1st locks heath scout group · 2013. 5. 22. · 13th may 2011 registered charity number 803157 1st...

1st Locks Heath Scout Group

13th May 2011 Registered Charity Number 803157

Group Scout Leader Keith Jefferies

Assistant Group Scout Leader Vacant

Chairman Karl Lincoln

Secretary Chris Carman

Treasurer Claire Bell

Scout Leader (Phoenix) Jon Whitford

Scout Leader (Dragon) Chris Jones

Cub Leader (Kaa) Vacant

Cub Leader (Hathi) Vacant

Beaver Leader (Wed) Mary Kershaw-Skipp

Beaver Leader (Fri) Vacant

Subscription Coordinator Sarah Ridge

Grants Coordinator Vacant

CRB Coordinator Debs Renals

Jumble Sale Coordinator Debs Renals

Fundraising Coordinator Vacant

Publicity Officer Vacant

Quarter Master Neil Douglas

Hall Maintenance Barry Skipp

Beaver Parent Jo Collinson

Cub Parent Vacant

Scout Parent Richard Johnson

ASL’s, ACSL’s, ABSL’s All Assistant Leaders


Welcome and Introduction

Apologies Minutes of 2010 AGM

Chairman’s remarks

Statement of Accounts

GSL’s remarks

Visiting District Representatives remarks

Nomination of Chairman Election of Executive Officers and Members

Presentation of Awards

AOB

Close

BBQ


1st Locks Heath Scout Council

Minutes of the Annual General Meeting held at 18.45pm on

Friday 23rd April 2010.

Information packs containing Agenda, Minutes and Financial & Section reports were made available on the chairs in the hall, the meeting convened provisionally at 18:30 to allow all the opportunity to

read the above prior to the commencement of the meeting.

The meeting opened at 18.45

1. Present

A sign-in sheet was distributed and all present asked to sign.

Visitors from district were welcomed: Lester Eyres (DC), Anton (ADC Scouts), Malcolm (ADC

Explorers) and Mary Kershaw (ADC Beavers).

2. Apologies for Absence

Karl Lincoln (Grants Coordinator), Sue Whyld (ADC Cubs), Roger Clarke (DChair), Sue Tierey (ASL

Dragon), Jon Whiford (SL Phoenix)

3. Minutes of 2009 AGM

On opening the meeting Keith Jefferies asked if there were any issues with the minutes of the previous AGM. Following acceptance they were proposed and seconded. (Proposed: Clare Jones Seconded: Michele Johnson)

4. Chairman’s Remarks (Keith Jefferies)

Keith opened by thanking all for attending.

He commented on last year’s highs and lows but noted that we had done exceedingly well in the

current economic climate. The Scouting movement had noticed the biggest rise in membership in

the last 40 years with just fewer than half a million members in the UK.

Keith commented that the day was St George’s Day; this marks a special day for the Scout Association, since St George is the patron saint of the Association. He commented on the success of

key fundraising and group activities such as the Jumble sale which raised £800, the spring fair which

raised £200 and the 2009 family camp.

He then tendered thanks to all leaders in 1st Locks Heath, who are all volunteers with a wide range of skills. Then he offered thanks to the current executive team, Stuart (GSL) and the District team

who have arranged many District events.

He said thanks to the kids who should be proud of how well they have done and to reflect this

there would be a series of awards later on in the programme for the best in each section.

Keith then went on to mention that we need parental help. We have keen shortages in one Beaver

Colony and one Cub Pack. They have no leaders or are about to lose leaders imminently. He

emphasised that no scouting knowledge was needed.

All parents are being asked to be CRB vetted, for the Scout Association, when their children join to avoid delays with joining in with Scouting activities. The current CRB process is in flux pending the

introduction of the new vetting and Baring system.

Keith mentioned that polo shirts were available as part of the group identity (children £10 and

adult £15). They were designed to be used by the children at District activities and by those parents

wishing to support the Group in a clearly visible manner.

Keith then went on to mention that the group was losing key members of the Executive and Scouting team. The Treasurer, Lynne Roberts, has opted to stand down and was presented with a

vase and a bunch of flowers. Lynne tendered her thanks. The Group Scout Leader, Stuart Anderson,


who has been with 1st LHSG for 18 years as ASL, SL and GSL, is leaving to take up a role within District, he was presented with a set of glasses and a bottle of wine. Stuart tendered his thanks.

