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The Repository Library

Johan Henden

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Background• The Re-organised National Library

2004

• One organization - two sites:

• Oslo 150 employees

• Mo i Rana 200 employees

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Organisation• National Librarian

• Assistant National Librarian

• 7 directors

• 5 divisions

A ss is ta n tN a tio n a l lib ra rian

A d m in is tra tio n /S ta ff

C o lle ctio n s &B ib lio gra p h ic

se rv ices

IT C u ltu re &p u b lic p rog ra m m es

M e d iaco n se rva tion

N a tio n a l lib ra rian

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Divisions• Collections and bibliographic services

• Information technology

• Culture and public programmes

• Media conservation

• Administration

A ss is ta n tN a tio n a l lib ra rian

A d m in is tra tio n /S ta ff

C o lle ctio n s &B ib lio gra p h ic

se rv ices

IT C u ltu re &p u b lic p rog ra m m es

M e d iaco n se rva tion

N a tio n a l lib ra rian

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Historical outline• Oslo est. 1811 as university library.

• 1814 combined university- and national library

• 1989 National library division in Rana

• 1999 Oslo separated from the university – hence National Library with two divisions

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Rana division

• Established 1989

• Legal deposit dept

• Media laboratory

• Sound and image archive

• Repository library

• Administration, technical

unit and ITdept.

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Rana division (2)

• 350 000 volumes of legally deposited books and journals security stored

• 1 000 000 books and journals for lending

• 70 000 volumes of newspapers• 50 000 films• 50 000 sound recordings• 1 100 000 photographs• 200 000 tapes from broadcasting

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The Repository Library• Established 1989

• Collections consisting of legal deposited documents ca 30 000 volumes annualy

• low demanded documents transferred from the entire Norwegian

library community

ca. 30 000 – 90 000

volumes annualy

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1990-2001 • Effective lending service

• Greater influx of documents than expected

• High level cataloging in Bibsys

• Consequence. A large backlog in cataloging and processing

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Types of documents and services

• Monographs – lending

• Periodicals – copies

• Microfilmed newspapers – lending

• Surplus document service – copies supplied to other libraries

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1990-2001 • In 1995 a new store with moving

shelves was built (unfortunately too small)

• Long term planning to increase the storage capacity commenced immediately. Several different alternatives were considered

• In 2000 an automatic storage system was chosen and building commenced

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Structure• Swisslog lwas chosen as the supplier

• Communication between Swisslog and Bibsys

• WMS Warehouse management system

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Transition process • A project was established for the

transition to an automatic storage system

• Resources were reallocated and numbers of personell were temporarily increased

• Regular lending services were suspended

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Transition challenges• 1 million books, periodicals and microfilms

had to be moved• 3 500 shelf meters of periodicals had to be

catalogued• 41 000 storage boxes containing 1 million

folders containing 1 million items had to be placed in the automatic store

• 12 000 shelf meters of moving shelving had to be dismantled

• Communication between Bibsys and Swisslog had to be established

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Consequences

• Previously uncatalogued documents were catalogued

• Cataloguing routines were simplified

• Collection development was improved

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Advantages• Spacesaving storing and effective

retrieval• One quarter of the storage space

needed compared to traditional shelf storing

• Optimized collection development

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Objections• Noise

• Tedious work

• Less variation in daily routines

• New technology

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Some experiences so far…• Increased demand for loans

• Better collection management

• Items most in demand are placed at the front

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The future• Internal cooperation in the National

Library

• Extended document selection

• Purchasing policy

• Audiobooks

• Norwegian music

• Norwegian moving pictures