1 Lomakatsi 2016 Summer Youth Program Employee Contract

2016 Youth Training and Employment Program

Employee Contract

Agreement between Lomakatsi Restoration Project and:

________________ (TO BE EXECUTED BY BOTH PARTIES)

LOMAKATSI and the EMPLOYEE mutually agree as follows:

Program and Job Description:

The Ashland Summer Youth Training and Employment Program will engage the youth employee

to be trained in various restoration work projects under the guidance of Lomakatsi management

on federal and private lands. Lomakatsi will provide planned activities such as, but not limited to

the following:

Safety training

Cutting brush and trees with hand saws and loppers

Hand piling activity slash

Trail maintenance

Invasive weed eradication (no spraying)

Erosion control

Habitat structure creation

Term of Employment:

The 2016 Summer Youth Program term of employment for this employee contract is as follows:

Start date: Monday, July 11th, 2016

End date: Thursday, August 5th, 2016

Employment Conditions:

The working days and hours are as follows:

o Not to exceed 40 hours per week—Monday through Friday

Transportation to and from the work site will be provided

Lomakatsi provides adequate lunch and rest periods in accordance with labor laws:

o 1/2-hour un-paid lunch and two, paid 15-minute rest periods

Lomakatsi will provide Personal Protective Equipment:

o Helmets, gloves, eye and ear protection

2 Lomakatsi 2016 Summer Youth Program Employee Contract

Program participants are responsible for providing:

o Work clothing, food, water, and footwear with ample ankle support

Evaluation Policy:

As a new hire, with no previous work experience with Lomakatsi, your work term may be

influenced by weekly performance evaluations. You will be evaluated on criteria such as, but not

limited to the following:

1. Attendance and timeliness

2. Competency and participation in work activities

3. Attention to program specialists

4. Ability to work in a team setting

5. Comprehension of daily instructions from crew leadership

Lomakatsi managers will give you verbal feedback and requests for improvement if we feel that

you are not meeting the basic standards of the program. If you are unable to show improvement

based on evaluations, Lomakatsi reserves the right to revoke this term of employment.

Examples of incidences that can put your job at risk:

o Unexcused absences (or too many excused absences due to short work season)

o Inability to participate in work activities

o Not following supervisory instructions

Employment Contingencies:

Lomakatsi will not be responsible for paid wages during project shut down periods such as

inclement weather, catastrophic fire, contractual work gaps, agency shutdowns or any other

unforeseeable events that could cause operations to be temporarily suspended.

Summer Youth Program Wage:

Your wage is: ($10 per hour)

Lomakatsi will be responsible for collecting, reviewing, and submitting timecards

Lomakatsi will distribute checks one week following the end of each payroll period

My signature hereby certifies I have read, understand and agree to the terms and conditions:

X_____________________________________ ___________

Printed Name: _______________________ Date

----------------------------------------------------------------------------------------------------------------------------- ---

X____________________________________

Aaron Nauth, Workforce Supervisor Date

Lomakatsi Restoration Project

LOMAKATSI RESTORATION PROJECT

Company Policies, Procedures, and General Guidelines 2016

Employee Name:____________

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About This Handbook

The following pages contain information regarding the workforce policies and procedures of Lomakatsi Restoration Project and Lomakatsi Ecological Services (hereby referred to as "LOMAKATSI”). The policies and procedures outlined in this handbook will be applied at the discretion of LOMAKATSI. LOMAKATSI reserves the right to deviate from the policies and procedures of this handbook, or to withdraw or change them, at any time. We will notify you when an official change in policy or procedure has been made. Otherwise, these guidelines are to be followed as closely as possible.

