2005 hopwa grant competition1 housing opportunities for persons with aids (hopwa) 2005 competition...

2005 HOPWA Grant Competition 1

Housing Opportunities for Persons With AIDS

(HOPWA)

2005 Competition

April 5, 2005

Housing Opportunities for Persons With AIDS

(HOPWA)

2005 Competition

April 5, 2005


Today’s Broadcast - 2005 Overview

Today’s Broadcast - 2005 Overview

• Renewal of Permanent Supportive Housing (PSH) Grants

• New Permanent Housing Projects in Non-Formula Areas

• SPNS Demonstration Grants for Transitional Projects

• Renewal of Permanent Supportive Housing (PSH) Grants

• New Permanent Housing Projects in Non-Formula Areas



Electronic submissionsThreshold Reviews on PSH RenewalsRating Criteria for New and

Continuing ProjectsLeveraging requirements

Today’s Broadcast - 2005 NOFA Today’s Broadcast - 2005 NOFA Learning ObjectivesLearning Objectives


HOPWA Program PurposeHOPWA Program Purpose

To provide states and localities with the resources and incentives to devise long-term comprehensive strategies for meeting the housing and related supportive service needs of low-income persons with HIV/AIDS.

To provide states and localities with the resources and incentives to devise long-term comprehensive strategies for meeting the housing and related supportive service needs of low-income persons with HIV/AIDS.


HOPWA Client OutcomesHOPWA Client Outcomes

HOPWA resources are used to assist low-income persons living with HIV/AIDS and their families establish or maintain stable housing, reduce their risks of homelessness and improve their access to healthcare and other support.

HOPWA resources are used to assist low-income persons living with HIV/AIDS and their families establish or maintain stable housing, reduce their risks of homelessness and improve their access to healthcare and other support.


2005 Available Funding2005 Available Funding

• Formula Grants in 122 St/local: $251 million

• National Technical Assistance: $2 million

• This Competition: $37 million (includes $9 million in FY2004)

• Formula Grants in 122 St/local: $251 million

• National Technical Assistance: $2 million

• This Competition: $37 million (includes $9 million in FY2004)


Sec. I Description with Definitions


• Includes Permanent Housing (legal rights to continued occupancy)

• PH projects show at least 51% of funds dedicated to this purpose

• For expiring grants (in FY05 or by 9/21/06) by term of grant agreement

• Includes Permanent Housing (legal rights to continued occupancy)

• PH projects show at least 51% of funds dedicated to this purpose

• For expiring grants (in FY05 or by 9/21/06) by term of grant agreement



• SPNS Demonstration Grants (Transitional, Short-term or Emergency housing efforts that lead to Permanent Housing at the end of the grant)

• Transitional Housing involves housing intended to facilitate movement of clients to permanent housing within 24 months


Sec. II Award Information -

• Awards for 3 year performance contracts

• potential for renewal of PSH projects but not for SPNS demo TH grants

• max. grant amount at $1.43 million• 30-36 grants expected to be awarded


Sec. III Eligibility

Covers eligibility

• As Renewals • As New and Continuing Applicants • As Non-Profit applicants or sponsors


Sec. III Eligibility

Describes 11 program requirements:• performance output and outcome goals• use of the logic model • agreements on maintaining permanent

housing • obligation of grant funds • development and operational

benchmarks


Performance Goals - Outputs for Housing Assistance

• Number of housing units or households assisted during each of 3 years of grant operations

• Commitments detailed in the new budget form for the grant and for each sponsor


Performance Goals - Client Outcomes

• Achieving housing stability, reduced risks of homelessness, and improved access to healthcare and other support

• Annual housing assessment


Eligible Activities for Renewals

• Approved current activities with on-going costs, e.g. rental assistance

• Includes operating costs for facilities or community residences developed in the original grant

• No new activities or new housing sites or development


Eligible Activities for All Applicants

• PH focus with efforts to access mainstream services

• Limits on services (35%) & other healthcare limits apply, e.g. not funding medications

• Grantee & Project Sponsor administrative costs include data collection & evaluation efforts for annual reporting


Eligible Activities for All Applicants

• Defines: Permanent Housing Placement Services to include application fees, credit reviews, & reasonable security deposits not exceeding 2 months

• Does not include other move-in items e.g. furniture, unit repairs (which may be leveraged)


Sec. IV Application and Submission Requirements


• Grants.gov process for electronic submission

• help at

[email protected]

800-518-GRANTS

• Grants.gov process for electronic submission

• help at

[email protected]

800-518-GRANTS



Documents in e-grants or electronic facsimile

• SF-424 & Survey,

• Logic Model,

• Con Plan Cert,

• Cert on RC/EZ/EC-II if applicable,

• Disclosures & Lobbying, and

• App receipt & comments.



