Silver Lake CampOutdoor EducationProgram

OkanaganYMCA of

Silver Lake Camp

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Table of ContentsWelcome to the Silver Lake Camp Outdoor Centre 1

Booking Information 2

Day & Overnight Programs 3

A Typical Camp Schedule 4

Accommodations & Facilities 6

Sleeping Capacity 8

Preparing your Students, Teachers & Chaperones 9

Logistics 10

Health and First Aid 11

Lost and Found 11

Parking 11

Internet and Cell Phones 11

Policies for School Groups 12

Group and Staff Expectations 13

Map and Driving Directions 14

What to Bring 15

Checklist for Teacher/Coordinator 16

Silver Lake Extras 16

APPENDIX A: Spring and Fall Rotations 17

Group Games 19

Free Time 19

Evening Programs 20

APPENDIX B: Winter Rotations 21

APPENDIX C: Leadership & Teambuilding Options 23

FORM A: Booking Sheet 25

FORM B: Confidential Health History 27

FORM C: Dietary Restrictions & Health Summary 29

FORM D: Cabin Sleeping Arrangements 31

FORM E: Photo Release 33

Welcome to the Silver Lake Camp Outdoor CentreThank you for choosing YMCA Silver Lake Camp for your outdoor education experience. The Silver Lake Camp Outdoor Centre provides a unique experience for students to explore the natural environment and discover new things about themselves and their peers that cannot be recreated in the classroom. By working through exciting challenges at camp, students can develop positive personal relationships, teamwork and leadership skills, and sound environmental ethics in an atmosphere of fun and fellowship.

This booklet includes all you’ll need to know about your Silver Lake Camp outdoor education experience and has been assembled to help us create the best possible experience for your group.

This guide is a how-to, from the booking process to the final payment and everything in between. It contains sample schedules, program information, curriculum links, and general camp information. A section of this booklet includes a series of checklists for you to follow once a visit has been arranged. These are designed to simplify the paperwork and information Silver Lake Camp needs from you in order to ensure your visit is successful. We hope that the information provided helps make your preparations easier.

If you ever have any questions or need more information, please do not hesitate to contact us.

Sincerely,

Brian Commons, Camp Director

YMCA of Okanagan Mission StatementThe YMCA of Okanagan is a charity dedicated to strengthening the foundations of community.

VisionWe are building a community in which a generation of children and families reach their full potential.

ValuesCaring | Honesty | Respect | Responsibility

t 250.491.9622 ext. 311 f 250.765.7962 375 Hartman Rd, Kelowna BC, V1X 2M9 campdirector@ymcaokanagan.ca ymcaokanagan.ca

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Booking Information1. Booking: Fill out the Outdoor Education Booking Sheet (Form A) and send it in by email to

campdirector@ymcaokanagan.ca. We will be in contact with you to confirm we received it. A fillable pdf can be downloaded from our website.

2. Rental Estimate & Agreement: Within one week of us receiving your booking request you will receive a rental estimate and contract. Please read the contract and the attached Guidelines and Expectations. Print and sign one copy of the contact and scan and email to campdirector@ymcaokanagan.ca OR fax the signed contract to 250-765-7962 Attn: Silver Lake Camp. The contract must be returned within 2 weeks of receiving it to confirm your booking.

3. First Deposit: The first non-refundable deposit of $200 for day-use groups and $500 for overnight groups is due within 15 days of receiving your contract. This date will also be stated on the contract itself.

4. Second Deposit: A second deposit of 25% of your estimated final invoice, based on confirmed numbers, is due 60 days prior to your arrival.

5. Certificate of Insurance: 60 days prior to your arrival we also require a certificate of insurance (obtained through your local school board) naming the YMCA of Okanagan as the additional insured.

6. Program Package: Based upon your Outdoor Education Booking Sheet and conversation with camp management, a tentative program schedule will be sent to you 30 days prior to your arrival.

7. Two Weeks Prior to Your Arrival: Please complete and scan and email your Dietary Restrictions and Health Summary Sheet (Form C) to campdirector@ymcaokanagan.ca or fax to 765-7962.

8. Final Payment: We will send you the final invoice within one week of your departure from Silver Lake Camp.

Please note:• In order to have exclusivity of the camp, a minimum of 75 persons is required.

• If you expect your numbers to increase or decrease significantly, please let us know as soon as possible. This allows us to ensure that we will have adequate program staff working with your group and enough space to accommodate you.

