2014 GEAR UP TN KICKOFF MEETING

AUGUST 28, 2014NASHVILLE, TENNESSEE

TROY GRANTDIRECTOR OF COLLEGE ACCESS

INITIATIVESTENNESSEE HIGHER EDUCATION

COMMISSION

DR. RICHARD RHODAEXECUTIVE DIRECTOR

TENNESSEE HIGHER EDUCATION COMMISSION

GEAR UP TN State Office Staff

Who & How Contact Me For:Troy GrantDirector615.532.0432troy.grant@tn.gov

Program oversight Legislative issues

 

Leigh Ann BodieAssistant Director615.532.0406leighann.bodie@tn.gov

Program evaluation Annual performance reporting Data collection plan & local requirements

Kate DerrickCommunications Director615.532.0428kate.derrick@tn.gov

Logos and promotional items Communications guidelines Publications and quotes Newsletter approvals

Matt FreemanProgram Analyst615.532.0419matt.freeman@tn.gov

GEAR UP TN data system Annual US Department of Education surveys Survey or sign-in sheet customization  

Doug CullumFiscal Manager615.532.0435doug.cullum@tn.gov

Fiscal site visits and compliance monitoring Invoice and reimbursement status

GEAR UP TN State Office Staff

Who & How Contact Me For:Kate WattsOutreach Specialist – CollegeforTN.org615.741.1318kate.watts@tn.gov

CollegeforTN.org point of contact CollegeforTN.org training and implementation

planning Technical assistance in using CollegeforTN.org

resources

Mary LaphenStatewide Services Coordinator615.253.5335mary.laphen@tn.gov

Professional development opportunities Path to College events Central office programming

Melinda DunnAdministrative Assistant615.532.0402melinda.dunn@tn.gov

Reimbursement submission Match documentation General questions

GEAR UP TN State Office Staff

Who & How Contact Me For:Shayla GuyRegional Coordinator – West TN901.500.5579shayla.guy@tn.gov

West TN Collaborative’s first point of contact for day-to-day program implementation, such as:

Expenditure allowability In-kind match guidelines and documentation Annual work plan and budget Monthly Activity Plans and Completed Activity

Reports

Duane GreggRegional Coordinator – East TN865.206.7071duane.gregg@tn.gov

East TN Collaborative’s first point of contact for day-to-day program implementation, such as:

Expenditure allowability In-kind match guidelines and documentation Annual work plan and budget Monthly Activity Plans and Completed Activity

Reports

Vision for the Day

Vision for the GEAR UP TN Kickoff

1. Strengthen GEAR UP TN implementation through data analysis and goal setting

2. Explore new opportunities for innovation and capacity building

3. Gain a thorough understanding of Tennessee Promise

4. Build a network of peers

GEAR UP TN Goals

1. Increase the academic performance and preparation for postsecondary education for GEAR UP students.

2. Increase the rates of high school graduation and enrollment in postsecondary education for GEAR UP students.

3. Increase GEAR UP students’ and their families’ knowledge of postsecondary education options, preparation, and financing.

Last Year’s Successes

14,371 

Students

298,504 hours of servicesfor an average of 20.8

hours per student

7,183 Parents

13,490 hours of servicesfor an average of 1.9

hours per parent

1,024Educators

3,746 hours of servicesfor an average of 3.7 hours per educator

Last Year’s Successes

When compared to the previous year, the GEAR UP TN Class of 2013 college-going rate increased by 2 percent.

All GEAR UP TN Collaboratives designed and implemented new initiatives focused on college access and success.

Over 110 GEAR UP TN educators received professional development on the use of SAS Curriculum Pathways.

17 GEAR UP TN high schools participated in Tennessee’s Seamless Alignment and Integrated Learning Support project. Over 600 GEAR UP TN seniors completed all SAILS requirements and graduated college-ready in mathematics.

Over 100 GEAR UP TN middle school educators participated in regional Financial Literacy Summits.

GEAR UP TN administered the ACT ENGAGE to over 7,000 cohort students.

In June, 168 students and 53 chaperones participated in the GEAR UP TN Youth Summit held on the campus of Belmont University.

Just this week, Bradley County’s Melissa Presswood was recognized as the first College Access Coach meaning she completed all five of the Lipscomb University College Access Project modules.

