1122 Invigorate WayBellingham, WA 98229

www.reinvigorateyouth.org

Natalie SemegenProgram Director

natalies@reinvigorateyouth.org

Tim Van SlootenBoard President

timv@reinvigorateyouth.org

Authors of the plan, November 2008: Katrin Deeg

Alyssa CondonChristina Kuusinen

Christina Van WingerdenRachael Baltazar

Montaine Sorensen

Who: A group of professionals and mentors working together to create an unique non-profit mentoring agency.

What: Provide a supportive space for high school youth to teach and learn from one another.

Where: On-site location and within our community.

Why: To lower the drop out rate of students in Whatcom county and help students graduate with their high school diploma or attain a GED.

How: Engage students by integrating educational and life-skills learning.

Our vision is that at risk to drop out high school youth will be infused with hope and passion to

accomplish their educational goals and vocational dreams to build a better future for themselves. This goal will be visible as they

succeed and give back to their communities. This vision of our youth’s future contributes to

the health and wellbeing of our society.

Full-time Executive Director Mentor Supervisor Clerical Assistant Utilize Board of Directors to fulfill roles in our

organization such as: ◦ Chief Financial Officer ◦ Marketing Executive ◦ Attorney◦ Human Resources◦ IT personnel

The Organizational Plan

Small cohort meetings One-on-one mentoring Individual and group tutoring Real life learning opportunities

◦Field trips◦Community involvement ◦Service learning

Synergetics Learning: Room Layout

Des

k

Computers and work stations

Office Office

Conference

Kitche

n

Bathrooms

Zero-Based Budget

Zero-Based Budget

Management and Fiscal

Accountability

Board of Directors

PresidentPresident Vice-President

Vice-President

SecretarySecretary TreasurerTreasurer

Program DirectorProgram Director

Clerical Supervisor

Clerical Supervisor

Clerical AssistantClerical

AssistantVolunteers

MentorsVolunteers

Mentors

OrganizationalOrganizational ChartChart

Requirements & Skills

BA in Education, Masters or above preferred

1 year experience of non-profit management

Experience with studentsand/or other learning institution

Effective leadership abilities Communication Technology proficiency Accounting/budgeting experience Good time management

Essential Functions

Oversee program activities, objectives, and mentor supervisor

Evaluate program to ensure objectives and mission is being performed.

Communicating with mentor supervisor, mentors and clerical assistant

Scheduling events and projects

Uphold budget and make sure program is using funds, time and resources effectively

Ordering supplies

Requirements & Skills

BA in Education or similar field (Masters or above preferred)

1 year experience working with students

Effective communication Technology proficiency Excellent group facilitation Program planning experience Ability to relate with mentors

and students

Essential Functions

Training, supervising, and guiding the volunteer mentors

Meeting regularly with mentors, providing advice and resources

Organizing and collecting learning resources

Compiling information for small group discussions

Communicating regularly with program director

Ordering supplies

Requirements & Skills

Pursuing degree in Accounting or similar field

1 year experience with office skills

Computer and spreadsheet proficiency

Effective writing and communication skills

Essential Functions

Accounting and bookkeeping for organization

Creating and updating publications

Assistant director and supervisor with tasks

Answering phones Student registration Office filing and organization Ordering supplies

Schooling & Skills

High school student or college-aged

Good standing in classes Education, Human Services or

similar major highly preferred Good time management Technology proficiency Good group facilitation Committed Approachable and

understanding

Essential Functions

Help students with homework and projects

Facilitate small group discussions

Work one on one with students

Encourage students Attend and often lead projects

and activities Meet regularly with mentor

supervisor

Sharing responsibilities◦Clerical Supervisor and Program Director

Accounting process ◦Utilizing the clerical staff to handle money,

recording and reporting of all financial transactions.