Keith also advised the audience that he was stepping down as Chairman to become GSL.

Finally, Keith offered thanks for the parent support we have had in the last year.

5. Statement of Accounts (Lynne Roberts and Sarah Ridge)

Keith explained that the role was shared at the moment by Lynne and Sarah.

The parent pack contains a summary of the accounts for the last year. They have been audited. Following acceptance they were proposed and seconded. (Proposed: Chris Jones Seconded: Roxane Johnson)

6. GSL ‘s remarks & Annual Reports (Stuart Anderson)

Stuart Anderson thanked all present for attending the AGM. He passed special thanks to Keith for his work over the past year. He also re-iterated thanks for all the work done by the leaders and the

Exec and helpers to enable the group to function. He echoed Keith’s earlier request for parents to

come forward and support the Group.

Stuart also thanked the District Team, especially Lester Eyres the District Commissioner, for all their

support during the past year.

He went on to announce that after 18 years with 1st Locks Heath he had been offered a position with Fareham West District which he had decided to accept. He went on to say that the young

people in the Group had made the experience a pleasure.

As a result 1st Locks Heath needs a new Group Scout Leader. Stuart, with the support of District,

invited Keith Jefferies to become the new Group Scout Leader, which he accepted.

7. Visiting district representatives remarks

DC (Lester Eyres) spoke. He said he liked the “From Strength to Strength” message on the parent pack. He welcomed Keith back into uniform. He quipped about the visit by the Air Ambulance to

Dragon Troop. He thanked Stuart and welcomed him to District team to strengthen support to all

the local Groups.

Lester presented a 5 year long service award to Amanda Aldridge and invested Ian Stewart.

8. Nomination of Chairman

As GSL, Keith Jefferies nominated Karl Lincoln as Chairman and he has accepted. Unfortunately Karl

was not present at the AGM through illness. (Proposed: Keith Jefferies Seconded: Amanda Aldridge)

9. Election of Executive Officers and members

Keith reported that Chris Carman was happy to continue as Secretary and asked if anyone else

would like to be considered for the role. With no other candidates a vote was taken and he was re-

elected. (Proposed: Lester Eyres Seconded: Andrew Anderson)

Lynne Roberts had decided to stand down as Treasurer. KJ asked if anyone was prepared to come forward as Treasurer, an essential position on the Executive. With no-one coming forward, he stated

that Lynne was prepared to continue until a replacement had been found.

Keith reported that Sarah Ridge was prepared to stand again as Subscriptions Coordinator and

asked if anyone else would like to be considered for the role. With no other candidates a vote was

taken and she was re-elected (Proposed: Mary Kershaw Seconded: Chris Jones ).

Keith reported that Debbie Renals was happy to continue as CRB Co-ordinator and asked if anyone else would like to be considered for the role. With no other candidates a vote was taken and she

was re-elected. (Proposed: Siobhan Jefferies Seconded: Malcolm Irons)

Keith reported that with Karl Lincoln becoming Chairman there was a vacancy for a Grants Co-

ordinator. Keith asked if anyone would like to be considered for the role. Cath Masters offered

from the floor. (Proposed: Sue Rollett Seconded: Roxane Johnson)


Keith noted that the Executive operates an open policy and that anyone was welcome to join the Executive (first Wednesday of each month) to see how the Exec works and/or offer assistance as

able. He noted that it would be good to have parent representation from all sections. There was no-one forthcoming as Beaver or Cub rep but Richard Johnson came forward as a Scout rep (Proposed: Andrew Anderson Seconded: Clare Jones)

10. Presentation of Awards

Keith Jefferies announced that from this year a series of awards would be presented at the AGM to recognise individual children’s efforts in the past year. He stated that there was one award for each

section (a total of 6 awards) and an overall award for the child demonstrating a significant contribution to 1st Locks Heath Scout Group. This final award will be held for a year and the name

of the child added to the “Anderson Trophy” shield, which will be displayed in the hut. Keith then

asked members of the Executive to present the awards.

Beaver (Wednesday) – SR presented the award to Billy Rose

Beaver (Friday) – CC presented the award to Harrison Lee

Cub (Kaa) - LR presented the award to Ellie Haughton

Cub (Hathi) - SA presented the award to Dylan Jackson

Scout (Phoenix) - DR presented the award to Elliot Mason

Scout (Dragon) - KJ presented the award to Connor Roberts

“Most significant contribution to 1st Locks Heath Scout Group 2009-10 – SA presented the award to

Harrison Lee

Keith warmly congratulated all the recipients.