Policies and Procedures

1. Attendance & Punctuality

Punctuality, regular attendance and adherence to a set schedule are important to the smooth operation of LOMAKATSI. If you are excessively absent, LOMAKATSI’s ability to perform work is affected and an unfair burden is placed on your co-workers. Therefore, unless your absence is permitted or excused by LOMAKATSI’s supervisory staff with the approval of your supervisor, you are responsible for being at work and arriving on time. If you are going to be absent or late, it is your responsibility to call your crew boss and supervisor as soon as possible, preferably in advance of lateness and no later than one hour after the start of the workday. If you are absent for several days, you must notify your crew boss and supervisor each day. An employee who is absent for reasons other than those permitted or excused by LOMAKATSI management, or who repeatedly fails to provide notice as required, will be subject to appropriate disciplinary action, up to and including discharge.

o Example of permitted reasons: Contagious sickness, injury, family emergencies, health appointments, and other serious health concerns. Lomakatsi will consider any reasonable request by employee for a permitted absence.

o Excessive absenteeism, even if for potentially “validated” reasons, can also lead to warning and termination.

2. Job Abandonment

Employee’s that are absent for more than two consecutive days without notifying a direct supervisor are considered to have voluntarily abandoned their employment with the company. The effective date of termination will be the 2nd day you do not report for work.

3. Disciplinary Policies and Problem Resolution

LOMAKATSI seeks to deal openly and directly with its employees and believes that communication between employees and management is critical to solving problems. Co-workers that may have a problem with one another should attempt to resolve the problem themselves outside of work. If a resolution cannot be agreed upon, both employees should approach their supervisor(s), who will work with the employees to determine a resolution. In these instances, the decision of the supervisor is final.

Employees that have a problem with crew management should first go to them and calmly communicate their grievances. If a resolution cannot be agreed upon, the employee should

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present the problem in writing or e-mail to the workforce supervisor. Or in the case with a workforce supervisor the employee should present the problem in writing or e-mail to the executive management.

LOMAKATSI will not tolerate the use or possession of alcohol or illegal drugs on the job or on company property. Employees using or possessing alcohol or illegal drugs on company property or while at work or who report to work under the influence of alcohol or illegal drugs will be subject to disciplinary action, up to and including discharge. (see LOMAKATSI Drug and Alcohol Free Workplace Policy).

LOMAKATSI takes threats of violence extremely seriously. Any act or threat of violence by or against any employee, customer, supplier, partner or visitor is strictly prohibited. This policy applies to all company employees, whether on or off company property.

4. Termination

LOMAKATSI does not have tenure or guaranteed employment. LOMAKATSI may terminate your employment at any time for any reason. Termination may result from any of the following: (i) Corrective action measures, which include infractions for violation of company policies, (ii) involuntary dismissal, which may include poor performance reviews or failure to demonstrate an acceptable attitude in the workplace.

Corrective Action is taken against an employee in response to a rule infraction or a violation of policies and will continue until the violation or infraction is corrected. Corrective Action usually begins with one or two verbal warnings, potentially followed by a written warning, depending on the reason for corrective action. If more serious corrective action is required, the employee may be put on probation, or have their employment terminated with a minimum warning.

LOMAKATSI has a policy that attempts to deal constructively with employee performance problems and errors. The disciplinary process will be determined by LOMAKATSI in light of the facts and circumstances of each case. The discipline applied may include, among other things, oral or written warnings, probation, suspension without pay, or immediate discharge. Each situation will be considered in a variety of factors such as; the seriousness of the situation, the employee's past conduct and length of service, and the nature of the employee's previous performance or incidents involving the employee.

LOMAKATSI considers some violations as grounds for immediate dismissal, including, but not limited to: insubordinate behavior, theft, destruction of company property, drug or alcohol abuse, or threats of violence. Any use or possession of weapons, whether illegal or not, is prohibited on company property, or while on company business. This includes knives, guns, martial arts weapons, or any other object that is used as a weapon. Any employee caught possessing a weapon will be disciplined, up to and including termination.

