2015 annual enrollment & resources guide for employees

NEWS ABOUT INSURANCE, RETIREMENT AND WELLNESS PROGRAMS FOR THE UNIVERSITY OF TEXAS SYSTEM

EMPLOYEE | July 2015CONNECTING WORK + LIFE

Special Edition Annual Enrollment & Resource GuideThis A Matter of Health newsletter is a special Annual Enrollment (AE) edition providing details on the benefits enrollment process and the uniform benefits plan for UT employees and their qualified dependents. It also contains important information you may wish to refer to throughout the year.

EMPLOYEE | July 2015

IMPORTANT: AVAILABILITY OF SUMMARY HEALTH INFORMATION

Choosing a health coverage option is an important decision. To help you make an

informed choice, your plan makes available a Summary of Benefits and Coverage (SBC),

which summarizes important information about any health coverage option in a standard

format, to help you compare across options. The uniform Summary of Benefits and

Coverage (SBC) provision of the Affordable Care Act requires all insurers and group health

plans to provide consumers with an SBC to describe key plan features in a mandated

format, including limitations and exclusions. The provision also requires that consumers

have access to a uniform glossary of terms commonly used in health care coverage.

To review an SBC for UT SELECT PPO or Out-of-Area coverage, visit the website www.

bcbstx.com/ut. You can view the glossary at www.dol.gov/ebsa/pdf/SBCUniformGlossary.

pdf. To request a copy of these documents free of charge, you may call the SBC hotline at

(855) 756-4448.

IN THIS ISSUE

3 Annual Enrollment Timeline

4 Out-of-Pocket Rates for 2015-2016

5 UT SELECT Medical Plan Changes for

2015-2016

5 Optional Coverage Highlights 2015-

2016

6 Short and Long Term Disability

6 Annual Enrollment: Your Opportunity

to Review and Change Vision Benefits

7 Annual Enrollment: Your Opportunity

to Review and Change Dental Benefits

8 Living Well Program

8 Voluntary Group Term Life and AD&D

Insurance

9 Understanding Dependent Eligibility

and Documentation Requirements

9 Other Eligibility

10 UT Retirement

10 UT FLEX Program

12 How to Change your Benefits

12 Evidence of Insurability

12 Evidence of Eligibility

13 New UT SELECT Medical ID Cards

13 Changes During the Year

14 2015-2015 UT Benefits Contacts

15 Contact Information

3A Matter of Health | Annual Enrollment Edition for Employees

ANNUAL ENROLLMENT TIMELINE

Carefully review the 2015-2016 Annual Enrollment Benefits Overview

included in this newsletter for information about insurance plan premium rates,

plan changes and other AE details.

REVIEWMAKE INFORMED BENEFITS CHOICES WITH RESOURCES AVAILABLE TO HELP YOU

Annual Enrollment Website available by July 15, 2015

Annual Enrollment Meetings(at your institution)

Insurance vendors available for plan-specific questions (see Contacts at the end of this publication)

JUL 15 JUL 31 AUG 15

REVIEW

AE OPTIONS LETTER + AE WEBSITE

FOLLOW UP

EOI OR EOE, IF REQUIRED

MAKE ELECTIONS ANNUAL ENROLLMENT (AE) PERIOD

UT Benefits for one.Health for UT System.

MAKE ELECTIONS ANNUAL ENROLLMENT PERIOD

July 15 – July 31, 2015

UT Benefits Enrollment Options (PIN)letter or email delivered by July 15

Lists current coverage, options for

coverage for the next plan year beginning

September 1, and instructions for making

changes online.

July 15, 2015 - July 31, 2015. During this

period, you can:• Make changes to your benefits,• Add or remove dependents*,• Enroll in UT FLEX,• Change coverage options for certain plans.

Outside of this time period you cannot make

any changes unless you have certain life

events such as birth, marriage, divorce,

death, or gaining or losing other coverage

that affect your or your dependents’ need

for benefits.

This is a good time to update other items if

you’ve had changes during the year like:• Contact information,• Tobacco user status,• Beneficiary information.

FOLLOW UP COMPLETE EOI OR EOE (IF REQUIRED)

Deadline Saturday, August 15, 2015Evidence of Insurability (EOI) is required

to enroll in certain insurance coverage,

including: Voluntary Group Term Life and

Long Term Care insurance.

Evidence of Eligibility (EOE) is required when

you enroll your spouse or a dependent in any

UT Benefits plan for the first time.

PLEASE REVIEW THIS

ENTIRE NEWSLETTER

Review what’s changing and consider

your insurance needs for the upcoming

year. Then, if you don’t want to make

any changes, you don’t have to do

anything to continue with your

current plan selections.

SEPTEMBER 1, 2015• Plan changes (including new rates) begin• New Medical ID cards issued for everyone• New ID cards for any plans you changed during Annual Enrollment• Deductibles and limits start over

ONGOING: KEEP IN TOUCH• YOUR ADDRESS | Your address or employment changes? Notify your institution.• NEWSLETTER | Read the UT Office of Employee Benefits monthly newsletter. If you

don’t already receive it, subscribe by entering your email address in My UT Benefits.• CONTACT INFO | Keep the Contact Information section of this newsletter to contact

insurance vendors for plan information or your institution about your coverage.

IN THE NEW (PLAN) YEAR

*Effective July 1, 2015, same sex spouses are eligible for enrollment in the UT Group

Insurance Program. Contact your benefits office for information on adding your spouse

to your insurance coverage.