• YOU WILL BE CHARGED BASED ON THE NUMBERS GUARANTEED TO US 14 DAYS PRIOR TO YOUR ARRIVAL OR YOUR ACTUAL NUMBERS, WHICHEVER IS HIGHER. Exceptions to this policy are at the discretion of the Camp Director and are only considered in extenuating circumstances.

Confirmation and Cancellation Policy 60 days prior to your arrival, confirmation of your numbers and a non-refundable payment of 25% of your estimated final invoice are required. Please pay careful attention to the participant and chaperone numbers you provide as your final invoice will reflect your confirmed numbers or your numbers in attendance, whichever is larger.

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All cancellations must be done in writing. If cancellation occurs within 30 days of your visit your group will be billed for the entire cost of the proposed stay.

Slideshow Information NightA slideshow information night is a great way to get your students excited about camp and for parents to meet Silver Lake Camp management and have all their questions answered. The 30–45 minute slideshow runs through a typical program and gives students and parents an opportunity to see Silver Lake Camp pictures, and learn more about the site and the programs we offer.

If you are interested in booking a slideshow at any time throughout the year, please contact Brian Commons at campdirector@ymcaokanagan.ca

Day & Overnight Programs Silver Lake Camp is the perfect setting for a field trip any time of year. Our amazing facilities and well-planned programming provide an incredible experience your class is unlikely to forget!

Silver Lake Outdoor Centre will provide up to 4 staff members to facilitate program rotations as well as a lifeguard during morning dip and open waterfront time. All group games and evening programs will be facilitated by chaperones and teachers (equipment provided), with the exception of Logger Olympics, which will be facilitated by Silver Lake staff. Chaperones are expected to provide supervision for each rotation group.

# of participants Day Day + Lunch 1 Night 2 Nights1–25 Contact us for a quote.

26–50 $28 $36 $75 $14251–100+ $25 $33 $72 $138

Base food cost for chaperones

— $12 $35 $65

*All prices are per person and subject to GST

What’s included?1 Night: Includes accommodations, 1 lunch, 1 breakfast, 1 dinner & evening snack.

2 Nights: Includes accommodations, 2 lunches, 2 breakfasts, 2 dinners & 2 evening snacks.

Groups are required to provide one teacher/chaperone for every 10 participants. Chaperones, providing the 1:10 supervision ratio, are charged only the base food cost. Additional chaperones above the 1:10 ratio will be charged the participant fee.

The Group Coordinator is free of charge!

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Typical Camp ScheduleThe following is an example of a typical program schedule for a 2-day visit to Silver Lake Outdoor Centre.

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The following is an example of a typical program schedule for a day visit.

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Accommodations and Facilities

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Sleeping Capacity

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Capacity

15 beds 2

218 beds

14 beds 2

19 beds

24 beds +2 (front room) 3

110 beds

18 beds 2

18 beds

# of Chaperones Required

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Preparing your Students, Teachers & ChaperonesOne of the most important things that you can do to help ensure a successful experience for your class is to prepare your students properly for their trip to Silver Lake. Camp is a unique environment and may be nothing like many of your students have ever encountered before. Routines such as meal times, sleeping, and activity level will be very different from what they are used to. Below are some points to help prepare your class and yourself for the experience.

Preparing for the EnvironmentOur programs are designed specifically to be outdoor experiences, and most activities will continue to run outside, rain or shine. Encourage your students to bring clothing that they won’t mind getting dirty, and stress the importance of proper rain gear and warm clothing.

Preparing for the Camp CultureSilver Lake Camp is a traditional camp environment which means there is no TV or internet access for students, and there are no pop or candy machines. Cell phones and electronic devices are not allowed on site. When addressing these issues with your students, focus on the positive: all the new skills they will learn, the uniqueness of the experience, the programs and activities they want to try, and the new skills they hope to learn.

One of the focuses of the Silver Lake program is living in a communal environment, where sharing and respect for others is stressed. Students live in a rustic cabin with 10–23 others. All of our meals are done in a sit-down, “family-style” fashion where the food is passed around the table.

Preparing your ChaperonesWe want you and your campers to have fun at Silver Lake Camp and we encourage you to participate as much as possible in all the programs offered during your stay. Our staff will lead program rotations, and will be actively involved during meal times. Group games and evening programs are the responsibility of the teachers and chaperones; however, please let us know if you would like our assistance to facilitate these activities. As well, as with any field trip, the ultimate responsibility for the care and conduct of your students lies with the teachers and chaperones. Please let your students and chaperones know your expectations and those of the camp prior to your trip.