Where We Are Going

Refine GEAR UP TN implementation

Focus on data-driven decision making

Expansion of high impact interventions and best practices

Build the capacity to grow a college-going culture

Professional Development

The GEAR UP TN Central Office plans to offer several professional development opportunities this year, including:

How to Improve ACT Scores Through ACT Preparation How to Help Students Secure Scholarships Models for Parental Engagement SAS Curriculum Pathways Train-the-Trainer A Developmental Approach to Higher Education

A schedule of PD opportunities and dates will be emailed to project directors and site coordinators in the coming weeks.

Objectives and Agenda

AgendaWelcome

Collaborative Data Review and Goal SettingPath to College Events

Overview of Tennessee PromiseUsing Data to Guide Students: ACT ENGAGE

and CPSFunding Opportunity

MATT FREEMAND ATA A N A LY S T, G E A R U P T N

T E N N E S S E E H I G H E R E D U C AT I O N C O M M I S S I O N

LEIGH ANN BODIEA S S I S TA N T D I R E C T O R O F C O L L E G E A C C E S S I N I T I AT I V E S

T E N N E S S E E H I G H E R E D U C AT I O N C O M M I S S I O N

COLLABORATIVE DATA REVIEW AND GOAL SETTING ACTIVITY

Goal Setting Activity

Set local goals based on Collaborative-specific data for cohort and priority students

Intent is to help inform & focus services for upcoming year

Focus on: Cohort student academic performance in 9th grade Priority student FAFSA and College Enrollment

Goal Setting Activity

Data presented represents available data for GEAR UP TN participants TCAP Math course completion FAFSA completion College Enrollment

You may reference any additional school, state data in setting local goal

10 MINUTE BREAK

KAT E D E R R I C KC O M M U N I C A T I O N S D I R E C T O R , G E A R U P T N

T E N N E S S E E H I G H E R E D U C A T I O N C O M M I S S I O N

PATH TO COLLEGE EVENTS

T R O Y G R A N TD I R E C T O R O F C O L L E G E A C C E S S

I N I T I A T I V E S T E N N E S S E E H I G H E R E D U C A T I O N

C O M M I S S I O N

M A R Y L A P H E NS T A T E W I D E S E R V I C E S C O O R D I N A T O R

T E N N E S S E E H I G H E R E D U C A T I O N C O M M I S S I O N

D I A N E L E J E U N EA S S O C I A T E E X E C U T I V E D I R E C T O R F O R

C O M M U N I C A T I O N S E R V I C E ST E N N E S S E E S T U D E N T A S S I S T A N C E

C O R P O R A T I O N

Path to College Events

• Path to College events increase the college-going culture in schools and provides increased insight to the college-going process as students approach high school graduation.

• Events include:

• College Planning Nights (junior year)

• College Application Week (fall of senior year)

• College Goal Tennessee (January/February of senior year)

• College Signing Day (May of senior year)

• Growing the success of College App Week and College Goal Tennessee and expanding innovative best practices with College Planning Nights and College Signing Days.

College Planning Nights

Parent-focused workshop on what parents need to know as their student prepares to enter senior year.

Event materials will be developed by a team of educators and college access professionals

Same format as College Application Week Schools will register when they want to hold their event

THEC will provide schools with a resource guide, presentation materials, and marketing collateral to help promote the event

Materials are currently under development and will be released Spring 2015

College Application Week

• September 29th to October 3rd

• New “College Timeline” posters this year

• Updated stickers

• New social media options for College App Week!

• Instagram: @CollegeforTN

• Pinterest: @CollegeforTN

• Twitter:@CollegeforTN

• Facebook: CollegeforTN

• Hashtags: #IApplied and #TNCollegeAppWeek

• Webinar recording online on CollegeforTN.org

College Application Week

Governor Bill Haslam on College App Week:https://

www.dropbox.com/s/odvyx68qi2q6xou/college%20app%20week.mov?dl=0

HOPE Scholarship TN Student Assistance Award TN Promise Scholarship General Assembly Merit Scholarship Aspire Award HOPE Access Grant Wilder-Naifeh Technical Skills Grant Dual Enrollment Grant among other grants and scholarships

“Like” us @ facebook.com/TnSAC“Follow” us on Twitter @TNFinancialAid

TSAC is a state agency tasked with the oversight of the State of Tennessee’s Financial Aid programs for higher education. We administer :

College Goal Tennessee

Events

Sponsored by TSAC

At CGT events, students and

parents can receive assistance with the completion of the FAFSA form. The FAFSA nights are held statewide in

January and February. The deadline for students to

complete the FAFSA is February 15th for TSAA Eligibility and

TN Promise Deadline.