4 A Matter of Health | Annual Enrollment Edition for Employees

PLAN

EMPLOYEE EMPLOYEE & SPOUSE EMPLOYEE & CHILD(REN) EMPLOYEE & FAMILY

UT SELECT Medical*FULL-TIME $0 $244.10 $17.03 increase p $255.30 $17.81 increase p $480.71 $33.54 increase p

UT SELECT Medical*PART-TIME $283.48 $19.78 increase p $676.18 $47.17 increase p $633.86 $44.22 increase p $1,008.76 $70.38 increase p

UT SELECT Dental $32.40 no change $61.51 no change $67.80 no change $96.40 no change

UT SELECT Dental Plus $55.85 no change $106.06 no change $117.03 no change $166.74 no change

DeltaCare

Dental HMO $8.89 no change $16.90 no change $18.68 no change $26.67 no change

Superior

Vision $5.90 $1.10 reduction q $9.30 $1.70 reduction q $9.52 $1.72 reduction q $15.10 $2.74 reduction q

Superior

Vision Plus $9.00 $2.00 reduction q $14.08 $3.10 reduction q $15.08 $3.32 reduction q $21.30 $4.70 reduction q

*Tobacco

Premium

Program

$0 to $90 per month based upon tobacco user status

Basic Coverage package includes medical, prescription, $20K Basic Life and $20K Basic AD&D for employees.

Premium rates for Voluntary Group Term Life are not changing for the 2015 - 2016 plan year, but your Voluntary

Group Term Life rate may change due to age. See the chart below for the age-banded rates.

EMPLOYEE RATE CHART

AGE OF SUBSCRIBER ON 9/01/15 RATE PER $1,000 COVERAGE

< 35 $0.038

35 - 39 $0.048

40 - 44 $0.065

45 - 49 $0.100

50 - 54 $0.155

55 - 59 $0.240

60 - 64 $0.375

65 - 69 $0.670

70 and over $0.752

OUT-OF-POCKET RATES FOR 2015-2016

REVIEW


UT SELECT MEDICAL PLAN CHANGES FOR 2015-2016

This year, the UT SELECT Medical plan deductible remains at $350

for individuals and $1,050 for families. The deductible is what you

pay for certain services (outpatient and inpatient procedures and

services, for example) before the medical plan starts to pay. Once

the deductible is met, the plan pays a portion and you pay a portion

called coinsurance. In-network coinsurance is 20% of allowed

charges. For the 2015 - 2016 plan year, the UT SELECT Medical Plan

coinsurance out-of-pocket maximum of $2,150 for individuals

and $6,450 for families. This means that you will not pay above that

amount in coinsurance for allowed charges.

Last year, in accordance with the Affordable Care Act guidelines,

UT SELECT Medical introduced an additional out-of-pocket limit

that included medical copayments in addition to the deductible and

coinsurance. This limit added an extra level of financial protection for

you.

This year, the broader out-of-pocket maximum of $6,600 for

individuals and $13,200 for families includes all member cost share

for allowed medical and prescription services covered under the plan:• medical deductible,• medical coinsurance,• medical copayments,• $100 prescription drug deductible, and• prescription drug member responsibility (usually a copayment).

The cost for services not covered under the plan including balance

billing do not apply to any out-of-pocket limits.

Individuals whose primary insurance is Medicare were, in the past,

typically unaffected by the out-of-pocket limits because they only

applied to medical services which are generally paid in full by

Medicare and UT SELECT Medical. Beginning September 1, 2015,

however, since prescription drug costs are included in the calculations

for the larger whole plan out-of-pocket maximum, some individuals

with high prescription drug costs may meet that limit at which time

all allowed charges will be paid by the plan.

COPAYMENTS FOR THERAPY VISITS For those in-area, the in-network benefits for physical, occupational,

chiropractic, Airrosti, and speech therapy are changing from

deductible/coinsurance to a specialist copayment of $35.

CHANGE IN EMERGENCY ROOM BENEFITEmergency room visit benefit is changing from a flat $150 copayment

to $150 copayment plus coinsurance. This applies to in-network and

out-of network benefits for the in-area plan. On average, an ER visit

costs $1,650, meaning your cost under the new benefit would be

$450 consisting of the $150 copayment plus 20% of the remaining

allowable cost.

ABA THERAPY BENEFITApplied Behavioral Analysis will be covered for dependent children

up to age 19. A $35 copayment applies to in-network services, and

out-of-network deductible and coinsurance apply to out-of-network

services. Out-of-network providers may balance bill. No network

exceptions are allowed and the plan year benefit maximum is

$36,000.

PRESCRIPTION DRUG FORMULARY CHANGEThere are occasional updates to the formulary for the UT SELECT

Prescription Drug plan. So, while the plan benefits are not changing,

you could see changes in your medication costs.

OPTIONAL COVERAGEHIGHLIGHTS 2015-2016

LONG TERM CAREThis Annual Enrollment is the last opportunity to sign up for the Long

Term Care (LTC) plan offered to UT by CNA. If you wish to enroll

in LTC, you can find a direct link to the CNA website within My UT

Benefits. On that site, you will find instructions describing how to

print and mail a form to the insurer for yourself or if you have other

eligible family members who wish to enroll. The LTC forms are also

available online at www.ltcbenefits.com/uts, or you may request a

paper form directly from CNA by calling (888) 825-0353. If you are

currently enrolled in a CNA Long Term Care plan through UT, that

coverage will continue as usual. There are no changes to rates.

