2015 ssrc-mmgip postdoctoral fellows retreat agenda book
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2015 SSRC-Mellon Mays Graduate Initiatives Program
Postdoctoral Fellows Retreat
July 11-13, 2015 | Charlotte, North Carolina
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Table of Contents
Agenda ............................................................................................................................................ 1
Session Descriptions ....................................................................................................................... 5
Speakers and Invited Guests ........................................................................................................... 8
List of Attendees ............................................................................................................................. 9
Logistics Memorandum ................................................................................................................ 15
SSRC Travel and Expense Form for Reimbursements ................................................................... 19
The Ballantyne Hotel Floor Plan ................................................................................................... 21
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Agenda
Saturday, July 11 2:00 pm – 4:00 pm Arrivals and Retreat Registration
Ballantyne Ballroom Foyer 5:00 pm – 6:00 pm Opening Address and State of the Program
Ballantyne Ballroom A Cally L. Waite Program Director, Social Science Research Council
6:15 pm Champagne Toast Atrium Armando I. Bengochea Director, Andrew W. Mellon Foundation
6:30 pm Dinner
Ballantyne Ballroom C
Sunday, July 12 8:30 am – 9:30 am Breakfast
Ballantyne Ballroom C
9:30 am – 11:30 am Plenary Panel – Tenure Ballantyne Ballroom A O. Hugo Benavides Professor of Anthropology, Fordham University Miguel de Baca Associate Professor of Art History, Lake Forest College Erica Edwards Associate Professor of English, University of California Riverside Michelle Wright Associate Professor of African American Studies, Northwestern University
11:45 am – 12:45 pm Lunch
Ballantyne Ballroom C 1:00 pm – 2:00 pm Keynote Address
Ballantyne Ballroom A John L. Jackson, Jr. Dean, School of Social Policy and Practice, University of Pennsylvania
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2:15 pm – 3:30 pm Topical Roundtables I (see descriptions on page 5) Publishing
York Peter Dimock Publishing Consultant O. Hugo Benavides Professor of Anthropology, Fordham University
Woodrow Wilson Career Enhancement Fellowship and Other
Funding Opportunities Union A Trimiko Melancon Associate Professor of English, Loyola University Michelle Scott Associate Professor of History, University of Maryland, Baltimore County
Time Management – Balancing Teaching and Scholarship
Union B Shana Redmond Associate Professor of American Studies and Ethnicity, University of Southern California Maurice Stevens Associate Professor of Comparative Studies, The Ohio State University
Work/Life Balance
Union C Shanna Benjamin Associate Professor of English, Grinnell College Jacqueline Lazú Associate Professor of Modern Languages, DePaul University Besenia Rodriguez Associate Dean for the College of Upperclass Studies, Brown University
3:30 pm – 4:00 pm Break
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4:00 pm – 5:15 pm Topical Roundtables II (see descriptions on page 5) Publishing
York Peter Dimock Publishing Consultant O. Hugo Benavides Professor of Anthropology, Fordham University
Woodrow Wilson Career Enhancement Fellowship and Other
Funding Opportunities Union A Trimiko Melancon Associate Professor of English, Loyola University Michelle Scott Associate Professor of History, University of Maryland, Baltimore County
Time Management – Balancing Teaching and Scholarship
Union B Shana Redmond Associate Professor of American Studies and Ethnicity, University of Southern California Maurice Stevens Associate Professor of Comparative Studies, The Ohio State University
Work/Life Balance
Union C Shanna Benjamin Associate Professor of English, Grinnell College Jacqueline Lazú Associate Professor of Modern Languages, DePaul University Besenia Rodriguez Associate Dean for the College of Upperclass Studies, Brown University
7:00 pm – 8:30 pm Dinner
Ballantyne Ballroom C 8:45 pm – 11:00 pm Silent Disco
York
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Monday, July 13 8:00 am – 9:00 am Breakfast
Ballantyne Ballroom C
** Please note check-out is at noon. You may leave your bags at the bell desk or store them in the back of Ballantyne Ballroom C.