Questions?

For more information: www.TN.gov/collegepays

Diane LeJeuneAssociate Executive Director, TSAC615.253.7452diane.lejeune@TN.gov

Jason SeayDirector of Outreach & College Access615.253.7459jason.seay@TN.gov

College Signing Day

Early MayCelebrate Seniors who are continuing on to

postsecondary educationSchool-wide assembly or pep rallyEncourage a college-going culture among

underclassman

College Signing Day at Glencliff High School

Video of Glencliff Signing Day:https://

www.dropbox.com/s/f8lpxvlria5tmuu/Screen_2014_08_27_13_38_04.wmv?dl=0

Tennessee Promise: Status Update

Mike KrauseExecutive Director, Drive to 55 and Tennessee Promise

Office of the Governor

An Economic Imperative

The Partnering Organization:- Recruits and administers the volunteer mentor component - Monitors and administers the community service

component- Assists with outreach and execution of the TN Promise

application

Assumptions within the Model

Mike KrauseMike.Krause@Tn.gov

KATE DERRICKD I R E C T O R O F C O M M U N I C AT I O N S, G E A R U P T NT E N N E S S E E H I G H E R E D U C AT I O N C O M M I S S I O N

GEAR UP TN’S TENNESSEE PROMISE WEEK

Tennessee Promise Outreach

• GEAR UP TN’s Tennessee Promise Week will be September 29th to October 3rd.

• During this week, focus on outreach around Tennessee Promise and encouraging students to apply.

• Give out additional Tennessee Promise push cards this week.

• Send home the letters provided in the Tennessee Promise school resource guide.

• Other ideas?

Tennessee Promise Activities

• If you haven’t already, host a Tennessee Promise kickoff event, such as a pep rally, this week.

• Set up a Tennessee Promise application station in the cafeteria or library.

• Work with your partnering organization to hold a Tennessee Promise parent night.

• Host a student panel with recent high school alumni currently attending a TCAT or community college.

• Feature an article in the student newspaper on Tennessee Promise.

Materials Reminders

Your county’s College App Week materials are available by the registration desk.

Additional 21st Century Scholars materials are also available if you have new students.

Lunch

GEAR UP TN 2013 Youth Summit Video:https://www.youtube.com/watch?v=hDTrRjWTYf8

JAYE CHAVIST R E A S U R Y P R O G R A M M A N A G E R

T E N N E S S E E D E PA R T M E N T O F T R E A S U R Y

LAKESHA PAGED I R E C T O R O F C O L L E G E S AV I N G S

T E N N E S S E E D E PA R T M E N T O F T R E A S U R Y

TENNESSEE INVESTMENTS PREPARING SCHOLARS (T.I.P.S.)

Tennessee Investments Preparing Scholars

T.I.P.S. A Matching Grant Program

for low-income families

Program Overview

Overview of T.I.P.S. Program

• Matching grant funds will be 4:1

Deposit to TNStars T.I.P.S. Matching Grant

(separate ‘shadow’ account)

42

$25

$50

$75

$100

$125

$100

$200

$300

$400

$500

Transitio

n

•SMOB Funds provided over time•$25 required to open TNStars account•State will provide 4:1 match up to $500 annually in shadow account

Provision

•Encourage owner to deposit $125 during 1st year•$1,500 lifetime maximum benefit per child•TIPS account owner may also qualify for other TNStars marketing incentives

Vision

Realized

• Tennessee's 21st century workforce is enhanced

Depending on family size, the household Federal Adjusted Gross Income must be less than amount shown. The 2013 federal adjusted gross income must be less than the amount shown:

Family of 1 = $28,725 2 = $38,775

3 = $48,825 4 = $58,875 5 = $68,925 6 = $78,975 7 = $89,025

8 = $99,075 For family units of more than 8 members,

See the Federal Register

43

What Income Level qualifies?