VISION - SAME BENEFITS, EVEN LOWER RATES!Last fall the UT System Office of Employee Benefits (OEB) posted

Requests for Proposals (RFPs) for the fully insured Vision plans. OEB

is extremely pleased with the results of the competitive bid process

as we had several companies interested in partnering with us. The

contract for Vision Insurance was awarded to Superior Vision. Their

network of providers was unmatched by other vendors, none of

which had all five of the top 5 vision service providers in network.

This will enable members to continue to receive uninterrupted

services from their current provider, which is a key component of the

customer service experience. The new 2015-2016 premium rates will

also be significantly lower than current rates; good news for enrollees

in both the Regular Vision plan and the Vision Plus plan.

DENTAL PPO PLAN EXCLUSION CHANGEUT SELECT Dental PPO plans will no longer exclude the initial

installation of a fixed bridge or partial denture made necessary by

the absence of natural teeth occurring before the Primary Enrollee

was enrolled in dental coverage under The University of Texas System.

Removing this exclusion, commonly referred to as the “missing tooth

clause” should help expedite treatment for many UT SELECT Dental

participants and improve the patient experience.

SHORT AND LONG TERM DISABILITYNo Evidence of Insurability (EOI) required during this year’s Annual

Enrollment.

REVIEW


ANNUAL ENROLLMENT: YOUR OPPORTUNITY TO REVIEW AND CHANGE VISION BENEFITS

VISION PLAN OPTIONS For additional information about each of the current UT vision plans briefly described below, please visit the OEB website. Plan limitations

and exclusions do apply for each of these plans. Contact Superior Vision customer service for specific details about plan benefits and

coverage at (800) 507-3800.

SUPERIOR VISION PLAN (STANDARD PLAN)We are pleased to announce that the contract for Vision Insurance was awarded to Superior Vision. The network of providers will remain the

same, which translates to uninterrupted services. The new 2015-2016 premium rates will also be significantly lower than current rates; good

news for enrollees in both the Regular Vision plan and the Vision Plus plan.

SUPERIOR VISION PLUS PLAN (ENHANCED PLAN)In addition to the standard Superior Vision plan, there is also the enhanced Superior Vision Plus plan. For a higher premium, you receive

higher benefit allowances than the standard plan. See below for additional details.

VISION PLAN DESIGN FEATURES 2015-2016

PLAN DESIGN FEATURES

ANNUAL EXAM

CO-PAYMENT

FRAME

ALLOWANCE

PROGRESSIVE LENS

ALLOWANCE

COVERED LENS

OPTIONS

NETWORK

OF PROVIDERS

Superior

Vision

$35 COPAY $140 Member pays

difference between

lined trifocals and

progressive retail

cost

Options are provided at a 20%

discount

New Contract provides

uninterrupted service.

Best value provided when

visiting a contracted

Superior Vision provider.

Please contact Superior

Vision customer service

before you receive services

to confirm if your provider

is in-network.

Superior

Vision Plus

$35 COPAY $150 $120 Polycarbonates, dependents to

age 25

(standard plan does not cover)

Scratch coat covered in full


Ultraviolet coat covered in full


SHORT TERM AND LONG TERM DISABILITY

As announced in May and promoted in June, enrolling in Disability

Insurance can make a tremendous difference in maintaining an in-

come stream should you suffer an illness, injury or accident that will

keep you out of work. With the new Short and Long Term Disability

contract in place for the upcoming plan year, the new contract not

only offers slightly decreased rates, it also offers a great opportunity

to enroll in disability insurance during Annual Enrollment in July

without having to complete Evidence of Insurability. This opportunity

is generally only allowed for new employees or for employees who

are adding coverage due to a change of status such as marriage

or the birth or adoption of a child. Normally during Annual Enroll-

ment, applicants would need to answer health questions that could

lead them to be turned down for coverage. If you are not currently

enrolled in coverage, this is a prime time to consider adding it.

DISABILITY INSURANCEMONTHLY PREMIUM RATES

Short Term Disability $0.28 per $100 of monthly income

$0.022 reduction q

Long Term Disability $0.38 per $100 of monthly income

$0.017 reduction q

REVIEW


ANNUAL ENROLLMENT: YOUR OPPORTUNITY TO REVIEW AND CHANGE DENTAL BENEFITS

DENTAL PLAN OPTIONS UT System will continue to offer two self-funded UT SELECT Dental PPO plan options: UT SELECT Dental and UT SELECT Dental Plus. There

will be no premium changes to either of the PPO plans and we are happy to announce that the Missing Tooth Exclusion clause will no longer

apply as of September 1, 2015.

The UT SELECT Dental and UT SELECT Dental Plus plans are both administered by Delta Dental Insurance Company. As self-funded plans, all

claims are paid by UT System through premiums collected from participants.

While both PPO plans cover most of the same types of services and provisions, the premiums are different and the benefits are higher in the

UT SELECT Dental Plus plan. Compare the benefits closely in order to select the plan that best meets your or your family’s particular needs.

PLAN DESIGN FEATURES

PLAN DEDUCTIBLEANNUAL PLAN BENEFIT

ALLOWANCEORTHODONTICS NETWORK OPTIONS

UT SELECT

Dental PPO

$25

DEDUCTIBLE

$1,250 ANNUAL

BENEFIT MAXIMUM

Separate

$1,250 lifetime

orthodontic

maximum

Freedom to choose any licensed dentist. For maximum

savings, choose from the Dental Preferred Organization

(DPO). If you choose a provider outside of the DPO

network, you may be subject to balance billing. Contact

Delta Dental customer service to confirm the status of

your dental provider.