9:00 am – 10:15 am Workshop on Grant Writing (see description on page 6)
Ballantyne Ballroom A Shanna Benjamin Associate Professor of English, Grinnell College
10:15 am – 11:30 am Casual Conversations of Your Choice (see description on page 6)
Ballantyne Ballroom A, Union A, Union B, Union C Video Interviews (see description on page 6) Willow Boardroom Tenured Faculty Discussion (see description on page 6) York Cally L. Waite Program Director, Social Science Research Council
11:30 am Group Photo 11:45 am – 12:45 pm Closing Remarks and Final Thoughts
Ballantyne Ballroom A
12:45 pm – 1:45 pm Lunch Ballantyne Ballroom C
1:45 pm Departures
Airport Transportation Begins
Ongoing All day Book Display
Willow Boardroom Throughout the duration of the Retreat, we are displaying books authored by Mellon fellows, and we encourage you to look at them. These were submitted in response to our earlier call for publications. In addition, we have free, surplus books remaining from previous Summer Conferences, so please help yourselves to them.
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Session Descriptions
Sunday, 2:15 pm – 3:30 pm and 4:00 pm – 5:15 pm Topical Roundtables I and II One of the goals of this Retreat is to allow you to have conversations about the issues that you have deemed most important. Based on your suggestions, we have organized the following Topical Roundtables. Tenured Mellon fellows will help facilitate each of these discussions. There will be two Topical Roundtable sessions on Sunday, July 12th, allowing you to attend two groups of your choice. These are open to everyone. If you have experiences or strategies that you want to share about a particular topic, we urge you to attend. If there are things that you are still learning about, please attend as well. Our hope is that these will be rich and fruitful discussions that will allow for your success in the academy. Publishing
Peter Dimock and O. Hugo Benavides Peter Dimock is the former senior editor with Columbia University Press. This is an opportunity to learn how academic publishing has changed in recent years and what the future may look like. This session is open to those who already have an established publishing record, as well as those who are at the beginning of their publishing career.
Woodrow Wilson Career Enhancement Fellowship and Other Funding Opportunities
Trimiko Melancon and Michelle Scott Both Michelle and Trimiko are recipients of the Woodrow Wilson National Fellowship Foundation Early Career Award and other fellowships. This is an opportunity to learn about Mellon-funded and other fellowship awards. The conversation will also address how awardees used their time most effectively. Fellows may share their knowledge and experience with other fellowships, including tips for preparing successful applications.
Time Management – Balancing Teaching and Scholarship
Shana Redmond and Maurice Stevens How does one negotiate teaching, scholarship, and administrative commitments, particularly as a junior faculty member? How does this vary by type of institution or discipline? This will be a discussion on managing time within the academy, focusing on the tenure process as well as establishing best practices for the academic career.
Work/Life Balance
Shanna Benjamin, Jacqueline Lazú, and Besenia Rodriguez How does one balance professional and personal obligations? More simply put, how does one manage family life and life within the academy? This is an opportunity to talk with your colleagues about challenges and strategies for maintaining your life within and outside of the academy. Each of the facilitators will discuss their own strategies for establishing or maintaining a work/life balance.
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Monday, 9:00 am – 10:15 am Workshop on Grant Writing
Shanna Benjamin This is an opportunity to gain greater understanding about the world of writing and receiving grants. Shanna will share the core of her multi-week workshop on academic grant writing by walking participants through a proposal that was once rejected and later accepted, equipping those who seek external support for their scholarly projects with the tools they need to produce successful proposals.
Monday, 10:15 am – 11:30 am There will be three concurrent sessions taking place on Monday morning. Casual Conversations of Your Choice
The PhD Retreat is not only a time to recommit ourselves to the goals of Mellon Mays. It is also a time for professional development. Experienced fellows are “formally” facilitating the topical roundtables. But certainly there are other topics you are interested in discussing. Maybe you want to get together with others in your same discipline or field of inquiry. Maybe there are topics raised in discussions that you want to take further. What are some effective strategies for networking, teaching, or negotiating? While we suspect that you may engage in these conversations throughout the Retreat, there will also be some dedicated time to self-organize into small discussion groups.