During Program RotationsWe encourage you to get involved in the participation and even help in the delivery of some programs. This gives you the opportunity to be a part of activities with your students where you are not the “teacher” and to see your students perform in new and challenging situations.

Food Services & Meal TimesThe Silver Lake Food Services staff provide sit-down, “family-style” meals for all of our school groups. Students are asked to assist with dining hall set up (tablesetters), clear their tables, assist with dishes, and assist in sweeping the dining hall after all meals.

Silver Lake’s Food Service staff will provide your students with 3 nutritious and delicious meals per full day at camp. A fruit bowl will be available between meals.

Customized menu/meal choices are available; however, additional fees may apply.

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We strive to maintain a nut-free facility. If you choose to bring a bagged lunch on your first day or your own evening snack they MUST be nut-free (includes peanuts and tree nuts).

Coffee and tea is available in the main lodge for adult chaperones only. We ask that all dining hall mugs stay in the dining hall. If you would like hot beverages elsewhere please bring appropriate travel canisters.

The entire camp eats together in the main lodge at 8:30 am, 12:45 pm, and 5:45 pm. We ask that one teacher or chaperone sits with each table throughout the meal to provide guidance and structure. Our staff will also be spread out at the table to help with this.

LogisticsCabin Groups: Our camper cabins sleep between 9–26 people. Prior to your trip we will contact you with the cabins that have been assigned to you based on the number and gender of your participants.

Rotation Groups: Prior to your trip, we will contact you with the number of rotation groups into which you will need to divide your class. It is up to you how the groups are divided—just remember that students will be spending a lot of time in these groups during their stay. Typically, rotation groups are between 8–14 people in size.

Packing List: Please refer to page 15 of this booklet for a complete list of what to bring (and what not to bring). If you have any questions please do not hesitate to contact us.

Dietary and Health Information: Please have families fill out Form B and FAX OR EMAIL US THE SUMMARY SHEET (FORM C) AT LEAST 2 WEEKS PRIOR TO YOUR ARRIVAL. Our Food Services staff can accommodate any dietary restrictions, but they need to know in advance so they can order the proper food. Teachers need to bring every student’s detailed Confidential Health History form (Form B) with them and upon arrival, hand them in to be kept in the office during your stay. Participants who do not provide a Confidential Health History Form will not be able to participate in programming on our high ropes course.

All of our staff hold certifications in Standard First Aid and CPR. Silver Lake has extensive Risk Management and Emergency Response plans.

Medication: Teachers are responsible for dispensing medication, including over the counter drugs.

Forms: Please distribute copies of the following forms to your students’ families:

1. What to Bring to Camp (page 15 of this booklet)

2. Confidential Health History (Form B)— Please bring completed forms with you to camp

3. Dietary Restrictions & Health Summary (Form C)—please summarize any of your student or chaperone dietary restrictions on this form and fax or email 2 weeks prior to your arrival

4. Photo Release (Form E)- This is an optional form and should be completed by all those who are willing to participate in YMCA photo or video shoots that may take place during your stay (this will be communicated to you prior to your arrival). Signed photo release forms should be

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brought with you to camp

Transportation: Schools are responsible for finding their own means of transportation up to camp as bus transportation is not included in trip fees.

Lunch: You may either bring a bagged lunch on the first day or we can provide a lunch for you. If you choose to bring a bagged lunch please ensure it is nut-free.

Arrival: Upon arrival at camp, a tour of the site will be given by the program staff who are working with your group. All students and supervisors will meet for a community meeting, where our site policies, guidelines, program structure and emergency procedures will be explained.

Health and First Aid Although every Silver Lake Camp Staff is required to have basic first aid training, and in some cases Level Three Occupational First Aid, we do not have a regular nurse on staff. It is to your benefit to appoint a qualified person to administer first aid during your stay. The camp does have a basic first aid kit, however, we strongly recommend that each group bring a fully stocked first aid kit with common medications such as acetaminophen, antihistamines, etc. The dispensing of medications is the responsibility of the teachers.

Lost and FoundThere is a Lost & Found cart located in the lodge foyer. We encourage groups to check the lost and found daily and to display all items prior to departure to ensure they are claimed by the rightful owners. Any unclaimed items will be taken to the Kelowna Family YMCA and be held there for 30 days prior to being donated to Good Will. If an item has been left behind please phone the Camp Office with a detailed item description and we will do our best to find it. If the item is found you will be notified and it will be placed in a bag with a label and taken to the Kelowna Family YMCA for pick-up (unless another location is arranged).

ParkingParking is available for chaperone vehicles in the upper parking lot. Buses may enter the camp to unload but other vehicles must stay in the upper parking lot in order to ensure clear road access for Silver Lake support vehicles.