UT SELECT

Dental Plus PPO

PLAN PAYS

DEDUCTIBLE

$3,000 ANNUAL

BENEFIT MAXIMUM

Separate

$3,000 lifetime

orthodontic benefit

maximum

Freedom to choose any licensed dentist. For maximum

savings, choose from the Dental Preferred Organization

(DPO). If you choose a provider outside of the DPO

network, you may be subject to balance billing. Contact

Delta Dental customer service to confirm the status of

your dental provider.

BENEFITS AND COVERED SERVICES

PLANDIAGNOSTIC &

PREVENTIVE SERVICES

BASIC

SERVICES

MAJOR

SERVICES

ORTHODONTIC

SERVICES

UT SELECT Dental PPO 100% 80% 50% 50%

UT SELECT Dental Plus PPO 100% 100% 80% 80%

DENTAL HMO – DELTACARE USA The DeltaCare USA dental HMO plan has set copayments and no annual deductibles or maximums for covered benefits. There are no premium

changes and the benefits will remain the same for plan year 2015-2016.

DELTACARE USA PLAN DESIGN FEATURES

• Set copayments.

• No annual deductibles and no maximums for covered benefits.

• Low out-of-pocket costs for many diagnostic and preventive

services (such as professional cleanings and regular dental

exams).

• Upon enrollment into the DeltaCare USA plan, you must select

a new dentist in My UT Benefits during Annual Enrollment

or one will be selected for you based on your address. You

may call Delta Dental at (800) 893-3582 to find out if your

current dentist is in the DeltaCare network. Do not make

any appointments until you are certain that DeltaCare has

confirmed a dentist for you and/or for each of your covered

dependents. If you visit a dentist other than the one listed as

your primary dental provider, your services may not be covered.

Plan limitations and exclusions do apply for each of these plans. Contact Delta Dental customer service for specific details about plan benefits

and coverage at (800) 893-3582. For additional information about the three dental plans briefly described above, please visit the OEB website.

REVIEW


LIVING WELL PROGRAM

WELLNESS. FIND YOUR WAY.The University of Texas System Living Well: Make it a Priority

Worksite Health & Wellness program was established to encourage

all employees, retirees, and dependents to reach their potential and

maintain the productivity necessary to meet the challenges of work

and life. Our Living Well program goal is to enable you to take charge

of your health by developing your own personal wellness program,

using resources available through the Office of Employee Benefits

and your UT institution. For more details please visit our website at

www.livingwell.utsystem.edu or email us at livingwell@utsystem.

edu.

CONDITION MANAGEMENT PROGRAMMembers with chronic conditions, such as diabetes, asthma, high

blood pressure, and many more, can get personalized professional

support in managing the disease. To learn more about this voluntary

health improvement plan by BCBSTX, call 1-800-462-3275.

24/7 NURSELINEGet answers to your health care questions with the BCBSTX 24/7

Nurseline. Experienced registered nurses are available 24/7 to help

you with questions you have about major medical issues, chronic

illness, and lifestyle changes. Call toll-free: 1-888-315-9473.

ONSITE HEALTH CHECKUPSThe checkup, similar to what you might receive at your doctor’s

office, is designed to identify issues that may affect your health

and help you get them under control before they become serious.

Participating institutions will communicate the dates via email and

posters. Checkups include a quick health evaluation; including finger

stick blood test, blood pressure, and body composition, followed up

by a private health consultation with a licensed Nurse Practitioner.

ONSITE FLU SHOTSFlu Shots may be available at your institution at no cost to you.

Details will be sent in our “A Matter of Health” newsletter in fall of

2015.

EXPERT PHARMACIST HELPIf you have been diagnosed with high cholesterol, diabetes, or any

other condition, pharmacist specialists from the Express Scripts

Therapeutic Resource Center can provide you with vital information

about your condition and treatment, including potential risks and

side effects of medications. Learn more by calling 1-800-818-0155.

PHYSICAL ACTIVITY CHALLENGEEach spring, team up with your institution for the UT System Physical

Activity Challenge. You’ll receive a weekly goal and work with

those who are registered towards earning individual rewards and

institution recognition.

The following Institutions were awarded the 2015 Traveling Trophies:

n 2015 UT Activity Challenge Small Institution Champion: UT System

Administration

n 2015 UT Activity Challenge Medium-sized Institution Champion:

UTHealth

n 2015 UT Activity Challenge Large Institution Champion: UTMB

Galveston

VOLUNTARY GROUP TERM LIFE AND AD&D INSURANCE

Voluntary Group Term Life (VGTL) insurance can help ensure financial

security for your family and loved ones upon your death. UT System,

through the vendor Dearborn National, provides eligible employees

the opportunity to purchase additional life Insurance coverage at

group rates in addition to the $20,000 basic GTL included in the basic

coverage package. During annual enrollment employees can elect

up to a maximum of six times their annual salary with approval of

Evidence of insurability (EOI). Additionally, spouses of employees who

have VGTL are eligible for up to $50,000 in VGTL with EOI.

Benefits-eligible active employees enrolled in UT SELECT Medical are

automatically enrolled in the Accidental Death and Dismemberment

(AD&D) plan with $20,000 as part of the basic coverage package.

Active employees may also enroll themselves and their eligible

dependents in optional Voluntary AD&D insurance in amounts of

coverage up to ten times their annual salary, with spouse coverage of

up to 50% of the employee’s election. All amounts of AD&D coverage

are guaranteed issue. No EOI is required for any increases in AD&D

benefits during annual enrollment or during the plan year following a

qualified change in status event.

