BPUG Member’s conference

November 2011

Lenny Descamps, FrancePetra Rona, The Netherlands

• Introduction• Petra Rona, Lenny Descamps• Background of the P3O Anniversary Survey

• P3O Anniversary Survey• Questions• Recommendations

Petra Rona, P3O consultant

Lenny Descamps, P3O PractitionerPetra Rona is the first Dutch independent consultant who was P3O certified (UK, 2009). She introduced P3O in the Netherlands in the IPMA PMO special (NL, 2009) in cooperation with Sue Vowler. She is an active P3O champion, initiator of the Anniversary Survey ( with Lenny Descamps, France) and speaker at international Best Practice and IT conferences.

Lenny Descamps, 15 years of experience in project, portfolio and programme management is PRINCE2, P3O and MSP certified. He currently works in the French ministry of Finance on a interministerial salary and HR programme and is engaged in the promotion of the best practices. He likes to tailor those referentials and methodologies in a pragmatic way and take into account context and maturity.

BACKGROUND

• P3O third anniversary in 2011• How is P3O adopted and used in practice since 2008?

• P3O Anniversary Survey!- 10 questions with 2 open questions- publications on Linkedin P3O and PMO SIG

groups- conducted from the 05/11/2011 to 20/11/2011- 97 contributors

BACKGROUND

• P3O third anniversary in 2011• How is P3O adopted and used in practice since 2008?

• P3O Anniversary Survey!- 10 questions with 2 open questions- publications on Linkedin P3O and PMO SIG

groups- conducted from the 05/11/2011 to 20/11/2011- 97 contributors

5

The P3O GuidancePortfolio, Programme and Project Offices

2011

P3O Anniversary Survey 2011

8

Question 1 : Where are you from ?

97 contributors

9

Question 2 : Have you already worked in a ? (multiple choice)

10

Question 2 : Have you already worked in a ? (multiple choice)

58%

80%

56%

6%

79%

49%

64%

4%

0%

20%

40%

60%

80%

100%

Portfolio Office(permanent)

ProgrammeOffice

Project Office None of these forthe moment

UK

Rest of the world

11

Question 3 : What is the size of the PMO department or largest PMO department you have worked in ? (single choice)

Complements : For UK, majority - 38% in size 6 to 10 For the rest of the world, majority – 43 % in size 2 to 5

12

Question 4 : Do you have a P3O qualification ? (single choice)

Foundation + Practitioner

:43%

Foundation :20%

Not yet :37%

63% qualified

13

Question 5 : What values does P3O guidance bring to the Cabinet Office P3RM product set ? (multiple choice)

14

Question 6 : Have you already promoted the P3O guidance ? (multiple choice)

15

Question 7 * : Have you conducted or has your organization done an assessment of the P3O value ? (multiple choice)

People who have done an assessment : work for 83 % in PMO size greater than 6 have for 59 % done a presentation in their organization (compared to the 32% average) have implement or reenergize a P3O for 92%

* Question skipped by 16% of people

Yes : 33%

Question 8 * : If you have already done an assessment, could you tell us how you have done it ? Did you have some difficulties ? Could you share lessons learned ?

Gateway style interview process as a consultancy exercise

P3M3 interviews and workshop

We provide ongoing monthly assessments of the value P3O adds to our organization and present them at our P3O Steering Committee for endorsement

Use a quick P3M3 assessement and an assessment of predefined list of functions and services

Use the 5 standard levels

Lack of appetite to implement sustainable change even if senior management recognize the necessity of it

Asking the right questions. Questions must be clear without having P3O knowledge

Results are often not used for further improvement because of other business priorities

Engagement of Senior Management and time for lessons learned

* Extract

17

Question 9 * : Did you implement or reenergize a P3O ? (single choice)

People who have done an implementation : Are for 40% from UK, 60 % from the rest of the world (compared to the 51% UK contributors) Equal repartition of PMO size 53 % have done an assessment 15% use the complete P3O lifecycle, 51% use the partial model lifecycle, 34% another method

* Question skipped by 16% of people

Yes : 58%

Yes and use the complete P3O model lifecycle

:8,6%

Yes and use the partial P3O model lifecycle :29,6%

Yes and use another method

:19,8%

No but think about it :16,0%

No :25,9%

18

Question 10 * : P3O is celebrating it’s 3rd birthday. Write a personal birthday wish to Sue Vowler, P3O author, and share your top 3 P3O experience/lessons learned here!

Use appendix F. Functions & Services

Create a roadmap for the functions and services implementation

Do a P3M3 to identify the improvement priorities and to make a case for change

Pick your moment to start Have something in your back pocket when the call comes to rationalize and improve

One step at a time. Focus on the organization’s pain

Simple, effective, accessible, attractive, consistent toolkits engage grass roots

* Extract

P3O Anniversary Survey, 2011

20

The P3O GuidancePortfolio, Programme and Project Offices

Sue Vowler is recognised as one of the UK’s foremost experts in Portfolio, Programme and Project Offices(P3O®) and is the lead author of Cabinet Office P3O® Guidance, launched in October 2008. She has worked with a variety of organisations to design, establish and run P3O offices to ensure delivery success within an organisation’s local culture and structure.

Sue feedback :

The survey feedback mirrors the feedback I've had in person over the last 3 years ( is it really 3 years - where did that time go....) in particular praise for Appendix F, which was the first bit of the guidance I committed to paper, emptying my brain of the practical activities of all kinds of P3 Office.

The P3O world is moving on, I've seen an upswing in the number of portfolio offices being developed, but more recently (last 6 months) a surge in interest in centres of excellence and mentorng / coaching roles. Its also great to see an adoption of P3M3 in assessing maturity alongside the roll out of P3O in organisations and a focus on adding value.

Keep on professionalising what we do and spreading the word on P3O.

www.best-management-practice.comwww.p3o-officialsite.com