Video Interviews
As the Mellon community continues to grow, it is becoming increasingly important to reach out to our junior colleagues and inform them of the range of programs we offer. To that end, we are soliciting your help in spreading our message through videotaped testimonials. What impact has Mellon had on your career trajectory? How did it influence your decision to pursue a PhD, and how did it shape your graduate school experience? If you participated in some of the workshops offered through the SSRC-Mellon Mays Graduate Initiatives Program, can you speak specifically about how they might have helped you progress with your research and dissertation? We will have a sign-up sheet available for those that are interested in sharing testimonials. Each video interview should last about 5 to 10 minutes and may be conducted in groups of up to three fellows.
Tenured Faculty Discussion
Cally L. Waite This is a discussion for our tenured attendees regarding next steps and future possibilities. This is an opportunity to address the question: After tenure, what? Are you looking at promotion? Administration? Consulting? What are the goals for the newly-tenured as well as those who have been tenured for some time? Research shows that Associate Professors are the largest group in most institutions and universally the least supported in terms of professional development. Let us discuss how to transform that within our Mellon community.
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Speakers and Invited Guests
John L. Jackson, Jr. John L. Jackson, Jr., is Dean of the School of Social Policy & Practice and Richard Perry University Professor at the University of Pennsylvania. Jackson received his BA in Communication (Radio/TV/Film) from Howard University and his PhD in Anthropology from Columbia University. He spent three years as a junior fellow at the Harvard University Society of Fellows, and four years teaching in Duke University’s Department of Cultural Anthropology and Center for Documentary Studies. He is the author of Thin Description: Ethnography and the African Hebrew Israelites of Jerusalem (Harvard University Press, 2013); Racial Paranoia: The Unintended Consequences of Political Correctness (Basic, 2008); Real Black: Adventures in Racial Sincerity (University of Chicago Press, 2005); Harlemworld: Doing Race and Class in Contemporary Black America (University of Chicago Press, 2001); and Impolite Conversations, co-written with Cora Daniels (Atria/Simon & Schuster, 2014). As a filmmaker, Jackson has produced a feature-length fiction film, documentaries, and film-shorts that have screened at film festivals internationally. His most recent film, co-directed with Deborah A. Thomas, is Bad Friday: Rastafari After Coral Gardens (Third World Newsreel, 2012), which examines the history of violence in Jamaica through the eyes of its iconic Rastafarian community. Jackson’s work also critically explores how film and other non-traditional or multi-modal formats can be most effectively utilized in specifically scholarly research projects, and he is one of the founding members of CAMRA (www.camrapenn.org) and PIVPE, two University of Pennsylvania-based initiatives organized around creating visual and performative research projects and producing rigorous criteria for assessing them. Before becoming Dean, Jackson served as Senior Advisor to the Provost on Diversity and Associate Dean of Administration in the Annenberg School for Communication at the University of Pennsylvania.
Peter Dimock Peter Dimock has worked in publishing for the last twenty-seven years. For seventeen years he was editor and academic marketing director at Random House and for ten years the history and political science editor at Columbia University Press. Authors he has worked with include Toni Morrison, Amartya Sen, Olivier Roy, Eric Hobsbawm, Paul Kennedy, Grace Elizabeth Hale, and Angela Davis. He is the author of two novels, A Short Rhetoric for Leaving the Family (Dalkey Archive Press, 1999) and George Anderson: Notes for a Love Song in Imperial Time (forthcoming from Dalkey Archive Press in 2012). He now works as a publishing consultant and freelance editor and lives in Brooklyn.