Internet and Cell PhonesWe have a phone available on the camp premises for urgent or emergency reasons only (and cell phones typically work in our lodge). Internet access is limited due to our remote location and is available for a fee of $10 per device/day should internet access be required as part of your program. Please note internet access is sporadic at camp and isn’t reliable. Please download any documents you may need for your students prior to arrival.

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Policies for School Groups• Radios, CD players, cell phones, iPods, and other electronics are

not allowed at Silver Lake Camp

• Student discipline is a responsibility shared between teachers and chaperones of each school

• Night time supervision of students is provided by the teachers and chaperones of each school

• Junk food, snacks and treats are not allowed at Silver Lake Camp due to wildlife and allergies; all food brought to camp will be kept in a safe, locked location until departure

• Silver Lake Camp is a non-smoking and alcohol-free facility

• Quiet hours are from 10:00 pm to 7:00 am; please respect other groups who may be participating in programs on the site

• Silver Lake Camp is a Bully-Free Zone and there is no tolerance for physical, verbal, or emotional violence

• Cabins will be examined before and after each usage. In the event of graffiti, damage to buildings, or buildings requiring beyond normal cleaning, the cost of any repairs will be attached to your final invoice

• No pets (unless it is a working service animal)

• Use of firearms is prohibited on the property

• We adhere to all Provincial campfire bans

• The use of snowmobiles, ATVs or other motorized recreational vehicles is prohibited on camp property

Free Time and Evening SupervisionThere are a few ‘free time’ periods throughout the day at camp. Teachers should be aware of where their students are and what they are doing during these times. After program ends in the evening, it is the responsibility of teachers and chaperones to co-ordinate bedtime and evening supervision. Bedtimes may present a change for students. Often, this is the first time some students will experience a group living environment; for some it may be their first time away from home. The students will have had a long and exciting day, and this is an important time in the students’ development of the independence necessary to make them self-reliant, mature individuals.

While it is up to each individual school to set their own “lights-out” times, please be mindful that there may be other schools at camp as well. We ask that students do not wander around camp at night without direct adult supervision and that the cabin area is quiet by 10:00 pm.

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Group and Staff ExpectationsSchool Group’s Expectations of Silver Lake’s StaffSilver Lake Staff will work hard to:

Make themselves available at all times, be flexible around group needs, and provide excellent customer service

Set up and provide all of the necessary equipment that the group has requested ahead of time

Provide instructional and engaging programming

Maintain and enforce safety rules at the camp facility

Provide cleaning and general maintenance of the camp facilities while the group is on property

Silver Lake Staff’s Expectations of School GroupThe School Group will work hard to:

Be respectful of camp staff and adhere to policies regarding safety and cleanliness of the camp

Leave the camp in a clean state

Be respectful of the property and the environment

Use the equipment, facilities, and grounds as they were intended and at your own risk when unsupervised by camp staff

Provide one adult (19 years or older) chaperone for every 10 students (19 years and under). This chaperone must stay in the cabins with the students

Ensure chaperones take an active role in assisting with program needs and group management

Report any damages caused by the group (students and chaperones included) that occur during the entirety of the group’s stay at Silver Lake to the Camp Host which will then be charged to your final invoice

The Camp Host will take a few minutes, at the earliest opportunity, to ensure each person is aware of the camp’s procedures and guidelines.

Please be advised that the Camp Host has the right to dismiss anyone who fails to adhere to camp guidelines.

You will be asked to sign off on the aforementioned policies and expectations when you receive your rental estimate.

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Headwaters Rd Brenda Mines Rd

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From Kelowna/WestbankIn Peachland, turn right at the intersection of Princeton Avenue and Highway 97.

From Summerland/PentictonIn Peachland, turn left at the intersection of Princeton Avenue and Highway 97.

Follow Princeton Ave uphill for 5km. Princeton Ave will become Brenda Mines Rd: a gravel road. Continue up Brenda Mines Rd.

At 11km you will come to the headwaters junction. Take the right fork in the road back onto pavement (stay on Brenda Mines Rd).

Travel another 4km and you will see the "Welcome to Camp” sign. Turn right (East) on the camp access road and follow 900 meters to main gates.

Map and Driving DirectionsMap and Driving Directions

What to Bring Please copy this document and ensure that your students and chaperones all receive a copy.