11. A.O.B.

Keith opened the meeting to the floor – no issues were raised as other business.

12. Presentations

Beavers

4 new beavers were invested into the colony.

There was a presentation of two Chief Scouts Bronze Awards.

Cubs

Kaa pack performed a short series of variety acts – playing musical instruments, telling jokes, etc.

The cubs had badge presentations including two Chief Scouts Silver Awards to Alex Irons and James

Renals.

Scouts

The new Air Scout unit showed a short film demonstrating some the activities they did and had a

number of badge presentations.

This was followed by a presentation of a Chief Scouts Gold Award.

13. Close

With all business completed KJ gave final thanks to all attendees and invited them to partake in the

wine and barbeque which was kindly being run by the Explorer unit.

Keith closed the AGM at 20:04


Income Expenditure

Subscription Income Association Subscription

Scouts 1976.25 Membership Fee 3259.71

Cubs 2802.50 3259.71

Beavers 3007.50

7786.25 Hut Expenses

Electricity 1003.89

Gift Aid #1 0.00 Water 187.20

0.00 Ground Rent #2 376.25

Insurance 597.21

Cleaning 472.91

Maintenance 193.86

2831.32

Camps and Trips Camps and Trips

Scouts 4650.50 Scouts 5219.26

Scouts - Trip Fund Raising 836.80

Cubs 468.00 Cubs 398.20

Beavers 3356.30 Beavers 3333.85

9311.60 8951.31

Other Income Other Expenditure

Spring Fair 448.12 Spring Fair Expenses 203.17

Jumble Sale 964.59 Jumble Sale Expenses 276.37

Race Night 195.30 Race Night Expenses 87.28

T/Shirt Income 185.00 T/Shirt Expenditure 228.22

Donations 455.00 Section Expenses 1393.69

Misc 42.00 General Expenses 803.00

Interest on savings Acc 58.96 Leader Uniforms 364.39

Rent Refund #2 75.25 Training 55.00

2424.22 QM Expenses 279.47

Camping Gas 144.00

3834.59

Adjustments

Unpaid Cheques 125.00

125.00

Charity Fund Raising Charitable Donations

Group Bag Pack #3 1070.70 St George Foundation #3 1070.70

1070.70 1070.70

annual Income 20592.77 annual expenditure 20072.63

Notes

#1 Gift aid refund for 2010 not received by close financial year. Refund expected to be £1500 to be received in April.

#2 Ground rent for the year was £301. We made an extra payment in January but received a refund in March for

£75.25

#3 Due to Signature transfer issues on bank account, monies raised by "Bag Pack" were paid directly to St George

Foundation and not direct via group Accounts


BALANCE AS PER BANK STATEMENTS

Barclays Bank Balance 30th Dec 2010 4636.26

Standard Life Savings Account #1 9th Dec 2010 7378.97

12015.23

Less Un presented Cheques / Payments

101783 9.80

101878 116.96

101874 34.59

101884 12.67

101885 123.08

101886 20.64

101887 7.90

101888 28.06

101890 65.00

101894 4.60

423.30

Total for Reconciliation 11591.93

BALANCE AS PER ACCOUNTS

Balance b/f 11071.79

Income (add) 20592.77

31664.56

Expenditure (deduct) 20072.63

11591.93

Notes

#1 Savings Account Allocations

~ Charity commission required Reserves Fund set at £2000 in 2010

~ Building fund currently at £4000 pending plans to extend the hut


I can hardly believe a year has passed already, it only feels like yesterday I

accepted the role of GSL at our last AGM. It is good to be back actively supporting the Group in a Leadership role; although I do feel that the hut is

now my second home!

I am proud to head up an excellent group of Leaders, Exec and Adult Supporters who invest a lot of time, effort and energy to ensure that the Beavers, Cubs and Scouts have an exciting and

adventurous programme. Most importantly, I am proud of the enthusiasm and commitment of our young people, it is great to see them enjoying and getting the most from Scouting. I

would like to take this opportunity to thank all the uniformed Leaders, Adult Helpers, Young

Leaders, Exec Members, Adult Supporters and the District Team for all their help this year, it

has been a great 12 months.