Outsource a CPA Utilize and refer to our lawyer on the Board of

Directors

Marketing Plan

Goals:◦Spread the word about Synergetics◦Spread support for our cause ◦Find and connect with youth in our community

Means to accomplish goals:◦Networking◦Community Events◦Press release publications◦Online and conversing

The dropout rates for Whatcom County schools have increased 56.2% in past 10 years.Past three years:

2003-2004 - 5.5% 2004-2005 - 6.2% 2005-2006 - 6.3%

Dropout rates in Washington in the 2006-2007 school year:

9th grade - 3.7% 10th grade- 4.5% 11th grade- 6.3% 12th grade - 8.4%.

Options High School

GRADS Teen Parent Program

Amy’s Place For Youth

GED preparation services at Whatcom Community

College and Bellingham Technical College

Strengths: ◦ Our services are needed◦ Holistic and unique approach

to learning Opportunities:

◦ Chance of expansion within agency

◦ Connections with businesses and other organizations

◦ Connect with foundations for funding

Weaknesses:Lack of staffingLack of knowledge of GED and high-school diploma requirementsCurrently, few connections with community

Threats:Competition with similar services Lack of fundingLanguage barriers between staff and clientsAccommodating to the needs and schedules of clients Keeping up with technology

Networking Adhere to and reflect our mission Ally with local teen targeting organizations and

programs and offer our services. We need to reach out to online calendars, local

media, disseminate newsletters to applicable school districts.

Online Forum

Customer Service

Promise good, deliver great.(Author unknown)

•Customer service integrated with cultural competence skills is a must for our diverse world and communities of today.

•Cultural competence requires an open mind and heart and the willingness to accept the views of others [world view]. It may mean setting aside your own beliefs in order to better serve others.

Platinum Rule:

•Synergetics operates with what is known as the platinum rule

“Treat others in the way that they want to be treated.”

Bennett, M.J. (1979) “Overcoming the Golden Rule: Sympathy and Empathy

Do what you do so well, that they will want to see

it again and bring their friends.

Walt Disney

Implementation of our mission as a marketing

strategy.

Implementing our Board of Directors to advocate

for our cause.

Reflecting on progress of goals Student and mentor feedback surveys Quarterly program evaluations Adding “how did you hear about Synergetics?”

question to intake form. Involvement in community coalitions and

neighborhood association meetings.

Synergetics Learning

Projection of Yearly Budget

$125,000

$200,000

$275,000

$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000

Year 1:

Year 2:

Year 3:

1 grant, 1 fee-for-services, 1 fundraiser

3 grant, 1 fee-for-services, 3 fundraiser

4 grant, 2 fee-for-services, 4 fundraiser

Budget for Synergetics Revenue:

Auction, fees, Grants $125,000.00

Personal:

Program Director $38,000.00

Mentor/Clerical Supervisor $15,000.00

Clerical Assistant $4,500.00

Benefits:

Mandatory Benefits $7,475.00

Permissive Benefits $9,000.00

Rent/Utilities: $30,600.00

Equipment: $10,440.00

Supplies: $3,125.00

Staff Development: $1,200.00

Travel Expenses: $2,010.00

Contracted Services: $2,400.00

Other Expenses: $1,250.00

Total Revenue: $125,000.00

Subtotal: $125,000.00

Total: $0.00

Salary Projection: Year 1-3

$38,000.00

$15,000.00

$4,500.00

$39,900.00

$22,500.00

$9,000.00

$40,995.00

$23,625.00

$9,540.00

$0.00

$5,000.00

$10,000.00

$15,000.00

$20,000.00

$25,000.00

$30,000.00

$35,000.00

$40,000.00

$45,000.00

Program Director Mentor/Clerical Supervisor Clerical Assistant

Year 1

Year 2

Year 3

5%

5%

.5 F

TE

.75

FT

E5%

.25

FT

E .5 F

TE

5%

1.0

FT

E

National Foundation grant “In-Kind” Foundation Grant MJ Murdock Charitable Trust Fund Back in the Saddle Again Auction “Dinner Theatre Gala Event” Rachael’s fee-for-service Christina’s fundraiser Stina’s Fee-for-service

Satellite location

Regional recognition for innovative mentoring

techniques

Triple- client capacity

Synergetics is unique due to the implementation of

creative learning cohorts

Spring-board for learning

Help students reach their full-potential

Mentor, guide and inspire the leaders of the future!