• HOPWA Application Budget (2-part form) & Certifications

• Narratives for each section

• Proof of Nonprofit status of applicants and sponsors (except renewals with the same project team)

• Documentation of leveraging



• Scanned copies or electronic facsimile (see General Sec. IV.F)

• Only attachments, such as leveraging letters, certifications, nonprofit status documentation

• With cover form HUD-96011




• HOPWA NOFA Application Submission Date for All Types

May 27, 2005

Waiver of e-grant (April 28*) for cause (see General Sec. IV.F)

• Copy of materials at Grants.gov

* Submission date corrected on slide

• HOPWA NOFA Application Submission Date for All Types

May 27, 2005

Waiver of e-grant (April 28*) for cause (see General Sec. IV.F)

• Copy of materials at Grants.gov

* Submission date corrected on slide


Eligible Applicants/Sponsors:Eligible Applicants/Sponsors:

• Long-term Projects in Non-formula Long-term Projects in Non-formula Areas (LT)Areas (LT)

Only States and local governments

• Special Projects of National Special Projects of National Significance (SPNS)Significance (SPNS)

States and local governmentsNon-profit organizations

• Long-term Projects in Non-formula Long-term Projects in Non-formula Areas (LT)Areas (LT)

Only States and local governments

• Special Projects of National Special Projects of National Significance (SPNS)Significance (SPNS)

States and local governmentsNon-profit organizations


Grant Size --$1.3 million Grant Size --$1.3 million

• Maximum grant for proposed activities with tie to current BLI for renewals 100% up to 120% with leveraging

• Add administrative costs (includes data collections & reporting), up to 3% Grantee & up to 7% Project Sponsors

• Maximum grant for proposed activities with tie to current BLI for renewals 100% up to 120% with leveraging

• Add administrative costs (includes data collections & reporting), up to 3% Grantee & up to 7% Project Sponsors


Eligible Activities & LimitsEligible Activities & Limits

Defined activities with housing outputs in budget form with descriptions in narratives (not allowing for future RFP)

Housing Assistance with focus on PH or linkages to PH:

through housing subsidies

in housing facilities and community residences

Defined activities with housing outputs in budget form with descriptions in narratives (not allowing for future RFP)

Housing Assistance with focus on PH or linkages to PH:

through housing subsidies

in housing facilities and community residences


Outreach to Special Populations (not a rating criteria)

• Veterans

• Chronically Homeless and/or other homeless persons


Supportive Services

• With limit at 35% of program activities

• Not including medications

• Leveraging of other mainstream service funds (tie to BLI for renewals or rating criteria for new projects)


Housing Information & Other Services

• Information for clients on available housing

• Not additional Resource Identification/Technical Assistance (see national TA support) and

• No personal items, entertainment, financial assistance, vehicles


Housing AssistanceHousing Assistance

In Facility-based Housing:

• Acquisition & new construction• Lease• Rehabilitation• Operating Costs for housing

In Facility-based Housing:

• Acquisition & new construction• Lease• Rehabilitation• Operating Costs for housing


Housing AssistanceHousing Assistance

In Housing Subsidies:

• Tenant-based rental assistance

• Short-term rent, mortgage, and utility payments

In Housing Subsidies:

• Tenant-based rental assistance

• Short-term rent, mortgage, and utility payments

302005 HOPWA Grant Competition

Application Budget Summary (all applicants) Form HUD-40110-B (10/2004)

Applicant Name

Number of Project Sponsors

Plan dates for grant agreement and activities

(mo./yr.)

A. Eligible Activity HOPWA Request

A. Year 1 B. Year 2 C. Year 3 D. Total Request

E. Match & Other

Leveraged Funds

1. Acquisition $ $ $ $ $

2. Rehabilitation, Repair & Conversion $ $ $ $ $

Fac

ilit

ies

in

Dev

elop

men

t (n

ew

app

lica

tion

s on

ly)

3. New Construction (for Community Residences and SRO dwellings only)

$ $ $ $ $

4. Operating Costs for Housing Facility $ $ $ $ $

5. Lease of Housing Facility $ $ $ $ $

Fac

ilit

y O

per

atio

ns

6. Other Housing Costs (please specify in narrative; requires HUD approval)

$ $ $ $ $

TB

RA

7. Tenant-based Rental Assistance $ $ $ $ $

ST

RM

U

8. Short-term Rent, Mortgage, and Utility Payments to Prevent Homelessness

$ $ $ $ $

9. Housing Information Services $ $ $ $ $

10. Supportive Services $ $ $ $ $

Oth

er P

rogr

am

Exp

ense

s

11. Permanent Housing Placement Services

$ $ $ $ $

12. Total Program Costs: (total of lines 1-11)

$

13. Grantee’s Administrative Costs (not to exceed 3% of Line 12)

$

Ad

min

istr

ativ

e E

xpen

ses

14. Project Sponsor’s Administrative Costs (not to exceed 7% of Line 12)

$

15. Total HOPWA Request (total of lines 12-14)

$

Application Budget Summary (all applicants)


