2011 formula sae series · 2012. 3. 22. · 5 team organization leaders delegate and give...
TRANSCRIPT
2011 Formula SAE series
1October 22, 2011
Team Organization2
Agenda
2 Team Organization
Your Team
Leaders & Leadership
Types of Team Organization
Tasks define the Organization layout
Recruiting & Retention
Knowing the Project Basics
Study the Competition
Keeping it Simple as an advantage factor
Believing in Your Current Design, and Learning from Your Past
“Royce Rules”
Team Organization3
Your 2012 Team
New team?
High motivation
Seek faculty support
Ready to establish leadership, organization style, and recruiting
Well established team?
Understand the effort that was put into creating your team
May have taken personal tools, property, or funding to get it started, Value and Respect what you have
Raise awareness of your organization within campus
Before recruiting, your members should have a sense of why the team exists and all be invested in accomplishing its mission and goals
Team Organization3
Team Organization4
Leaders & Leadership
Leadership must be shown by the team captain AND the core/group
How is/was this leadership selected?
The right motives?
The right experience?
Don‟t step up just for resume enhancement
Leadership and organization style
What leadership positions are there?
Team Organization5
Leaders Delegate and give responsibility where deserved
Communicate regularly, in and out of regular meetings
Stay on top of everything, and follow up with everybody
Resolve conflicts quickly and in-person
Set priorities and roles
Know who your key players are; build groups around them
Create a sense of confidence and a comfortable environment
Keep track of progress and records of tasks and purchases
Make decisions quickly
Keep everyone aware of the common goal and timeline
Establish ways to keep members accountable
Motivation strategies: leading by example, class credits, recognition
Be prepared (and able) to put in excessive time
How is the Organization set-up around these Leaders?
Team Organization6
Types of Organizations
Star Organization
Pyramid or Stacked Organization
Team Organization6
Team Leader
Team Leader
Team Organization7
Typical CDS Team Org Chart
Team Organization7
Team Leader Captain(s)
System Leaders
Subsystems
Team Organization8
Systems → Subsystems=TasksThe systems define the tasks and hence the positions on the team
Chassis
Frame
Suspension
Brakes
Wheels & Tires
Powertrain
Engine
Engine Calibration
Intake System
Exhaust System
Cooling System
Other Driveline
Electrical
Electronics
Wiring
Instruments
Team Organization8
Team Organization9
CDS Team Org Chart 2
Team Organization9
Frame
Suspension
Brakes
Wheels & Tires
Chassis & Suspension
Engine
Engine Calibr
Intake System
Exhaust System
Cooling System
Other Driveline
Powertrain
Electronics
Wiring
Instruments
Electrical
Team Leader/Manager
Team Organization10
What about?
Controls (throttle, brake pedals, clutch, gearshift)
Body/Aerodynamics
Data Acquisition
Safety equipment
seat belts
head restraint
impact attenuation
Packaging
Ergonomics
Team Organization10
Team Organization11
CDS Team Org Chart 3
Team Organization11
Frame
Suspension
Brakes
Wheels & Tires
Chassis & Suspension
Engine
Engine Calibr
Intake System
Exhaust System
Cooling System
Other Driveline
Powertrain
Packaging
Ergonomics
Controls
Driver's Safety Equip
Body
Vehicle Integration
Electronics
Wiring
Instruments
Data Acquisition
Electrical
Team Leader/Manager
Team Organization12
Who will be Responsible for?
Keeping the Timing Chart
Tracking Program Timing
The Parts List
Vehicle Weight
Communications
Meeting minutes & other communications
Logistics
Fund Raising & Sponsorship
Money/finances/cheque book
Purchasing parts
Cost Report
Presentation Event
Design Event Material (story boards, etc.)
Team Organization12
Team Organization13
CDS Team Org Chart 4
Team Organization13
Communications & Logistics Finance
Frame
Suspension
Brakes
Wheels & Tires
Chassis & Suspension
Engine
Engine Calibr
Intake System
Exhaust System
Cooling System
Other Driveline
Powertrain
Packaging
Ergonomics
Controls
Driver's Safety Equip
Body
Vehicle Integration
Electronics
Wiring
Instruments
Data Acquisition
Electrical
Team Leader/Manager Captain(s)
Operations leaders
Technical system
leaders
Sub-systems
Team Organization14
Recruiting Strategy
Invite ALL majors
Allow members to join at any time of year
Participate in campus events and display your vehicles in all given
opportunities
Put together a barbeque event that is advertised across campus
If flyers don‟t work, send mass email(s) to students
Expect to lose 90% of first recruits
Retention is the key, so BE PREPARED TO GIVE PROJECTS!
