Offi ce of School Nutriti on

2013Summer Food Service Program

Basics & Regulations

Funded by the U.S. Department of Agriculture (USDA) Administered by the CDE Offi ce of School Nutriti on (SA) For children 18 years of age and under To ensure children conti nue to receive nutriti ous meals when

school is not in session In areas with signifi cant concentrati ons of low-income children

The Summer Food Service Program (SFSP)BACKGROUND

Providing nutriti ous meals to needy children Giving children the food they need to learn, play and grow Helping families stretch their food buying dollar Keeping children mentally engaged so they return to school,

ready to learn A part of the No Kid Hungry Campaign to end childhood

hunger in Colorado by the year 2015

As a SFSP Sponsor, you are:

Two meals per child, per day Any combinati on of two meals may be claimed except lunch and

supper Camps and migrant sites may claim up to 3 meals per day Meals must meet USDA standards Determine the maximum number of children that can be served

at each site

Meal Service

• All children receive a meal meeti ng meal patt ern requirements• Children with dietary disabilities must be accommodated and therefore

may not receive the same meal.• Children eat all meals onsite• All children in att endance are served one meal before second

meals or any adult meals are served• Adhere to local health & sanitati on regulati ons• If meals are served outdoors make arrangements for inclement

weather• Serve meals during ti mes approved by the State Agency• Only camps may serve meals family style• A la carte items may be sold during a meal service

Requirements for Meal Service

If health and food safety codes permit, food donati ons may be made to: Eligible local food banks Charitable organizations

Donated Foods

Field Trips

Menu & POS Food Safety Ensure the safety and quality

of the meals by using adequate storage equipment to transport them.

Keep hot foods hot and cold foods cold!

Use a thermometer Wash hands Wear gloves when serving

Field Trip meals must meet SFSP meal patt ern requirements.

The Daily meal count form must be used at the fi eld trip locati on.

Meals must be served during the approved meal service ti me.

Children must be supervised during meal service.

Formal Approval is Not a Federal Requirement

Field Trips

Changes in field trip plans? Notify the State Agency!

Noti fy the State agency Use the online Field Trip

Notification form Provide a calendar of

scheduled trips if multiple fi eld trips are planned

Accurate Point-of-Service Counts are Critical!

It is criti cal that site personnel and monitors understand the importance of accurate point-of service (POS) meal counts. • Use meal count forms• Fill out completely with signature & date.• Meals must be counted at the actual point of service

All parti cipati ng sponsors must inform potenti al parti cipants of the availability of the SFSP

In additi on, all sponsors and their sites are required to: Display “And Justice For All” poster Translation Make program information available to the public upon request;

Civil Rights

Include the nondiscriminati on statement, and instructi ons for fi ling a complaint, in their public release and in any program informati on directed to parents of parti cipants and potenti al parti cipants

Ensure that meals are served to all att ending children, regardless of their race, color, nati onal origin, sex, age, or disability

Ensure that all children have equal access to services and faciliti es at the site regardless of race, color, nati onal origin, sex, age or disability

Civil Rights

Demonstrate fi nancial and administrati ve responsibility Not be seriously defi cient Serve low-income children Conduct a nonprofi t food service Provide year-round service Exercise management control over sites Conduct pre-operati onal visits Sign writt en agreements

Sponsoring Organizations Must:

Plan your training agendas Provide a sign in sheet with topics and date of training Use USDA manuals Add outside resources for food safety Train all of your staff :

Administrative Monitors Site workers and volunteers

Train Your Staff & Volunteers!

Management Responsibilities

Sponsors may not contract out management responsibiliti es of the program, including but not limited to the following tasks:

Ø Meal orderingØ Offi cial recordkeeping responsibiliti es, including meal count informati on to substanti ate claims

Ø Submitti ng claimsØ Training Ø MonitoringØ Announcing availability of meals to the news mediaØ Determining income eligibility and maintaining individual income eligibility statements

Located in an area where 50%> of the chi ldren are el ig ible for free or reduced-price school mealsReimbursed for al l att ending chi ldren

Identi fi ed group of chi ldren l iv ing in a “Pocket of Poverty ”Identi fi ed chi ldren are transported to a congregate meal s iteServes only identi fi ed group of chi ldren parti cipati ng in a program/acti vityReimbursed for al l att ending chi ldren Residenti al s ites must off er regular scheduled food service as part of the programNon-residenti al day camp s ites must off er conti nuous scheduled cultural or recreati onal program between meal servicesReimbursed only for chi ldren meeti ng income el ig ibi l i ty cr iter ia

Open

Closed Enrolled

Camps

Site Types

School data2010 Census block group dataCensus data must be reassessed every 5 years

50% or more free and reduced-price income applicati ons eligible50% or more eligibility list of enrolled children obtained from school where children receive school lunch or breakfast“Area eligibility” using school or census data showing 50% of the area households meet the income eligibility guidelines

Income eligibility applicati ons

Open

Closed Enrolled

Camps

Site Eligibility

HOW DOES

THE SFSP WORK IN SUMMER SCHOOL?

If a summer school site is not open to the children of the community and provides meals only to enrolled summer school students, the site is not eligible to participate in the SFSP

If a school is only offering enrichment courses that are not considered part of the academic curriculum and do not require mandatory attendance, the school may be eligible to participate in the SFSP as an open or closed enrolled site

Prior i t ies for Select ion of Sponsors

1. Local school food authority sponsors 2. Government and private non-profi t organizati on sponsors that

have successfully operated the SFSP in a prior year 3. New government sponsoring organizati ons4. New private non-profi t organizati on sponsors

Using the Income Eligibility Form

• Instructions for applying (Attachment 10)• Application (Attachment 10)• Translation• Income Guidelines (Attachment 3)• No temporary free

Marketi ng/Outreach

Creati ve and fun acti viti es for kids and teens Develop partnerships Involve parents Innovati ve – Mobile feeding sites Be resourceful Identi fy local champion(s)

USDA Memorandums

Locati on of revisions can be found at:htt p://www.cde.state.co.us/cdenutritran/nutrisummer.htm