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List of Attendees
Name Position Department Institution Email
Sa'ed Atshan Postdoctoral Fellow
Watson Institute for International Studies
Brown University [email protected]
Jillian Baez Assistant Professor
Media Culture College of Staten Island, City University of New York
Jessica Bardill Assistant Professor
English East Carolina University
O. Hugo Benavides
Professor Sociology / Anthropology
Fordham University [email protected]
Shanna Benjamin Associate Professor
English Grinnell College [email protected]
Janaka Bowman Lewis
Assistant Professor
English University of North Carolina at Charlotte
Marie Brown Assistant Professor
History University of Kansas [email protected]
La Marr Jurelle Bruce
Assistant Professor
American Studies University of Maryland, College Park
Takkara Brunson Assistant Professor
History and Geography
Morgan State University
Andre Carrington Assistant Professor
English and Philosophy
Drexel University [email protected]
Eileen Chanza Torres
Assistant Professor
English Westminster College [email protected]
Kaysha Corinealdi Lecturer History Columbia University [email protected]
Miguel de Baca Associate Professor
Art History Lake Forest College [email protected]
Denene De Quintal
Vera Denise James Assistant Professor
Philosophy University of Dayton [email protected]
Erica Edwards Associate Professor
English University of California Riverside
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Name Position Department Institution Email
Dawn-Elissa Fischer
Associate Professor
Africana Studies San Francisco State University
Julius Fleming Assistant Professor
English University of Maryland, College Park
Nell Gabiam Assistant Professor
Anthropology Iowa State University [email protected]
Jason Glenn Associate Professor
Institute for the Medical Humanities
University of Texas Medical Branch
Reena Goldthree Assistant Professor
African and African American Studies
Dartmouth College [email protected]
Teresa Gonzales Assistant Professor
Sociology Knox College [email protected]
Miles Grier Assistant Professor
English Queens College, City University of New York
Fareeda Griffith Assistant Professor
Sociology / Anthropology
Denison University [email protected]
Celeste Henery Postdoctoral Fellow
African and African Diaspora Studies
University of Texas at Austin
Martine Jean Assistant Professor
History University of South Carolina
Jessica Johnson Assistant Professor
History Michigan State University
Tiffany Joseph Assistant Professor
Sociology Stony Brook University
Kimberly Juanita Brown
Assistant Professor
Women's and Gender Studies
Harvard University [email protected]
Rosamond King Assistant Professor
English Brooklyn College, City University of New York
Nadine Knight Assistant Professor
English College of the Holy Cross
Jacqueline Lazú Associate Professor
Modern Languages DePaul University [email protected]
Gustavo Licon Assistant Professor
Center for the Study of Culture Race and Ethnicity
Ithaca College [email protected]
Joshua Lobert [email protected]
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Name Position Department Institution Email
Laura López-Hoffman
Assistant Professor
School of Natural Resources and Environment, Udall Center for Studies in Public Policy
University of Arizona [email protected]
Ernesto Martinez Associate Professor
Ethnic Studies University of Oregon [email protected]
Andres Matias-Ortiz
Assistant Professor
Humanities Mercy College [email protected]
Lance McCready Associate Professor
Leadership, Higher and Adult Education
University of Toronto [email protected]
Uri McMillan Assistant Professor
English University of California Los Angeles
Trimiko Melancon Assistant Professor
English Loyola University [email protected]
McKinley Melton Assistant Professor
English Gettysburg College [email protected]
Sindiso Mnisi Weeks
Lecturer Political Science University of Massachusetts Amherst
sindiso.mnisi.weeks@gmail. com
Jayanti Owens Assistant Professor
Sociology, Demography, Population Health Sciences
Robert Wood Johnson Foundation, University of Wisconsin
Yadira Perez Hazel Assistant Professor
Ethnic Studies Borough of Manhattan Community College, City University of New York
Miriam Petty Assistant Professor
Radio / TV / Film Northwestern University
Cassi Pittman Assistant Professor
Sociology Case Western Reserve University
Mark Pottinger Associate Professor
Visual and Performing Arts
Manhattan College mark.pottinger@manhattan. edu
Eréndira Quintana Morales
Postdoctoral Research Associate
Anthropology Rice University [email protected]
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Name Position Department Institution Email
