2011, august 29 (com minutes)

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COMMITTEE MEETING 29/08/2011

Meeting Started: 10: 17 AMMeeting Finished: 11:50 AM,

THOSE IN ATTENDANCE: Jessica McGrellis, Mark Scott, Joanna Arnott, KitMoreland, Elliot McGonigle, Chris Young, Thomas Lambourn, Mahdi Lamb,

APOLOGIES

Lauren McDougal, Kirsty Smith, Erin Mackenzie

PRESIDENTS BUSINESS

1) Website,

1. The idea of a mobile phone version of the website being made available, wasdiscussed with the basic information such as meeting times and venues beingavailable,

2. The idea was also brought forward of adding a blog in which different articlescould be added,

3. Jessica had also written up a small film section to allow people to lend theDVD selection, upon the provision of a £5 deposit.

* Chris Young arrived at the meeting at 10:22,

1. Opinions were asked upon the news newsletter format, with the generalconsensus being that the new format was good.

5. There was a brief discussion upon the best place to fit a business logo upon thewebsite for sponsorship, it was agreed upon that the best placing being at the bottomof every single webpage.

2) Freshers’ Week

1. Timetable is needed in order to schedule those were not at the poster makingevent, for fresher stall and tea tent duties.

2. Condom packets and key rings are on track,3. Condoms have been ordered from the Sandyford Clinic,4. All leaflets have been sorted,5. Natalia is in charge of the Tea Tent,6. Emailing about photographs needs to be done in order to gain permission for

those present,7. The position for the stall has been agreed as stall 46, however it should be

noted that it has been cited as provisional and could be liable to be moved.

3) Sponsorship



1. It was mentioned that PJ Champs were looking at launching a new gay night,

2.

There was an email from O’Couture for a mixed event, they have alsocontacted Strathclyde LGBT,3. There was a brief discussion if it was best to send the sponsorship proposal

by email or by post, it voted that it was best to use both forms.4. It was mentioned that this was best to gain a list of sponsorship addresses

and emails by Sunday.

1. Launch Night

1. Hillhead Library have phoned just to confirm that everything is OK.2. Also Alcohol license is needed,

3. £50 is needed for the hiring of the sound system.4. No reply from GMH in regards to sponsorship.5. Mark has looked at the old alcohol stock lists, in order to look at quantities that

are needed for the launch night,6. It was decided that people would look into raffle prices, in order to have a fund

raising raffle.7. it was also noted that alcohol measures would be needed.8. It was also noted that it would be best to set targets, in order to share the

workload for the obtaining of raffle prices.

1. Late Summer Gathering

1. The Meeting venue is2. Mentioned that it was important to have a marker, in order so that people

could identify and meet the society,3. Mentioned Mahdi’s gift, a hipflask

SECRETARY BUSINESS

Ceilidh

1. It was mentioned that Sandra’s band would be a good band to use, 2. Kit also mentioned that there was a band that quoted for £300, for the ceilidh,

ceilidh bands are often noted for £300-500,3. Lauren also mentioned that there was band that consists of University staff.4. The GUU, (Glasgow University Union) have quoted £150 for the use of the

debate chamber and the reading room, the venue has a capacity of 150,

TREASURER’S BUSINESS

1) T Shirts1. T-shirts are on hold,



WELFARE EVENTS

Training and Workshops,1. Sally Kiston, from LGBT Youth, has not replied,1. Stephanie Rose, from the Police Workshop had to cancel as was not free,

post phoned to next semester,2. Kirsty has also mentioned First Aid Training for the committee, it was decided

that more details would be needed.

EVENT’S BUSINESS

1) Freshers’ Tent

1. Natalia has been placed in charge of the fresher tent,2. Natalia is organizing the meet and greet and the Scene Tour.3. For the Coming Out Workshop, a possible venue has noted as the GU, noted

that Williams Room could be used as another possible venue,

MSP EVENT1. Jessica is meeting with Vicky Gunn in regards to the MSP event, noted that

there was only 4 dates which it was possible, noted that it may be best tomove the date to next semester,

MEN’S BUSINESS

1) NO BUSINESS,

WOMEN’S BUSINESS

1) Social Event,

1. Was wondering what nights would be good to look into for scene nights thatdo not clash with Wednesday events.

2. Also it was mentioned about the Self Defence Class, and what venues wouldbe best. It was also noted that the Glasgow University Gym held self defenceclasses,

TRANS BUSINESS

1) Drag King Workshop1. It was mentioned that there 20 Places for 2 Nights, so there would be 40,2. Costs were noted as £100,3. Noted that Jack’s transport needed to be paid for, (£50), 4. It was proposed that proposal could be stated to Luke and Jack to profit

share, and the first £100 would be profit,5. It was also mentioned that Publicity could be raised for the event,



2) Other Events

1.

Kit asked when the first coffee night could be held, noted that the first officialevent is on the 3rd, October,2. Mentioned that Vicky Gunn wanted to run a joint event with the STA,

POSTMAT EVENT1) Events

1. It was mentioned that a wine and cheese event would be ran for the firstevent,

CAMPAIGNS BUSINESS

PUBLICITY BUSINESS

1) Posters1. Chris showed the committee examples of the posters that were done,

1. It was mentioned that the printing would be done within week, it was alsonoted that it would be good to upload them to Facebook in order so proofreading could be done,

ORDINARY MEMBERS BUSINESSPAST PRESIDENT’S BUSINESS SRC OFFICER’S BUSINESS

OTHER BUSINESS

1) Email in regards to Out On Campus,1. Joanna mentioned that a new magazine (Out On Campus) had emailed us, it

was mentioned that the deadline for the date was the 18th, September, detailswere given upon word size,

2. It was mentioned that we could get 200 copies for £12,

2011, august 29 (com minutes)

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