The weather at Silver Lake is often unpredictable, and the overnight temperatures drop quickly. We recommend a range of clothes for warm and cool weather in order to maximize your comfort while staying with us.Outdoor Gear

Raincoat/rain pants Running shoes/hiking shoes Hiking boots/rubber bootsThermal undergarmentsWarm layer (i.e. fleece) Warm socks (i.e. wool) Toque/beanie Day pack

Clothing Pajamas Sweaters/shirts Pants/jeans Shorts/t-shirts SwimsuitSocksUnderwearSun hat

Fun Stuff (optional) Fishing rod and tackle (no barbed hooks)Musical instrument Books/journal Camera Reader’s theatre scriptsStorybooksBoard games

Personal Articles Water bottle* Towel(s) & washclothToothbrush, toothpaste & dental floss Lip balm Sunscreen Bug repellentSoap/shampoo Deodorant Comb or brush Sleeping bag Fitted sheet (mattresses provided) Pillow and pillow case Blanket SunglassesFlashlight/headlamp Personal medications

DO NOT BRING

Valuable items Electronic gamesMP3 players (ipod)Cell phoneMoneyCosmetics/hair appliances/hair dryers

SILVER LAKE CAMP AND THE YMCA ARE NOT RESPONSIBLE FOR ANY LOST OR STOLEN GOODS.

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Checklist for Teacher/CoordinatorScan and email OR fax the Outdoor Education Booking Sheet

First Deposit of $200 for day-use groups/ $500 for overnight groups and signed contract sent to the camp office at the Kelowna Family Y (within 15 days of receiving your contract)

Certificate of insurance sent to camp office at the Kelowna Family Y

Second deposit of 25% sent to camp office at the Kelowna Family Y

Connect with camp management to discuss program

Program plan received

Slideshow and Parent Info Night scheduled with camp (if desired)

Health History forms and What to Pack lists distributed to students

Health and Dietary Summary form scanned and emailed to campdirector@ymcaokanagan.ca or faxed to camp office at 250-765-7962 (at least 2 weeks prior to your visit)

Camp will call or email approximately 1 week before the visit to confirm: arrival and departure times, program schedule, cabin arrangements, and final numbers

Students divided into rotation groups and cabin groups (prior to arrival at camp)

Final amount owing sent to camp office at the Kelowna Family Y (immediately after receiving final invoice)

Silver Lake ExtrasAdditional features at no extra cost to help make your stay more enjoyable.

Wake Up: We will wake you up at the time of your choosing.

Cabin “Heat-Up”: If you are uncomfortable lighting fires in the wood burning stoves to heat the cabins our staff will be happy to do it for you.

Camp Tour: Upon your arrival we will take you on a camp tour to see the facilities (20 min).

Campfire Set-up: We can get the fire lit and ready for you ahead of time.

You can select what “Extras” your group would like on Form A.

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Spring and Fall Rotations

Archery: Focusing on skill development and personal accomplishment, participants learn proper technique and handling of equipment through instruction, practice and games.

Arts and Crafts: Create a tangible reminder of your Silver Lake experience! Options include: nature crafts, pottery, candle making and paper making.

Canoeing & Kayaking: Participants learn parts of the paddle, basic strokes, and safe entry and exit. Their new found skills are practiced through activities and games on Silver Lake.

Forest Study: Designed to stimulate participant interest in natural science, participants explore the forest on Silver Lake Camp property, learning to identify trees, explore forest composition and take simple measurements.

High Ropes: Designed to pose a variety of climbing and personal challenges, participants are faced with reaching personal goals and supporting teammates.

Nature Hike: Focusing on sensory awareness and appreciation for the natural world, participants will head up the Osprey Trail. A half-day hike to Lookout Mountain is also available.

Appendix A

—Spring and Fall Rotations

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Pond Study: Designed to stimulate participant interest in natural science, participants explore the concepts of the food web, freshwater ecosystems, and the hydrologic cycle through games and activities before exploring the flora and fauna of Silver Lake at the mouth of Silver Creek.

Orienteering & Geo-Caching: Using traditional compasses and bearings participants explore the camp property OR using GPS units participants navigate around Silver Lake searching for hidden geo-caches.

Outdoor Living Skills: Through instruction and hands-on practice participants learn the basic skills of shelter construction including the use of deadfall to create rain and wind proof shelters, knots and lashings, and the basics of fire building.

Team Initiatives & Low Ropes: Utilizing fun, non-competitive activities where everyone contributes with a focus on cooperation, communication, leadership, initiative and trust, participants will be challenged to problem solve a number of group challenges to reach a common goal.A

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Appendix A

—Spring and Fall Rotations

Group Games

Logger Olympics: Making the most out of our history, participants will face various physical team challenges such as choker race, cross-cut sawing, axe-throwing and tug of war.