How do the newer members of the team fit in?
Leaders need to realize the new member‟s limitations, but must be
prepared to treat all members with respect
Encourage new ideas: “out of the box” thinking
Team Organization14
Team Organization15
Retaining Strategy
Key to retention is:
Involvement without being in over-their-head
Giving „newbies‟ interesting and worthwhile tasks
Possible solutions
Apprenticeships
Machining simple parts
Simple fabrication
Making detail drawings from layouts or for more complex assemblies
Making assembly drawings from details
Updating/fixing older cars
Give empowerment: ownership of projects
Team Organization15
Team Organization16
Commencing the new season
Order of Events
1. Season wrap-up event/dinner
Organized by team
Invite all supporters: Dean, faculty, alumni, sponsors
2. Establish organization chart/roles for new season
3. Study your AND your competitions‟ past performance
4. Establish design direction and commence design
5. Recruit and establish positions for new recruits
6. Faculty organized Kickoff dinner – present team‟s plan
Team Organization17
Knowing the project basics
Before and during the project plan formulation…
Put together a library in your design room
FSAE rules
Powertrain, Chassis, suspension, dynamics
Simulation software tutorials
Prepare to Win, Tune to Win, Engineer to Win books by Caroll Smith
Use this library
Hold workshops/tutorials for members
Start building only after you have a goal of how the car should
perform with the time, effort, and funding that will go into it
Set optimistic goals which CAN be achieved
Goals must be quantifiable! What are your metrics to determine if
each goal is achieved?
Team Organization17
Team Organization18
Study the Competition
To help with determining your Goals…
Make a detailed comparison between your team and the
winning teams
See how you could have done better (even if placed 1st)
How many more points were needed to achieve your goal?
Analyze all static and dynamic events
Realize your strengths and weaknesses
Based on experience & kept records, determine which event
would give most points per time & dollar invested
Overcome the competitor‟s bigger budget by:
Making better decisions about the things that really matter
Use the time that you have more effectively…KISS
Team Organization18
Team Organization19
KISS: Keep it Simple
If you are lost or unsure in your design stage, go back to basics:
walk first, then sprint
Analyze/Research/Simulate what component is absolutely
necessary and what is not
A part that doesn‟t exist:
Costs nothing
Weighs nothing
Cannot brake
“Simplicate and add lightness”: Use simplicity as a means to build
a lighter more robust car
Use simulating software to understand your design, build a
stronger/lighter part, earn knowledge and design points, grow as
an engineer
Team Organization19
Team Organization20
Believe in Your Design
A specific design/package may work well for one
team but not for another
Don‟t try to replicate without extensive research
Base your design choices from your collective
expertise and resources
Give credit to your past members: improve on your
design knowing previous research/work
Make sure that you understand any design that you
base your team‟s off of
Team Organization20
Team Organization21
Learn from Your Past
Forgotten history is destined to be repeated
You will learn much more from failures: It‟s a
powerful tool that needs to be used to your
future advantage
All comes back to time management:
Deadlines never move. Analyze where/how
you gain/lose time
If you had a successful past: there is no such
thing as good enough
Test, Tune, Test…again and again
Team Organization21
Team Organization22
Summary
Team Organization22
Get organized early
Leadership has to be earned
Military style won‟t cut it
Leadership by example
Set the “tone” early – establish on day 1
Cohesiveness
Discussion but no divisiveness
Written org charts
Written job descriptions, timelines, and goals
Team Organization23
“Royce Rules”
Teamwork
Organization
Written Org Charts & Job Descriptions
Written meeting notes (decisions)
Written goals (i.e. vehicle weight, cost goals)
Written plans
Best for people to set their own goals – must align with team‟s goals
Timely decisions
Consensus
Don‟t fall behind!
Keep to the dates
Team Organization23
Team Organization24
Resources “Organizing a Formula SAE Team” by Alan Gruner
Part 1, Organization
Part 2, Design, Construction and Preparation
“Managing Student Vehicle Projects - The Non-Technical
Side” by Dick Golembiewski
Team Organization24
Presentation Contact
For questions or advice on the presentation subject, feel free to contact:
Roland Dibra
Mobile: (313) 770-0012
Adam Zemke
Mobile: (734) 645-3186
Team Organization25