5. Termination Process and Final Paycheck Distribution.

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LOMAKATSI requires that employees return all company owned property on or before the last day of work. When all company owned property has been collected, the employee will receive their final paycheck. If you quit, a final check will be sent at end of pay period.

6. Availability for Work

Employees must be available for work during defined work hours, normally consisting of Monday through Friday, or a normal 40-hour work week. If, for any reason, there is a change in your work availability status, you must notify your supervisor at least one week prior to the change. Each employee is required to request, at least 2 weeks in advance, of the dates of all requested vacation or leave time desired to be taken. There is no guarantee we can meet the requests. We will let you know after staff discusses it.

7. Evaluations

Random evaluations will occur by LOMAKATSI management to evaluate your overall job performance and compatibility with LOMAKATSI. Should your performance not meet the standards set forth by LOMAKATSI or your supervisor, we will attempt to meet with you to resolve the issue. We reserve the right to terminate employment if necessary changes are not made upon 2 verbal warnings and 1 written warning.

8. Breaks

LOMAKATSI will at a minimum meet all federal and state labor regulations pertaining to daily work hours and breaks. LOMAKATSI crew bosses determine appropriate lunch and breaks for daily needs. Typically, employees working an 8-hour day are provided with two 10 minute paid rest breaks for every four hour segment of work: one scheduled earlier in the day and the other in the afternoon. Additionally, a 30-minute unpaid lunch break will be scheduled within the daily routine. We will do our best to standardize breaks as much as possible to alleviate hunger and thirst, but LOMAKATSI reserves the right to alter the timing based on daily circumstances. We recommend employees always carry a water bottle and even a small snack.

9. Hourly Wage Increases

Wage increases are based on performance, promotion and amount of responsibility and are at the discretion of an employee supervisor’s recommendations to executive staff.

10. Personal Safety

The safety of each employee's health and security is very important to LOMAKATSI. LOMAKATSI is willing to make reasonable efforts to address an employee's safety concerns. Employees should use caution and good judgment in all activities and should notify their supervisor if they believe there is a safety issue that should be addressed. The crew boss at a minimum will conduct a “tailgate” safety meeting every morning and keep logs of safety concerns.

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11. Worker’s Compensation

LOMAKATSI requires employees report job-related accidents or injuries to management immediately. Failure to report an injury, regardless of how minor, could result in difficulty with the employee’s claim.

All workers’ compensation claims will be paid directly to employees and employees are expected to return to work immediately upon release by their doctor.

Time loss and light duty policy: LOMAKATSI reserves the right upon “modified release” to provide suitable light duty work for employees. This will be based on the type and severity of the injury and needs of the company.

12. Unlawful Harassment

LOMAKATSI will attempt to maintain a work environment that nourishes respect for each individual. It is against the policies of LOMAKATSI for an employee to harass another person because of the person's sex, race, color, religion, national origin, age, disability, sexual orientation, marital status, or other characteristic protected by law. Actions, words, jokes, or comments based on such characteristics will not be tolerated and subject to disciplinary action.

Acknowledgement of Receipt & Understanding

I hereby certify that I have read and fully understand the contents of this Employee Handbook. I also acknowledge that I have been given the opportunity to discuss any policies contained in this handbook with a company official. I agree to abide by the policies set forth in this handbook and understand that compliance with LOMAKATSI rules and regulations is necessary for continued employment. My signature below certifies my acceptance and adherence to the company’s policies, rules and regulations.

I acknowledge LOMAKATSI reserves the right to modify or amend its policies at any time, without prior notice, in such cases; the employee will be notified in writing.