Capture the Flag: The whole group is split into two teams and the goal of the game is to get the other team’s flag.

Predator vs. Prey: Also known as the Animal Game or Survival, this game teaches students about the different trophic levels. Each player starts out with a certain number of lives. There are food and water stations set up around the playing field that allow them to gain lives, as well as human impact factors that can take their lives away. After the game is done, leaders debrief how each group felt and what were some of the challenges that each group had.

Stones: Loosely based on Capture the Flag, two teams strive to gain all of the “stones” on their side. Stones can fit into any schedule with no set time needed to play the game.

Amazing Race: A camp-wide race involving various team challenges. Complete with Road Blocks, Detours, Fast Forwards and Yields, students will use their knowledge and experiences gained while at Silver Lake to try and out race other teams.

Incredible Machine: This game challenges your students’ communication and team work abilities. Each team member is given a specific role in which they may not be able to talk, may not be able to see, may only ask yes or no questions, or have to travel around attached to their partner in three-legged race style.

Scavenger Hunt: Students can participate in a Scavenger Hunt and learn more about the camp.

Free Time

Sports & Field Games: Students can participate in soccer, football, frisbee, bocce ball, beach volleyball and basketball.

Fishing: Using provided rods, students will try their luck at fishing in Silver Lake.

Open Waterfront: Canoeing, kayaking, stand up paddle boarding, swimming and jumping on the water trampoline are all water activities available for students.

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Evening ProgramsSkit in a Bag: Equipped with a mystery bag of costumes, props and words, participants are divided into groups and challenged to create a skit using all the items in the bag.

Running Pictionary: An adaptation of a sedentary family favourite, teams are challenged to complete a series of picture puzzles while racing against each other.

Action Auction: This activity is a two-part program that focuses on fun and teamwork. During the first half of the program, students are split into small groups and given money to buy items in an auction. They must purchase the items without knowing what they are buying them for. Once all the items have been auctioned off, the groups are given 10–15 minutes to build a contraption to catch an egg falling from a high height without having it break.

Campfires: We offer traditional campfires under the night sky; a group activity during which everyone can relax and have some fun! We invite any students who would like to perform to come with their own campfire songs.

Nightwatchers: In small groups students have the opportunity to explore the night sky while reflecting on their experience thus far while listening to stories or the legend of how the moon and stars were created.

Night Stalk: The object of Night Stalk is to sneak from point to point in a small group, solving brain teasers to figure out where to go next. Beware of the ‘enemy spies’ as you only have 3 lives with which to accomplish your mission!

Mission Impossible: Under the cloak of darkness, students attempt to locate and collect tickets from a well hidden adult or staff, while attempting to avoid detection. Remember…we don’t call it Mission Impossible for nothing!

Night Hunter: Best for small groups, Night Hunter allows for maximum participation! Similar to Kick the Can, students will attempt to sneak up to and jump into the ‘Safe Zone’ (designated by a circle of rope) while avoiding detection by the student who is ‘It’, all under the veil of darkness. A great game to burn off extra energy before bed.

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Appendix B—

Winter Rotations

Winter RotationsArts and Crafts: Create a tangible reminder of your Silver Lake experience. Options include snow candles and paper making.

Broomball: Played on ice, this fun, competitive game allows participants to get active.

Orienteering: Using traditional compasses and bearings, participants explore the camp property. It is recommended that orienteering be combined with snowshoeing.

Outdoor Living Skills: Through instruction and hands-on practice, participants learn the basic skills of snow shelter construction and fire building.

Snowshoeing: Explore a new way of moving through a snow covered landscape. Practice your new found skills by navigating our orienteering course.

Tubing/Sledding: Participants will take advantage of Silver Lake Camp’s many hills and sled runs while focusing on fun and safety.

Winter Safety Skills: Learn about avoiding cold weather hazards, hypothermia and methods of heat loss prevention through games and activities designed to bring awareness to cold weather activities.

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Leadership and Teambuilding OptionsStudent Council Retreats: A great way to start off the year! Student councils are invited to take advantage of our teambuilding activities and to take some time away from school to focus on planning for the year ahead.

Sports Teams Retreats: Challenge your team in new and unexpected ways. Team members will learn to work with everyone on their team through a variety of activities designed to get them to think outside the box, develop their team work, leadership, trust, and communication skills.

Leadership Classes: Use the tools at Silver Lake Camp to challenge your class to grow as leaders.