Participants must complete IRS form 4506-T (Request for Transcript) as consent for tax summary info to be provided to T.I.P.S. for income verification purposes

Qualifying Period – Fiscal Year 2015

44

“Qualifying period” means the time period as set by the Board each year during which a Purchaser must meet the conditions set forth in these Rules to be eligible for a Matching contribution, including the time period during which a Purchaser must file an application for the Matching contribution, meet the income eligibility level and make minimum contribution.

The recommended qualifying period for the inaugural year is Oct. 1, 2014 – June 30, 2015.

Summary of T.I.P.S. Program• Target Date for T.I.P.S. launch – October 2014• Initial amount of funds to be transferred from SMOB to TNStars (College Savings) - $1,000,000• Program eligibility is based on Tennessee residents with incomes up to 250% of the federal

poverty level (2013 tax information will be used for the initial qualifying period)• Applications will be processed on a first-come, first-served basis for the first 2,000 applicants• $1,500 lifetime benefit per child• T.I.P.S. money will be invested in age-band based on beneficiary’s age• Matching Grant will be applied at the end of the qualifying period to the separate T.I.P.S. shadow

account• Initial qualifying period: October 1, 2014 – June 30, 2015• 4:1 match

– $100/$25; – $200/$50; – $300/$75; – $400/$100; – $500/$125 (max for qualifying period)

• Withdrawals may be used for post-secondary education• T.I.P.S. account owners may qualify for other TNStars marketing incentives

45

MATT FREEMAND ATA A N A LY S T, G E A R U P T N

T E N N E S S E E H I G H E R E D U C AT I O N C O M M I S S I O N

LEIGH ANN BODIEA S S I S TA N T D I R E C T O R O F C O L L E G E A C C E S S I N I T I AT I V E S

T E N N E S S E E H I G H E R E D U C AT I O N C O M M I S S I O N

USING DATA TO GUIDE STUDENTS: ACT ENGAGE AND COLLEGE

PLANNING SESSIONS

ACT Engage: What is it?

Administered to entire GEAR UP TN cohort in 8th, 10th, and 12th grade.

Completed entirely online.Measures students’ behaviors and psychosocial

attributes in three broad domains: Motivation Social Engagement Self-Regulation

Benefits from ACT’s immense experience and data capabilities.

The results are exclusive- No one else has this information

ACT Engage Domains and Subscales

Motivation Academic Discipline Commitment to School Optimism

Social Engagement Family Attitude toward Education Family Involvement Relationships with School Personnel School Safety Climate

Self-Regulation Managing Feelings Orderly Conduct Thinking before Acting

ACT Engage: Grant-wide Results

Students in the at-risk category (scoring at or below the 25th percentile) are overrepresented in the following metrics:

Social Engagement: Family Attitude toward Education (28% at risk)

Positive family attitude toward the value of education

Motivation & Skills: Commitment to School (25% at risk)

Commitment to stay in high school and obtain a diploma

Academic Success Index (27% at risk)

Likelihood of experiencing academic difficulties, such as failing classes

Graduation Index (26% at risk)

Likelihood of earning a high school diploma in four years

ACT Engage: School-level Results

Students at-risk in academic success (below 25%ile) are overrepresented at 31 of 61 schools One school shows 57% of students scoring in that

range.

Students at-risk to not graduate are overrepresented at 26 of 61 schools One school shows 58% of students scoring in that

range.

ACT Engage:Number of at-risk schools by Scale

Scale

Number of schools over-represented in at-risk category

Family Attitude toward Education 37

Academic Success Index 31

Thinking Before Acting 29

Graduation Index 26

Commitment to School 26

Managing Feelings 20

Academic Discipline 16

Optimism 14

Relationships with School Personnel 14

Orderly Conduct 12

Family Involvement 9

School Safety Climate 9

Academic success index

The Index is reported on a scale from 1 to 99, with larger values representing increased likelihood of academic success, as indicated by higher high school GPAs.

In other words, a higher Academic Success Index means that the student is less likely to be at academic risk.

In contrast, a student with a low Academic Success Index is more likely to be at risk of experiencing academic difficulties, such as failing classes.