YOU MAY ADD OR INCREASE VOLUNTARY GROUP TERM LIFE INSURANCE DURING ANNUAL ENROLLMENT

* Evidence of Insurability is required to add or increase

Voluntary Group Term Life Insurance.

REVIEW


UNDERSTANDING DEPENDENT ELIGIBILITY AND DOCUMENTATION REQUIREMENTS

IMPORTANT

Misrepresentation of dependent eligibility constitutes a policy violation that could result in consequences ranging from a reprimand

to dismissal. Misrepresentation may also require that you reimburse benefits paid on behalf of an ineligible individual. Deliberate

misrepresentation may constitute criminal fraud and could result in a referral to law enforcement.

With Annual Enrollment this month, it’s important to be aware of the dependent eligibility rules for the UT Benefits program and the

requirement to provide documentation verifying that your dependents are eligible to participate. Here is a brief review of the dependent

eligibility requirements as well as information about providing required supporting documentation.

ELIGIBILITY

Eligibility to participate in certain UT Benefits coverage as a

dependent is determined by law. Eligible dependents are:

n Your spouse*;

n Your children, including stepchildren and adopted children, who

are:

• under age 26 regardless of marital status for the UT SELECT

Medical plan (due to federal eligibility rules),

• unmarried and under age 25 for other UT Benefits (Dental,

Vision, and Life insurance);

n Children for whom you are named a legal guardian or who are the

subject of a medical support order requiring such coverage;

n Your unmarried grandchildren under age 25, provided they qualify

and you claim them as your dependent for federal tax purposes;

and,

n Certain children over age 25 (over age 26 for the UT SELECT

Medical plan based on federal eligibility rules) who are determined

by OEB to be medically incapacitated and are unable to provide

their own support.

OTHER ELIGIBILITY SURVIVING DEPENDENTS INCAPACITATED DEPENDENTS

SURVIVING DEPENDENTSThe surviving spouse or other benefits-eligible dependent of an

employee or retired employee who, on the date of the employee’s

death, had at least five (5) years of Teacher Retirement System of

Texas (TRS) or Texas Optional Retirement Program (ORP) creditable

service, including at least three (3) years with UT as a benefits-

eligible employee at the time of death, is eligible for benefits as a

surviving dependent if the dependent had been participating in UT

Benefits at the time of the employee or retired employee’s

death. A surviving spouse may continue UT Benefits coverage for the

remainder of the surviving spouse’s life. A dependent

child may continue until the child loses his or her status as a

dependent child. The dependent of an individual who has not

met the service requirements at the time of death may elect COBRA

coverage for a period not to exceed 36 months.

OVERAGE INCAPACITATED DEPENDENTSEnrolled children may remain eligible for UT Benefits as an

incapacitated dependent if they are determined to be medically

incapacitated at the time they age out of eligibility for coverage

as a child under the program (either at age 25 or 26, depending

on coverage type). An older dependent child who is determined to

be medically incapacitated at the time a subscriber first becomes

benefits eligible may be enrolled in the plan if the child was covered

by the subscriber’s previous health plan with no break in coverage.

Please contact your institution’s Human Resources or Benefits Office

for additional information about covering incapacitated dependent

children.

IF YOU CURRENTLY COVER A DEPENDENT who is also

receiving premium sharing for coverage through a plan with Texas A&M or Employees Retirement System of Texas, please choose to have that person covered under only one plan and make the appropriate enrollment changes at this time.

REVIEW

*Effective July 1, 2015, same sex

spouses are eligible for enrollment

in the UT Group Insurance Program.

Contact your benefits office for

information on adding your spouse to

your insurance coverage.


Participating in the UT FLEX flexible spending account program is convenient, easy, and best of all, saves you money! Through your UT FLEX

account, you can pay for eligible health care and dependent day care expenses using pre-tax dollars, which means you don’t pay federal

income or Social Security taxes on this money.

HOW MUCH MIGHT YOU SAVE?

WITH AN FSA WITHOUT AN FSA

ANNUAL SALARY $40,000 $40,000

HEALTH CARE FSA CONTRIBUTION (PRE-TAX) ($1,500) ($0)

DEPENDENT CARE FSA CONTRIBUTION(PRE-TAX) ($4,000) ($0)

TAXABLE INCOME AFTER CONTRIBUTION AMOUNT $34,500 $40,000

ESTIMATED TAXES WITHHELD (22.65%)* ($7,814) ($9,060)

POST-TAX INCOME $26,686 $30,940

MONEY SPENT AFTER TAX ON HEALTH CARE AND DEPENDENT DAY CARE EXPENSES ($0) ($5,476)

TAKE HOME PAY $26,686 $25,464

SAVINGS $1,222 $0

*Based on 7.65% FICA and 15% tax bracket.

Note: Please be advised that this example is for illustrative purposes only. These projections are only estimates of tax information and

should not be assumed to be tax advice. Be sure to consult a tax advisor to determine the appropriate tax advice for your situation.

UT RETIREMENT: ANNUAL ENROLLMENT AND YOUR RETIREMENT SAVINGS OPPORTUNITIES

NEED HELP INVESTING YOUR CONTRIBUTIONS?

The UTRetirement Programs partner with our providers to

ensure you have the resources you need. There are dozens of

financial representatives in your area who will be glad to sit

down with you and help you determine your best course of

action.

After making your annual enrollment elections, make sure to

go back and click on the link to the UT System Retirement

Programs website at www.utretirement.utsystem.edu to

learn more about the TSA or DCP plans, or to read about the

services each provide makes available to you at no cost. You

can even schedule an appointment with a financial advisor at

your convenience. Take the opportunity to ensure that your

financial health is just as robust as your physical health!