The need for adult support remains high on the agenda. We are in desperate need for Leaders

in our Beaver and Cub sections. We have been fortunate this year that our shortage of Leaders has not meant that we have had to close or cancel any activities. This is due to the

support of the other Section Leaders working together to ensure we can maintain our planned program. If feel you can help in anyway, either as a Parent Helper or taking up the adventure

of becoming a uniformed Leader, please contact me or speak to your child’s Section Leader. I can’t stress enough how important it is that we have additional help and I ask you to consider

if there is any way you can support the group more.

The group has grown in size and in last year’s census return we recorded 105 young people within the group, of which 14 were female. This shows the growing support for the Scouting

movement with both boys and girls. Our Beaver and Cub sections showed a net increase of membership and both sections have waiting lists. Scouts showed a slight drop in numbers, but

this was due to the movement of our older Scouts to the District Explorer groups, however, the

numbers in both troops have now increased.

The Group Exec has done a fantastic job this year and we have had successful group events

such as our ‘Annual Jumble Sale’ and ‘Spring Fair’ that raised money for the group. These events are not just about raising money but also make the group visible in the community.

With this is mind, this year we undertook a project to support the local Day Care Centre by digging and planting a flower bed. This was positively received and I would like to thank all

involved.

Many thanks for your ongoing support.

Keith Jefferies (Group Scout Leader)


2010 has been another busy year for our two Beaver Colonies now known as Fire River & willow Creek. During the year we have

completed the Promise, Outdoors and Creative challenges and many

of the Beavers also gained experiment, faith, healthy eating & safety badges. We also completed the following staged activity badges –

hikes away 1 & 5 and nights away 1 for all Beavers who either attended

a sleepover or Group Family Camp. Many of the Beavers also gained

the following badges in their own time – swimmer stage 1,2 & 3, information technology stage 1, hobbies and animal friend.

During the year, 12 children completed the Beaver Scout Bronze Award, the highest award a

Beaver can gain before moving on to Cubs.

We took part in numerous District & County events including St. George’s Day Parade in

Whiteley, a Beaver and Cub day trip to Longleat, Monkey Bizness, Remembrance Day Parade in Stubbington and a visit to Paulton’s Park to meet Santa.

Our programme of activities has continued to be varied and included circus skills, pond

dipping, crabbing, pick your own strawberries, torch walk, puppet shows, tropical beach party, African drumming & a talent show.

In September Roxane Johnson, our Fire River Leader changed roles and moved on to Kaa Pack

to become an assistant Cub Leader. Siobhan Jefferies our assistant Beaver Scout Leader at Willow Creek increased her involvement by helping me run the Friday Colony as well.

I would like to thank all of our regular parent helpers – Anne-Marie Baynes, Paul & Paula Jones, Lisa Moody, Nicky Page and David Cocker.

Our Young Leaders have also been a great help and I would like to thank Charlotte Whitford, Sarah White, Ed Batchlor, Rowen McLean & Josh Charlton.

To finish, we would like to thank everyone who has helped the Beaver Section during 2010

and here’s looking forward to an exciting 2011.

Mary Kershaw

Siobhan Jefferies

Roxane Johnson


Unfortunately this year we have lost the Cub Scout Leaders (Akela) from both Hathi and Kaa pack. I would like to thank Sue

and Amanda for the hard work they put into running the packs over the past few years. I would especially like to wish Amanda all

the best in her new scouting role as Assistant District Commis-

sioner for Cubs.

As you may guess this has left us with a large hole which has

proven hard to fill, however the good news is with the support of

the uniformed leaders from other section as we have started to rebuild the leadership team and we were able to keep both packs

open and running over the year. We still have a long way to go and I am actively looking for new leaders to run and support the

packs to ensure we can maintain the programme that is currently being offered. So if you can help in anyway please contact me!

Despite these issues we have had another excellent year with both packs running at capacity which does mean we now have a

waiting list for young children wishing to join from outside the movement. Our census returns, taken at the end of January, show

we had 42 cubs in the group which is the highest it has been for the last 10 years and an increase of 7 on last year.

The adventurous programme that has been provided has seen

many Activity and Challenge badges being awarded and it always gives me a lot of satisfaction when I have the pleasure of giving out a ‘Silver Chief Scout’

award.

We have had the pleasure of several joint activities with our Scout Troops with Phoenix run-

ning a camp with our 6’ers and 2’ers and Dragon running a pioneering evening. Both of which were excellent and allowed the cubs to see what is ahead of them in scouts.