Employee Printed Name: ___________________________ Employee Signature: _____________________________________ Date: ___________________

Supervisor Signature: _____________________________________ Date: ___________________ Aaron Nauth Lomakatsi Workforce Supervisor

EMERGENCY NOTIFICATION

Employee Name______________________________________________________________________ (Last) (First) (Middle) Address_____________________________________________________________________________ (Street Address) ____________________________________________________________________________________ (City, State, Zip Code) Home Phone________________________________ Cell Phone________________________________ *ALLERGIES___________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ====================================================================================

IN CASE OF EMERGENCY, PLEASE NOTIFY:

1) Name: ________________________________ Relationship: __________________________ (First & Last) Home Phone: ____________________________ Work Phone: _________________________ Cell Phone: ______________________________ 2) Name: ____________________________________Relationship:_________________________ (First & Last)

Home Phone: _______________________________ Work Phone: _________________________ Cell Phone: ____________________________ 3) Name: _____________________________________Relationship:_____________________ (First & Last)

Home Phone:_______________________________ Work Phone:_____________________ Cell Phone_________________________________

Lomakatsi Restoration Project and Lomakatsi Ecological Services

Drug and Alcohol Free Workplace Policy 2016-2017

Lomakatsi Restoration Project (LRP) and Lomakatsi Ecological Services (LES) have a standard of

conduct that prohibits the possession, distribution, use, or manufacturing of drugs on or in

company property and the jobsite while you are employed. We will require and will impose

disciplinary actions and may sanction drug rehabilitation for any persons found to be in

violation of this policy.

Each violation will be addressed separately. The Drug Free Workplace Policy is as follows:

Unlawful manufacture, possession, use, or distribution of illegal drugs while on company

property, or while on company business is prohibited.

Use of legal prescription drugs in excess or that do not have a prescription will be in

violation of this policy in addition to the use of alcohol or over the counter drugs in

excess to the extent the employee’s health and safety and the safety of others are in

jeopardy.

Any employee arrested for drug or alcohol related violations must inform the Lomakatsi

management within one week of the conviction and indicate which law has been

violated.

LRP and LES reserve the right to sanction treatment of convicted persons who wish to

continue their employment following a conviction.

LRP and LES will randomly screen employees at our discretion and will also test

individuals whom may appear to demonstrate signs of drug use or intoxication

LRP and LES company policies requires passing a pre-employment drug screening

Any and all drivers must pass a drug screening.

Employees who violate this policy are subject to disciplinary up to and including

termination

I the undersigned have read and understand the Drug Free Workplace Policy of LRP and LES

_____________ ______________________ ___________________

Date Employee Printed Name Employee Signature

Witness by:

____________________ _______________________ _____________________

Printed Name Title Witness Signature

Media Consent and Release

I hereby grant the US Forest Service, and their authorized representatives and contractors, the right to make

visual recordings, audio recordings, still images, and /or to otherwise capture material of me and/or any minor

child under my control at the time the material is collected.

I hereby agree that the material will become the property of the US Forest Service, and will not be returned.

As such, I agree that the Forest Service and their assigns have the right to reproduce, prepare derivative

works of, distribute or display and use these materials in whole or in part, for government and non-

government purposes, in any manner or media (whether now existing or created in the future), in perpetuity,

and in all languages throughout the world. Use of this material shall include, but not be limited to: audiovisual

programs, museum exhibits, websites, publications, product artwork, and project publicity. Additionally, I

waive the right to inspect or approve any use of the material and any right to royalties or other compensation

arising from or related to the use of the material.

I hereby hold harmless and release and forever discharge the US Forest Service from all claims, demands,

and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting

on my behalf or on behalf of my estate have or may have by reason of this authorization.

I am 18 years of age or older, and am competent to contract in my own name. I have read this release before

signing below and I fully understand the contents, meaning, and impact of this release. I agree to indemnify

and hold the Government harmless for any and all losses, claims, expenses, suits, costs, demands and

damages or liabilities on account of personal injury, death, or property damages of any nature whatsoever

and by whomsoever made, arising out of the activities associated with the project in which I am taking part.

