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Hong Kong EV Rally and Exhibition

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Dear Exhibitors:

Supported by HKSAR Government and the EVS25 Organizing Committee, The EVS25 Hong

Kong Rally and Exhibition, organized by CLP Power Hong Kong Ltd. (CLP), will be held in

the period of 11th Nov to 14th Nov. This event will start off with an EV Rally followed by a

Grand Opening Ceremony on 11th Nov morning. It will then continue for 3 days when

seminars, exhibition, and several ride and drive sessions will be held, all at the Hong Kong

Science & Technology Park (HKSTP).

CLP, as the largest electric power utility in Hong Kong serving 80 percent of the territorys

population, is committed to clean and efficient fuel in its published Energy Vision and Climate

Vision. Promoting green transportation in Hong Kong through the provision of EV charging

infrastructure as well as leading the adoption of EVs in its fleet, CLP Power is working closely

with government and the local communities and through environmental education of the

public, provides strong support to Government's environmental initiatives.

The Government of the Hong Kong Special Administrative Region (HKSAR) has been active

to promote clean energy and green transportation. A Government Steering Committee on

promotion of Electric Vehicles (EV) led by the Financial Secretary was set up in April 2009,

and a number of recommendations on the strategy and measures as well as policy for

promoting EVs has been made and implemented.

CLP believes that the event would generate much positive publicity on EV and environmental

awareness and is conducive to the Hong Kong Governments initiatives to encourage wider

use of EV to the community. It allows the general public to gain first-hand experience of the

various features and benefits of EV.

This event anticipates having extensive media coverage which will be a great opportunity to

allow exhibitors to showcase their mission, vision and also products to the world.

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A. Dates and schedule

Date Preparations and Events10 Nov 2010

(Wednesday

In the evening

Electric Vehicles transported to Hong Kong nearShenzhen Bay (Tin Shing Car Park, Tin Shing Court, Tin ShuiWai, NT., Hong Kong)

EV charged up in preparation for the Rally

Supporting Staff arrive at Hong Kong

11 Nov 2010

(Thursday

In the morning:

EV Rally: Shenzhen Bay Tsim Sha Tsui HKSTP

In the afternoon

Grand Opening Ceremony at HKSTP

Followed by EV Exhibition with ride and drive at HKSTP (For

Stakeholders only)

At night

Gala Dinner for EVS25 HK Event (Exhibitors, CLP, Leaders &

Representatives, special guests)

12 Nov 2010

(Friday

In the morning:

Seminar at the Auditorium in HKSTP

All day

EV Exhibition with ride and drive at HKSTP (By invitation

Stakeholders and School Students)

13 Nov 2010(Saturday)

All day

EV Exhibition with ride and drive at HKSTP (Open to Public)

14 Nov 2010(Sunday)

In the morning

EV Exhibition at HKSTP with ride and drive (Open to Public)

By noon:

Event ends

Pack up

Late afternoon:

Sightseeing Tour for Exhibitors

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(i) Details and Route of the Rally

The EVs will gather at a location (to be confirmed) nearby Shenzhen Bay overnight on 10 th

Nov, and CLP will provide charging facilities to charge up the EVs overnight.

The Rally starts from the Shenzhen Bay to HKSTP on 11 th Nov (Thu) morning. Guests to be

invited will include leaders/representatives from the World Electric Vehicle Association

(WEVA); Electric Vehicle Association of Asia Pacific (EVAAP); the European Association for

Battery, Hybrid and Fuel cell Electric Vehicles (AVERE) and the Electric Drive Transportation

Association (EDTA), the Committee of EVS25; senior officials from Guangdong Provincial

Government and Shenzhen Municipal Government; HKSAR Government; local celebrities

and artists. The guests will be invited to join the Rally and extensive media coverage is

anticipated.

The proposed Rally route, ranging about 75 km, is:

Shenzhen Bay Western Corridor Stonecutter Bridge Tsing Sha Highway Tsim

Sha Tsui Tsing Sha Highway Tolo Highway Hong Kong Science & Technology Park

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(ii) EV Exhibition and Ride and Drive

The Exhibition and Ride and Drive will be held from 11 Nov afternoon to 14 Nov noon at

HKSTP.

The venue, HKSTP, had been set up by the Government of HKSAR a couple years ago to

promote the development of innovative and technology driven industries and services for

Hong Kong. The infrastructure and support facilities there include market focused clustered

laboratory services and excellent office blocks and environment, all at very affordable rates.

Many large scale functions and events related to Innovation and Technology have been held

at HKSTP in the past few years, such as the InnoCarnival 09 organized by The Innovation

and Technology Commission, and InnoAsia, etc. Furthermore, HKSTP has organized Car

Shows and events related to EVs before. A private road inside HKSTP will be perfect venue

for the ride and drive session.

Exhibition venue and the proposed ride and drive route ( around 1.8km)

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Start

Area forExhibition

Test-driveroute

Auditoriumfor Seminar

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(iii) EV Seminar

To allow exchange of experiences on EV developments and promotion of wide adoption of

EVs, a seminar will be hold on

Nov 12 (Fri), with representatives

from WEVA, EVAAP, AVERE and

EDTA, SAE China, CES, CLP,

HKSAR Government, Officials

from Guangdong Provincial

Government and Shenzhen

Municipal Government, institutions, EV manufacturers and other organizations.

B. Guidance on Submission

1) Deadline line for submission is 15 August 2010. The quota will be 25 Electric Vehicles

(Large type of vehicles, such as bus or lorry will be limited to 5). Final acceptance will

subject to EV type, performance and suitability to the event. The final participant list will

be at the final discretion of CLP and SAE China.