Detailed Project Budget and Housing Outputs (each organization)

Form HUD-40110-B (10/2004)

Name of organization:

Zip code for project location

Type: Grantee: ; Project Sponsor: If applicable: Faith based: Grassroots:

B. Eligible Activity HOPWA Request

Yr. 1 Yr. 2 Yr. 3 Totals:

Budget $ $ $ $ 1. Acquisition Description:

# of Units

Budget $ $ $ $ 2. Rehabilitation/Repair/Conversion Description:

# of Units

Budget $ $ $ $ 3. New Construction (Community Residences and SRO dwellings only) Description:

# of Units

Fac

iliti

es in

Dev

elop

men

t (n

ew

appl

icat

ions

onl

y)

Type of Facility: Short-term shelter ; transitional housing ; Community residence ; SRO dwelling ; or other permanent supportive housing

Budget $ $ $ $ 4. Operating Costs Description:

# of Units

Budget $ $ $ $ 5. Leasing Description:

# of Units

Budget $ $ $ $ Fac

ility

Ope

rati

ons

6. Other Housing Costs Description:

# of Units

Budget $ $ $ $

TB

RA

7. Tenant-Based Rental Assistance Description:

# of Households

Budget $ $ $ $

STR

MU

8. Short-Term Rent, Mortgage and Utility Payments to Prevent Homelessness Description:

# of Households

Budget $ $ $ $ 9. Housing Information Services Description:

# of Households

Budget $ $ $ $ 10. Supportive Services Description:

# of Households

Budget $ $ $ $

Oth

er P

rogr

am E

xpen

ses

11. Permanent Housing Placement Services Description:

# of Households

13. Grantee's Administrative Costs Description:

Budget $ $ $ $

Adm

inis

trat

ive

Exp

ense

s

14. Project Sponsor's Administrative Costs Description:

Budget $ $ $ $

15. Total HOPWA Request for this Organization $

Detailed Project Budget and Housing Outputs (each organization)


Example: Sponsor of Community Residence

Eligible Activity HOPWA Request

Yr. 1 Yr. 2 Yr. 3 Totals:

Budget $200,000 $ $ $200,000 1. Acquisition Description: 12-unit community residence

# of Units 12 12

Budget $20,000 $80,000 $ $100,000 2. Rehabilitation/Repair/Conversion Description: renovate 6 units in this facility

# of Units 6 6 6

Budget $ $40,000 $90,000 $130,000 4. Operating Costs Description: begin operations in 2nd year for 6 habitable units, covering facility maintenance, utilities, and one .5 FTR custodian # of Units 6 12 12


Questions & Answers


Sec. V Application Review Information

Sec. V Application Review Information

• Threshold reviews for expiring PSH renewals

• Competitive Rating & Ranking for New & Continuing Applications

• Threshold reviews for expiring PSH renewals

• Competitive Rating & Ranking for New & Continuing Applications


Threshold Review for Renewal Applications

• Permanent supportive housing projects under prior HOPWA award

• Must show measurable progress in meeting requirements and

• Avoid weak performance, such as not expending more than 50% of funds by submission date (May 27)


Renewal Applications

• Grants now expiring under grant agreement terms

• Same team of organizations (unless change of sponsor is justified and new sponsor has sufficient capacity, a minimum of 14 of 20 points)



• Updated plans and goals to be achieved• Renewable activities • Budget Line Items (BLI) adjusted to

plans, allowance for 120% over current (if services requested, must show equal leveraging of other supportive services commitments)



Includes an Executive Summary and synopsis:

• Overview of main components

• any updated elements

• annual housing output for the next year

• Grantee/sponsor contacts



Provision of Current PSH NarrativeProvision of Current PSH Narrative

•demonstrate how your project provides permanent supportive housing through HOPWA

• Describe planned performance benchmarks, and how your current project has been meeting your goals



Achieving New Results and Achieving New Results and Program EvaluationProgram Evaluation

•identify the housing benefits or outcomes of your Renewal program

• address your evaluation plan or method of collecting data on HUD program measures



Leveraging for supportive service Leveraging for supportive service requestsrequests