Shana Redmond Associate Professor
American Studies and Ethnicity
University of Southern California
Jill Richardson Assistant Professor
English Borough of Manhattan Community College, City University of New York
Besenia Rodriguez Associate Dean Dean of the College Brown University [email protected]
La Tanya Rogers Assistant Professor
English University of the District of Columbia
Elda Roman Assistant Professor
English University of Southern California
Rocio Rosales Assistant Professor
Sociology University of California Irvine
Melissa Rosario Postdoctoral Fellow
Sociology / Anthropology
Bowdoin College [email protected]
Abigail Rosas Assistant Professor and Co-Director
Ethnic Studies California State University, Stanislaus
Crystal Sanders Assistant Professor
History and African American Studies
Pennsylvania State University
Michelle Scott Associate Professor
History University of Maryland, Baltimore County
Derrick Spires Assistant Professor
English University of Illinois, Urbana-Champaign
Maurice Stevens Associate Professor
Comparative Studies The Ohio State University
Melissa Stuckey Assistant Professor
History University of Oregon [email protected]
Calandra Tate Moore
Assistant Professor
Mathematics College of Staten Island, City University of New York
Dennis Tyler Assistant Professor
English Fordham University [email protected]
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Name Position Department Institution Email
Ama Wattley Associate Professor
English Pace University [email protected]
Candis Watts Smith
Assistant Professor
Political Science Williams College [email protected]
Anita Winfrey Thompson
Assistant Professor
Business and Social Sciences
South Georgia State College
Michelle Wright Associate Professor
African American Studies
Northwestern University
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2015 PHD RETREAT LOGISTICS MEMORANDUM
TO: SSRC-MELLON MAYS PHD RETREAT ATTENDEES
FROM: SSRC STAFF
SUBJECT: CONFERENCE ARRIVAL AND LOGISTICS
Dear Fellows,
We look forward to seeing you at the SSRC-Mellon Mays PhDs Retreat in Charlotte, NC
on July 11-13, 2015.
ARRIVAL INFORMATION
The Ballantyne Hotel is located at 10000 Ballantyne Commons Parkway, Charlotte, North
Carolina 28277. Further information can be found on their website:
https://www.theballantynehotel.com/.
For those guests arriving at the airport on Saturday, July 11, we have arranged ground
transportation to the hotel from 8 a.m. to 3 p.m.
Upon arrival please:
Proceed to baggage claim.
In the terminal lobby, look for a Shuttle Guest Service Representative holding a
“SSRC-Mellon Mays PHD Retreat” sign. Identify yourself, and s/he will walk you
to a shuttle.
A shuttle will for the hotel leave once it is filled, which may take up to 90 minutes.
HOTEL INFORMATION
Please note the hotel requires a credit card to keep on file for incidental costs.
Free broadband wireless internet service is provided in sleeping and meeting rooms, as
well as some common areas of the hotel.
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If you are driving to the hotel, please park anywhere in the hotel parking lot. There is no
charge for parking and the valet service is complimentary.
EVENT REGISTRATION
Event registration will be in the Ballantyne Ballroom Foyer, located on the first floor of
the hotel, from 2:00 p.m. until 4:00 p.m. on Saturday, July 11th. Attendees are expected
to be present at each scheduled event, session and group meal. We will begin the
Retreat at 5:00 p.m. on Saturday in the Ballantyne Ballroom A. We will conclude at
approximately 1:45 p.m. on Monday, July 13th.
Attire for the Retreat is casual. One meal will be eaten outdoors, so please bring along
appropriate clothing for our evening outside. Charlotte’s weather can range from 90˚F
in the day to 70˚F at night.
ARRIVAL DAY SCHEDULE DETAILS
Saturday, July 11
2:00–4:00 Arrivals and Retreat Registration
Ballantyne Ballroom Foyer
5:00–6:00 Opening Address and State of the Program
Ballantyne Ballroom A
Cally L. Waite
Program Director
6:15 Champagne Toast
Atrium
6:30 Dinner
Ballantyne Ballroom C
REIMBURSEABLE EXPENSES
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Transportation costs to and from home airports and food purchased in transit are
reimbursable. Because ground transportation is provided in Charlotte, we will not
reimburse taxis. All receipts must be included with the reimbursement form, which is
due by July 31, 2015. Forms will be included in your program materials. Please mail
completed forms and all receipts to: SSRC-Mellon Mays, 1 Pierrepont Plaza, 15th Floor,
Brooklyn, NY 11201.