2) The exhibitors need to get their own insurance to cover their vehicles and workers for

the event. They need to comply with the rules and regulations, and also instruction from

the organizer and site coordinators, in order to avoid harmful to the participants and

vehicles.

3) All the exhibitors enroll for the HK event must be the EVS25 exhibitors. The vehicles

participated in the event per company is limiting to 2, and they must be in different

models. Non-EVS25 exhibitors are prohibited to join the event.

4) The minimum requirement for the driving range for the vehicles is 150km.

5) All exhibitors need to get all necessary documents and permits themselves for their staff

to go to Hong Kong. The drivers shall have valid driving licenses for driving in Hong

Kong, and the list of participant needs to pass to SAE-China before 15 September 2010.

The registered drivers were not allowed to change after 15 October 2010.

6) If exhibitors to arrive Hong Kong by themselves, they need to arrive the gathering point

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at Shenzhen Bay no later than 8:00am on 11 November 2010.

C. Arrangement on Expenses

1) Expenses on participated vehicles

(I) Register Fee: USD750/vehicle. Each EVS25 sponsors can have 2 vehicles free of

charge.

(II) All the expenses for joining the rally and exhibitions, charging at the provided

locations, and publicity are fee of charge

(III) All the participated electric vehicles can use the following two channels to assemble

at Hong Kong:

(a) Exhibitors can drive their own vehicles to the designated location arranged by

CLP themselves before 18:00 on 10 November, and all related shipping fees

and handling charge will be bore by exhibitors.

(b) The EVS25 committees will appointed a cargo company to assist the exhibitors

to ship the vehicles to Hong Kong, and the charges need to be confirmed later.

Exhibitors must hand over the vehicles to the cargo company before the given

timeline, and the cargo company will take full in-charge afterwards.

Official Cargo Companies

Hansen Exhibition Forwarding Ltd

Unit 13, 13/F., New Commerce Centre

19 On Sum Street, Shatin

Hong Kong

Tel: (852) 2367 2303

Fax: (852) 2369 0479

E-mail : info@hansenhk.com

Ctc: Mr Michael Kun / Mr. Andy Ling

BALtrans Exhibition & Removal Ltd.

Hong Kong:Unit 1510, 15/F., Ocean CentreNo. 5 Canton Road, Tsimshatsui, Kowloon, Hong KongE-mail: info.hkg@exhibition.baltrans.comTel: (852) 2798 6628 Fax: (852) 2796 5606Contact: Mr. Eric Chewww.baltrans-exhibition.com

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(III) The event will end at noon of 14 November, exhibitors can arrange their vehicles

to leave themselves; or EVS25 committees can help to arrange ship back the

vehicles to Shenzhen or other destination.

2) Expenses for participant

(I) Register fee : USD150/person (include badges, gala dinner, sight seeing after event)

(II)All participants can travel to Hong Kong by themselves at their own cost.

(III) SAE-China can arrange participants to Hong Kong in one package include the

following: Hotel accommodation (one room per person), breakfast and lunch for 4

nights; dinner on 11 November; subsidy for dinners; pocket money; Hong Kong

Octopus card; Hong Kong Telephone card and transportation fees. The package fee

is USD1,350 per person.

Please note

--Cancellation before Sep 15, all cost will be refunded.

--Cancellation between Set 15 to Oct. 15, 50% cost will be charged.

--Cancellation after Oct 15, all cost will not be refunded. All receipt will be distributed

after Oct 15,2010.

--Register fee and participants cost are packaged fees. If you could not attend the

activities listed in the package, cost would not be refunded.

For any questions, please contact:

Mr. Han Lei, Ms. Guan Jing

SAE-China

4F Tianlian Building, No.102 Lianhuachi East Road

Xuanwu Dist., Beijing 100055

China

Tel: +86-10-63345599ext842 Fax+86-10-63345466

Email: exhibit@sae-china.org

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Registration Form for the vehicles

Company Name

Address:

Website Booth No.

Contact Person

Title Tel

Fax email

Information of proposed EV

Please tick the items you would like to participant:

Rally, Exhibition and Ride & Drive Exhibition Only

Exhibition and Ride & Drive

Category: Private Car Bus Truck Van Motorcycle

Others( )

Model No No. of Seats

Overall Length x

Width x Height

Curb Weight

(kg)

Max. Speed (km/h) Range (km)

Charging Voltage & Plug:Please attach photos if need

Remarks:

If you have more than one vehicle want to join the event, please photocopy

this page yourself for filling information of the remaining vehicles

Please return this form to SAE China

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SAE China will announce the final participant list before 30 August 2010

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Registration Form for the workers and drivers

Company Name

Contact Person

Title Tel

Fax email

Worker/Driver

Name

Driving licenses Valid date

Passport No. Accommodation &

meal arrangement

Self-arranged

Arranged by EVS25

Worker/Driver

Name

Driving licenses Valid date

Passport No. Accommodation &

meal arrangement

Self-arranged

Arranged by EVS25

Worker/Driver

Name

Driving licenses Valid date

Passport No. Accommodation &

meal arrangement

Self-arranged

Arranged by EVS25

Remarks:

If you have more than three workers would like to join the event, please

photocopy this page yourself for filling information of the remaining workers.

Copy of valid Driver License should be attached.

Please return this form to SAE China by emailexhibit@sae-china.orgor byfax: 86-10-63345466

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