•If your renewal project requests funding for supportive services, your application will be reviewed for leverage.• demonstrate evidence of commitments from other state, local, federal, or private resources to provide additional supportive services• Allows for BLI increases to 120% from current grants BLI for continuing activities



Limits on supportive service Limits on supportive service requestsrequests

•Limits of 35% of the maximum activity cost at $455,000


Competitive Rating and Ranking for New and Continuing Applications

• Long-term Projects for Permanent Housing in Non-Formula Areas



New and Continuing Applications

• 100 rating points available• 2 bonus points RC/EZ/EC-II• 75 points minimum required along

with minimum of 14 of 20 points for capacity


Rating Criteria New Projects Rating Criteria New Projects

• Capacity (20)• Need (15)• Soundness of

Approach (45)• Leveraging (10) • Achieving Results (10)

• Capacity (20)• Need (15)• Soundness of

Approach (45)• Leveraging (10) • Achieving Results (10)


Factor 1: Capacity of the Applicant and Project Sponsors

(20 pts)

Factor 1: Capacity of the Applicant and Project Sponsors

(20 pts)

HUD will consider your:

• ability to develop & operate programs

• past experience

• experience in monitoring & evaluating programs

• prior performance with HUD

HUD will consider your:

• ability to develop & operate programs

• past experience

• experience in monitoring & evaluating programs

• prior performance with HUD


Factor 2: Need/Extent of Problem (15 pts)

Factor 2: Need/Extent of Problem (15 pts)

• Description of unmet housing need in your area, shown in Con Plans, Cont. of Care or other plans

• Involving a comprehensive and coordinated approach

• Shown in sound & reliable data

• AIDS cases from CDC data

• Description of unmet housing need in your area, shown in Con Plans, Cont. of Care or other plans

• Involving a comprehensive and coordinated approach

• Shown in sound & reliable data

• AIDS cases from CDC data


Factor 3: Soundness of Approach (45 pts)

Factor 3: Soundness of Approach (45 pts)

(15 pts) Responsiveness: Address unmet housing need through the provision of housing activities with related operational plans and support.

(5 pts) Coordination:Coordinated project activities with other organizations to complement efforts, and access other mainstream support

(15 pts) Responsiveness: Address unmet housing need through the provision of housing activities with related operational plans and support.

(5 pts) Coordination:Coordinated project activities with other organizations to complement efforts, and access other mainstream support


Factor 3: Soundness of Approach

(5 pts) Public Policy Priorities:

• Visitability & Universal design; • nonprofit grassroots community-based

organizations, including faith-based; • Energy Star; • regulatory barriers questionnaire


Factor 3: Soundness of Approach

(20 pts) Model & Demonstration Qualities:

Service delivery model for managing & evaluating planned efforts, with other special features, including support for chronic homeless, innovative qualities to benefit or expand HOPWA knowledge


Factor 4: Leveraging and Sustainability (10 pts)

Factor 4: Leveraging and Sustainability (10 pts)

For 5 points, commitments of For 5 points, commitments of resources to your project in signed resources to your project in signed documentation; and with equal documentation; and with equal leveraging on service requestsleveraging on service requests

State &State & Local FundsLocal Funds

Private Private FundsFunds

In-kind In-kind resourcesresources


Factor 4: Leveraging

For 5 points, a plan with resources for For 5 points, a plan with resources for sustaining efforts after the use of the sustaining efforts after the use of the federal grantfederal grant


Factor 5: Achieving Results and Program Evaluation (10 pts)

• Setting benchmarks & indicators that implement the HOPWA output and outcome goals

• Evaluation plans for objective measurement of achievements and use of results

• Logic Model


New Project Applications

• Narratives responsive to the rating criteria

• Budget requests and output plans • Leveraging commitments• Certifications, nonprofit status

documentation, other required forms• Logic Model


Sec VI Award Administration

• Conditional-selection

• Award modifications


Helpful Hints

• Read and study the NOFA for HOPWA and the General Section

• Clarity in your presentations• Check consistency, completeness of

plans, accuracy of budgets and leveraged documentation

• Keep within program limits• Don’t be late


Grants.gov

Applications Submission Date -- May 27, 2005

Help at

[email protected]

800-518-GRANTS


For More InformationFor More Information

• Office of HIV/AIDS [email protected]

• HUD Website for AIDS Housing http://www.hud.gov/cpd/offices/

aidshousing For area formula programs see local/index.cfm

• Office of HIV/AIDS [email protected]

• HUD Website for AIDS Housing http://www.hud.gov/cpd/offices/

aidshousing For area formula programs see local/index.cfm

mailto:[email protected]

http://www.hud.gov/cpd/offices/

mailto:[email protected]

http://www.hud.gov/cpd/offices/

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