Outdoor Education Classes: Silver Lake Outdoor Centre is a great place for a trip with your outdoor education class. Learn and practice the basics of shelter building, navigation, leading day off-site trips and challenge them to work together in a new environment.

Appendix C—

Leadership & Team

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Form A

—Booking Sheet

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Silver Lake Outdoor Centre Booking SheetContact Information

Name of Contact: Contact Email: Phone Number:

School Name:

School Address:

Phone Number: Email Address:

Please indicate preffered method of contact: Phone Email

Booking Information

We are a: Returning School New School

Arrival Date: Departure Date:

Arrival Time: Departure Time:

Grade:

#of students (total) Males Females # of Chaperones

Cost/Student

Day Day + Lunch 1 Night 2 Nights

1–25 Contact us for a quote.

26–50 $28 $36 $75 $142

51–100+ $25 $33 $72 $138

*All prices are per person and subject to GST

Cabin Request

Cabin 5 (15 beds) Cabin 6 (14 beds) Cabin 7 (24 beds) Cabin 8 (18 beds) Cabin 9 (18 beds) Gatehouse (9 beds) Tipi 1 (10 beds) Tipi 2 (8 beds)

Extras

Wake Up Time: Cabin “Heat Up” Camp Tour Campfire Set-up

Administrative Information (for office use only)

Contract sent: First deposit invoice sent:

Contract received: Non-refundable deposit received:

Second deposit invoice sent: Second deposit received:

Request for certificate of insurance sent: Certificate of insurance received:

Contact regarding program made: Date: Initials:

Arrival time: Departure time:

Final invoice sent: Payment received:

Survey sent: Other notes:

t 250.491.9622 ext. 311 f 250.765.7962 375 Hartman Rd, Kelowna BC, V1X 2M9 campdirector@ymcaokanagan.ca | ymcaokanagan.ca

Silver Lake Outdoor Centre Confidential Health HistoryStudent’s Name: Birth Date: Home Address:

Parent/Guardian: Home Phone: Work Phone:

If unable to reach parent in an emergency, contact: Phone:

Family Physician: Phone:

Yes No Detail

Allergy to insect stings:

Environmental allergies:

Allergies to medications:

Food allergies or dietary restrictions:

Sleep walking:

Heart conditions:

Fear of Heights, fear of close personal contact, other phobias or fears:

Perceptual or balance problems:

Chronic joint pains, dislocations, sprains, muscle weakness:

Diabetes:

Seizure disorders:

Asthma:

Mental Health Conditions:

Current medication:

High or low blood pressure:

Glasses/Contacts:

Dentures/False teeth:

Skin problems:

Date of last tetnus shot? Care Card #:

Please list any medications that your child must take on a regular schedule:

Medication

Dosage How Often When

Please detail any of the above concerns, limitations, medications, or recent illnesses, operations or injuries:

Swimming Level:

Non-swimmer Beginner (little/no

formal training)

Intermediate (some formal training,

competent in calm, open water)

Advanced (considerable training (Bronze

Cross, Lifeguard); very strong swimmer in

all water conditions

This health history is correct, so far as I know and my child has permission to engage in all activities, except as noted. In the case of a medical emergecy, I understand that the school representation will notify me as soon as possible. This form may be copied.

Signature of Parent/Guardian Date

t 250.491.9622 ext. 311 f 250.765.7962 | 375 Hartman Rd, Kelowna BC, V1X 2M9 | campdirector@ymcaokanagan.ca | ymcaokanagan.ca

x

Form B—

Confidential Health H

istory

Dietary Restrictions and Health Summary SheetThe coordinating teacher is asked to list students with health concerns deemed important for Silver Lake Camp & Outdoor Centre to know. Please complete this form and email it to campdirector@ymcaokanagan.ca at least 2 weeks prior to your arrival.

Student Name Class/Teacher Cabin Rotation Group Comments/Concerns

t 250.491.9622 ext. 311 f 250.765.7962 375 Hartman Rd, Kelowna BC, V1X 2M9 campdirector@ymcaokanagan.ca | ymcaokanagan.ca

Form C—

Dietary Restrictions &

Health Sum

mary

29

Form D

(optional)

31

Cabin Sleeping ArrangementsGatehouse (9 beds total)Chaperone: 1.2. 3.4. 5.6. 7.8.

Cabin #5 (15 beds total)Chaperone: Chaperone:1. 2.3. 4.5. 6.7. 8.9. 10.11. 12.13.

Cabin #6 (14 beds total)Chaperone: Chaperone:1. 2.3. 4.5. 6.7. 8.9. 10.11. 12.