DEPARTURE INFORMATION
Shuttles have been arranged to handle post-event transportation to the airport on
Monday, July 13th. Your scheduled departure from the hotel will vary depending on
your flight time. A list of scheduled departure times will be included in your program
materials.
STAFF CONTACT
Beginning Thursday, July 9th, the SSRC-MMGIP staff will be in Charlotte. You may
contact us via text at (646) 469-3747 or (646) 957-3479 or [email protected].
Warm wishes,
SSRC-Mellon Mays Program Staff
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Obligation#:
Check-Reviewed by:
Check-Approved by:
Name: Date:
Address:Purpose
**Note: If payment needs to be electronically transfered, complete and attach theElectronic Funds Transfer Request Form
Reimbursable Expenditures(Guideline 5)
Please refer to the guidelines on page 2.
Expenditures1. Fare:Airplane, Railroad, etc. (Please attach original TICKET STUB;Guideline 9)
2. Personal Automobile miles at $0.50 per mile (Guideline 10)
3. Taxi, Bus, Car Service (Please itemize;Guideline 11)
4. Car Rental (Please attach invoice)
5. Meals (Guideline 12)
6. Hotel (Please attach receipt;Guideline 13)
7. Miscellaneous Expenses (Please Itemize;Guideline14)
8. Total Expenditures (Sum of line 1 through 7 above)
$$
$$
$$
$
$
Deductions9. Travel Advances (Guideline 2)
10. Personal Expenses (Guidelines 6 & 13)
11.Total Deductions (Sum of lines 9 &10)
12.Total Expenses (Line 8 minus Line 11)
13.Amount to be Reimbursed (Guidelines 16 &17) $
Your Signature (Required)Checked by:
A/P:
DO NOT WRITE BELOW THIS LINE. FOR SSRC USE ONLY.
Approval:
Grant #: Object Account#:
FINANCE USE ONLY
Vendor #:Total Amount:
Grant #:
Object Acct. #:
Description:
Invoice #:Due Date: / /1099 Event:
.
PROGRAM USE ONLY (GUIDELINE 15)
(Program Staff Signature)
.
(Executive Director/Controller Signature)
Finance Office-Reviewed by:A/P-Entered by:A/P-Authorized by:
FINANCE OFFICE CODING ONLYG/L CODING
AAAA
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BBBB
GRANT CODING
$$$$
AMOUNT
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A
(PleaseInitial)
(PleaseInitial)
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Approval (If Applicable):
Social Science Research Council One Pierrepont Plaza, 15th Floor Brooklyn NY 11201 USA
Travel and Expense Voucher
GUIDELINES FOR SUBMITTING VOUCHERS FOR REIMBURSEMENT
1. The "Travel and Expense Voucher" must be submitted to the Finance Office as soon as possible after the end of each trip or when theexpense is incurred, even if no reimbursement is requested.
2. The Social Science Research Council (SSRC) will issue an advance against travel expenses,which must be accounted for immediatelyafter the trip. Please allow at least 7 business days for the Finance Office to process all requests for advances. All advanced funds are to beaccounted for on Line 9 of the Travel and Expense Voucher.
3. Only expenses incurred for activities directly related to SSRC business will be considered for reimbursement by the SSRC. If you areunsure about whether a particular expense will qualify for reimbursement,please inquire of the SSRC Finance staff, preferably in advance.
4. Charges made to the SSRC Corporate Card account are to be submitted separately from those not charged to the Corporate Cardaccount. Non-Corporate Card expenses include those paid for by cash,check,and personal credit card. All SSRC Corporate Card expensesmust be submitted on the "Corporate Card Expense Voucher" with receipts attached.