The final and most important thing to do is to thank the assistant leaders of both packs for

their continued support.

Keith Jefferies (GSL)

Acting Cub Leader Hathi and Kaa Pack


Over the last year the Dragon troop has undertaken a

mixture of traditional scouting activities and interspersed these with a variety of air related ones in

keeping with their Air Scout status.

Last May the scouts were marshals at the Popham Light

Aircraft Show along the main runway and in the

holding areas. This was a very hands on event where the scouts were not only marshalling the aircraft, but

were controlling the general public at the crossing points along the main runway. The aircraft were mainly powered hang gliders, micro-lights

and small aircraft. A highlight for some was watching a plane suffer from the effects of wind shear and make a very heavy landing at the end of the runway, tearing off its under carriage

and one of its wings. The only injury was to the pilot’s pride!

A contrast to this was when the scouts were on crowd control duties at what was to be the last

Biggin Hill Air Show weekend. They got to see the Red Arrows on the ground as well as several times in the air, plus planes from the 1940’s right up to the present day. They were given a

guided ground tour around a Typhoon and a Harrier.

The scouts took part in the Tycefell camping competition and despite their inexperience and having a very youthful PL (aged only 10 years and 11 months) and an average team member

age of 11 years and 6 months they finished just 93 points behind the winning team.

The scouts also had a camping weekend with the Cubs from the Kaa pack, which gave them

the opportunity to put into practice some of the training that they had received as part of their challenge badge work. At this weekend there was an investiture for three of the girls of

the troop.

The scouts have been working hard at their challenge badges and have covered the outdoor

challenges, fitness challenge, community challenge, expedition challenge and promise challenge so that we now have four current scouts holding their Chief Scout Gold award.

Additionally they have also worked hard at their air activities, covering meteorology, aircraft

instrumentation, air navigation and map reading.

It has not been all work:

Among the other activities they have been gliding at the Royal Navy Gliding club at Daedalus, have built and let off solid fuelled rockets, made chuck gliders and rubber powered planes,

visited the Military Aviation Museum at Tangmere, fire lighting, backwoods cooking, sang carols at the Glen Lyn old people’s home and helped with the bag packing to raise funds for

the St Georges Foundation. They have also been on flight simulators and had a visit from a member of the Caterpillar Club. The Caterpillar Club is an informal association of people who

have successfully used a parachute to bail out of a disabled aircraft and thus save their lives.

The numbers within the troop have been stable over the last year and we currently have seven

boys and four girls that have been invested.

Chris Jones ( Scout Leader )


Wow another year come and gone, it hardly seems like five minutes since my last AGM report,

probably because we have had such a busy year.

In the last twelve months Phoenix troop have

been under canvass camping for 25 nights, put on another spectacular Christmas Sketch show,

and helped to raise over £1000.00 for the St

George Foundation. Also we have achieved two more Chief Scout Gold awards. We have

welcomed Cubs into the Troop not only from our own packs but also from 2nd Locks Heath

and moved six of our number onto Fareham

West Explorer units.

Of all the things we do within Scouting the one that fills me with the greatest sense of achievement is the moving on of Scouts to Explorers’, although we are always sorry to see

them go, the fact that we have kept them interested and Scouting for four years despite all

the outside distractions youngsters have in their lives today I feel is something to be proud of, and means we must be doing something right. None of which would be possible without the

help and support of my fellow leaders, Jon, Neil and James in the first instance, but also all the

others who invest their time and energies into 1st Locks Heath.

Looking forward to the coming year which will be my tenth as Phoenix Troop Leader, it’s more of the same, Malvern Challenge at the end of June, a joint summer camp to Torquay

with 2nd Stubbington at the end of August, Group camp the week after that and on into

autumn. I am sure it will be another good one.

Jon Whitford

Scout Leader, Phoenix Troop.


Date Event

13th May Group AGM and Family BBQ

w/c 13th June Leaflet drop for Jumble sale

Parental Support may be needed by sections

w/c 20th June Jumble Collection

Parental Support needed

4th June Headquarters Maintenance Day

We need help to paint the external walls and do some general maintenance of the Group Headquarters. Details to follow

25th June Group Jumble Sale (Locks Wood Centre)

Parental Support needed

29th Aug - 1st Sept 1st Locks Heath Group Camp

Details will be released shortly

1st locks heath scout group · 2013. 5. 22. · 13th may 2011 registered charity number 803157 1st...

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