rooted in old 70% failure rate, deeply rooted in old processes, employees often unpreparedprocesses, employees often unprepared
**
11.11.2929 Prof Jess Role @ UEAB 2010
CHANGE MANAGEMENT CHANGE MANAGEMENT CHALLENGESCHALLENGES
• MERGERS & ACQUISITIONS: Decline in MERGERS & ACQUISITIONS: Decline in shareholder value, difficult to integrate shareholder value, difficult to integrate company systems, organizational company systems, organizational change, worker moralechange, worker morale
**
11.11.3030 Prof Jess Role @ UEAB 2010
MANAGING MANAGING IMPLEMENTATION:IMPLEMENTATION:
CONTROL RISK FACTORS: Gear tools, CONTROL RISK FACTORS: Gear tools, methodologies to level of riskmethodologies to level of risk
INTERNAL INTEGRATION TOOLS:INTERNAL INTEGRATION TOOLS:
• FORMAL PLANNING TOOLSFORMAL PLANNING TOOLS
• FORMAL CONTROL TOOLSFORMAL CONTROL TOOLS
**
11.11.3131 Prof Jess Role @ UEAB 2010
FORMAL PLANNING TOOLSFORMAL PLANNING TOOLSEXAMPLES:EXAMPLES:
• PROGRAM EVALUATION & REVIEW PROGRAM EVALUATION & REVIEW TECHNIQUE: Diagram of project activities, TECHNIQUE: Diagram of project activities, sequential and concurrent, shows sequential and concurrent, shows interactions of activitiesinteractions of activities
• GANTT CHART: Shows activities as bars GANTT CHART: Shows activities as bars along a time line, with beginning, end of along a time line, with beginning, end of each taskeach task
THESE PROVIDE SCHEDULESTHESE PROVIDE SCHEDULES**
11.11.3232 Prof Jess Role @ UEAB 2010
FORMAL CONTROL TOOLS:FORMAL CONTROL TOOLS:
BUDGET: Time, money, resourcesBUDGET: Time, money, resources
• MONITOR PROGRESS: Completion MONITOR PROGRESS: Completion of tasks, fulfillment of goalsof tasks, fulfillment of goals
• CONTROL RISK FACTORS: CONTROL RISK FACTORS: Cost/benefitsCost/benefits
**
11.11.3333 Prof Jess Role @ UEAB 2010
EXTERNAL INTEGRATION EXTERNAL INTEGRATION TOOLSTOOLS
• LINK ALL USERS THROUGHOUT LINK ALL USERS THROUGHOUT ORGANIZATIONORGANIZATION
• USE END USERS AS TEAM USE END USERS AS TEAM MEMBERSMEMBERS
• SHARE INFORMATION & PROGRESSSHARE INFORMATION & PROGRESS• INCLUDE TRAININGINCLUDE TRAINING• AVOID COUNTERIMPLEMENTATIONAVOID COUNTERIMPLEMENTATION
**
11.11.3434 Prof Jess Role @ UEAB 2010
ORGANIZATIONAL ORGANIZATIONAL FACTORSFACTORS
• JOB DESIGNJOB DESIGN
• STANDARDS & PERFORMANCE STANDARDS & PERFORMANCE MONITORINGMONITORING
• ERGONOMICS: Interaction of people ERGONOMICS: Interaction of people & machines; jobs, health, interface& machines; jobs, health, interface
**
11.11.3535 Prof Jess Role @ UEAB 2010
ORGANIZATIONAL ORGANIZATIONAL FACTORSFACTORS
• EMPLOYEE GRIEVANCE EMPLOYEE GRIEVANCE RESOLUTION PROCEDURESRESOLUTION PROCEDURES
• HEALTH & SAFETYHEALTH & SAFETY
• GOVERNMENT REGULATORY GOVERNMENT REGULATORY COMPLIANCECOMPLIANCE
**
11.11.3636 Prof Jess Role @ UEAB 2010
ORGANIZATIONAL ORGANIZATIONAL FACTORSFACTORS
MONITOR PROGRESS: Completion of MONITOR PROGRESS: Completion of tasks, fulfillment of goalstasks, fulfillment of goals
CONTROL RISK FACTORS: Cost / CONTROL RISK FACTORS: Cost / benefitsbenefits
**
11.11.3737 Prof Jess Role @ UEAB 2010
ORGANIZATIONAL IMPACT ORGANIZATIONAL IMPACT ANALYSIS: How will system impact ANALYSIS: How will system impact structure, attitudes, decision-making, structure, attitudes, decision-making, operationsoperations
SOCIOTECHNICAL DESIGN: Explore SOCIOTECHNICAL DESIGN: Explore group structures, task allocation, job group structures, task allocation, job design for human factordesign for human factor
**
ORGANIZATIONAL ORGANIZATIONAL FACTORSFACTORS
11.11.3838 Prof Jess Role @ UEAB 2010
““FOURTH-GENERATIONFOURTH-GENERATION”” PROJECT PROJECT MANAGEMENTMANAGEMENT
• EMERGING TECHNIQUES TO DEAL EMERGING TECHNIQUES TO DEAL WITH COMPLEXITYWITH COMPLEXITY
• ENTERPRISE-WIDE FOCUSENTERPRISE-WIDE FOCUS• DRIVEN BY STRATEGIC VISION & DRIVEN BY STRATEGIC VISION &
TECHNOLOGYTECHNOLOGY• MAY REQUIRE SEPARATE MAY REQUIRE SEPARATE
PROGRAM OFFICEPROGRAM OFFICE**
11.11.3939 Prof Jess Role @ UEAB 2010Prof Jess Role @ UEAB 2008
1111 UNDERSTANDING UNDERSTANDING
THE BUSINESS THE BUSINESS VALUE OF VALUE OF
SYSTEMS AND SYSTEMS AND MANAGING MANAGING
CHANGECHANGE