Graduation index

A higher Graduation Index means that the student is less likely to leave school before obtaining a high school diploma.

In contrast, a student with a low Graduation Index is more likely to be at risk of stopping his or her schooling before completing four years of high school.

ACT Engage: How do we use it?

Inform content of Youth Summit 2014 and beyond

Target service provision based on need

One-on-one student meetings in a structured, counseling setting For example, College Planning Sessions!

College Planning Sessions

Annual one-on-one meetings with an advisor

Intent is to help every GEAR UP TN cohort student create a college plan and develop a meaningful relationship with an adult

Vehicle to identify at-risk students based on key data and direct them to appropriate interventions

Mechanism to provide students with most appropriate GEAR UP TN services

College Planning Sessions

Implementation May partner with mentors, counselors, faculty to

provide sessions

Form intended to guide meeting

Data is a key early warning; indicates appropriate follow-up

Necessary pieces of information: career interest area, postsecondary plans, schools of interest, follow-up assignments

College Planning Sessions

Documentation Service entry: new subcategory under

counseling/advising/ academic planning

Career interest, postsecondary plans, schools of interest entered in demographic home screen

Pull lists to inform job site visits, college visits, etc.

Not required to maintain in documentation notebook

May create spreadsheet, file on each student, etc.

10 MINUTE BREAK

TROY GRANTDIRECTOR OF COLLEGE ACCESS INIT I AT I VES

TENNESSEE HI GHER EDUCATI ON COMMISSION

WORK PLAN REVIEW AND YEAR 3 BRAINSTORMING

Work Plan Review and Year 3 Brainstorming

Work Plan Review What are the things you will want to change to your plan

through your MAPs?

Do your plans align with the goals you have for your high school?

Goal Setting Documents Review the goal setting documents you created this morning.

What strategies are in place to help you meet your goals? Are they in your work plan?

Update your goals as appropriate. Regional coordinators will be working with site coordinators over the next two weeks to collect goals for each GEAR UP TN high school.

TROY GRANTDIRECTOR OF COLLEGE ACCESS INIT I AT I VES

TENNESSEE HI GHER EDUCATI ON COMMISSION

WHAT’S NEXT FOR GEAR UP TN?

Save the Date

NCCEP Capacity Building

WorkshopFebruary 8 - 11, 2014

Philadelphia, Pennsylvania

This month, THEC received permission from the U.S. Department of Education to host a mini-grant competition for existing GEAR UP TN sites for the 2014 – 2015 school year.

Grants will be awarded using a competitive bid process.

Draft Call for Proposals.

GEAR UP TN Mini-Grants

Purpose: GEAR UP TN mini-grants are designed to foster innovation

and fund programmatic work and interventions beyond services included in current GEAR UP TN work plans.

Each proposed project must be designed to improve performance along one or more of the specified GEAR UP TN performance measures, located in Appendix A.

Successful implementation of the intervention will be demonstrated by marked progress toward the select performance measures.

Mini-grants should be focused on providing GEAR UP TN services and interventions. Staff expenses should be minimized.

GEAR UP TN Mini-Grants

Grant Requirements: Services must serve cohort students or seniors attending

direct-service GEAR UP TN high schools.

Funding for each mini-grant will vary based on the number of students served, proposed program, and resources needed to fully and successfully implement the proposed program.

Funds may not be used to supplant existing programs, including programs currently funded by GEAR UP TN.

Proposals may not exceed $30,000.

All activities must be allowable per GEAR UP TN policies.

GEAR UP TN Mini-Grants

Duration Mini-grants will last through August 2015.

Application Process Proposals must follow the application template

provided in the Call for Proposals.

Each proposal must include a Project Budget Summary Form and a budget narrative.

GEAR UP TN Collaboratives may submit more than one proposal.

GEAR UP TN Mini-Grants

Selection Awards will be based on three criteria:

Proposal scores provided by a panel of readers external to the Office of P-16 Initiatives

Feasibility and promise of proposed interventions

Reasonableness of cost relative to the number of students served

Tentative Timeline Official Call for Proposals published September 2

Proposals due October 2

Awards made by October 17

GEAR UP TN Mini-Grants

QUESTIONS?