12 using pip for project baseline planning

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This report is provided by the development team for project management course of Huawei.

Huawei confidential information, spread unapproved prohibited 1

Using PIP

for

Project Baseline PlanningFeb 14, 2004


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Course Objective

1. Understand and familiarize with the design

concepts and basic operations of the PIP

tool.

2. Able to use PIP tool to produce project

baseline


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Design Concepts of PIP Tool

Brief Introduction of PIP Tool

Operation Guide of PIP Tool

Contents


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Design Concepts of PIP tool

Manage scope, schedule and cost on the same integrated

platform.

Manage work packages at every level conveniently and

efficiently.

Maintain performance baseline

Output data to budget and PA systems accurately and

quickly.

Refresh the implementation progress quickly and adjust the

plan conveniently.

Generate earned value report conveniently and quickly

Easy to learn and use.


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Contents


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A set of project PIP templates:

(corresponding product) PIP_English Template

(corresponding product) PIP_Chinese Template

Template for the earned value report:

EV Report _Template

A set of methods for standard earned value management

process .

PIP Guide (English / Chinese)

Training materials for Earned Value

Management.


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Contents


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5. Distribute resources

1. Create project environment

2. Definition of WBS3. Task duration and sequence

4. Define resources

6. Adjust resource distribution

7. Optimize the plan8. output the budget

9. Refresh the project schedule

10. EV report



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1. Create project environment: (operation)

1.1 Take PIP template as the basis of a new projects.

1.2 Set the toolbar required by PIP: resource

management and analysis

1.3 Input: document attributes

1.4 Set project options: currency, schedule and

calculation mode

1.5 Set project information: start (or end) time andproject calendar

1.6 Store the new project



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2. Definition of WBS (Operation)

2.1 Take PIP template as the basis of a new project.

2.2 Set WBS Code



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2Definition of WBS (Notes)

Keep the structure of the level-2 template unchanged

WBS vs. OBS Too coarse

Too detail



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3Task duration and sequence : (Operation)

3.1 Take PIP template as the basis of a new project .

3.2 Estimate duration (PERT) 3.3 Assign Task calendar

3.4 Link activities (Relation Diagram)

3.5 Observe constraints



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3 Task duration and sequence: (Notes)

Try NOT to enter dates directly

Check missing links carefully



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4 Define resources: (Operation)

4.1 Take PIP template as the basis of a new project .

4.2 Define human resources 4.3.Define OPEX costs

4.4.Define sub-con costs



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4 Define resources: (Notes)

Enter standard rate with /d (or /w, /m)

Remember to reflect max available unit

Keep consistent with the resource names in the

budget table

Calendar:Hotel & Allowance use 7Days Calendar

Material standard rate should be 1 or a known rate Most accrueat should be default Prorated



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5 Distribute resources: (Operation)

5.1 Assign resource using Resource Work Form

5.2 Define delay start date with Resource

Schedule Form

5.3 Adjust contour and cost rate with Assignment Info



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5 Distribute resources: (Notes)

Assignment of resource can affect task duration

Assign all work first, then material

Leave out Contingency at this step



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6 Adjust resource distribution: (Operation)

6.1 Find overallocation

6.2 Level it manually



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6 Adjust resource distribution: (Notes)

Not to use auto leveling

Manual leveling at beginning and end of task may

affect task duration



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7 Optimize the plan: (Operation)

7.1 Optimize schedule

Use CPM

Introduce Buffer (Allocate contingency)

7.2 Optimize cost

Check resource over-allocation

Check idle time Check sharing of resources



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7 Optimize the plan: (Notes)

Keep the backup copy of the plan



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Q&A

12 using pip for project baseline planning

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