2016 Presenter Consortium for Jazz

Deadline: Friday, October 30, 2015, Midnight, ETNotification: December 2015

Made possible through the generosity of the Doris Duke Charitable Foundation.

consortiums of three U.S. presenters that collectively engage up to three professional U.S. jazz ensembles (2-10 musicians each) to perform a minimum of one public concert at each presenter’s venue.

This program supports

What’s new?

• CMA has launched an online application via Submittable; only online requests are accepted.

• An audio file features only 1 piece of music; you may submit 1 audio file per Ensemble.

• Attachments are titled using the CMA naming convention and uploaded in acceptable file formats as part of the application.

• one Lead Presenter,• two Presenter Partners, and• up to three Jazz Ensembles.

A consortium consists of

• is based in the U. S. or its territories; • is a 501(c)(3) organization or otherwise eligible for

charitable contributions; • is a CMA Organization-level member; • has received final payment on any previously

awarded Presenter Consortium for Jazz project; • has no financial obligations to CMA.

A presenter is eligible if it

• is based in the U.S. or its territories; • consists of 2–10 professional musicians (student

groups are not eligible); and • includes improvisation as an integral part of its

composition and performance.

A jazz ensemble is eligible if it

• Each presenter must be an Organization-level member of CMA.

• Ensembles need not be CMA members. • If you are a new member awaiting your CMA

member packet, write “Pending” in the CMA Member ID text box in the Presenter Application.

CMA membership

• The consortium presenters must be at least 50 miles apart.

• May be located within the same state.

Location of presenters

• Presenters and ensembles may be part of only one Presenter Consortium for Jazz (PCJ) application.

• If an ensemble was featured in a 2015 PCJ grant, it may participate in 2016 PCJ request.

Other eligibility notes

• The consortium may work together to create a single program that travels to each venue.• Each partner may curate its own separate program(s).• All grant activity must take place January 1, 2016 -

June 30, 2017.

Designing a project

• Choose one audio file per Ensemble.• Insure that partners and ensembles agree on

audio choices.• Feature only 1 piece of music per audio file.• Include up to 5-minutes of music per audio file.• Edit and/or excerpt music within a file.• No cue timings needed.

Audio basics

• Eligible budget expenses include concert fees, travel, housing, per diem, cartage, and presenter’s marketing and production costs.

• Each consortium partner may request up to 75% of the eligible expenses, up to a maximum of $10,000 ($30,000 per consortium).

Doing the math

• Each presenter partner must demonstrate earned and contributed income that equals at least 25% of its total eligible expenses.

• In-kind revenue may not be used as part of the match.

Your 25% match

• Each presenter may request an additional $1,000 per CMA New Jazz Works grantee ensemble to perform its entire CMA-commissioned work (up to $3,000 per partner; $39,000 per consortium).

• One or two partners in a consortium may opt for an incentive; it is not necessary for all three to present a CMA-commissioned work.

Incentives

Preparing audio

• Audio samples are uploaded by Lead Presenter as part of the Consortium Summary.

• If you plan to work with three Ensembles, then upload three audio files–one per ensemble.

• Title each file as follows: Lead Presenter Name-Ensemble Name• Submit in mp3, m4a, wav, aac, and aiff file formats.

Budgets to download

• Each presenter submits a project budget; the lead presenter submits the consortium budget summary.

• Download and complete; check your math.• Confirm consistency of dollar amounts in all

components of application, including the memorandum of understanding.

• Title your files: Presenter Name-Type of Attachment.

• 1 project budget• 1 operating budget for the year in which the

performance(s) will take place• 1 recent audited financial statement, or IRS Form

990 or 990EZ• 1 marketing sample• 1 501(c)(3) IRS tax-exempt determination letter or

equivalent• 1-3 Memorandum(s) of Understanding

Please name all files using this convention:Presenter Name-Type of Attachment

Upload list for each presenter

Upload list for lead presenter

• 1 consortium summary budget• Up to three audio files, one per ensemble

To Apply

• Create a free Submittable account or log-in to your existing Submittable account.

• Type directly into the online form or draft in an offline document and copy your responses into the online application.

• Click “Save Draft” on bottom of application. Submittable maintains your draft for 21 days.

To Apply (cont’d.)

• Prepare your attachments and title each file using CMA’s naming convention.

• Upload all required files.• When application is complete, click “Submit.”• CMA will confirm receipt via email; please follow

instructions contained within message.

• Three U.S. jazz presenters review applications and select grantees. The panel will take place in December.

• The panel incorporates several rounds of review; a portion of requests are advanced after each round.

• Applicants are notified in late December.

Panel basics

• The panel uses a scoring system of 10 (excellent), 4 (good/very good), 1 (non-competitive).

• Panelists also make notes on their evaluation sheets.• Panel feedback–scores and notes–is provided by

phone or email.

Scoring, notes and feedback

Rounds of review

• In Round 1, the panel considers the Consortium Summary and the Audio Sample (70/30).

• In Round 2, the panel evaluates each Presenter Application; each panelist casts one score per consortium.

• In the final round, the panel selects the grantees.

• compelling reason(s) why the consortium partners came together;

• specific reason(s) why the ensemble(s) was chosen;• well-conceived marketing plans of the individual

presenters and of the consortium;• sound budget and financials, and• organizational capacity to successfully carry out the project.

The panel looks for:

• The panel listens for artistry of the ensemble(s).

• CMA recommends that the consortium confer with the ensembles in advance of submitting the audio.

Audio Review

Funding

• With the generous support of the Doris Duke Charitable Foundation, CMA offers full support to each grantee (100% of CMA request amount).

• Grant & Award Recipients for New Jazz Works projects www.chamber-music.org/programs/jazz/grants-awards/recipients

• Press Room for PCJ press releases www.chamber-music.org/about/press-room

• Membership Directory for CMA’s searchable database www.chamber-music.org/members/directory

Visit CMA resources

Thank you