Description of Material: ____________________________________________________________

Signature/Date: __________________________________________________________________

Printed Name: ___________________________________________________________________

Address:________________________________________________________________________

City/State/Zip Code:_______________________________________________________________

Phone (with area code):____________________________________________________________

Organization/Group Name (if applicable):______________________________________________

If the person signing is under the age of 18, there must be consent by a parent or guardian, as follows:

I hereby certify that I am the parent or guardian of _______________________________________, named

above, and do hereby give consent without reservation to the foregoing on behalf of this person.

Parent or Guardian’s Signature/Date:__________________________________________________

Parent or Guardian’s Printed Signature:________________________________________________

Privacy Act Statement: This information is provided to comply with the Privacy Act (PL 93-579). 5 USC 301 and 7 CFR 260 260 authorizing acceptance of the information

requested on this form. The data you furnish will be used only to provide the US Forest Service with contact information pertaining to this release form.

Lomakatsi Restoration Project Restoring Ecosystems, Sustaining Communities

P.O. Box 3084 Ashland, OR 97520 (541) 488-0208 FAX (541)488-4909

www.lomakatsi.org

Model Release I agree to grant Lomakatsi and assigned photographers irrevocable permission to copyright in their name and use, re-use, publish and republish any and all pictures (digital, analog or otherwise) taken by Lomakatsi or assigned photographers. Lomakatsi and assigned photographers may use such pictures in any media now existing or hereafter developed, including but not limited to print, digital and the web, for any purpose and for multiple purposes. Lomakatsi and assigned photographers are free to edit or crop the pictures deemed appropriate.

I hereby waive the right to inspect or approve finished photos.

I hereby waive the right to receive any compensation, royalty or fee for any use of my photos.

I hereby consent to the use of images of my property, pets, buildings, or work space.

I hereby consent to the use of any printed matter used in connection with my pictures.

I consent to the use of my name with my picture(s) yes___ no___

NAME OF MODEL

ADDRESS (street, city, state, zip code) and PHONE OR EMAIL

SIGNATURE DATE

Model Release for a Minor If model is a minor, I represent that I am the parent or legal guardian of the above named person, and agree to all of the above.

NAME OF PARENT OR GUARDIAN

NAME OF MINOR

ADDRESS (street, city, state, zip code) and PHONE OR EMAIL

SIGNATURE OF PARENT OR LEGAL GUARDIAN DATE

SIGNATURE OF MINOR (if 14 or older) DATE

Lomakatsi Restoration Project

Ashland Watershed Youth Training & Employment Program

Program Preparation Before the Program Starts:

Stay in shape! Get outside and stay active. Make sure you are acclimated to the summer heat.

In the Morning:

Please eat a healthy, complete breakfast ahead of time to insure you have enough energy to carry you

through until lunch. You will exert a lot of energy and will need to make sure you have enough calories

to last you throughout the day. Also, make sure you drink plenty of liquids in the morning and

throughout the day. Dehydration can affect your ability to work and is a serious health risk. Potassium

also helps combat dehydration. We recommend to that you consume foods high in potassium such as

bananas.

Lomakatsi Will Provide:

Work Gloves

Helmets

Water refill jugs

Eye protection

Additional safety gear

A notebook and pen/pencil to take notes during guest specialist presentations

Participant Field Clothing Requirements:

We recommend you purchase polyester blended clothes that breathe. Cotton-based clothing tends to

hold a lot of water weight from sweating. We also recommend you shop at a Goodwill or used clothing

store to purchase affordable clothing as work clothes tend to get torn in the field. Required clothing

include:

Ankle supportive hiking boots

Sturdy work pants (jeans, Carharts, Dickies, or something similar)

Light colored long sleeve shirt for protection from vegetation, insects (bees), and sun exposure.

T-shirt or tank top

Rain gear (if there’s rain)

Cloth handkerchief

What to Bring:

Large lunch

Morning and afternoon snacks (try to pack healthy food that is not full of sugar)

At least two quart sized water bottles (in the morning, put ice in the water bottles)