Cabin #7 (24 beds total)Chaperone: Chaperone:Chaperone: 1.2. 3.4. 5.6. 7.8. 9.10. 11.12. 13.14. 15.16. 17.18. 19.20. 21.

Continued on reverse.

Form

D (o

ptio

nal)

32

Cabin #8 (18 beds total)Chaperone: Chaperone:1. 2.3. 4.5. 6.7. 8.9. 10.11. 12.13. 14.15. 16.

Cabin #9 (18 beds total)Chaperone: Chaperone:1. 2.3. 4.5. 6.7. 8.9. 10.11. 12.13. 14.15. 16.

Tipi #1 (10 beds total)Chaperone: 1.2. 3.4. 5.6. 7.8. 9.

Tipi #2 (8 beds total)Chaperone: 1.2. 3.4. 5.6. 7.

Continued from reverse.

t 250.491.9622 ext. 311 f 250.765.7962 375 Hartman Rd, Kelowna BC, V1X 2M9 campdirector@ymcaokanagan.ca ymcaokanagan.ca

Photo and Video Consent, Assignment and Release FormPURPOSES: For marketing, advertising, promotional and/or communication purposes, the YMCA may, from time to time, take photographs and/or video recordings of YMCA based activities or events that include real people, which photographs and video recordings will be placed in the YMCA National Photo Bank and which may be used by the YMCA in Canada and elsewhere in the world, for its own informational, promotional or advertising purposes, and by any other person authorized by YMCA (an “Authorized Third Party”) to use such photos or video recordings, in any part of the world, in connection with such Authorized Third Party’s support for, association with, or arrangements with, YMCA (collectively, the “Purposes”). For purposes of this Form, “YMCA” refers to YMCAs and YMCA-YWCAs in Canada or elsewhere in the world (as part of the World Alliance of YMCAs) and to YMCA Canada, and the World Alliance of YMCAs.

For valuable consideration received but without any promise of remuneration, I hereby agree to allow photographs and/or video recordings to be taken of me, whether posed or candid, while I am on YMCA property and/or participating in YMCA activities or events, to be reproduced, published, displayed, broadcast, transmitted, licensed, sublicensed or otherwise used by the YMCA or any Authorized Third Party in connection with the Purposes, including without limitation on YMCA internet web sites, in YMCA printed materials, or in any other materials or medium whatsoever and wherever (the “Work Product”). I confirm that neither the YMCA nor any Authorized Third Party shall be obligated to use the Work Product.

I understand that the Work Product is being created under the direction and control of the YMCA. I hereby irrevocably assign to the YMCA any and all rights, including copyright, financial or other rights, and I hereby irrevocably waive in favour of YMCA and any Authorized Third Party any and all moral rights or rights of similar nature that I may have in the Work Product. I agree that the YMCA has the sole worldwide ownership and rights in and to the Work Product, including copyright interests, and I acknowledge that I have no interest or ownership in the Work Product or its copyright.

I agree that I will not bring or consent to others bringing a claim or action against the YMCA on the grounds that anything contained in the Work Product, or in the manner in which the Work Product is used, is defamatory, reflects adversely on me, or violates any other right whatsoever, including, rights of privacy and publicity. I hereby release and forever discharge each of the YMCAs, any Authorized Third Party and their respective officers, directors, employees, agents, partners and affiliates, and their respective heirs, executors, personal legal representatives, successors and assigns, as applicable, from all actions, claims, causes of action, suits, demands, liabilities and damages whatsoever, in law or equity, which I may have against any of them in connection with the Work Product.

I confirm that I am over the age of majority in my province or territory of residence and am competent to execute this Form and to participate in the development of the Work Product; or, to the extent that I am under the age of majority in my province or territory of residence, have had my parent or guardian review this Form and consent to my participation in the creation of the Work Product on my behalf.

Form E—

Photo Release

Any inconsistency between this Form as expressed in English and any other language shall, to the full extent permitted by applicable law, be resolved by reference to the English version.

By signing my name, I (and my legal guardian, where applicable) acknowledge that I (or we) have carefully read and understand this Form.

Date:

Telephone No.:

Address:

Print Name of Participant

Signature of Participant (if 18 years or older)

Print Name of Parent or Guardian (if applicable)

Signature of Parent or Guardian (if applicable)

Form

E—

Phot

o Re

leas

e

34

t 250.491.9622 ext. 311 f 250.765.7962 375 Hartman Rd, Kelowna BC, V1X 2M9 campdirector@ymcaokanagan.ca ymcaokanagan.ca