5. In the 'Reimbursable Expenditures' column, include all expenses paid for by cash,check,personal credit card,etc.,for which you arerequesting reimbursement from the SSRC.
6. Personal expenses (e.g.travel,telephone, meals) appearing on bills submitted to the SSRC for reimbursement should be totaled andentered on Line 10 of the Voucher.
7. The SSRC car ries accident insurance covering only SSRC staff and committee members while traveling on official SSRC business.Other Conference participants are not covered under this insurance policy.
8. Please be sure to sign each Voucher and include your name and complete mailing address. The Internal Revenue Service requires thatthe sections on purpose, dates,and itinerary be fully completed. Please indicate the nature of the Council-related business for which theexpenses were incurred (e.g.the name of the committee, conference, meeting,etc.).
9. Airline travel will be reimbursed at economy class rates,unless this class is unavailable. Please contact the SSRC travel office for all ofyour travel needs. If the airfare quoted is higher than outside agencies you can choose to use those.Airline stubs and rail tickets must beattached to the Form. Travel agency bills are not acceptable as substitutes for these stubs. If the expenses are to be divided between theSSRC and another organization,a photocopy of the stub will be accepted.
10. The use of a personal automobile will be reimbursed at a rate of fifty cents ($.50) per mile to cover the costs ofgasoline, oil and depreciation. When a personal automobile is used in lieu of air or rail travel,the total reimbursement is limited to theequivalent of economy class airfare.The airfare must be determined by SSRC’s travel office.
11. Please provide a receipt for taxi, bus and limousine fares.Any single fare totaling $35 or more must be substantiated by a receipt inorder to be reimbursed.
12. Please itemize meals by date. If reimbursement is requested for meals other than your own,please list the names and dates of the otherdining parties. If the amount of any one meal exceeds $35.00,a receipt is required.
13. If a hotel bill includes personal expenses,for example, an accompanying spouse, non-SSRC-related telephone charges,incidentals,please enter the total of these expenses on Line 10 of the Voucher. Please indicate on the hotel bill which telephone calls are SSRC-relat-ed by circling them and writing "SSRC" next to them.
14. For small,miscellaneous charges (e.g. supplies,postage, photocopying, etc.) please itemize and include a receipt whenever possible.
15. All Vouchers must be approved and signed by the Program Director (for Program Assistants,Coordinators or Officers) and theExecutive Director or Controller for Program Directors.
16. If the Amount to be Reimbursed is negative (Line 13) please remit a check or money in that amount,payable to "Social ScienceResearch Council".The check or money order must be attached on the upper left hand corner of the Voucher.
17. If expenditures are incurred in a foreign cur rency, you may itemize and total them in that currency. The Council will reimburse youin U.S. funds for the total value of your expenditures converted at the current exchange rate for that currency as shown in The Wall StreetJournal or an equivalent reliable source on the reimbursement processing date. If you choose to convert the foreign cur rency to U.S. dol-lars yourself, you must supply official documentation of the exchange rate used (exchange bureau receipt,clipping from newspaper, print-out of on-line foreign exchange service rates, etc.).
18. If receipts are not available, a signed memo to Finance itemizing the charges,the reason the charges were incurred,why the receiptsare unavailable and the grant number and object code, should be attached to the completed Corporate Card Expense Voucher. In thisinstance, the memo will be used as a substitute for the receipts.The memo must be approved by the Controller.
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The Ballantyne Hotel Floor Plan
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Social Science Research Council Mellon Mays Graduate Initiatives Program
Program Staff
Cally L. Waite, Program Director Debbie Cheng, Program Officer
Caitlin Eggman, Program Assistant Jasmine Little, Program Assistant Cameel Singh, Program Assistant
Dorothy Khan, Administrative Assistant
Mellon Mays Graduate Initiatives Program Social Science Research Council One Pierrepont Plaza, 15th Floor
Brooklyn, NY 11201 Phone: 212-377-2700
Fax: 212-377-2727
Email: [email protected] Twitter: @ssrcmellonmays
LinkedIn: SSRC-Mellon Mays http://mellonmays.ssrc.org