2007 aauw national convention aauws new website member services database: available now!
DESCRIPTION
AAUW's New Website 2007 AAUW National Convention 3 MSD: Streamlines Processing Reporting names of branch/state officers Updating member records –Individual can see/update their own record –Branch treasurer can update others’ records Getting data for mailing labels –Officers can download branch data –Presidents can download officer dataTRANSCRIPT
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2007 AAUW
National Convention
AAUW’s New Website
Member Services Database:Available Now!
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Member Services DatabaseFeatures for all members
• Launched in November 2006• Online access to
– Your member record– Contact info for your fellow branch members– E-mail links for branch/state officers– Quick contribution form– Records of contributions
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MSD: Streamlines Processing
• Reporting names of branch/state officers• Updating member records
– Individual can see/update their own record– Branch treasurer can update others’ records
• Getting data for mailing labels– Officers can download branch data– Presidents can download officer data
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MSD:Simplifies financial reporting
• Branch treasurers will love this!• Contribution forms
– Click names, enter amounts, print report!• Renewal dues
– Click names, print report!• Dues for new members – simpler!• Money must still be US mailed as a check
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MSD: Overall wins
• Data accuracy can be improved– Reviewed by those who “know” the data
• Reporting names, addresses, and contributions is simpler
• Easy access to needed data– Privacy is addressed through a simple but
sufficient registration process
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MSD: Creating an account
• Screen 1
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MSD: Creating an account
• Screen 2
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MSD: Creating an account
• E-mail from [email protected]:
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MSD: Creating an account
• Screen 3
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MSD: Security Considerations
• To get access to the system, you need to– Know your member id– Know what’s in your file for
• Name, phone and zip code– Access the e-mail on file for that member id
• You will select your own password
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MSD: Updating your record
• The old form:
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Record update/the old way
• You entered everything
• The form could be submitted by anyone
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Record update/the new way
• Form is already filled in – just make changes!• You and branch treasurer may make changes
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MSD: Documentaton
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MSD: Summary
• Provides member access to “live” data– We can now improve data accuracy– Move towards “one true source” for data
• Streamlines processing– Entering branch/state officers– Individual and branch/state contributions– Documentation for dues collection
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Technology UsabilityAdvisory Group
• The new web site and the MSD involved members early in the process.
• TUAG, chaired by Betty Bayless, provided the member perspective
• Watch for a continuation of this process, unfortunately without Betty, in the next biennium
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TUAG Members 05-07
• Betty Bayless, Director-at-large, Chair• Terri Griffiths, Director-at-large• Kimberly Edgar, NH• Faye Henson, OK• Louise McLeod, PA• Nancy Shoemaker, NC• Fong Cheng, AAUW Director of IT
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Additional TUAG participants
• Web site testing– Linda Bors, Assn. Finance VP– Faye Dykstra, Foundation Director– Leslie Henderson, South Atlantic RD– Ann S. Terry, Assn. Executive VP/Secretary
• Staff– Ashley Carr, Director of Communications– Christy Jones, Director of Membership