2011 rrfc institute expense reporting robert huml – ap manager erinn delaney – ap sr. supervisor

2011 RRFC Institute Expense Reporting Expense Reporting Robert Huml – AP Manager Erinn Delaney – AP Sr. Supervisor

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2011 RRFC Institute

Expense ReportingExpense Reporting

Robert Huml – AP ManagerErinn Delaney – AP Sr. Supervisor

2011 RRFC Institute

What does Accounts Payable (AP) do?

Makes sure requests are in compliance

Processes all payment requests

Accounts PayableAccounts Payable

2011 RRFC Institute

Rotarian completes expense statement

Rotarian sends statement to Staff Liaison

Staff Liaison reviews/approves statement

Staff Liaison submits statement to AP

AP reviews and processes the payment

The Flow of the Expense The Flow of the Expense StatementStatement

2011 RRFC Institute

Go to: www.rotary.org > Members> General Information>Travel Services

RITS Volunteer travel & expense reporting policies

Rotary Payee Information Form

Payment Guidelines for Rotarians/FAQ

Expense Statement

Guidelines for Submitting Expense Statements

Where to find information:Where to find information:

http://www.rotary.org/

2011 RRFC Institute

Guidelines for using RI Exchange Rates

RI Rates

Mileage Reimbursement Rates

Reimbursable Activities of Spouse Form

Valid Proof of Payment

Additional Documentation Requirements by Country

Where to find information Where to find information (continued):(continued):

2011 RRFC Institute

Rotary Travel & Expense Reporting Policy

Identifying information

Business purpose

Number of Attendees/Business Relationship

Eight Key Items to Remember:Eight Key Items to Remember:

2011 RRFC Institute

Supporting Documentation

Mileage Rates

Exchange Rates

Routing and Approvals

Eight Key Items (continued):Eight Key Items (continued):

2011 RRFC Institute

www.rotary.org > Members> General Information>Travel Services

Blank Expense Statement (Excel)

Save a copy to your computer

Expense Statement WalkthroughExpense Statement Walkthrough

http://www.rotary.org/en/Members/GeneralInformation/TravelServices/Pages/ridefault.aspx

http://www.rotary.org/RIdocuments/en_doc/expense_report_en.xls

2011 RRFC Institute

Questions or Comments?

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