With Annual Enrollment fast approaching and decisions to be made

regarding your health care options, there is no better time to consider

your financial health as well.

In addition to a suite of health insurance options to take care of

you and your family, the University of Texas System also offers

two voluntary retirement savings plans that all you to plan for the

financial future for yourself and your family.

While you can enroll or increase your contribution in the UTSaver

TSA or UTSaver DCP at any time, annual enrollment is a great time to

think about your total future retirement needs. Contributions can be

as little as $15 per month or as much as $18,000.00 a year. In some

cases, you may even be able to contribute more. All contributions

are conveniently deducted from your paycheck before taxes, which

means your taxable income decreases. If you prefer to make your

contributions after taxes have been deducted, that option is there for

you too.

UT FLEX: CONVENIENT, EASY SAVINGS AND NO MORE ADMINISTRATIVE FEE

REVIEW


UT FLEX HEALTH CARE REIMBURSEMENT ACCOUNT (HCRA)Important: In response to the Internal Revenue Service (IRS)

increasing the annual maximum election, effective plan year 2015-

2016 (September 1, 2015) the new annual maximum election per

employee for HCRA accounts is $2,550 (an increase of $50).

With a UT FLEX HCRA, you can set aside up to $2,550 per year in

pre-tax dollars to pay for eligible health care expenses, including

these common expenses:

n Deductibles, copayments, and coinsurance;

n Prescription drugs, insulin, and syringes;

n Dental exams, x-rays, fillings, crowns, and orthodontia;

n Eye exams, prescription eyeglasses, and prescription sunglasses;

n Contact lenses and cleaning solutions; and

n Hearing aids.

You can find additional details about eligible HCRA expenses online

at www.utflex.com.

NO ADMINISTRATIVE FEES FOR PARTICIPATION OR DEBIT CARDStarting September 1, 2015, participants in the UT FLEX program will

no longer have to pay the $12 annual fee per UT FLEX account. The

PayFlex Debit Card will continue to be free for HCRA participants as

well.

Using the PayFlex Debit Card gives you several advantages,

including:

n Improving your cash flow throughout the plan year by allowing

you to directly access your account for eligible expenses rather

than paying out of pocket and filing for reimbursement. You have

direct access to your entire annual election amount beginning on

the first day of the plan year (9/1/2015);

n Eliminating the need for you to complete claim forms or any other

paperwork for most expenses;* and,

n Ensuring that eligible purchases are automatically deducted from

your available UT FLEX HCRA balance so you always know how

much you have remaining in your account.

n Save all of your receipts and especially those for dental and vision

services which will likely require documentation to prove the

service was medically necessary.

Important: If you currently have a PayFlex Debit Card, do NOT

discard it. As long as you make a UT FLEX HCRA election for 2015-

2016, your Debit Card will continue to work. Expiring cards will be

replaced as necessary, similar to most credit and debit cards.

UT FLEX DEPENDENT DAY CARE REIMBURSEMENT ACCOUNT (DCRA)

You can set aside pre-tax dollars (up to $5,000 per family per

calendar year) to pay for eligible expenses for dependent day care

that allows you (and, if married, your spouse) to work, look for

work, or go to school full time. Eligible expenses for care of qualified

dependents include costs for:

n Before/after school care,

n Preschool or nursery school (for pre-kindergarten aged

dependents), and

n Summer day camp.

You can find complete details about qualified dependents and

eligible DCRA expenses online at www.utflex.com.

NEED HELP DETERMINING HOW MUCH TO ELECT?Use the savings calculator online at www.utflex.com to help you

estimate your eligible expenses by itemizing your unreimbursed

health and dependent day care costs. To use the calculator on the

UT FLEX website, click on the Savings Calculator tab and enter your

annual estimated costs in each category. Once complete, you’ll

have an estimate for an annual election and you can also see your

estimated tax savings!

PHYSICIAN EXERCISE REFERRAL

Individuals with medical conditions that can be improved by physical activity (such as diabetes, hypertension, depression, and more) are able to receive reimbursement from their healthcare flexible spending account to pay for some exercise expenses. A Letter of Medical Necessity is needed from the physician advising the exercise. Details can be found at

www.utsystem.edu/offices/employee-benefits/ut-flex-active-employee

REVIEW

IMPORTANT REMINDERS

Don’t forget – to participate in UT

FLEX for 2015-2016, you must make your

election through the My UT Benefits online

enrollment system during this year’s

Annual Enrollment period – even

if you are a current UT FLEX

participant.


EVIDENCE OF INSURABILITYDEADLINE FOR SUBMISSION IS AUGUST 15

During this year’s Annual Enrollment (AE) period, Evidence of Insurability (EOI) will be required to enroll in or increase Voluntary Group Term

Life and Long Term Care (LTC) insurance. EOI is not required for UT SELECT Medical. In addition, no EOI is required to enroll in short- or long-

term disability during AE period.

Important Notes:

n EOI is not required for enrollment in the UT SELECT Medical Plan

n The deadline for submitting electronic EOI or mailing a paper EOI

form is August 15th.

LIFE EOIThe My UT Benefits online system will automatically direct you to

complete EOI electronically if you enroll online. Otherwise, you may

complete a paper form and submit it to the insurer. You can view

and print the life EOI form online at www.dearbornnational.com/ut/

pdf/employees/gtl/ut_eoi.pdf. You can also request a form from your

institution’s HR or Benefits Office.

LONG TERM CARE EOIEmployees and their spouses as well as any other eligible family

members will need to complete and pass EOI in order to enroll in

Long Term Care.

