2 lecture career development part 1
TRANSCRIPT
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Learning Outcomes
Identify the key features of graduate job advertisements
Describe the purpose of jobs descriptions and person
specifications Compare and contrast different approaches to selection and
recruitment
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Prerequisites for this module
Introducing the Careers Element
Recruitment strategies
Job descriptions / Person specifications
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Key Terms you must be able to use
If you have mastered this topic, you should be able to use
the following terms correctly in your assignments and
exams:
Job description
Person Specification
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Career Elements
Having a degree does not guarantee
- An employment
- Or a successful career
So, why have a degree? How about that employment?
Apart from looking at the award from a purely technicalviewpoint, students must also seek to develop andimprove theiremployability skills. (thus PED module)
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Examples of employability skills
Interpersonal skill
E.g. Team working, managerial, supervisory, leadership
Communication skillE.g. Verbal, writing, presentational
Professionalism skill
E.g. Ethical, appearance, timeliness, punctuality, client focus
Personal skill
E.g. Analytical, numeracy, critical thinking, problem solving,
independent work, enquiry
andmore.
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Recruitment strategies
It is important to hire the right person the first time. Why?
Good planning and strategies are required
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Recruitment strategies
Begins with identifying an unmet need - a task that needsto be accomplished.
Translate the unmet needs into a job description
Draw up the person specifications for the position
Decide approach for selection/recruitment
Advertise
Interview interaction between the decision maker andthe candidate (objective is to find out if the candidate hasthe necessary skills, can fit in culturally) When there is a
match, there is a job offer
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Job Description
Translate the unmet need into a job description
The job description says what the person will be doing
This is important as it allows a person to properly
commit and be responsible for a role
Writing job specification also allow a good opportunity to
frame the role according to the organizations needs.
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Job Description (contd)
To write a job description, you must:
Understand the job and what it involves
- Talk with others in the similar position, find out what
their jobs involve
- Talk to the immediate supervisor of this position, and
find out what they are looking for
- Evaluation of employees doing similar job
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Job Description (contd)
To write a job description, you must:
Identify the tasks and responsibilities assigned to
the position:
- Managing other employees
- Making and being responsible for decisions
- Following established guidelines- Dealing with other departments
- Dealing with customers/public
- Reporting, documenting, provide training
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Job Description (contd)
Job Description should not include:
Details on how the tasks should be carried out
Targets (e.g. must achieve sales target of RM60K)
Why?
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Job Description (contd)
Be clear on tasks that the post holders have ultimate
responsibility should clearly distinguish from those tasks
in which they have involvement but not responsibility
Provide flexibility for future developments of position add in as the last itemized duty other comparable duties as
may be required by the Head of the Department
Identify principle equipments to be used
Special condition traveling, working weekends
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How to write job description
A job description should specify:
Title: The title of the post
Purpose or aim: A brief description of the purpose of thejob. This can probably be limited to one sentence.
Responsible to (Person): Title of the post(s) to whichthe post holder will be immediately and ultimatelyresponsible to.
Duties:Start with the elements which take up most of the postholder's time. It may be helpful to distinguish betweenregular, intermittent, and emergency duties, and/or toassign an approximate percentage of time to eachspecific duty.
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Sample of job description
Title: Sales and Marketing Executive
Reports to: Sales and Marketing Director, Johor Baharu.
Basedat: Sparkly New Products Sdn Bhd, Technology House,Kuantan.
Job purpose: To plan and carry out direct marketing and sales
activities of SNP's machinery range to the East Coast major accounts Key responsibilities and accountabilities:
Maintain and develop a computerised customer and prospectdatabase.
Plan and carry out direct marketing activities (principally directmail) to agreed budgets, sales volumes, values, product mix and
timescales. Develop ideas and create offers for direct mail and marketing tomajor accounts by main market sector and SNP's ABC products.
Respond to and follow up sales enquiries by post, telephone, andpersonal visits.
Participate in company road shows
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Person Specifications
The person spec says what employees need, to beable to do the job (what skills, experience, qualifications,attitudes, etc)
A profile of the personal skills, qualifications, abilities andexperiences required for the job
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Person Specifications
Suggestions for drawing up a person specification:
From job description , pick out duties, grouping similar
ones together, translate duties into abilities and skills
Identify specific knowledge requirements for the job
Where relevant, indicate qualifications as precise as
possible
Identify experience
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Person Specifications
Decide on the essential and desirable specifications
Person Specifications
Essential
Essential means that this is
the minimum criterion
needed to carry, the job
cannot be done without
these criteria. No onewithout this criteria should
be offered the job,
regardless of other
attributes.
Desirable
Desirable refers to those
criteria that are not
essential, someone could
do the job without this.
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Person Specifications
Essential Desirable
Qualifications Diploma in any
Computing related
field
Bachelor Degree in
any Computing
related field
Experience 1 year experience 2 years experience
SkillsK
nowledge of C#or VB.NET
Knowledge of SQLserver or ORACLE
Personality Can work with
minimum
supervision
Good communication
skill, team player
JuniorSoftware Developer
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Person Specifications
Essential Desirable
Qualifications Diploma in any
Computing related field
Bachelor Degree in any
Computing related field
Skills Familiarity with
Windows operating
systems and
networking
Familiarity with other
operating systems
Personality Willingness to learn,
team player
Ability to thrive in a busy
and challenging
environment
Experience Fresh graduates are
encouraged to apply
Experienced in helpdesk
support environment
JuniorFrontline IT Support
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Recruitment Approach
Recruitment agencies
Job Placement at the University
Job Centre
Newspaper/Specialist Magazines
Asking people you know/taking on family members
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Q & A
Question and Answer Session
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Topic and Structure of next session
Next Session
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