If you wish to enroll in LTC, you can find a direct link to the CNA

website within My UT Benefits. On that site, you will find instructions

describing how to print and mail a form to the insurer for yourself

or if you have other eligible family members who wish to enroll. The

LTC forms are also available online at www.ltcbenefits.com/uts, or

you may request a paper form directly from CNA by calling (888)

825-0353.

DOCUMENTATION – EVIDENCE OF ELIGIBILITYWhen requesting to add a dependent to your UT Benefits

coverage, you must provide appropriate supporting documentation

demonstrating Evidence of Eligibility (EOE). You should be prepared

to provide copies of relevant documents. Depending on the

relationship and circumstances, appropriate documentation may

include items such as a marriage certificate, a birth certificate,

completed adoption paperwork, or other legal documents.

The My UT Benefits online system offers the convenience of

submitting documents electronically when adding NEW dependents

to your benefits coverage during Annual Enrollment. To do this, you

simply upload clear, legible digital images (scanned documents or

photographs) of required documents directly through My UT Benefits

as evidence of your dependent’s eligibility. Additional information

will be available when you log into My UT Benefits, including FAQs

about the documentation upload process. There is a separate tab for

dependent information to help you more easily find details that you

may need.

EVIDENCE OF ELIGIBILITYDEADLINE FOR SUBMISSION IS AUGUST 15

HOW TOCHANGE YOURBENEFITS

All of your changes can be made using the My UT Benefits online system at www.utsystem.edu/myutbenefits.

LOGIN TO MY UT BENEFITSLogin using one of the options provided. Your PIN will be sent to you

in the email or letter titled “Your UT Benefits Enrollment Options” by

July 15th.

BEFORE MAKING YOUR ELECTIONS, YOU MUST DECLARE OR UPDATE YOUR TOBACCO USER STATUSThe Tobacco Premium Program (TPP) is an out-of-pocket premium

of $30 per month. It applies to subscribers and dependents aged 16

and over who are enrolled in the UT SELECT Medical plan and use

tobacco products. Before making election changes via My UT Benefits,

you will be prompted to confirm tobacco user status for yourself and

eligible dependents.

EVIDENCE OF INSURABILITY/EVIDENCE OF ELIGIBILITYIf you make a coverage election that requires documentation of

relationship (for adding a dependent) or for you to submit an

Evidence of Insurability (EOI) application (for adding or increasing

Voluntary Group Term Life or Long Term Care), you must follow

through by providing this information. If you do not, your requested

changes will not be implemented.

REVIEW YOUR CHANGESLogin using one of the options provided. Your PIN will be sent to you

in the letter or email titled “Your UT Benefits Enrollment Options” by

July 15th.

BE AWARE THAT CHANGES MADE DURING AE WILL TAKE EFFECT ON SEPTEMBER 1EXCEPTION: If EOI is required and has not been approved by

September 1, changes will take effect on the approval date for Life

Insurance or the first of the month following approval for Long Term

Care.

MAKE ELECTIONS

FOLLOW UP


NEW UT SELECT MEDICAL ID CARDS

CHANGES DURING THE YEAR

Outside of Annual Enrollment, you may not make changes to your benefits unless you have certain qualified change of status events

including:

nmarriage, divorce, annulment, or spouse’s death;

n birth, adoption, medical child-support order, or dependent’s death;

n significant change in residence if the change affects you or your

dependents’ current plan eligibility;

n change of job status affecting eligiblity;

n change in dependent’s eligibility (e.g., reaching age 26 for UT

SELECT Medical, marriage or reaching age 25 for all coverage

other than UT SELECT Medical, or gaining or losing eligibility for

any other reason); or

n significant change in coverage or cost of other benefit plans

available to you and your family.

An employee

nwhose dependent loses insurance coverage under the Medicaid

or CHIP program as a result of loss of eligibility of either the

employee or the dependent; or

nwhose dependent becomes eligible for a premium assistance

subsidy under Medicaid or CHIP may enroll this dependent in

the basic coverage under UT Benefits, as long as the dependent

meets all other UT eligibility requirements and is enrolled within

60 days from the date of the applicable event. If enrollment of the

dependent is conditioned on enrollment of the retired employee,

the retired employee will also be eligible to enroll.

You may enroll in or make changes to benefits by contacting your institution HR/Benefits office within 31 days of one of these change of

status events.

ONGOING: KEEP IN TOUCHIf your address or employment changes, it could affect your benefits. Notify your institution if you have one of these changes.

Monthly Newsletter | Read the UT Office of Employee Benefit

montly newsletter. If you don’t already receive it, subscribe by

entering your email address in My UT Benefits.

Contact Us | Keep the “Contacts” section of this newsletter to

contact insurance vendors for plan information or your institution

about your coverage.

WHAT DO WE DO &HOW CAN YOU FIND HELP?

New UT SELECT Medical ID cards from Blue Cross and Blue Shield

of Texas (BCBSTX) will be issued to all UT SELECT Medical enrollees

before September 1, 2015. The new Medical ID Card will feature the

same information you are accustomed to seeing on your current ID

card plus new language about the Emergency Room benefit and

therapy benefit copayments for physical, occupational and speech

therapy. See the article on UT SELECT Medical Plan Design Changes

elsewhere in this newsletter for more details about these changes.

Please do not discard your current UT SELECT Medical ID card until

you receive your replacement ID cards. You can still access your

benefits with the old ID card. After you receive your new Medical

ID card in the mail, you can contact BCBSTX Customer Service at

(866) 882-2034 to request additional ID cards for your covered

dependents, if needed.

Because there are no changes to key benefits information for the

Prescription Drug Plan with Express Scripts, UT SELECT Dental plans,

the Delta Dental HMO, or Superior Vision plans for the upcoming

2015-2016 Plan Year, new ID Cards will not be issued this year

to continuing participants in these plans. If you enroll in a new

insurance plan type during Annual Enrollment or you change the

plan you are currently enrolled in (such as from Vision to Vision Plus),

you will receive a new insurance ID card prior to the start of the

2015-2016 plan year.

INSTITUTIONAddress Change

Life Events / Change of Status

Eligibility

Rates

UT BENEFITSMonthly Newsletters

Legal Notices

Plan Guides

Annual Enrollment

VENDORSPlan Details

ID CardsValue Added Benefits

Claim IssuesCustomer Service


2015-2016 UT BENEFITS CONTACTS | EMPLOYEES

UT ARLINGTONOffice of Human Resources

(817) 272- 5554Fax: (817) [email protected]

UT AUSTINHuman Resource Services

(512) 471-4772 orToll Free: (800) 687-4178Fax: (512) [email protected]

UT BROWNSVILLEHuman Resources

(956) 882-8205Fax: (956) [email protected]

UT DALLASOffice of Human Resources


UT EL PASOHuman Resources


UT HEALTH SCIENCE CENTER HOUSTONEmployee Benefit Services


UT HEALTH SCIENCE CENTER SAN ANTONIOOffice of Human Resources


UT HEALTH SCIENCE CENTER TYLEROffice of Human Resources


UT MD ANDERSON CANCER CENTERHuman Resources Benefits

(713) 745-6947 Fax: (713) [email protected]

Physicians Referral Service (PRS)(713) 792-7600Fax: (713) [email protected]

UT MEDICAL BRANCH AT GALVESTONEmployee Benefits Services

(409) 772-2630, Option “0” Toll Free: (866) 996-8862Fax: (409) [email protected]

UT PAN AMERICANHuman Resources


UT PERMIAN BASINHuman Resources

(432) 552-2751Fax: (432) 552-3747

UT RIO GRANDE VALLEYBrownsvilleHuman Resources


EdinburgHuman Resources


UT SAN ANTONIOHuman Resources


UT SOUTHWESTERN MEDICAL CENTERHuman Resources/Employee Benefits Division


UT SYSTEM ADMINISTRATIONOffice of Employee Services


UT TYLEROffice of Human Resources



INSURANCE PLAN ADMINISTRATORS

UT SELECT MEDICAL(Blue Cross and Blue Shield of Texas) Group: 71778

(866) 882-2034M-F 8:00 AM-6:00 PM CT www.bcbstx.com/ut

UT SELECT PRESCRIPTION(Express Scripts) Group: UTSYSRX

(800) 818-015524hrs a day 7 days a week www.express-scripts.com/ut

UT FLEX(PayFlex)

(866) 887-3539M-F 7:00 AM-7:00 PM CTSat 9:00 AM-2:00 PM CTwww.utflex.com

LIVING WELL HEALTH [email protected]. www.livingwell.utsystem.edu

UT SELECT DENTAL and UT SELECT DENTAL PLUS(Delta Dental) Group: 5968

(800) 893-3582 M-F 6:15 AM-6:30 PM CT www.deltadentalins.com/universityoftexas

DELTACARE USA DENTAL HMO(Delta Dental) Group: 6690

(800) 893-3582M-F 7:00 AM-8:00 PM CT www.deltadentalins.com/universityoftexas

SUPERIOR VISIONGroup: 26856

(800) 507-3800 M-F 7:00 AM-8:00 PM CT Sat 10:00 AM-3:30 PM CTwww.superiorvision.com/ut

GROUP TERM LIFE, AD&D, AND DISABILITY(Dearborn National) Group: GFZ71778

(866) 628-2606M-F 7:00 AM-7:00 PM CTwww.dearbornnational.com/ut

LONG-TERM CARE(CNA) Group: 0010025IS

(888) 825-0353M-F 7:00 AM-5:00 PM CTwww.ltcbenefits.com/uts

CONTACT INFORMATION

RETIREMENT PROVIDERS

FIDELITY INVESTMENTS

(800) 343-0860M-F 7:00 AM-11:00 PM CTwww.netbenefits.com/ut

VOYA FINANCIAL (formerly ING)

(866) 506-2199M-F 7:00 AM-9:00 PM CTSat 7:00 AM-3:00 PM CThttps://utexas.prepare4myfuture.com

LINCOLN FINANCIAL GROUP

(800) 454-6265 * 8M-F 7:00 AM-7:00 PM CTwww.lfg.com/ut

TIAA-CREF

(800) 842-2776TDD (800) 842-2755M-F 7:00 AM-9:00 PMSat 8:00 AM-5:00 PM CTwww.tiaa-cref.org/utexas

VALIC

(800) 448-2542M-F 8:00 AM-7:00 PM CTwww.valic.com/utexasorp

Annual Enrollment is July 15 - July 31Important News About Your UT Benefits and Annual Enrollment is Enclosed.

For detailed plan information, scan the QR code with your Smartphone or visit our website at

www.utsystem.edu/offices/employee-benefits

OFFICE OF EMPLOYEE BENEFITS

210 W. 6TH STREET SUITE B.140E

AUSTIN, TEXAS 78701

PresortedStandard Mail

U.S. Postage Paid Austin, Texas

Permit No. 391

2015 annual enrollment & resources guide for employees

Documents